gear up tennessee year 4 kickoff. agenda where we are, where are we going implementation update...

GEAR UP TennesseeYear 4 Kickoff

Agenda

• Where We Are, Where Are We Going

• Implementation Update

• Communication Strategy

• CollegeforTN.org and Transcript Exchange

• Working Lunch

• GEAR UP TN Site Support Update

• ACT Engage/U.S. Department of Education Surveys

• Closing

Where We Are, Where We Are Going

Tennessee Students Struggle in the Early Years after High School…

72,865 Students2007 Cohort of High School Freshmen

10,545 students did not graduate from high school

22,334 students graduated from high school and entered the workforce and earn an average

salary of $9,030 annually

40,235 students enrolled in postsecondary.

58 percent were still enrolled in one year (or 20,418 of the 35,055 who enrolled immediately after

graduation).

3,514 had completed a certificate or degree

within three years.

During the last reporting period:

GEAR UP TN Successes

4,641parents/guardians

served

21,177 students served

789 educators served

• 53.6 % College going rate of class of 2013 seniors

• 60 % FAFSA completion rate of ‘15 seniors

18 percentage points higher than last year

• 96.6 % of students who completed a FAFSA enrolled in college

• 50 % Class of ‘15 seniors scoring 19 or above on ACT


• 69% cohort students who successfully passed pre-algebra by the 8th grade

Compared to 50% of comparison group students

• 86% cohort students college ready on at least 1 EXPLORE test subject

Exceeded target of 50%

• 25% cohort students with active parent participation

• 15% increase of student participation in counseling/advising


• Over 5,340 GEAR UP TN seniors completed the Tennessee Promise Scholarship application. Of seniors completing the Tennessee Promise application, 80 percent completed a FAFSA by the scholarship deadline.

• GEAR UP TN students were markedly more likely to take the higher-level math TCAP test, and to score proficient on this test, than were comparison group students.

• Significantly greater increases in science TCAP proficiency were found for GEAR UP TN students in comparison with the non-GEAR UP students.

• Students attending college visits were more likely to change from not proficient to proficient in both TCAP math and science, and those participating in job visits were more likely to change in this manner for TCAP social science proficiency.


Where we are, Where We Are Going

Go to the table that matches the color dot on your nametag.

Looking back over the past 3 years, what

successes make you most proud?

In your group, talk about a student whose life was changed because of the

GEAR UP TN work happening in your

district. Choose one representative to share with the

rest of the group.

What are your biggest goals for the next year? Second half of the grant?

What resources do you already have to achieve

these goals?

What challenges or obstacles stand in your

way?

Brainstorm strategies to overcome these

challenges or obstacles.

What support can THEC provide?

Why do you do this work?

Implementation UpdateYear 4

Changes to GEAR UP TN Implementation Guide

1) Recent staff changes• Congratulations to Matt and Kate!

2) Match Documentation• Going forward send match documentation to your regional coordinator for

approval.

3) T-shirt and Newsletter Approvals• Send t-shirt and newsletter approvals to Melinda Dunn at [email protected]

for approval.

4) Site Visits• Sites visits will occur this fall – October through November. • Sites coordinators and project directors will receive an email by the end of the

week asking each site to select their top three choices for site visit dates.• Responses are due by September 4th.• Site visit assignments will be sent out during the week of September 14th.

5) Year 5 Implementation Planning• Getting ready for the cohort’s junior and senior year.

Overview of Changes for Year 4

mailto:[email protected]

GEAR UP TN

Year 4 Implementation

Guide

Pages 46 - 50

GEAR UP TN Service

DefinitionsOverview

Tutoring/ homework assistanceTutoring/homework assistance services provide additional academic instruction designed to increase the academic achievement of students. Tutoring can occur one-on-one or in small groups before school, during school, after school, during study or lunch breaks, or on weekends and can be provided by GEAR UP TN staff, hired tutors, teachers, trained peers, and/or volunteers. Tutoring should be recorded by subject area (Mathematics, English/ Reading, Science, Other).

Virtual tutoring/homework assistance services include services that are provided via remote access through the internet or other means.

NOTE: Data entry needs to indicate whether tutoring is “in-person” or “virtual.”

Overview of GEAR UP TN Service Definitions

Comprehensive mentoringComprehensive mentoring services are provided when GEAR UP TN staff, teachers, or other school staff identifies students who would benefit from an ongoing supportive relationship with a trained, caring adult or older student, i.e., “mentor.” Mentors meet regularly with their assigned student(s). Meetings may be on or off campus and either during or outside of the school day. Typical issues addressed during mentoring meetings include academic, social, organization or life skill development. Per the 2008 HEOA, comprehensive mentoring must provide students with financial aid information, and encourage studentsto stay in school, enroll in rigorous and challenging coursework, apply for postsecondary education, and, if applicable, the GEAR UP scholarship.

Virtual comprehensive mentoring includes services that are provided via remote access through the internet or other means.

Mentoring Programs may include:

• Traditional mentoring programs that match one youth and one adult.• Group mentoring that links one adult with a small group of young people.• Team mentoring that involves several adults working with small groups of young people,

ideally with a ratio of no more than four youth to one adult.• Peer mentoring that connects caring youth with other adolescents.• E-mentoring that functions via e-mail and the internet.

NOTE: Data entry needs to indicate whether mentoring is “in-person” or “virtual.”


Financial aid counseling/advisingFinancial aid counseling/advising services assist students understanding and navigating the complexities of financial aid, including providing hands-on assistance with the FAFSA and scholarship applications, presentations on financial aid or literacy, using financial aid or literacy curriculum, and the benefits and how-tos of participation in college savings plans.

Virtual financial aid/counseling/advising includes services that are provided via remote access through the internet or other means.

NOTE: Data entry needs to indicate whether financial aid counseling/advising is “in-person” or “virtual.”


Counseling/ advising/ academic planning/ career counselingCounseling/advising/academic planning/career counseling services span a spectrum of activities with individual students or small groups of students. Services are defined as follows: Counseling services discuss personal growth issues with students, such as decision making, problem solving, goal setting, attendance, behavior concerns, or family issues. Advising provides assistance on course selection (secondary or postsecondary), college and/or career choices, or college and/or career planning. Academic planning provides assistance on coursework selection, course of study choices, college major selection, assessment advising or interpretation of scores, or assistance with placement tests. Career counseling provides assistance about career choices, career planning, internships, or career interests. Virtual counseling/advising/academic planning/career counseling includes services that are provided via remote access through the internet or other means.

NOTE: Data entry needs to indicate whether counseling/advising/academic planning/career counseling services are “in-person” or “virtual.”


College visit/ college student shadowingCollege visit/college student shadowing services take place on college campuses. College visit is a physical visit to a college campus by a student facilitated/supervised/ led by GEAR UP TN staff, teachers, college representatives, or other school staff. College visits should include an official tour, presentation(s) by admissions, financial aid, academic departments, athletics, student affairs, residence life, multicultural affairs, or other college departments. College student shadowing is one-on-one experience in which a middle or high school student spends a day on a college campus with an undergraduate student seeing typical college life. Virtual college visit includes services that are provided via remote access through the internet or other means. Virtual college visits must be facilitated/supervised/led by GEAR UP TN staff, teachers, or other school staff and include the same elements as a physical college visit. NOTE: Data entry needs to indicate whether college visit services are “in-person”

or “virtual,” as well as the name and/or type of college visited, i.e., 2- or 4-year college.

NOTE: College fairs should be entered under the student workshop category.


Job site visit/ job shadowingJob site visit/job shadowing services offer students exposure to the workplace in an occupational area of interest and reinforces the link between classroom learning, work requirements, and the need for postsecondary education. Students witness the work environment, employability and occupational skills in practice, the value of professional training, and potential career options. Job site visit is a physical visit to a local business or work environment and facilitated/ supervised/led by GEAR UP staff, teachers, or other school staff. Job site visits should include visits to local businesses, employers, and agencies to explore different professions or career selections and can be followed by job shadowing. Job shadowing is one-on-one experience in which a middle or high school student spends a day at a business or work environment with an employee seeing typical job duties. Virtual job site visit includes services that are provided via remote access through the internet or other means. Virtual job visits must be facilitated/supervised/led by GEAR UP staff, teachers, or other school staff and include the same elements as a physical job visit.

NOTE: Data entry needs to indicate whether job site visit services are “in-person” or “virtual.”


Summer programsSummer programs are services that include an experience over one or multiple days during the summer (or other non-school year time, i.e., for year round schools). Summer programs could be a statewide GEAR UP TN summer camp, a local summer camp funded by GEAR UP TN, or a residential GEAR UP TN program hosted by a college/university/community organization, or another camp attended by a GEAR UP TN student that supports the GEAR UP TN mission. These programs include academic enrichment, college preparatory programs/camp experience, credit recovery, and/or remediation programs.

NOTE: Data entry needs to indicate whether summer programs are providing services for “academic enrichment” or “remedial services.” In

addition, summer programs may include other services that should be recorded as such, i.e., college visit


Educational fieldtripsEducational field trips are services during which students leave their school or travel to another location, and include an academic component that is linked to classroom activities. Examples would include a science demonstration on a college campus (the purpose of the event was the science demonstration not a college visit), a class trip to attend a science or history museum linked to curriculum, academic competitions, cultural experiences such as performing arts, museums, or similar activity, and field trips that complement and enhance existing curriculum in key content areas. Educational field trips should be recorded by subject area (Mathematics, English/Reading, Science, Other).


Student workshopsStudent Workshops are services that include interactive informational classroom-level or large- or small-group sessions that involve hands-on experience for each student in the workshop. Workshops are offered to groups of students on topics like secondary school success and college awareness, and general elements of college readiness such as study skills, self- monitoring, goal-setting, time management, and problem-solving. This includes guest speakers that motivate students and highlight careers. Workshops are informational in nature and are not intended to provide direct counseling or guidance to individual or small groups of students. Workshops should be recorded by subject area. College and career fairs should be recorded here.

Virtual student workshops include services that are provided via remote access through the internet or other means.

NOTE: Data entry needs to indicate whether workshops are “in-person” or “virtual.”

NOTE: Report college and career fairs in this section


Parent/family workshops on college prep/financial aid

Workshops on college prep/financial aid services include a parent/guardian or adult family member’s attendance with or without their child(ren) at a workshop that demonstrates how to assist their student with college preparation or financial aid information. These services include informational sessions for parents focusing on college entrance requirements and financial aid opportunities. Virtual parent/family workshops include services that are provided via remote access through the internet or other means.

NOTE: Data entry needs to indicate whether workshops are “in-person” or “virtual.”


Parent/family counseling/ advisingCounseling/advising services span a spectrum of activities that can include one-on-one or small group advising for parents/guardians/adult family members designed to meet the specific needs of the individuals engaged in the activity. These services include when a parent/guardian or adult family member meets with the GEAR UP school staff or counselor, with or without a student, to discuss student’s academic goals, college plans, school progress, etc.

Counseling includes meeting with parents/guardians to discuss student’s personal growth issues such as decision making, goal setting, behavior concerns, family issues, home visits, etc. Advising provides individual assistance to parents/guardians on their student’s college choices, college planning, financial aid planning, etc.


Family Events

Family events are services in which parents or families participate. These services involve GEAR UP TN students and their families/guardians or just their parents/guardians. Family events include GEAR UP TN activities that recognize the role of families in student success, and are not defined under a previous category.


• Modified form (very similar) – Implementation Guide pages 97 – 100

• CPS must be complete by April 15• 1st semester meetings are highly encouraged

• Must request approval to use a different template

• Purpose in grade 10:• Build upon relationship with students• Academic planning/advising• College & career planning/advising• Identify early warnings (Engage, attendance,

course grades)• Direct students to appropriate GEAR UP TN

services

College Planning Session Template

• CPS must be entered into Compass as a subcategory of counseling/ advising service

• You do NOT need to enter any additional data!!• Student postsecondary, career, and college plans

will be collected through ACT Engage

• New report in Compass to pull data from CPS meetings• Available in December• Course grades, attendance, college plans, career

plans, help needed in specific areas

College Planning Session Template

Best Practices Highlight: Haywood County

• Due February 26

• Form available in January

• Will include a question on implementation of technology, if applicable

• Will include a question on innovation grants, if applicable

Annual Performance Report (APR)

Communication Strategy

Highlights of Resources Available on gearuptn.gov

1) Frequently Used Forms and GuidesImplementation Guide, reimbursement forms, match forms, travel approval forms, required services chart, and this VERY slide deck!

2) GEAR UP TN Master CalendarCheck for monthly deadlines, upcoming professional development, Youth Summit dates, and many more dates that could affect your GEAR UP TN schedule.

3) Outreach MaterialsGEAR UP TN one-pagers, logos, flyers, end of year certificate, plus lots of college-going guides and resources for your students.

4) Path to College MaterialsAll Path to College materials will be available on gearuptn.gov during the time that CollegeforTN.org is being upgrade.

gearuptn.gov

GEAR UP TN Newsletter ContentThe GEAR UP TN central office will continue to provide content for newsletters at least once per year. The content will go out in the GEAR UP TN newsletter template; we encourage you to use the content, but do not require you to do so.

GEAR UP TN Outreach UpdatesBeginning this fall, the GEAR UP TN central office will begin sending out period outreach updates. These updates will include information on the latest updates on research from the college access fields, updates from THEC and the State of Tennessee, tips and information on CollegeforTN.org, and other information that will help you keep up-to-date with the college access field.

Newsletters and Updates

CollegeforTN.org,Transcript Exchange

CollegeforTN.org and Transcript Exchange

Working Lunch:Best Practices Highlights

Best Practices Highlight: Bradley County

Cormetech:https://www.dropbox.com/s/84bgssrp8mxs5p4/Cormetech-SD.mp4?dl=0

Olin:https://www.dropbox.com/home?preview=Olin-Cormetech-SD.mp4

SkyRidge:https://www.dropbox.com/s/iqzt730hm3zml38/SkyRidge-SD.mp4?oref=e&n=188822454

https://www.dropbox.com/s/84bgssrp8mxs5p4/Cormetech-SD.mp4?dl=0



https://www.dropbox.com/home?preview=Olin-Cormetech-SD.mp4

https://www.dropbox.com/home?preview=Olin-Cormetech-SD.mp4

https://www.dropbox.com/s/iqzt730hm3zml38/SkyRidge-SD.mp4?oref=e&n=188822454

https://www.dropbox.com/s/iqzt730hm3zml38/SkyRidge-SD.mp4?oref=e&n=188822454

Best Practices Highlight: McNairy County

Best Practices Highlight: Anderson

County

GEAR UP TN Site Support Structure

#1 Fan

Technical Support/Feedback

Compliance

Professional Development

Statewide Initiatives

THEC’s Role

Fall 2015September 3, 11:00 AM: Webinar- FAFSA Update and FSA IDSeptember 10, 2:00 PM: Webinar- CoBro Data ReportingSeptember 15, 10:00 AM: Webinar- CoBro Data ReportingNovember: In Nashville – Parental Engagement Session

Spring 2016Webinar- Early Postsecondary OpportunitiesWebinar- Utilizing the ACT ENGAGEIn Nashville- College 101In Nashville- College SimulationIn Nashville- New Texting Initiatives In Nashville- College Advising ModelsIn Nashville- 7 Habits of Highly Effective Students

We’ll be reaching out about focus groups around one of the professional development dates.

Professional Development Calendar

Four Path to College Events

1) College Planning NightFall or Spring of the junior year

2) College App WeekFall of the senior year

3) College Goal TennesseeJanuary/February of senior year

4) College Signing DayApril/May of senior year

Path to College Events

• During a student’s junior year, preferably in the spring, but can be held in the fall if scheduling is an issue.

• Parent-focused workshop on what parents need to know as their student prepares to enter senior year

• Event materials will cover a variety of topics including, types of colleges, college application process and introduction to financial aid

• Path to College Events Protocol

• Schools will register when they want to hold their event

• THEC will provide schools with a resource guide, presentation materials, and marketing collateral to help promote the event

• Drive to 55 tie-in:

• Talk to families about Tennessee Promise, the guidelines of the scholarship, and the application process.

• Mention Tennessee Reconnect as an option for any adults looking to return to school.

Path to College Events: College Planning Night

• Usually takes place the first week in October.

• Part of a nationwide campaign to increase the number of students applying to college.

• During College App Week, students are encouraged to apply to college, apply to scholarships, such as Tennessee Promise, or talk about the college-going process.

• Underclassmen and younger students are just as encouraged to participate by talking about college and thinking about their college options.

• The event is designed to fit what works best for your school.

• In 2014, College Application Week accounted for the second-highest volume of Tennessee Promise applications. Only the deadline week had more applications


• Have students apply for Tennessee Promise during College Application Week. Use the time to review the eligibility process with them- it isn’t just the application!

Path to College Events: College App Week

• Students and parents receive assistance with completion of the FAFSA form and can get other financial aid and planning advice.

• Many schools have combined College Goal Tennessee with other events, such as scholarship meetings.

• Hosted by the Tennessee Student Assistance Corporation (TSAC), outreach specialists will visit high schools in January and February.

• Reach out to your TSAC outreach specialist in the fall to schedule your College Goal Tennessee event for January or February.


• Make sure students fill out the FAFSA before February 15 to ensure they are still eligible for Tennessee Promise.

• Use College Goal Tennessee as an opportunity remind students about community service hours. You can even have some students volunteer to organize a service project to take place in conjunction with your College Goal Tennessee event.

Path to College Events: College Goal Tennessee

• Late April or Early May, on or around May 1

• School-wide event that celebrates the seniors who are continuing on to postsecondary education

• School-wide assembly, pep rally, what works best for your school

• Encourage a college-going culture among underclassman

• Reach out to your Tennessee Promise partnering organization

• Path to College Events Protocol

• Schools will register when they want to hold their event

• THEC will provide schools with a resource guide and marketing collateral to help promote the event


• Involve businesses in your local community, such as Drive to 55 Alliance members, and your Tennessee Promise partnering organization.

Path to College Events: College Signing Day

1) PostersTimeline to College posterA Day in the Life poster – UTK studentA Day in the Life poster – TCAT-Memphis studentThere’s Always a Way motivational posterCollegeforTN.org introductory poster

2) Wall ClingsPath to College wall clingEvent-specific wall clingsCollegeforTN.org wall cling

3) I Applied StickersRedesigned “I Applied” stickers.

Path to College Events: Materials

Best Practices Highlight:

Metro Nashville

March• Visit senior classes to education seniors about

the purpose and importance of College Signing Day. Get them bought in!• Show a video (YES Prep, Glencliff)

• Hand out a college decision form.

MNPS Best Practices:College Signing Day Checklist

April• Reserve a stage, decorations, podium, sound

system, etc.

• Create a schedule for the event. (See example)

• Collect college swag.• Use college decision forms to collect swag from the

right colleges.

• Other options: order blank shirts for students to decorate.

• Create a document or banner for students to sign. (See example)


May• Send out a media advisory. (See example)

• Send out invitations to families and community partners. (See example)

• Gather stats about your class.• How many colleges are seniors attending? How

does it compare to years past? How many states? How many applications sent?


Day of the Event• Pass out college swag or decorate shirts.

• Rehearse with all participants.

• Designate a media point person.

• Designate a person to greet families and community partners.

• Create a fun atmosphere.• Hand out noise-makers, banners, beach balls, etc.

• Decorate the space.



12:15 Practice w/ Seniors

Seating chart Kim

Instructions Ellen

Walk Through

Move chairs to gym Arendall's class

1:00 Pre Event

Guest Point Person Elise

Media Point Person Elise

Pictures Molly Sehring

1:15 Dismiss Underclassmen to gym Eric

Seating Underclassmen JP, Kishia

1:30 EventWelcome and share stats

(5 minutes)Mr. Wilson (Principal)

Seniors Reveal College and sign pledge (25 minutes) 4 ushers, 2 counselors, 2 GEAR UP

Closing Remarks (3 minutes)Senior Class

President

2:05 Dismissal from gym

Best Practices Highlight: Claiborne

County

15 Minute Break

ACT Engage,U.S. Department of Education Surveys

• Measures student behaviors and psychosocial attributes in three broad domains:

oMotivation (Academic discipline, commitment to school, optimism)

oSocial Engagement (Family attitude toward education, family involvement, relationships with school personnel, school safety climate)

oSelf-Regulation (Managing feelings, orderly conduct, thinking before acting)

ACT Engage

• Overview of 8th grade results• Students in the at-risk category (scoring at or

below the 25th percentile) were overrepresented in the following metrics:o Family Attitude toward Education (Social Engagement

domain): (28% at risk) Positive family attitude toward the value of education

o Commitment to School (Motivation domain): (25% at risk) Commitment to stay in high school and obtain a diploma

o Graduation Index (26% at risk) Likelihood of earning a high school diploma in four years

ACT Engage

• Students at-risk in academic success were overrepresented at 31 of 61 schoolso One school had 57% of

students scoring in that range.

• Students at-risk to not graduate were overrepresented at 26 of 61 schoolso One school had 58% of

students scoring in that range.

ACT Engage

• Test administration instructions

o http://act.org/engage/video/storyboard/

ACT Engage

http://act.org/engage/video/storyboard/

http://act.org/engage/video/storyboard/

• Test Administration

o STEP 1: Determine 2 week testing window and schedule the survey.

o STEP 2: Receive email with instructions, your school’s unique URL and group code.

ACT Engage

o STEP 3: Distribute ACT Engage survey to students

Using a unique URL: takes you directly to the test

Using a group code entered at actengage.org: takes you to login page

ACT Engage

o STEP 3: Continued

Students enter group code

ACT Engage

o STEP 4: Students enter demographic information

Must use full name and date of birth as it appears on your enrollment roster

Please print and reference enrollment roster

ACT Engage

o STEP 5: Students take the survey

Engage is ~125 questions and takes ~30minutes

Continue to Engage “local items” – USDOE survey questions

Must confirm completion and then continue to questions

ACT Engage

o STEP 6: Identify students who did not complete/ finish the assessment

Seek out students who were absent

Seek out students who did not finish the survey

After your testing window, you will receive report of students who began but did not finish the survey

ACT Engage

o STEP 7: Return roster to Leigh Ann

You must use an enrollment roster as a check list to indicate which students completed the survey

Alternatively, you may use an absentee roster if testing all students in one day.

ACT Engage

• ReportsoAfter testing all students, you will be given access

to your resultsoExample advisor report:

http://www.act.org/engage/pdf/10-12_samp_report_advisor.pdf

ACT Engage

http://www.act.org/engage/pdf/10-12_samp_report_advisor.pdf

• Federally required to survey in grade 8, 10, 12

• Survey of cohort student parents only

• Parent response rate is 50%

• Survey window: August – November 6

• Return completed surveys to CoBro Consulting

o Please track your shipment!

USDOE Parent Surveys

• Strategies to increase your response rateoSurvey at registration, back to school nights,

basketball games

oSend surveys home with students

Provide incentives to students who return a parent survey

Require completed survey to participate in college trips

Track cohort students who return a parent survey to follow-up with those who did not complete

USDOE Parent Surveys

Best Practices Highlight:

Union County

Closing Comments,What’s Next?

Keep an eye out for:

1) Youth CongressGEAR UP TN Youth Congress

2) Texting InitiativeTesting out texting initiatives for summer melt

3) Junior and Senior Year ActivitiesChanges to the required services chart for next year

4) Year 7Thinking ahead for structure and changes in Year 7

5) 2016 Youth Summit Save the date! Austin Peay State University – June 13 – 15, 2016

6) 2016 NCCEP/GEAR UP Capacity-Building WorkshopSave the date! New Orleans – January 31 – February 3, 2016

7) 2016 NCCEP/GEAR UP Annual ConferenceSave the date! Washington DC – July 17 – 20, 2016

What’s Next?

Thank You!

gear up tennessee year 4 kickoff. agenda where we are, where are we going implementation update...

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