general meeting minutesinfo.gladstonerc.qld.gov.au/meetings/20160119... · that the local...

GENERAL MEETING MINUTES

HELD AT THE COUNCIL CHAMBERS - CIVIC CENTRE 101 GOONDOON STREET, GLADSTONE

On Tuesday 15 December 2015

Commencing at 9.00am

Stuart Randle CHIEF EXECUTIVE OFFICER

-----2-----

GENERAL MEETING MINUTES TABLE OF CONTENTS

ITEM SUBJECT PAGE

G/1 MAYORAL STATEMENT ON CURRENT ISSUES ......................................... 4

G/2 MESSAGES OF CONDOLENCE .................................................................... 5

G/3 CONFIRMATION OF MINUTES ...................................................................... 6

G/3.1 Confirmation of General Meeting Minutes for 1 December 2015. ............. 6

G/4 BUSINESS ARISING FROM MINUTES .......................................................... 6

G/5 OFFICERS' REPORTS .................................................................................... 6

G/5.1 OFFICE OF THE CEO ..................................................................................... 6

G/5.2 ENGINEERING SERVICES ............................................................................. 7

G/5.2.1 Traffic Environment Advisory Committee (TEAC) Major Items November 2015. ...................................................................................................... 7

G/5.2.2 Part B Water & Sewer Defined Area - Agnes Water ............................. 8

G/5.2.3 Agnes Water Flood Mitigation Study ..................................................... 9

G/5.2.4 Agnes Creek Easement for Agnes Creek, Arthurs Park ...................... 10

G/5.2.5 Auckland Creek Flood Study ............................................................... 11

G/5.2.6 Calliope River Flood Study .................................................................. 12

G/5.2.7 Boyne River Flood Study ..................................................................... 13

G/5.2.8 Barney Point Stormwater Drainage Study ........................................... 14

G/5.2.9 Tender 20-16 - Interim Water Supply Zoning, Agnes Water ............... 16

G/5.2.10 Tender 28-16 - Chapman Drive Reconstruction and Associated Works . ............................................................................................................. 16

G/5.2.11 Tender 03-16 - 2015 NDRRA Road and Drainage Works ................... 17

G/5.2.12 Tender 21/16 - Police Creek Sewer and Water Main Realignment ..... 18

G/5.2.13 Tender 38-16 Miriam Vale Water Treatment Plant .............................. 18

G/5.2.14 Tender 19-16 Water Treatment Plant to Agnes Reservoir Trunk Main Stage 1 ............................................................................................................. 19

G/5.2.15 Discovery Coast Christian College Footpath Extension ...................... 20

G/5.2.16 Pavement Impact Assessment Guidelines .......................................... 21

G/5.2.17 Hoddinott Bridge - 2nd River Crossing Boyne Island .......................... 21

-----3-----

G/5.3 CORPORATE AND COMMUNITY SERVICES ............................................. 23

G/5.3.1 Council Depot - Strategic Plans ........................................................... 23

G/5.3.2 Tender RPQS 55/16 - Hire of External Plant, Equipment and Associated Services (Wet and Dry) ....................................................................... 23

G/5.3.3 Appointments for Gladstone Region Youth Council ............................ 24

G/5.3.4 Sporting Club Water Concession / Sewerage Charges ....................... 25

G/5.3.5 Gary Larson Oval Enhancement Group Funding Request .................. 26

G/5.4 PLANNING AND ENVIRONMENT ................................................................ 27

G/5.4.1 Tender 58/16 - Aldoga Washdown Facility .......................................... 27

G/5.4.2 Tondoon Botanic Gardens Strategic Plan ........................................... 27

G/5.4.3 EOI 63/16 - Disposal of Portable Ablution Blocks ............................... 28

G/5.4.4 Approved Inspection Program for Registration and Renewal of Registration of Animals (Dogs) 2016 ..................................................................... 28

G/5.4.5 Pest Survey Program - Rural Land Protection - January 2016 to March 2016 ............................................................................................................. 29

G/5.4.6 Development Application DA.116.2015. Material Change of Use of Premises for an Extension to an Accommodation Building (4 Units) at 9 Elliot Street and 578 Captain Cook Drive, Seventeen Seventy. ..................................... 29

G/5.4.7 Development Application DA.137.2015. Material Change of Use of Premises for Bulk Store and Caretakers Residence at 121 Carrara Road and Unnamed Road, West Stowe ................................................................................ 35

G/5.5 CHIEF FINANCIAL OFFICER ....................................................................... 40

G/5.5.1 Assessment of the Implementation of the 2015/16 Operational Plan period ending 30 November 2015 ......................................................................... 40

G/5.5.2 Monthly Financial Statements for the period 30 November 2015. ....... 40

G/5.5.3 Rural Fire Brigades Funding Arrangements Policy ............................. 41

G/5.5.4 Gladstone Region State Emergency Service Funding Arrangements Policy ............................................................................................................. 41

G/6 COUNCILLOR REPORTS ............................................................................. 42

G/6.1 Councillors' Report - Mayor Gail Sellers ................................................. 42

G/7 NOTICE OF MOTION .................................................................................... 44

G/8 QUESTIONS FROM THE PUBLIC GALLERY .............................................. 44

G/9 CONFIDENTIAL ITEMS ................................................................................. 44

G/9.1 Claim over Council Land ......................................................................... 45

ATTACHMENTS ....................................................................................................... 46

GLADSTONE REGIONAL COUNCIL GENERAL MEETING MINUTES - 15 DECEMBER 2015

-----4-----

PRESENT Elected Members

Councillor - Mayor G M Sellers Councillor M M Brushe Councillor M J Burnett Councillor C R Chapman Councillor R A Hansen Councillor R F Lanzon Councillor G E McDonald Councillor P J Sobhanian Councillor K F Porter

Officers

Mr S J Randle (Chief Executive Officer) Mrs T J Dykstra (Executive Assistant)

Mr C F Dendle (Director Corporate and Community Services) Mr P J Keech (Director Engineering Services) Mrs L A Dowling (Director Planning and Environment) Mr M D Holmes (Chief Financial Officer) Mr C M Ross (Media and Communications Officer) Miss D M Hope (Management Accountant - Reporting) Mr A W Klein (Manager Parks and Environment) Mrs T R McDonald (Planning Services Coordinator) APOLOGIES Nil. G/1 MAYORAL STATEMENT ON CURRENT ISSUES Today is our final Council Meeting for 2015; and it is interesting to look at the Year That Was! 2015 saw the adoption of our new Planning Scheme and following seven years of hard work by our officers to get to that point it certainly was the highlight for our organisation. The newly formed Central Queensland Regional Organisation of Councils (CQROC) has gained strength and held two seminars for all councillors. I had a visit to our Sister City, Saiki, Japan to celebrate their ten year anniversary of amalgamation. The Gladstone Affordable Housing Company opened Shearwater and Fisher Crest unit blocks and these will be an asset for our region for many years to come. On the Arts scene we enjoyed: Musica!, a feast of Jazz, Indigenous Music and Opera; the community musical ,The Mikado; and the 40th Rio Tinto Martin Hansen Memorial Art Awards had $40 000 in prizemoney. Citizenship Ceremonies have had maximum numbers and there were 85 new citizens taking their pledge of commitment on Citizenship Day.


-----5-----

We welcomed new Councillor, PJ Sobhanian. And to top the year off, we had news that the Local Government Association of Queensland (LGAQ) will hold their State Conference in Gladstone in 2017. On behalf of the Councillors and Staff, Season's Greetings to all in attendance and I wish to extend special thanks to those interested community members who regularly attend our meetings. Thank you Mr Newberry, our long term regular and to you Mrs O'Grady for your regular attendance. A thank you to the Media - Channel 7, ABC, 4CC, Hot FM, Fresh FM, the Gladstone News, and the Gladstone Observer - for the wonderful coverage given to our organisation. To the Chief Executive Officer, Directors and Staff our thanks for all you have achieved for our community in 2015. My fellow Councillors I extend thanks to each one of you for your contribution. To everyone, my hope for you is to have a wonderful Christmas, relax, spend time with your family and friends and it is hoped that you all return refreshed and ready for a very challenging year. G/2 MESSAGES OF CONDOLENCE William (Dudge) Thomas Dudgeon Barram Cr Lanzon paid tribute to long term resident Dudge Barram who passed away on 6 December 2015. Dudge Barram was born on 7 June 1922 and lived most of his life in the Mt Larcom and Bracewell areas. He worked on farms as a young man taking jobs as he found them after leaving the family dairy. From a young age he showed a great aptitude for mechanics and later, though not formally trained, was engaged by the State to take on mechanical apprentices. When he got his financial feet he bought the East End Cream and Mail run which he operated for a number of years. In 1944 Isabel Bond came to Mt Larcom and, was a love story that lasted over 70 years. In April next year Dudge and Isabel would have been married for 70 years. The couple moved from Bracewell to Mt Larcom in 1956 and Dudge did mechanical work in the shed which was situated next to their property. They bought an existing garage which Dudge ran until he had a stroke in 1976. Dudge then took up professional fishing and crabbing but 11 years later a bypass operation forced his retirement. He loved fishing and is reputed to have known The Narrows "like the back of his hand." He also loved collecting memorabilia, particularly that which was connected to the Mt Larcom area. A huge shed at the home is jam packed with items he had collected over the year. It was a disappointment to him at the end of his life that he was not able to find a permanent place in Mt Larcom to act as a museum for his collection. Dudge was a generous man and gave freely of his time. His daughter, Carol says of him, "He is a man who never talked about people - never ran anybody down or


-----6-----

gossiped… his life was about giving or doing for others, and better still it was done anonymously. Dudge will be remembered by wife, Isabel and his surviving siblings, his many friends, and others fortunate enough to have known him. Dudge Barram was also a respected member of Calliope Shire Council as a Councillor from 1970 to 1976. Vale Dudge Barram. G/3 CONFIRMATION OF MINUTES G/3.1 CONFIRMATION OF GENERAL MEETING MINUTES FOR 1

DECEMBER 2015. Purpose: Confirmation of the minutes of the General Meeting held on 1 December 2015. Officer's Recommendation: That the minutes of the General Meeting of Council held on the 1 December 2015 be confirmed. G/ 15/ 2680 Council Resolution: Moved Cr Chapman Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED G/4 BUSINESS ARISING FROM MINUTES Nil. G/5 OFFICERS' REPORTS G/5.1 OFFICE OF THE CEO Nil.


-----7-----

G/5.2 ENGINEERING SERVICES G/5.2.1 TRAFFIC ENVIRONMENT ADVISORY COMMITTEE (TEAC)

MAJOR ITEMS NOVEMBER 2015.

Purpose: The purpose of this report is to allow Council to review the minutes and consider the major recommendations identified at the Traffic Environment Advisory Committee (TEAC) meeting held on 12 November 2015. Officer's Recommendation: That Council:- 1. Note the Traffic Environment Advisory Committee (TEAC) minutes from the

meeting held on 12 November 2015. 2. Improve safety at the intersection of Anson Close and Gladstone-Benaraby

Road, Toolooa:-

(a) Carry out the work in accordance with Drawing No. 14-023-300 (Rev 0) at an estimated cost of $4,000 funded from Council's 2015/16 Road Services Budget - RDC0522 - Various TEAC Resolutions.

(b) Advise Department of Transport and Main Roads (DTMR) of Council's

concern regarding large vehicles turning at this location and request that DTMR consider upgrading the access/egress points from Anson Close onto Gladstone-Benaraby Road as part of any upgrade works for Gladstone-Benaraby Road between Dalrymple Drive and Philip Street.

3. (a) Install 'Keep Clear' line marking in accordance with Drawing No. 15-065-

904 (Rev 0) at an estimated cost of $4,500 funded from Council's 2015/16 Road Services Budget - RMP0002 - RMPC-2014/16 Contract, to improve the flow of traffic utilising the Boyne Island State School access on Malpas Street, Boyne Island.

(b) As a result of the Department of Education Queensland securing two (2)

vacant allotments (10-12 Beltana Drive) to construct a carpark for the Boyne Island State School, remove the project "Malpas Park, Boyne Island - Construct New Car Park (ES-PB660)" from the Long Term Financial Plan ($461,708).

(c) Adopt the Boyne Island State School Pittsbay Crescent Carparking

Concept plan Drawing No. 14-054-101 (Rev 0) as the preferred arrangement for carpark traffic to interact with the surrounding road network.

G/ 15/ 2681 Council Resolution: Moved Cr Brushe Seconded Cr Burnett That the Officer's Recommendation be adopted.

CARRIED


-----8-----

G/5.2.2 PART B WATER & SEWER DEFINED AREA - AGNES WATER

Purpose: The purpose of this report is to allow Council to consider the connection of a water and sewer service to an area West of Bicentennial Drive as identified in Attachment 1 to the officer's report, ECM Document Set ID 3290971. Officer's Recommendation: That Council: 1. In accordance with the current Gladstone Region Planning Scheme and Adopted

Infrastructure Charges Resolution (NO. 1) 2015, not provide a water supply and sewer system to the subject area (as identified in Attachment 1 to the officer's report, ECM Document Set ID 3290971).

2. Apply Infrastructure Charges in accordance with the Adopted Infrastructure Charges Resolution (NO. 1) 2015 to approved Development Permits (lodged prior to 4 November 2015) that are in the subject area (as identified in Attachment 1 to the officer's report, ECM Document Set ID 3290971) where the use has not commenced or the survey plan has not been endorsed by the Chief Executive Officer (signed and sealed).

3. Via a formal deed (prepared at Council's cost), provide compensation to the property owners in the subject area (as identified in Attachment 1 in the officer's report, ECM Document Set ID 3290971) to the value of the water and/or sewer infrastructure charges previously paid or water/sewer infrastructure installed and capped for future use, for developments in this area based on evidence of payment or an amount agreed to by the Chief Executive Officer.

G/ 15/ 2682 Council Resolution: Moved Cr Burnett Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED


-----9-----

Cr Burnett declared a perceived conflict of interest in Item G/5.2.3 as he has a property in Agnes Water. Cr Burnett left the room during the consideration

of Item G/5.2.3. G/5.2.3 AGNES WATER FLOOD MITIGATION STUDY Purpose: The purpose of this report is to allow Council to consider the findings of the Agnes Water Flood Mitigation Study. This study is the completion of the first Milestone of Council's major review of its flood predictions within the catchment. The Milestones are as follows; 1. Develop a computer model based on existing data and anecdotal evidence.

2. Install monitoring equipment and develop procedures to collect actual event data

and calibrate the computer model.

3. Develop flood maps and reference tables that relate to existing lot layouts, existing assets (ie roads and bridges) and existing surface levels.

4. Determine the Defined Flood Event and Emergency Flood Events and a. amend the Gladstone Region Planning Scheme 2015 via a Major

Amendment process which involves public consultation.

b. amend the Gladstone Regional Council Disaster Management Plan via a Major Amendment process which involves emergency services and public consultation.

Officer's Recommendation: That Council; 1. Adopt the Agnes Water Flood Mitigation Project Final Report, [Engeny]

November 2015 and the uncalibrated computer prediction model that has been developed.

2. Include $100,000 in the Long Term Financial Plan (2016/2017) to install monitoring equipment and develop monitoring procedures to allow the computer prediction model to be calibrated.

3. Allocate $5,000 each financial year in Council's Long Term Financial Plan (2017/2018 onwards) to collect rainfall and river data, run model calibrations, update software, monitor state and federal policy changes and update any major changes to the Agnes Water Catchment.

G/ 15/ 2683 Council Resolution: Moved Cr Porter Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED


-----10-----

Cr Burnett declared a perceived conflict of interest in Item G/5.2.4 as he has a property in Agnes Water. Cr Burnett left the room during the consideration

of Item G/5.2.4. G/5.2.4 AGNES CREEK EASEMENT FOR AGNES CREEK,

ARTHURS PARK Purpose: The purpose of this report is to allow Council to consider access arrangements to Agnes Creek at Arthurs Park, Agnes Water. Officer's Recommendation: That with respect to Agnes Creek and specifically Arthurs Park, Council; 1) Note that the maintenance of the drainage path along the alignment, to alleviate

ongoing issues with stormwater drainage in this area in the short term is to be achieved by access to Arthurs Park using the provisions provided for by the Local Government Act 2009;

2) Authorise the Chief Executive Officer to obtain the easements over the existing drainage path by negotiation or using the provisions of the Acquisition of Land Act, and make provision of $100,000 for this purpose in the 2016/2017 Long Term Financial Plan;

3) For any new Council Drainage Infrastructure which provides the most efficient and cost effective alignment within the catchment, authorise the Chief Executive Officer to obtain the necessary easement(s) by negotiation or using the provisions of the Acquisition of Land Act, and make provision of $25,000 for this purpose in the 2016/2017 Long Term Financial Plan.

G/ 15/ 2684 Council Resolution: Moved Cr Brushe Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED


-----11-----

G/5.2.5 AUCKLAND CREEK FLOOD STUDY Purpose: The purpose of this report is to allow Council to consider the findings of the Auckland Creek Flood Study. This study is the completion of the first Milestone of Council's major review of its flood predictions within the catchment. The Milestones are as follows; 1. Develop a computer model based on existing data and anecdotal evidence.




4. Determine the Defined Flood Event and Emergency Flood Events and

a. amend the Gladstone Region Planning Scheme 2015 via a Major Amendment process which involves public consultation.


Officer's Recommendation: That Council; 1. Adopt the Auckland Creek Flood Study Final Report (November 2015), Volume 1

[Engeny] and Auckland Creek Flood Study (July 2015) - Volume 2 [Engeny] and the uncalibrated computer prediction model that has been developed.


3. Allocate $5,000 each financial year in Council's Long Term Financial Plan (2017/2018 onwards) to collect rainfall and river data, run model calibrations, update software, monitor state and federal policy changes and update any major changes to the Auckland Creek Catchment.

G/ 15/ 2685 Council Resolution: Moved Cr Lanzon Seconded Cr Porter That the Officer's Recommendation be adopted.

CARRIED


-----12-----

G/5.2.6 CALLIOPE RIVER FLOOD STUDY Purpose: The purpose of this report is to allow Council to consider the findings of the Calliope River Flood Study. This study is the completion of the first Milestone of Council's major review of its flood predictions within the catchment. The Milestones are as follows;

1. Develop a computer model based on existing data and anecdotal evidence.

2. Install monitoring equipment and develop procedures to collect actual event data and calibrate the computer model.


4. Determine the Defined Flood Event and Emergency Flood Events and

a. amend the Gladstone Region Planning Scheme 2015 via a Major Amendment process which involves public consultation.


Officer's Recommendation: That Council; 1. Adopt the Calliope River Flood Study Report, [Engeny] November 2015 and the

uncalibrated computer prediction model that has been developed.

2. Include $200,000 in the long term financial plan (2016/2017) to install monitoring equipment and develop monitoring procedures to allow the computer prediction model to be calibrated.

3. Allocate $5,000 each financial year in Council's Long Term Financial Plan (2017/2018 onwards) to collect rainfall and river data, run model calibrations, update software, monitor state and federal policy changes and update any major changes to the Calliope River Catchment.

G/ 15/ 2686 Council Resolution: Moved Cr Burnett Seconded Cr Hansen That Council; 1. Adopt the Calliope River Flood Study Report, [Engeny] November 2015 and the

uncalibrated computer prediction model that has been developed.

2. Include $200,000 in the long term financial plan (2016/2017) to install monitoring equipment and develop monitoring procedures to allow the computer prediction model to be calibrated particularly within the Leixlip Creek and Clyde Creek Subcatchments.

3. Allocate $5,000 each financial year in Council's Long Term Financial Plan (2017/2018 onwards) to collect rainfall and river data, run model calibrations, update software, monitor state and federal policy changes and update any major changes to the Calliope River Catchment.

CARRIED


-----13-----

Cr Brushe declared a perceived conflict of interest in Item G/5.2.7 as she has a property in Boyne Island.

Cr Brushe remained in the room during the consideration of Item G/5.2.7.

G/5.2.7 BOYNE RIVER FLOOD STUDY Purpose: The purpose of this report is to allow Council to consider the findings of the Boyne River Flood Study. This study is the completion of the first Milestone of Council's major review of its flood predictions within the catchment. The Milestones are as follows; 1. Develop a computer model based on existing data and anecdotal evidence.







Officer's Recommendation: That Council; 1. Adopt the Boyne River Regional Flood Study Report, [GHD] September 2015 and

the partially calibrated computer prediction model that has been developed.


3. Allocate $5,000 each financial year in Council's Long Term Financial Plan (2017/2018 onwards) to collect rainfall and river data, run model calibrations, update software, monitor state and federal policy changes and update any major changes to the Boyne River Catchment.

G/ 15/ 2687 Council Resolution: Moved Cr Burnett Seconded Cr Sobhanian That the Officer's Recommendation be adopted.

CARRIED Cr Brushe (perceived conflict of interest) voted in

favour of the resolution.


-----14-----

G/5.2.8 BARNEY POINT STORMWATER DRAINAGE STUDY Purpose: The purpose of this report is to allow Council to consider the findings of the Barney Point Stormwater Drainage Study. This study is the completion of the first Milestone of Council's major review of its flood predictions within the catchment. The Milestones are as follows; 1. Develop a computer model based on existing data and anecdotal evidence.







Officer's Recommendation: That Council; 1. Adopt the Barney Point Flood Mitigation Project Final Report 'Barney Point Flood

Assessment - Stage 1 and 2 - Existing Case and Mitigation Assessment' [GHD] March 2015 and the uncalibrated computer prediction model that has been developed.


3. Allocate $5,000 each financial year in Council's Long Term Financial Plan (2017/2018 onwards) to collect rainfall and river data, run model calibrations, update software, monitor state and federal policy changes and update any major changes to the Barney Point Catchment.

4. Adopt the Barney Point Flood Assessment Vegetation Management Plan dated April 2015 and allocate $50,000 in the Long Term Financial Plan (2016/2017, and every three years thereafter) to continue mechanical clearing of the waterway, (including the seeking of relevant environmental approvals) from Young Street to Wood Street.

5. Install five (5) flap valves on the downstream side of the Young Street culvert be undertaken in the 2015/16 financial year as budgeted.


-----15-----

G/ 15/ 2688 Council Resolution: Moved Cr Burnett Seconded Cr Lanzon That the Officer's Recommendation be adopted. That Council; 1. Adopt the Barney Point Flood Mitigation Project Final Report 'Barney Point Flood

Assessment - Stage 1 and 2 - Existing Case and Mitigation Assessment' [GHD] March 2015 and the uncalibrated computer prediction model that has been developed.

2. Include $50,000 in the Long Term Financial plan (2016/2017) to install monitoring equipment and develop monitoring procedures to allow the computer prediction model to be calibrated.

3. Allocate $5,000 each financial year in Council's Long Term Financial Plan (2017/2018 onwards) to collect rainfall and river data, run model calibrations, update software, monitor state and federal policy changes and update any major changes to the Barney Point Catchment.

4. Adopt the Barney Point Flood Assessment Vegetation Management Plan dated April 2015 and allocate $50,000 in the long term financial plan (2016/2017, and every three years thereafter) to continue mechanical clearing of the waterway, (including the seeking of relevant environmental approvals) from Young Street to Wood Street.

5. Install five (5) flap valves on the downstream side of the Young Street culvert be undertaken in the 2015/16 financial year as budgeted.

6. Approach Aurizon and Gladstone Ports Corporation to part fund the Flood Study and calibration.

CARRIED


-----16-----

G/5.2.9 TENDER 20-16 - INTERIM WATER SUPPLY ZONING, AGNES WATER

Purpose: The purpose of this report is to allow Council to consider the Tender Panel's recommendation in relation to Tender 20/16 - Interim Water Supply Zoning, Agnes Water. Officer's Recommendation: That Council; 1. Endorse the Tender Panel's assessment and resolve to accept the Tender from

ProSpec Projects Pty Ltd, for the amount of $525,734.27 exclusive of GST, as per their submission to Tender 20/16 - Interim Water Supply Zoning, Agnes Water; and

2. As the Contract Principal, authorise the Chief Executive Officer to appoint a Principal's Representative to execute the appropriate contract documents on Council's behalf.

G/ 15/ 2689 Council Resolution: Moved Cr Chapman Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED G/5.2.10 TENDER 28-16 - CHAPMAN DRIVE RECONSTRUCTION

AND ASSOCIATED WORKS Purpose: The purpose of this report is to seek Council's endorsement of the Tender Panels assessment in relation to Tender 28/16 - Chapman Drive Reconstruction and Associated Works. Officer's Recommendation: That Council; 1. Endorse the Tender Panel's assessment and resolve to accept the Tender from

Queensland Bridge and Civil, for the amount of $3,344,480.00 exclusive of GST, as per their submission to Tender 28/16 - Chapman Drive Reconstruction and Associated Works, Option 2; and



-----17-----

G/ 15/ 2690 Council Resolution: Moved Cr Porter Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED G/5.2.11 TENDER 03-16 - 2015 NDRRA ROAD AND DRAINAGE

WORKS Purpose: The purpose of this report is to allow Council to consider the Tender Panel's assessment of tenders received for the restoration works to Gladstone Regional Council’s Road and Drainage infrastructure damaged by 2015 Cyclone Marcia (Tender 03/16), and funded under the Natural Disaster Relief and Recovery Arrangements (NDRRA) program. Officer's Recommendation: That Council; 1. Endorse the Tender Panel's assessment and resolve to accept the Tender from

Golding Contractors Pty Ltd for the amount of $8,399,011.00 (GST exclusive), as per their repriced submission (based on QRA approved works) to Tender 03/16 – Natural Disaster Relief and Recovery Arrangements (NDRRA) 2015 Road and Drainage Restoration Works; and


G/ 15/ 2691 Council Resolution: Moved Cr Brushe Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED


-----18-----

G/5.2.12 TENDER 21/16 - POLICE CREEK SEWER AND WATER MAIN REALIGNMENT

Purpose:

The purpose of this report is to allow Council to consider the Tender Panel’s recommendation in relation to Tender 21/16 - Police Creek Sewer and Water Main Realignment. Officer's Recommendation: That Council; 1. Endorse the Tender Panel's assessment and resolve to accept the Tender from

ProSpec Projects Pty Ltd, for the amount of $265,058.92 exclusive of GST, as per their submission to Tender 21/16 - Police Creek Sewer and Water Main Realignment; and


G/ 15/ 2692 Council Resolution: Moved Cr Hansen Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED G/5.2.13 TENDER 38-16 MIRIAM VALE WATER TREATMENT PLANT Purpose: The purpose of this report is to allow Council to consider the Tender Panel's recommendation in relation to Tender 38/16 - Design and Construct Water Treatment Plant at Miriam Vale. Officer's Recommendation: That Council; 1. Endorse the Tender Panel's assessment and resolve to accept the Tender from

Stirloch Constructions Pty Ltd, for the amount of $2,220,139.00 exclusive of GST, as per their submission to Tender 38/16 - Design and Construct Water Treatment Plant at Miriam Vale; and



-----19-----

G/ 15/ 2693 Council Resolution: Moved Cr Chapman Seconded Cr Burnett That the Officer's Recommendation be adopted.

CARRIED G/5.2.14 TENDER 19-16 WATER TREATMENT PLANT TO AGNES

RESERVOIR TRUNK MAIN STAGE 1 Purpose:

The purpose of this report is to allow Council to consider the Tender Panel’s recommendation in relation to Tender 19/16 - Trunk Water Main - Agnes Water Treatment Plant to Agnes High Level Reservoir (Stage 1 - Water Treatment Plant to Donohue Drive). Officer's Recommendation: That Council; 1. endorse the Tender Panel's assessment and resolve to accept the Tender from

Mackenzie Ace Pty Ltd t/as Chris Buckley Plumbing, for the amount of $501,307.50 exclusive of GST, as per their submission to Tender 19/16 - Trunk Water Main - Agnes Water Treatment Plant to Agnes High Level Reservoir (Stage 1 - Water Treatment Plant to Donohue Drive); and

2. as the Contract Principal, authorise the Chief Executive Officer to appoint a Principal's Representative to execute the appropriate contract documents on Council's behalf.

G/ 15/ 2694 Council Resolution: Moved Cr Brushe Seconded Cr Porter That the Officer's Recommendation be adopted.

CARRIED


-----20-----

G/5.2.15 DISCOVERY COAST CHRISTIAN COLLEGE FOOTPATH EXTENSION

Purpose: The purpose of this report is to allow Council to consider to what extent it wishes to go to (if any) to assist Captain Cook Holdings Pty Ltd design and construct a footpath, linking Discovery Christian College to Heights Entrance, Agnes Water, and thus satisfy Condition 9 of DA/814/2013 Modified Decision Notice dated 24 November 2014. Officer's Recommendation: That Council authorise the Chief Executive Officer to enter into an Infrastructure Agreement with Captain Cook Holdings Pty Ltd, on Council's behalf to satisfy Condition 9 of DA/814/2013 Modified Decision Notice dated 24 November 2014 based on the following scope of works; Council's Costs (exc GST) Kerb and channel and associated stormwater $169,380.00 Subtotal $169,380.00

Applicant's Costs (exc GST) Clearing, survey, earthworks and site costs: $135,270.00 Safety barriers, and signage $12,330.00 Construction of footpath, turfing, landscaping to batters $190,630.00 Retaining walls $36,350.00 Subtotal $374,580.00

Council's contribution being funded from the Infrastructure Reserves set aside for transport infrastructure in Agnes Water. G/ 15/ 2695 Council Resolution: Moved Cr Sobhanian Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED


-----21-----

G/5.2.16 PAVEMENT IMPACT ASSESSMENT GUIDELINES Purpose: The purpose of this report is for Council to adopt the revised Pavement Impact Assessment Methodology. Officer's Recommendation: That Council adopt the Pavement Impact Assessment Methodology, Revision C, December 2015. G/ 15/ 2696 Council Resolution: Moved Cr Hansen Seconded Cr Burnett That the Officer's Recommendation be adopted.

CARRIED G/5.2.17 HODDINOTT BRIDGE - 2ND RIVER CROSSING BOYNE

ISLAND Purpose: The purpose of this report is to allow Council to consider the Boyne Island Second River Crossing (Hoddinott Bridge) Detailed Design Report - August 2015 and associated documentation. Officer's Recommendation: 1. That Council adopt the Boyne Island Second River Crossing (Hoddinott Bridge)

100% Detailed Design Report - August 2015 and the associated documentation and drawings as the preferred arrangement for a second Boyne River Crossing within Boyne Island/Tannum Sands.

2. That the Chief Executive Officer update Council's Long Term Financial Plan to

reflect Council's contribution to the staged construction of the Boyne Island Second River Crossing (Hoddinott Bridge) as follows:-


-----22-----

Stage No.

Stage Description Funds $2015

Year

1 Acquisitions $1,000,000 2015/16 2 Interim Upgrade of Boyne Island and Pioneer Drive

(East) Intersection (DTMR condition for DA/20621/2008) Developer Funded

2020

3 Cemetery Road and Pioneer Drive (East) Interim intersection upgrade (GRC condition for DA/20621/2008)

Developer Funded

2020

4a Pioneer Drive between Cemetery Drive and Boyne Island intersection interim upgrade (To be conditioned in future RaL approvals)

Developer funded

2020

4b Two lane carriageway upgrade Cemetery intersection into Boyne Island Road Intersection. (includes any adjustments that may be required to the adjacent Dennis Park sporting complex)

$3,000,000 2020

5 Interim Upgrade Old Tannum Sands Road and Pioneer Drive (West) (GRC condition for DA/20390/2004)

Developer Funded

2025

6 Service Relocation Pioneer Drive (West) $1,000,000 2025 7 Interim Old Tannum Sands Road to Sporting Fields and

Turich Land upgrade Developer Funded

2025

8 Hoddinott Bridge from Sporting Fields Access to Cemetery Access

$20,000,000 2025

** Milestone - Two lane access from Boyne Island Road to Old Tannum Sands Road

$25,000,000 2025

9 Two Lane Duplication and Ultimate Intersection Upgrade (includes any adjustments that may be required to the Dennis Park sporting complex)

$150,000,000 2044/2045

** Milestone - Four lane access from Boyne Island Road to Old Tannum Sands Road

$175,000,000 2044/2045

G/ 15/ 2697 Council Resolution: Moved Cr Lanzon Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED

The meeting adjourned for morning tea at 10.32 am and reconvened at 10.40 am


-----23-----

G/5.3 CORPORATE AND COMMUNITY SERVICES G/5.3.1 COUNCIL DEPOT - STRATEGIC PLANS Purpose: This report seeks to obtain Council's views on the draft Strategic Plans for Council's four depots. Officer's Recommendation: That Council adopt the four Depot Strategic Plans attached to the officer's report and note the future projects that are identified in those plans. G/ 15/ 2698 Council Resolution: Moved Cr Brushe Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED G/5.3.2 TENDER RPQS 55/16 - HIRE OF EXTERNAL PLANT,

EQUIPMENT AND ASSOCIATED SERVICES (WET AND DRY)

Purpose: This report provides Council with information on tenders received for the hire of external plant, equipment and associated services (wet and dry). Officer's Recommendation: That Council enter into an agreement with the 70 complying tenders in accordance with the tender documents for tender PSA 21/14 - Hire of external plant, equipment and associated services (wet and dry) and their tender submissions for an initial period of one (1) year with Council having at its discretion the option of extending the contract period by a further one (1) year. G/ 15/ 2699 Council Resolution: Moved Cr Porter Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED


-----24-----

G/5.3.3 APPOINTMENTS FOR GLADSTONE REGION YOUTH COUNCIL

Purpose: To seek endorsement of the appointment of nine community youth members to the Gladstone Region Youth Council. Officer's Recommendation: That the Council endorse the appointment of the 2016 Gladstone Region Youth Council of: Continuing members:

Maddesen Greig Lachlan Muller Darcie Holgate- Smith

New Members:

Rachelle Eastaway Breannon Roberts Kaleb Roberts Faith Brown - Bates Jasmine Elliott Tom Kirchner

G/ 15/ 2700 Council Resolution: Moved Cr Sobhanian Seconded Cr Brushe That the Officer's Recommendation be adopted.

CARRIED


-----25-----

Cr Burnett declared a perceived conflict of interest in Item G/5.3.4 as he is Patron of the Past Brothers Junior Rugby League

Football Club and is a member of the Gladstone Touch Football Association. Cr Burnett resolved that he did

not have a conflict of interest and remained in the room during the consideration of Item G/5.3.3.

G/5.3.4 SPORTING CLUB WATER CONCESSION / SEWERAGE

CHARGES Purpose: Responding to request from Wallabys Rugby League Club (on behalf of itself and others) for review of the current water concession and sewerage charges applicable to sporting clubs and not-for-profit organisations. Officer's Recommendation: THAT:

1. Council's "Water Concessions for Sporting Bodies and Other Not-For-Profit Organisations" Policy (P-2014/24) remain unchanged from that adopted on 18 March 2014.

2. Council's 2015/16 Revenue Statement (Policy P-2015/18, adopted 6 July 2015)

and Donations to Community Organisations Policy (P-2015/15, adopted 1 September 2015) remain unchanged with respect to the application of sewerage charges for sporting clubs.

3. Officers seek the assistance of clubs in ensuring the integrity of Council's rates

database with respect to water and sewerage connections. G/ 15/ 2701 Council Resolution: Moved Cr Sobhanian Seconded Cr Burnett THAT:

1. Council's "Water Concessions for Sporting Bodies and Other Not-For-Profit Organisations" Policy (P-2014/24) remain unchanged from that adopted on 18 March 2014 and all clubs be encouraged to seek professional field management advice from Council's sport and recreation section.

2. That from the financial year 2016-2017, Council provide additional concessions

to eligible sporting Clubs that qualify under the Water concession for sporting bodies Policy P-2014/24, with the result being that they pay the equivalent of no more than a single sewerage connection charge irrespective of the number of pedestals installed at their facility.

CARRIED

Cr Burnett (perceived conflict of interest) voted in

favour of the resolution.


-----26-----

G/5.3.5 GARY LARSON OVAL ENHANCEMENT GROUP FUNDING REQUEST

Purpose: The purpose of this report is for Council to consider an "out of round" funding request to upgrade the lighting of the Gary Larson Oval, Miriam Vale. Officer's Recommendation: That Council advise the Gary Larson Oval Enhancement Group their request for "out of round" funding for a lighting upgrade for the Gary Larson Oval is refused. G/ 15/ 2702 Council Resolution: Moved Cr Burnett Seconded Cr Brushe

That Council allocate the balance of funds from the Facilities Assistance Grant program of $20,994 in a separate round to be considered by the committee and invite expressions of interest from sporting clubs.

CARRIED The reason for not adopting the officer's recommendation is that the balance of the funds was not allocated.


-----27-----

G/5.4 PLANNING AND ENVIRONMENT G/5.4.1 TENDER 58/16 - ALDOGA WASHDOWN FACILITY Purpose: This report seeks to update Council on the construction tender for the Aldoga Washdown facility. Officer's Recommendation: That Council accept the tender received from QMC Group Qld. for $1,593,914 (excluding GST), as per their submission for Tender 58/16 (Aldoga Washdown Facility). G/ 15/ 2703 Council Resolution: Moved Cr Chapman Seconded Cr Hansen That Council accept the tender received from QMC Group for $1,593,914 (excluding GST), as per their submission for Tender 58/16 (Aldoga Washdown Facility).

CARRIED G/5.4.2 TONDOON BOTANIC GARDENS STRATEGIC PLAN Purpose: To provide Council with the opportunity to review the final draft version of the Tondoon Botanic Gardens Strategic Plan. Officer's Recommendation: That Council adopt the Tondoon Botanic Gardens Stratgeic Plan 2016 - 2025 as presented in its Final Draft version attached to the officer's report. G/ 15/ 2704 Council Resolution: Moved Cr Brushe Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED


-----28-----

G/5.4.3 EOI 63/16 - DISPOSAL OF PORTABLE ABLUTION BLOCKS Purpose: This report seeks approval from Council for the acceptance of the Expression of Interest (EOI) for the disposal of Council owned portable ablution blocks. Officer's Recommendation: That Council accept the Expression of Interest proposal received from the Calliope Rodeo Association Inc. for the disposal of the existing two portable ablution blocks for community use at no cost to Council. G/ 15/ 2705 Council Resolution: Moved Cr Burnett Seconded Cr Sobhanian That the Officer's Recommendation be adopted.

CARRIED G/5.4.4 APPROVED INSPECTION PROGRAM FOR REGISTRATION

AND RENEWAL OF REGISTRATION OF ANIMALS (DOGS) 2016

Purpose: The report seeks Council approval to implement a Systematic Approved Inspection Program under the Animal Management (Cats & Dogs) Act 2008 (the Act) for dogs. The objectives of the program are to carry out house to house inspections to identify if dogs are being kept and if the animals are registered in accordance with requirements of the Act and Council's Local Law No. 2 (Animal Management) 2011. The programs seek to meet Council's obligation of enforcement of registration and renewal of registration of dogs. Officer's Recommendation: That Council adopt the Approved Inspection Program 2016 for New Registration and Renewal of Registration of Animals (Dogs) for the period 15 February 2016 to 12 August 2016 attached to the officer's report. G/ 15/ 2706 Council Resolution: Moved Cr Brushe Seconded Cr Lanzon That the Officer's Recommendation be adopted.

CARRIED


-----29-----

G/5.4.5 PEST SURVEY PROGRAM - RURAL LAND PROTECTION - JANUARY 2016 TO MARCH 2016

Purpose: This report seeks Council approval to implement a Pest Survey Program to meet Council's obligation to monitor the provisions of the Land Protection (Pest & Stock Route Management) Act 2002. Officer's Recommendation: That Council adopt the Pest Survey Program attached to the officer's report for the period 1 January 2016 to 31 March 2016. G/ 15/ 2707 Council Resolution: Moved Cr McDonald Seconded Cr Sobhanian That the Officer's Recommendation be adopted.

CARRIED G/5.4.6 DEVELOPMENT APPLICATION DA.116.2015. MATERIAL

CHANGE OF USE OF PREMISES FOR AN EXTENSION TO AN ACCOMMODATION BUILDING (4 UNITS) AT 9 ELLIOT STREET AND 578 CAPTAIN COOK DRIVE, SEVENTEEN SEVENTY.

Development Application:

Application Number: DA/116/2015

Applicant: Seanna Pty Ltd C/- Angelo Oliaro Town Planning

Owner: Mr D and Mrs J McKauge

Date of Receipt: 24 July 2015

Location: 9 Elliot Street and 578 Captain Cook Drive, Seventeen Seventy

RPD: Lots 7 and 104 S 8561

Area: 809m2 and 776m2

Current Use of Land: Accommodation Building

Zoning: Low Density Residential and Medium Density Residential

Proposal: Extension to Accommodation Building (4 Units)

Submissions Close Date: 20 November 2015

Number of Submissions: 2 'properly made'


-----30-----

Purpose: The purpose of this report is to consider DA/116/2015. Officer's Recommendation: That Development Application (DA/116/2015) for a Material Change of Use of Premises for an extension to an Accommodation Building (4 Units) on land at 9 Elliot Street and 578 Captain Cook Drive, Seventeen Seventy be approved subject to the following conditions: Approved Documentation

1. Development is to be carried out generally in accordance with the submitted application including the following plans and supporting documentation except where amendments are required to satisfy the conditions of this approval:

Document Name Reference Drawn by Dated General Site Layout

GD0794-C00 Rev A Gladstone Drafting 16/07/15

Site Plan - Option F

GD0794-C01F Rev D Gladstone Drafting 17/08/15

Concept Unit Layout Plan

GD0794-02 Rev E Gladstone Drafting 15/07/15

Elevations 1 GD0794-04 Rev A Gladstone Drafting 15/07/15 Elevations 2 GD0794-05 Rev A Gladstone Drafting 15/07/15

And supporting documents

Document Name Reference Drawn by Dated Stormwater Management Report

M15-619 Issue 1 HMC Consulting Engineers

16/10/15

Special Condition

2. The use of the development in accordance with this Development Permit may only continue:

a) Where Seanna Pty Ltd is the registered owner of Lot 104 on Crown Plan S

8516 and David Alexander McKauge and Janet Ruth McKauge are the registered owners of Lot 7 on Crown Plan S 8516 for so long as the said David Alexander McKauge and Janet Ruth McKauge are the sole shareholders in Seanna Pty Ltd; or

b) Where a person is the registered owners of both Lots 7 and 104 on Crown Plan S 85146 for so long as both lots remain in the ownership of the same person.

3. The Applicant shall provide an amended registered covenant pursuant to

Section 97A(3(c)(i) of the Land Title Act 1994 over both Lots 7 and 104 on Crown Plan S85146. The covenant is to: a) Replace the previous covenant executed on 15 January 2014; b) Reflect the intent of Condition 2 above; and c) Relate to both Development Permit DA/116/2015 and Appeal 84 of 2010.


-----31-----

OR

Prior to the commencement of the use, Lots 7 and 104 on Crown Plan S 85146 are to be amalgamated.

Building and Plumbing Works

4. The Applicant is required to obtain a Development Permit for Building Works in accordance with the Sustainable Planning Act 2009 for the removal of the Class 1A structure (Stone Cottage). The removal of the structure is to occur prior to any Building Works for the approved Development.

5. The Applicant is required to obtain a Development Permit for Building Works in accordance with the Sustainable Planning Act 2009. Construction is to comply with the Building Act 1975, the National Construction Code and the requirements of other relevant authorities.

6. The Applicant is required to obtain a Development Permit for Plumbing Works in accordance with the Sustainable Planning Act 2009. Construction is to comply with the Plumbing and Drainage Act 2002 and the requirements of other relevant authorities.

7. During construction of the development, the Applicant is to provide safe pedestrian access at all times to the lots adjoining the development sites and to the existing accommodation units on the development sites (Lots 7 and 104 on Crown Plan S 85146).

8. Prior to the commencement of the use, all plant and equipment (including air conditioners, exhaust fans and the like) are to be housed, screened and located so that these do not cause environmental nuisance or harm to residential uses in the surrounding area.

9. The development is to incorporate a variety of at least 2 different textures, colours and designs within the external façade of the building. Details of the proposed colour scheme, materials and finishes for all external areas of the building are to be submitted to Council for approval prior to the issue of a Development Permit for Building Works.

10. Prior to the commencement of the use, all lighting at ground level and associated with illuminating ground level areas must be focused downwards and be provided with hoods, shades or other permanent devices to direct illumination downwards and not allow upward lighting to adversely affect the residential uses on this site and the adjoining the sites.

11. The location of the proposed buildings shall comply with Council Policy P-2015/36 - Building Over or Adjacent to Council Infrastructure.

Water Infrastructure

12. Prior to the commencement of the use, one water service connection (including any existing meter) is to be provided from Council’s water supply infrastructure to the front property boundary of Lot 7 on Crown Plan S 85146. The location and size of the water service (and any associated fire service) is to be determined in consultation with Council’s Water and Sewerage Department.


-----32-----

13. Prior to the commencement of the use, connections to Council’s live water

reticulation network must be carried out by Council. The cost of these works is to be borne by the Applicant.

Sewerage Infrastructure

14. Prior to the commencement of the use, all sanitary drainage is to drain into a new 1050mm diameter privately owned maintenance hole within the development site, before connection to Council’s sewerage infrastructure, via a privately owned service connection. The location and size of the sewer service is to be determined in consultation with Council.

15. Prior to the commencement of the use, connections to Council’s live sewerage network must be carried out by Council’s Water and Sewerage Department. The cost of these works is to be borne by the Applicant.

Stormwater Infrastructure

16. All stormwater runoff must be piped from roofed and paved areas and discharged to a stormwater drainage system connecting to a lawful point of discharge as defined by the Queensland Urban Drainage Manual 2013, with no worsening of the existing stormwater flows downstream.

17. Prior to the commencement of the use, a drainage easement in favour of the owner of Lot 7 S8561 and at no cost to Council is to be provided over the proposed inter-allotment drainage on Lot 104 S8561 (i.e. between GP 2 and GP 1 on Drawing No. M15-619/C04 dated 8/4/14). The easement is to be a minimum of 1.5m wide in accordance with the Planning Scheme Policy 1 of the Miriam Vale Shire Planning Scheme 2009.

Transportation Services

18. Prior to the commencement of the use, a total of 10 car parking spaces and 1 trailer parking spaces are to be provided on Lots 7 and 104 S 8561 generally in accordance with the approved plans, including designated disabled car parking spaces. These spaces and all vehicle movement areas are to be constructed, sealed, line marked and maintained in accordance with the Planning Scheme Policy 1 of the Miriam Vale Shire Planning Scheme 2009 and AS2890.1.

19. Prior to the commencement of the use, the Applicant shall obtain a Driveway Approval to construct a Commercial Driveway for both Lots 7 and 104 S 8561 in accordance with Planning Scheme Policy 1 of the Miriam Vale Shire Planning Scheme 2009. The Driveway Approval is to conform with Council’s Subordinate Local Law No. 1.15 (Application to carry out works on a Council road on interfere with a road or its operation (including driveways) which is found at http://www.gladstone.qld.gov.au/forms).

20. Prior to the commencement of the use, all existing disused invert crossings are to be reinstated with kerb and channel to match the existing infrastructure for both Lots 7 and 104 S 8561. This is to be undertaken at the owner's expense in accordance with Planning Scheme Policy 1 of the Miriam Vale Shire Planning Scheme 2009.


-----33-----

21. Prior to the commencement of the use, all grassed footpath areas disturbed by the development are to be top dressed and turfed following completion of construction activity for both Lots 7 and 104 S 8561.

22. Prior to the commencement of the use, any manholes located on the proposed driveway are to be covered with Class D Covers to AS 3996, and are to be maintained at finished surface levels and remain accessible at all times.

23. Prior to the commencement of the use, provision of a 2 metre wide concrete footpath for the full extent of the Elliot Street and Captain Cook Drive frontages of the site in accordance Planning Scheme Policy 1 of the Miriam Vale Shire Planning Scheme 2009. The Applicant is required to obtain an approval as part of a Works within a Council Road Reserve Application. The footpath shall be of a non-skid surface acceptable to Council and be flat and continuous in grade.

Landscaping

24. As part of the first Development Application for Building Works, a full Landscaping Plan is to be provided in accordance with 4.38.3 Schedule 1 to Division 38 - Native Species of the Landscaping Code of the Miriam Vale Shire Planning Scheme 2009. The full Landscaping Plan is to be certified by a Landscape Architect.

25. Prior to the commencement of the use, all landscaping areas are to be provided with an appropriate onsite irrigation system. Details of which are to be provided with the full Landscaping Plan as mentioned in the condition above.

26. Prior to the commencement of the use, provision of an 1.8m high screen fence to side boundaries of both Lots 7 and 104 S 8561, other than those areas where the building is built to the boundary line, the details of which are to be submitted with any Development Application for Building Works.

Waste Management

27. Prior to lodgement of a Development Application for Building Works, a Waste Management Plan is to be submitted and approved by Council and include the following:

a) Details of the proposed development; b) Plan showing street location and layout; c) Number, type, size and service frequency of waste and recycle bins; d) Location of bin storage (including applicable screening) and wash facilities; e) Waste collection vehicle movements to, from, and throughout the site noting

that should on-site collection be proposed, then the collection vehicle must enter and exit the site in forward gear or have a traffic engineer's certification (RPEQ) that the movement will not create a safety issue;

f) Procedure for waste removal, including, but not limited to, vehicle description (i.e. front loading, side loading or rear loading) and collection location;

g) Pavement details on site to ensure it is adequate to handle the weight of the garbage truck if on-site collection is proposed; and

h) Waste Service Provider correspondence confirming waste removal and collection arrangements are satisfactory.


-----34-----

28. Prior to the commencement of the use, the waste storage area/s are to be sufficient in size to house all waste collection containers including recycling waste containers. The waste storage area/s must be suitably enclosed and imperviously paved, with a hose cock and hose fitted in close proximity to the enclosure to ensure the area can be easily and effectively cleaned.

29. Prior to the commencement of the use, open storage areas shall be adequately screened so as not to detract from the visual amenity of the area. One way of achieving compliance with this condition is as follows:

a) Outdoor storage areas are situated in locations not visible from the street;

and b) A 1.8m solid screen fence is located around storage areas.

Miscellaneous

30. Prior to the commencement of the use, a Compliance Inspection is to be undertaken by the relevant Council Officer, with all conditions to be appropriately addressed. The premises may be subject to a future compliance inspection as part of Council's routine compliance inspection process.

31. The Applicant is responsible for and is to bear the cost of any alterations to, extension of, or upgrading of Council assets / infrastructure or other service authorities' infrastructure necessitated by the approval of this development (including but not limited to earthworks, retaining structures, roadworks, pedestrian / bicycle pathways, stormwater drainage, water supply, sewerage, electrical and telecommunication services, reticulated gas etc.).

32. Prior to commencing works associated with the development, the Applicant is to locate all existing infrastructure on or adjacent to the site and the extent of the works and is to take all reasonable measures to avoid damage to the infrastructure from works associated with the development.

END OF CONDITIONS Advice Note: An Adopted Infrastructure Charges Notice will be issued separately. G/ 15/ 2708 Council Resolution: Moved Cr Brushe Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED


-----35-----

G/5.4.7 DEVELOPMENT APPLICATION DA.137.2015. MATERIAL CHANGE OF USE OF PREMISES FOR BULK STORE AND CARETAKERS RESIDENCE AT 121 CARRARA ROAD AND UNNAMED ROAD, WEST STOWE

Development Application:

Application Number: DA/137/2015

Applicant: U2 Industries Pty Ltd C/- KHA Development Managers

Owner: Rodney, Gregory and Margaret Ann Bruce

Date Of Receipt: 16 September 2015

Location: 121 Carrara Road and Lot 260 Unnamed Road, West Stowe

RPD: Lot 6 RP 616418

Lot 260 SP 183065

Area: 413.13 Hectares

Current Use Of Land: Extractive Industry and Animal Husbandry

Zoning: Rural

Proposal: Material Change of Use of Premises for Bulk Store and Caretakers Residence

Submissions Close Date: 30 November 2015

Number Of Submissions: 1 'properly made' submission

Purpose: The purpose of this report is to consider DA/137/2015. Officer's Recommendation: That Development Application (DA/137/2015) for a Material Change of Use of Premises for a Bulk Store and Caretakers Residence on land at 121 Carrara Road and Lot 260 Unnamed Road, West Stowe be approved subject to the following conditions: Approved Documentation

1. Development is to be carried out generally in accordance with the submitted application including the following plans and supporting documentation:

Document Name

Reference Drawn by Dated

Site Layout Plan 15140.1 Sheet 1 of 2

KHA Development Managers 22/07/15

Site Layout Plan 15140.1 Sheet 2 of 2

KHA Development Managers 22/07/15

And supporting documents:


-----36-----

Document Name Reference Drawn by Dated Stormwater Management Plan

17914 Rev 1 ADG Engineers (Aust) Pty Ltd

02/07/15

Traffic Engineering Report 15676 V01 RoadPro Development

July 15

2. Development is to comply with Department of Infrastructure, Local Government

and Planning (Concurrence Agency) Conditions dated 1 December 2015 (Ref: SDA-1015-025195)(Attached).

Special Conditions

3. The accommodation buildings within the set down area are not to habited or

utilised for accommodation purposes. The buildings are not to be connected to water, sewer or electricity infrastructure.

4. Prior to the commencement of the use, a 1.8m high chain wire security fence is to be provided along all boundaries of the 24 hectare development footprint.

5. The Caretakers Residence is only to be occupied by the proprietor, manager or caretaker of the business activities, together with any immediate family of that person.

6. An open space area measuring 50m2 is to adjoin the Caretakers Residence and comprise an area of at least a 4m dimension. The open space area and the Caretakers Residence and is to be fenced by a 1.2 metre high chain wire fence.

7. A maximum of 16 movements (8 to the site, 8 from the site) per day are permitted as part of the use.

8. Prior to commencement of deliveries for goods to the site, a Traffic Management Plan in accordance with the Manual of Traffic Control Devices is to be provided to Council for review and approval demonstrating how the Bruce Highway/Carrara Road intersection and the site accesses are to be made safe during the period of increased traffic. This approved Traffic Management Plan is to be implemented at all times during the delivery.

9. Prior to commencement of removal of stored goods from the site, a revised Traffic Management Plan in accordance with the Manual of Traffic Control Devices is to be provided to Council for review and approval demonstrating how the Bruce Highway/Carrara Road intersection and the site accesses are to be made safe during the period of increased traffic. This revised approved Traffic Management Plan is to be implemented at all times during the removal of stored goods from the site.

Operational Works

10. A Development Permit for Operational Works must be obtained from Council prior to the commencement of construction. The Development Application for Operational Works is to include the following:

a) Earthworks; b) Roadworks (including driveway crossover); and c) Stormwater Management (including flood and drainage control).


-----37-----

11. Development Applications for Operational Works shall be designed and

constructed in accordance with, Council and Australian Standards and good engineering practice. Council’s current standards include:

a) Queensland Urban Drainage Manual 2013, State Planning Policy - July

2014 and Councils Stormwater Management Guideline, February 2014: Revision 2;

b) Roads and Transport Standard 2005; and c) The Capricorn Municipal Guidelines.

Earthworks

12. As part of any Development Application for earthworks plans to include finished surface contours with labels and finished surface levels including top and bottom of all retaining walls.

Building and Plumbing Works

13. The Applicant is required to obtain a Development Permit for Building Works in

accordance with the Sustainable Planning Act 2009. Construction is to comply with the Building Act 1975, the National Construction Code and the requirements of other relevant authorities. Advisory Note: Should a Caravan Structure be utilised for the purpose of the Caretakers Residence, all footings are to be appropriately tied down in accordance with the National Construction Code.

14. The Applicant is required to obtain a Development Permit for Plumbing Works in accordance with the Sustainable Planning Act 2009. Construction is to comply with the Plumbing and Drainage Act 2002 and the requirements of other relevant authorities.

Stormwater

15. The Applicant is to submit (for approval) a revised Site Based Stormwater Management Plan (SBSMP) as part of the Development Application for Operational Works for the development. The plan must take into account any changes required as a result of detailed stormwater design for operational works. The plan must address both quantity and quality aspects of stormwater management in accordance with the Queensland Urban Drainage Manual 2013, the State Planning Policy - July 2014 and Council's Stormwater Management Guideline, February 2014, Rev. 02 and be certified by a RPEQ experienced in this type of work. The SBSMP is to demonstrate that a Lawful Point of Discharge is achieved and that the proposal achieves no worsening. The SBSMP is to demonstrate how the Stormwater Quality objectives set out in Table B Appendix 3 of the State Planning Policy July 2014 are achieved. For the SBSMP and stormwater design the responsible RPEQ shall certify that: “I am aware that the Gladstone Regional Council may rely upon the content and findings of this report including the recommendations, conclusions, results, calculations, plans, graphs, tables, attachments etc., for the purposes of development assessment. In my opinion, the Council can rely upon the information contained within the report and there are no reservations or


-----38-----

qualifications in respect to the information provided other than as set out below and previously agreed to in writing with Council. I confirm that the development site is above the controlling 1% AEP flood level, that there will be no worsening of stormwater runoff from the site as a result of the proposed development of the site and that a “lawful point of discharge” as defined in Section 3.4 of the Queensland Urban Drainage Manual, 3rd edition 2013 has been achieved for all areas of the site.”

16. An Acid Sulfate Soil (ASS) Investigation Report is to be prepared in accordance with State Planning Policy (July 2014) by a RPEQ. An ASS Management Plan is also required if ASS is identified to be actually or potentially present through the investigation. The report/s must be submitted to Council prior to submitting any Operational Works plans for consideration.

17. When the proposed Operational Works involves an ASS Management Plan, a

RPEQ shall review the management plan and prepare a report or design notes to address the following:

a) Avoiding the potential for environmental harm resulting from the disturbance

of ASS; b) Corrodible assets are to be protected from ASS; and c) Clear management direction is to be provided where ASS are likely to be

disturbed by excavation or filling. Transportation Services

18. As part of any application for Operational Works, the Applicant shall provide an

amended Traffic Engineering Report (TER) to address the following:

a) An assessment of the suitability of the cross section profile, widths, vertical and horizontal grading of Carrara Road in regard to the operation of Carrara Road with the proposed heavy vehicle traffic;

b) In regard to the Northern intersection of Carrara Road and the Bruce Highway, Council has concerns about the future use of this intersection by the increased heavy vehicle traffic from this development. It is considered likely that, despite being less safe, trucks will utilise the Northern entrance, particularly in poor weather, as it will provide a shorter connection to the Bruce Highway. Demonstrate how trucks will be encouraged to utilise the access to the Bruce Highway via the Southern intersection.

c) The driveway access off Carrara Road and extending approximately 150m to the property boundary is to be designed generally in accordance with Council standards modified to suit the proposed traffic. This is to include but not be limited to provision of: i) Turning paths; ii) Visibility triangles; iii) Closure of the Western leg of the driveway access off Carrara Road; and iv) An assessment of the likely damage to Carrara Road caused by the

number of heavy vehicle turning movements and how it will be mitigated and or rectified.

d) Turning paths are to be provided at the right angle bend in Carrara Road

adjacent to the Calliope Historical Village Markets. Pavement widening is to be provided as necessary and the intersection is to be redesigned if


-----39-----

necessary to provide adequate clearance to the existing fence and traffic island.

e) The proposed volume of heavy vehicle movements is substantially greater than typical for the Carrara Road pavements. A Pavement Impact Assessment, taking into account the volume of heavy vehicle movements, including proposed remediation, is required for:

i) The sealed section of Carrara Road; and ii) The unsealed section of Carrara Road.

f) Demonstrate how it is intended to deal with traffic impacts during "Market

days". It should be noted that the markets sometimes also occur on Saturdays.

g) Demonstrate how it is proposed to ameliorate the impact of dust from proposed truck movements on existing adjacent residences.

19. Traffic signs and linemarking are to be designed in accordance with Council

standards at time of submission of any Development Application for Operational Works in accordance with the Manual of Traffic Control Devices.

20. Prior to the commencement of the use, all driveways are to be constructed in accordance with section 8 of Council's Road and Transport Standard 2005. The industrial driveways are to be sealed and have a minimum width of 9m.

21. Safe pedestrian access is to be maintained at all times to surrounding sites

during the construction of the development. Waste Management

22. Prior to the commencement of the use, open storage areas shall be adequately

screened so as not to detract from the visual amenity of the area. One way of achieving compliance with this condition is as follows:

a) Outdoor storage areas are situated in locations not visible from the street;

and b) A 1.8m solid screen fence is located around storage areas.

Miscellaneous

23. Prior to the commencement of the use, a Compliance Inspection is to be undertaken by the relevant Council Officer, with all conditions to be appropriately addressed. The premises may be subject to a future compliance inspection as part of Council's routine compliance inspection process.

24. The site is to be maintained in a clean and orderly state at all times.

END OF CONDITIONS

G/ 15/ 2709 Council Resolution: Moved Cr Chapman Seconded Cr Lanzon That the Officer's Recommendation be adopted.

CARRIED


-----40-----

G/5.5 CHIEF FINANCIAL OFFICER G/5.5.1 ASSESSMENT OF THE IMPLEMENTATION OF THE 2015/16

OPERATIONAL PLAN PERIOD ENDING 30 NOVEMBER 2015

Purpose: Presenting the monthly progress towards the implementation of Gladstone Regional Council's 2015/ 16 Operational Plan for the period ending 31 October 2015. Officer's Recommendation: That: 1. The information contained within the Assessment of the Implementation of the

2015/16 Operational Plan - Period Ending 30 November 2015 attached to the officer's report be noted; and

2. The report be received. G/ 15/ 2710 Council Resolution: Moved Cr Hansen Seconded Cr Burnett That the Officer's Recommendation be adopted.

CARRIED G/5.5.2 MONTHLY FINANCIAL STATEMENTS FOR THE PERIOD 30

NOVEMBER 2015. Purpose: This report seeks Council adoption of the Monthly Financial Statements for the 2015/16 year to date, for the period ended 30 November 2015, as required under Section 204 Local Government Regulation 2012. Officer's Recommendation: That Council adopt the Monthly Financial Statements attached as Addendum 1 for the 2015/16 year to date, for the period ended 30 November 2015, as required under Section 204 Local Government Regulation 2012. G/ 15/ 2711 Council Resolution: Moved Cr Chapman Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED


-----41-----

G/5.5.3 RURAL FIRE BRIGADES FUNDING ARRANGEMENTS POLICY

Purpose: The purpose of this report is to seek Council's endorsement of the Rural Fire Brigades Funding Arrangements policy. Officer's Recommendation: That Council adopt P-2015/32 Rural Fire Brigades Funding Arrangements policy attached as Addendum 2, repealing former policy P-2013/24. G/ 15/ 2712 Council Resolution: Moved Cr Brushe Seconded Cr Hansen That the Officer's Recommendation be adopted.

CARRIED G/5.5.4 GLADSTONE REGION STATE EMERGENCY SERVICE

FUNDING ARRANGEMENTS POLICY Purpose: The purpose of this report is to seek Council's endorsement of the Gladstone Region State Emergency Service Funding Arrangements policy. Officer's Recommendation: That Council adopt P-2015/31 Gladstone Region State Emergency Service Funding Arrangements policy attached as Addendum 3, repealing former policy P-2013/25. G/ 15/ 2713 Council Resolution: Moved Cr Hansen Seconded Cr McDonald That the Officer's Recommendation be adopted.

CARRIED


-----42-----

G/6 COUNCILLOR REPORTS G/6.1 COUNCILLORS' REPORT - MAYOR GAIL SELLERS Purpose: Cr Sellers submits the following report. Cruise Ship Welcome Programme On Thursday 3 December I attended an update on the plans for the Cruise Ship Welcome Programme. Kayleen Allen, Managing Director of Tourism Gems has over 30 years’ experience in marketing and management within the tourism industry. Kayleen was contracted by Tourism Events Queensland in 2013 to review all Cruise Ship Welcomes in the State from Brisbane to Port Douglas. Kayleen has a wealth of training experience and has delivered programmes for Tourism Events Queensland. Kayleen believes the Gladstone Region is well progressed. Mayor's Carols by Candlelight The Santos GLNG Mayor's Carols by Candlelight presented by 4CC was a resounding success. Clare Wooten planned the event backed up by the 4CC team. The guest artist Paulini showed her talent and impressed the audience. Our thanks to: the Gladstone Municipal Band; the Thistle Pipe Band; all the schools and the soloists; Carols Band; the Carols Chorale; Lighting and Sound staff; and to the backstage crew who kept the evening flowing. Christmas Street Party The first street party held in the Gladstone Entertainment Convention Centre /Library Square area was an outstanding success. The staff of the Gladstone Entertainment Convention Centre is to be congratulated for the enthusiasm with which the event was planned and carried out. The community was present in great numbers and was very vocal in praise of the event. It is hoped that this will now be an annual event. The new, improved tree and decorations were also well received and will bring lots of fun to the very young; and some of the 'not so young'. Benaraby Motorsports Complex The Central Queensland Driver Education Centre at Benaraby is to receive a $598,000 grant from the Commonwealth Government National Stronger Regions Fund. The announcement on 7 December was made by Federal Member for Flynn, Ken O'Dowd. Council allocated $150,000 for the $1.2 million project and the $598,000 funding via the second round of the National Stronger Regions Fund program will enable the next phase of the development to progress. The vision is for the Driver Education Centre to be a large, multipurpose facility that can accommodate people from around the region, bringing business to the Gladstone area and creating jobs for local residents. SPEL Environmental A presentation was held on current collaborative research projects between the University of the Sunshine Coast Engineering and SPEL Environmental Integrated Water Solutions. Dina Moshirvaziri presented StormSack and SPELFilter research findings and case studies. Andy Hornbuckle presented the Floating Wetlands research and case studies. It was an extremely interesting session as three of the projects


-----43-----

featured were in the Gladstone Region. Gladstone Ports Corporation has a floating wetlands project in Barney Point; Riverstone Rise was featured for their floating wetlands at the entrance and the new car park in Oaka Lane was highlighted. Officer's Recommendation: That the report be received. G/ 15/ 2714 Council Resolution: Moved Cr Sobhanian Seconded Cr Chapman That the Officer's Recommendation be adopted.

CARRIED THE FOLLOWING REPORTS WERE RECEIVED FROM THE FLOOR OF THE MEETING 15 Years of Service in Local Government for the Chief Financial Officer Mayor Sellers presented the Chief Financial Officer, Mark Holmes with a Local Government Association of Queensland 15 years certificate in acknowledgement of his years of service to local government. Christmas and New Year Greetings Councillors wished fellow Councillors, staff and those in attendance a Merry Christmas and a prosperous 2016. Yarwun State School and Boyne Island State School Awards nights Cr Sobhanian advised that he attended the awards night for Yarwun and Boyne Island State Schools and noted it was privilege to be in attendance. Acknowledgement of Engineering Services team Cr Sobhanian passed on his congratulations to the Engineering Service team from a number compliments he received in regards to prompt and dedicated work. Gladstone Entertainment and Convention Centre's Christmas Street Party Cr Hansen thanked Mayor Sellers for her enthusiasm and proposal of the recent Christmas Street Party hosted by the Gladstone Entertainment Convention Centre on 6 December 2015. He said the Street Party was a success and well attended. Feast of East Markets Cr Burnett said that he was pleased to report that the Feast of East Markets at East Shores, Gladstone held on 13 December 2015 was an overwhelming success. He said that it was difficult to estimate the number of attendees but thought to be about 10,000.


-----44-----

Cr Burnett noted that the ferry trips were popular and acknowledged the work of Gladstone Area Promotion and Development Limited in organising the event. Miriam Vale State School Awards Cr Burnett acknowledged Miriam Vale State School student, Gemma Leiper on 6 subject awards, Gladstone Ports Corporation bursary, Australian Defence Force Leadership Awards and school dux award. Cr Burnett said what an outstanding achievement. G/7 NOTICE OF MOTION Nil. G/8 QUESTIONS FROM THE PUBLIC GALLERY Mr Newberry wished Councillors and Staff a Merry Christmas and a Happy New Year. Mr Newberry's comments were endorsed by Mrs O'Grady also in attendance. G/9 CONFIDENTIAL ITEMS G/ 15/ 2715 Council Resolution: Moved by Cr Brushe Seconded Cr McDonald That in accordance with Section 275 (1) of the Local Government Regulation 2012, the meeting be closed to the public to discuss business relating to the following: -

f) defending legal proceedings involving it CARRIED G/ 15/ 2716 Council Resolution: Moved by Cr Sobhanian Seconded Cr McDonald That Council re-open the meeting to the public. CARRIED


-----45-----

G/9.1 CLAIM OVER COUNCIL LAND G/ 15/ 2717 Council Resolution: Moved Cr Brushe Seconded Cr Burnett That 1. Council advise the solicitors for the claimant that:

A. Council is of the view that their clients claims of an in personam interest in a part of Council owned land adjoining their property are baseless and Council requires that their client cease using Council land and remove any improvements placed on the land;

B. Should a caveat be lodged over the Council property with regard to their

clients claim, Council will engage legal counsel to commence proceedings to have the caveat removed;

and 2. Council authorises the Chief Executive Officer, in the event that a caveat is

lodged against the land, to commence legal proceedings to have the caveat removed.

CARRIED

G/10 MEETING CLOSE There being no further business the Mayor formally closed the meeting.

THE MEETING CLOSED AT 12.12 PM

CERTIFICATION I hereby confirm that I have read the minutes and they are a true and correct record of the proceedings of the meeting. I certify that these 69 pages form the official copy of Gladstone Regional Council General Meeting Minutes of the 15 December 2015.

...................................................... Mayor Gail Sellers

………/………/………... Date


-----46-----

ATTACHMENTS

ADDENDUM 1


-----47-----


-----48-----


-----49-----


-----50-----


-----51-----


-----52-----


-----53-----


-----54-----


-----55-----


-----56-----


-----57-----

ADDENDUM 2


-----58-----


-----59-----


-----60-----


-----61-----


-----62-----


-----63-----

ADDENDUM 3


-----64-----


-----65-----


-----66-----


-----67-----


-----68-----


-----69-----

general meeting minutesinfo.gladstonerc.qld.gov.au/meetings/20160119... · that the local...

Documents