generally followed implementation activities

7/25/2019 Generally Followed Implementation Activities

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Generally followed Implementation Activities: Cutover Plan & Activities in implementation.

TO Be Phase

As Is and To Be Documentation

Gap Analysis

To Be Sign Off

Closing of Gaps as per scope

Unit Testing

Preparation of test cases

Unit testing

Changes to configuration for any errors

Integration Testing

Integration Testing and Test Script Documentation

Indentification of Gap

Priortization of Gaps which are sure stopper for Go Live

Sign Off on Integration Testing

Closing of remaining gaps and processes

Basis Activities

List of Users for User Creation

Testing of Roles created for SMB Proejcts on ECC 5.0

Ensure Availability of PC with SAP Front end, LAN, Printer at each required end user place at all locations

Front End loading and Testing of SAP transactions at each locations

Completeness of Connectivity between HO and other locations.

Strategy for Authorization Profile, roles and User Creation

Testing of Authorisations

Client Copy from Dev to Quality & production / New Client Preparation

Master Data Activities

Preparation of Master Data

Validation of Master Data by Bcone Team and Core Team

Sign off on Master Data Prepared

Preparation of LSMW for Master Data

Preparation of BDCs for Specific Master Data

Test Upload on Test

Upload of Master Data in Sequence on Test

Cutover Activities

Communication to Vendor, Customer and Excise etc

User Training by Core Team

Cost Roll ups and Validations - Test

Upload of Master Data in Sequence on Test

Start entry of Open Sales Orders, Quotation, Enquiries, Purchase Orders in Prod

Stock Taking Activity at Plant


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Stock Upload with SAP Material Code, Qty, Value and Storage Location as on Go-Live Date

Enter Cash Balances as of Go-Live Dates

Enter Excise balances as of Go-Live Dates with monthly duty payment for March

Configure Cut off Excise Number Range (Excise Invoice, RG registers) as on Go-Live Dates

Back up of Loaded Production Server

Go LiveAvailability of all balances

FI Balance uploads (For both ledgers/ subledgers/ assets/ customers/ vendors)

Cutover is The process of transitioning from one system to a new one

Cut over Plan is All documentation related to planning, preparing and executing cutover, describing how to lock

down the system from a technical change management perspective, preparing the the system for its new role

and rolling out the SAP graphical user interface to all future end users.

CUTOVER PLAN describes all cutover tasks that have to be performed before the actual go-live

Examples of cutover tasks are:

Review and update all systems-related operations procedures like backup policies and system monitoring

Assign ownership of SAPu2019s functional processes to individuals

Let SAP AG do a GoingLive check, to get their blessing to go live with the system

Lock down the system, i.e. do not make any more changes to the SAP system

Planning the Master data Migration Process is also a Cutover Task.

Cutover Activities or Master Data Uploading Strategies Depending upon the when we are going live. As per

that, you have to give the information to your core team. If you goling live at the middle you have to upload the

all P&L Account items and B/S Items. If you going live at the financial year start, you have to only Upload the

B/S Items. Activities for Golive:

1. G/L Master Upload Thru BDC or LSMW (TC-Fs00 and extended one co code to another company code

Fs01)

2. Vendor Master Upload Thru BDC Or LSMW (Will be Taken Care By MM)

3. Customer Master Upload Thru BDC or LSMW (Will be Taken Care By SD)

4. Asset Master Upload(Thru As90)

5. Cost Element Master Upload

6. Cost Center Master Upload

7. Profit Center Master Upload

8. G/L Balances Thru F-02

10. Vendor Balances thru F-43

11. Customer Balances thru F-22

12. Customer Advances thru f-29

13. Vendor Advances thryu F-48

Before uploading Vendor Balances you have to take care of WHT(TDS) Information.

Hi Friends, PP cycle is simple- Here i am summarizing MTO & MTS. I have already shared the same in my

integration document. Requesting to go thru' the same.


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The Made TO Order Cycle:

The sale department passes on the Made to order-Sales Order to the Material department so that material

requirement is analyzed. This is done in SAP by carrying on an MRP Run for all the levels of the product BOM.

This MRP Run would create Planned Orders for the shortages. Here the planned orders for fert sub

assemblies, Components etc, are created. This planned orders for materials produced in house are converted

in to Production order and planned orders for materials Procured from outside are converted in to Purchase

order. The creation of Production order through the planned orders will convert all the dependant requirements

in to dependant reservations.

The dates of production or purchase are decided through the total replenishment time mentioned in the material

master, If it is, in-house production, then the Route times precede over the total replenishment time entered in

the material master. And the availability of all the components is ruled by the availability checking rules and by

availability checking scopes. Thus whenever the system declares a product to be ready or available by a date it

implies that the system has checked the availability of the material with respect to the Ware house stock, in

coming stock (Receipts) and all other planned orders already existing for the product or material.

In the Made to order production, sales order produced for Fert and Sub assemblies are converted in to

production order during MRP run. The production orders created have a specific quantity, specific Basic start

date and a specific Basic Finish Date, a set of operations and a set of component attached from the BOM. In

course of production the quantities produced in the operation for an order should be confirmed so that the

current status of work is available in real time situation. The components required for production are issued to

the production order through goods issue by a movement type 261 and the issue is always made to the

reservations or to the order, thereby clearing the reservations. Issues of unplanned components are made as

new items issue and not as order issue. The quantities, for an order which are produced completely are the put

in to stock i.e. a Goods Receipt is done.

Thus the made to order cycle starts with the sales orders and converting them to Production Orders through

MRP Run and there off confirming produced quantities for an order and finally putting the order in to stock.The Cycle of Made to order: Steps: MTO Scenario

1. Material Creation (Made To order Material with major changes of: Item Category: 0004-make to

order/assem.,or 0001-make to order)

2. Route Creation

3. Creation of BOM

4. Sales order

5. Production order Scheduling, Costing, Release and Save

6. Production order Quantity confirmations for operations, Parallel task of material issue to order or to

reservations (261)

7. Fully Produced Production Quantities will be put into stock (GR)8. Delivery against sales order

9. Invoicing.

The Made To Stock Cycle

The Made to stock scenario will start from Demand Management here we can create Planed independent

requirements manually or by using data from SOP. After MRP run system will create planned orders which we

can convert to Production order As the Stocks produced there off are not customer stock or the stock is not


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attached to any specific customer. Further confirmations are done and issues of material are carried out to the

production order. Finally the production is put in to stock (GR). Here at any point of time a sales order might

come in and delivery to the customer is done from the existing stock.

Production Master Data:-The Production Master Data consists of Material Master, Bill of Material, Work Center,

Route, and Production Line Design.

The Material Master is created first for all components involved in making the Final product. Then these

components are put in a product relationship i.e. a list of materials required to make the final product are put in

a hierarchy, this is called a Bill of Material. The next task is to identify the work centers required to produce the

product; if the work centers are already created then they can be readily put in a sequence, which would be a

sequence of work centers required to produce the product. This sequence of work centers one after the other

(in the sequence of work to be done) is called a Route.

The Cycle of Made to stock: Steps: MTS Scenario

1. Material Creation (Made To Stock Material with major changes of: Item Category: NORM )

2. Creation of BOM

3. Route Creation

4. Demand requirements

5. MRP Run

6. Creation/conversion of Production order (Made To stock), Scheduling, Costing, Release and Save

7. Production order Quantity confirmations for operations, Parallel task of material Issue to order or to

reservations (261)

8. Fully Produced Production Quantities will be put into stock (GR)

9. Sales order Creation

10. Delivery against sales order

11. Invoicing.

generally followed implementation activities

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