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MHSS P&C Association Minutes of Meeting held 9th February 2015

GENERAL MEETING MINUTES OF

MANGO HILL STATE SCHOOL P&C ASSOCIATION

Date: 9th February 2015 Meeting Opened at: 7.00pm Venue: Mango Hill State School, Staff Room Minute Taker: Robyn Rapley 1. WELCOME: Mark Blackman welcomed all in attendance and declared the meeting opened.

2. ATTENDANCE AND APOLIGIES: Recorded in attendance book

3. CONFIRMATION OF PREVIOUS MINUTES:

MOTION: That minutes of the last meeting held on 10th November 2014 be carried as provided.

Moved Mark Blackman Seconded Karel Rees Carried Yes 4. BUSINESS ARISING FROM THE MINUTES OF THE PREVIOUS MEETING:

4.1 Katrina Humphries hired as Canteen Conveynor 4.2 Computer and printer purchased for Canteen totalling $435.00 4.3 Sausage Sizzle and Cake Stall held on Election day – approx. $800 raised

5. CORRESPONDENCE:

Fundraising Info – Sarah Invoices & Statements – Renee Parent Talk Magazine – Mark – copies for anyone interested

6. CONFIRMATION OF EXECUTIVE COMMITTEE’S DECISIONS: Nil

7. TREASURERS REPORT AND FINANCIAL STATEMENT: 7.1 Robyn Rapley presented and tabled Renee’s report in her absence as attached. Appendix 1 MOTION: To accept Treasurers Report and Statement as presented.

Moved Robyn Rapley Seconded Sarah Gardner Carried Yes

8. SUBCOMMITEE REPORTS & FINANCIAL STATEMENTS: 8.1 FUNDRAISING REPORT: Appendix 2 Sarah Gardner presented Fundraising Report as attached and requested $50 deposit for bus trip


MOTION: To accept fundraising report as attached:

Moved Sarah Gardner Seconded Karel Rees Carried Yes MOTION: To pay $50 for deposit on the shopping trip

Moved Sarah Gardner Seconded Amanda Campbell Carried Yes

8.1.1 Tracy mentioned a parent had very kindly offered the use of their Gelato Van for the Disco and profits made would kindly be donated to the school

MOTION: To use the Gelato Van offered for the Disco

Moved Sarah Gardner Seconded Karel Rees Carried Yes

8.1.2 Anita presented the Mud Run report as attached and requested $3,000.00 to spend on

Medals, Race Bibs and other items required for the Mud Run. Appendix 3 Anita to look into Container costs for storage post Mud Run. MOTION: To accept the Mud Run Report as presented.

Moved Anita Virgo Carried Karel Rees Carried Yes

MOTION: Anita requested a budget of $3,000 towards costs of the Mud Run

Moved Anita Virgo Seconded Mark Blackman Carried Yes

8.2 CANTEEN REPORT: Julie submitted Nov/Dec Report Katrina will submit the Jan report by Wednesday Mark thanked all Julie and Carla’s hard work over the past 3 years MOTION: To accept Julie’s report as presented: Appendix 4

Moved Julie Blackman Carried Marcus Toyne Carried Yes

9 PRINCIPALS REPORT

Tracy tabled her report as attached and requested approval for the parent costs involved in Artist in Residence $10, Prep Bunya Excursion $18, District Swimming $10, Year 6 Redcliffe Museum & Art Gallery up to $10: Appendix 5


MOTION: To accept Principal’s report as presented.

Moved Tracy Egan Seconded Anita Virgo Carried Yes

10 MOTIONS ON NOTICE: NIL

11 GENERAL BUSINESS 11.1 CMS Membership – Renee – Reschedule for Next Meeting; 11.2 Work cover Premium – Renee – Reschedule for Next meeting; 11.3 BBQ donation for Raffle – Everyone happy to accept for future raffle; 11.4 Working Bee – Tracy suggested the 7th or 14th of March 2015. The 7th of March was decided so it

wasn’t the weekend before the Mud Run. MOTION: For the Working Bee to be the 7th of March 2015

Moved Tracy Egan Seconded Mark Blackman Carried Yes 11.5 School Council – New members required ,will be advertised in the newsletter – nomination forms

to be filled out and selected at March P&C meeting; 11.6 Red Food Days – see Principal Report MOTION: To accept the Red Food days as listing in the Principals Report Moved Tracy Egan Seconded Marcus Toyne Carried Yes 11.7 OSHC – Need the use of the hall as there are 100+ kids some afternoons; 11.8 After school extracurricular programs – Chess Club only at this stage.

See principal report for more info Do we charge for facilities used for after school activities? It was decided that short-‐term programs for MHSS students only would incur no charge. If it is an ongoing program or outside students are invited, hiring costs would apply.

MOTION: To charge businesses who hold an ongoing program or offer their services to outside students

Moved Marcus Toyne Seconded Karel Rees Carried Yes Tracy asked if everyone was happy to continue the swimming lessons at Grace Pool.

MOTION: To continue with the program being at Grace Pool

Moved Tracy Egan Seconded Marcus Toyne Carried Yes Tracy asked if the committee was happy to continue with all previous camp programs – as listed in the Principals Report. Cost of camps $240 -‐ $260

MOTION: To continue with the camp programs


Moved Tracy Egan Seconded Marcus Toyne Carried Yes

11.9 Travel Choice Program – P&C decided no need for crossing supervisor in the morning. 11.10 End of year behaviour celebration – Heather suggested Sol’s Day Out – Students in Years 3 – 6

who have shown 100% good behavior in Terms 2 – 4 can participate in Sol’s Day Out at the end of the year – Velocity is a suggestion for this day .

MOTION: For P&C to contribute for buses for the outing Moved Heather Williamson Seconded Sarah Gardner Carried Yes 11.11 National School Chaplaincy and Student Welfare Program Tracy asked if everyone was happy to continue with Psychologist $20,000 2/days week MOTION: To continue hiring a Psychologist

Moved Tracy Egan Seconded Mark Blackman Carried Yes 11.12 Spending priorities of P&C in 2015 – see principals report Quotes to be organized. MOTION: For the P&C to support Band Banners for the Band. Moved Mark Blackman Seconded Marcus Toyne Carried Yes 11.13 Golf Day Fundraiser -‐ suggested – Gail to look into further. 11.14 Waikikiri Shirts -‐ Sarah is willing to contribute towards ½ the costs of the Waikikiri Shirts as per

last year – Sarah will get quotes. MOTION: For P&C to contribute the other ½ of the costs of the Shirts Moved Sarah Gardner Seconded Mark Blackman Carried Yes

11.15 P&C Meeting Dates 9 March, 11May, 15 June, 13 July, 17 August, 14 September, 12 October and 9 November MOTION: That the P&C accepts dates stated Moved Tracy Egan Seconded Mark Blackman Carried Yes 11.16 Social Media & Parents – A Parent raised concerns about parents venting on social media –

parents are urged to contact the school regarding their issues. 11.17 iPads -‐ Concerns regarding ipads stacked in baskets – kids to put iPad away on shelf themselves

to reduce the risk of them being damaged.


12 APPLICATION FOR NEW MEMBER SHIP: 7

Moved Mark Blackman Seconded Karel Rees Carried Yes

13 DATE AND TIME OF NEXT MEETING: 9th March 6.30pm

14 CLOSE OF MEETING: There being no further business the meeting is closed at 8.40pm

Minutes endorsed as true and correct: President’s signature: ……………………………………………………….. Mark Blackman Date: / /


“Appendix 1”


“Appendix 2”


“Appendix 3”

MUD RUN UPDATE

1. $3075 (123 tickets) sold so far.

2. The course map has now been fully released with the exception of a few obstacles, which we have noted as

“mystery” obstacles. 3. Our Facebook page is on 368 likes now and this continues to increase. 4. We’ve had another parent join the committee, which is fantastic – we will be calling for volunteers for the day as we

get closer but are always keen for more people to come on board. 5. We are focusing more on what goes in the “party zone” now also and will lock in food and drink vendors as soon as

we can.

6. St George Bank have confirmed the BBQ & Coffee machine but talked of sausages only – I am waiting to hear back from Christine the bank manager as to what exactly they provide. Does the P&C also want to do burgers?

7. Did we get permission to spend money last time? If so, how much? If not, can we have permission to spend some

money on obstacle requirements and paint etc? 8. We have had interest from Century 21 for sponsorship. 9. We still have some outstanding invoices from our sponsors – Renee is following them up. 10. Our next meeting is on the 20th of February and our meetings will be fortnightly for a while.


“Appendix 4”


“Appendix 5”

Principal’s Report 9 February 2015 Enrolments

• Current enrolment 666. 4

Finance and Strategic Plan

• Budget overview and Balance sheet attached

• Budget and AIP to be finalised and presented to School Council next week

• AIP Priorities include

1. Improving literacy and numeracy standards

2. Developing Digital Capability

3. Offering a rich curriculum implementing the Australian Standards

• Great Results Guarantee approx. $204 000 to improve student outcomes. Our plan will be taken to School Council next week with a focus on improved literacy and numeracy across all years with particular focus on P-‐3 students

Curriculum

• Assessment of all students in literacy and numeracy to determine class and individual needs. Personal Learning goals will start to be developed and shared with parents.

• Australian curriculum delivered in English, Maths, Science, History, Geography, HPE and The Arts.

• Specialist staff employed for performing arts, PE, LOTE, Technology and/or Science and Visual arts (Year 3-‐6)

• Term1 units underway – on website and in initial newsletter

• Excellence Programs starting

• ePAL Program started well

• Electives in Year 4-‐6 start Friday, providing opportunities to extend the learning

Extra curricula

• Instrumental music program (brass, woodwind, percussion and string ) started lessons last week

• Chess Program starts tomorrow after school

• Lunch time clubs have started and are mostly well attended

School Wide Positive Behaviour Support

• Focus on ensuring new staff, students and parents understand expectations

• Care classes start Friday


• New school psychologist (funded through National School Chaplaincy and Student Welfare Program) starting next week to support Guidance Officer

Human Resources and Performance.

• All new staff settling well

• Staff working on developing knowledge of student skills and working with year level colleagues to set up systems to support the range of learners

Facilities.

• Four block of Junior GLAs complete (Year 3 classes)

• Relocatable Prep building almost complete

• Support services moved to studio and performing arts moved to hall

• Air conditioning installed in studio thank you to P & C

• Cover on shed installed on oval-‐ thanks to P & C

• Community Benefit Fund grant submitted for Storage, shade, seating and bubblers near MP court

• Road safety grant submitted for cover at stop, drop and go

• Sun Safety grant submitted for additional portable shade shelters

• Have started work advocating for additional classrooms for 2016 (yet to be approved)

Proposed Upcoming excursions/special events/costs for parents

• Artist in residence cost $10 per student in Year 3-‐6 for 7 lessons over the semester. The rest funded through proceeds of Art Show ($3300)

• Student Leadership speeches and votes Wed 11 Feb 8.45am

• School Disco and Welcome BBQ Fri 13 February from 5-‐8pm (Red Food Event)

• Parent Information session “Sounds to Letters phonics and handwriting” Monday 16 Feb at 2pm and Wed 18 Feb at 6.30pm

• District swimming Wed 18 Feb $10

• Student Leaders Badge ceremony Fri 20 Feb at 8.45am

• Parent Information Session “Support a Talker” Fri 27 February at 9.10am

• Prep excursion to Bunyaville $18

Prep VM ,C, B and S Wed 4 March Prep D Mon 9 March

• Year 6 excursion to Redcliffe Art gallery Wed 4 March Approx $8

• Student Leaders Excursion Thurs 5 March


• Parent Information Session on home reading Friday 13 March at 9.10am

• Yr 5-‐7 Sport Gala Day Fri 20 March. Cost still to be determined but anticipate approx $10

• Mud Run Sunday 22 March

Other issues for consultation

Working Bee Possible dates 7th or 14th March?

School Council – staff and parent representative needed. Thank you to Suzette Holm and Tony sayer who step down after next week’s meeting. New representatives will be elected at next P & C. Ad will be in this week’s newsletter with nomination form.

Red Food events 2015

Term 1

• Disco

• Mud run

Term 2

• Cookie drive

• Sports day sausage sizzle

Term 3

• Art Show

• Special menu day (ekka)

Term 4

• End year concert

• Disco

Extracurricular activities

o AASC finished. New program starts in Semester 2 but delivered differently

o OSHC now have over 100 students which means they must have access to the hall every afternoon from 2.45-‐6pm.

o Despite P & C agreement, afternoon tea options are not sustainable. Cannot get enough volunteers for the role. Kitchen is busy with OSHC.


o School led programs are unsustainable. Believe all programs in the future will need to be run by private providers.

o Charges for facilities – hire of hall costs $35 hour. Tennis court and cover area?

o Swimming for P-‐ 3. Happy to continue with Grace Pool?

o Camp for Year 4-‐6. Approx $250-‐$280 per camp per student. Happy to continue with

§ Year 4 Alexandra Headland?

§ Year 5 Maranatha?

§ Year 6 Moreton island?

Travel Choice Program

o One day per term special event

o Parking solutions

o Promoting safety around schools

o Parent request for before school crossing supervisors?

End of Year behaviour celebration

o Keep raising the bar

o Clear guidelines

o P & C financial support?

National School Chaplaincy and Student Welfare Program

o Happy to continue with program $20 000 for psychologist?

Spending suggestions

o Buses for camp and swimming

o External speakers in piazza

o Power to oval (sports events)

o Band / Ensemble uniforms

o Cricket nets

o Further air conditioning

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