Ge-TS Trade Declaration System

Operation Guide (ROCARS Advance Platform)

© 2018 Global e-Trading Services Ltd.

All rights reserved.

(Version 2.0)

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Table of Content 1. *System Requirements...................................................................................................................... 3 2. *Account Logon................................................................................................................................ 4 3. Register Signatory ............................................................................................................................. 6 4. Declaration Lodgment Flow (4-step-guide)...................................................................................... 7

4.1 Save Your TDEC Message ......................................................................................................... 7 (a) Create New TDEC Message .................................................................................................... 7 (b) Create TDEC Message from Template ................................................................................... 9 (c) Create TDEC Message from existing TDEC ........................................................................ 10

4.2 Sign Your TDEC Message........................................................................................................ 12 4.3 Send Your TDEC Message ....................................................................................................... 14 4.4 Receive Acknowledgements ..................................................................................................... 15

5. TDEC preview and printing ............................................................................................................ 16 6. Sync AWB No. ............................................................................................................................... 18 7. Prepare TDEC reports ..................................................................................................................... 19 8. Prepare C&SD and C&ED Fax Cover ............................................................................................ 20 9. Define TDEC Columns ................................................................................................................... 22 10. TDEC Batch or Select Print .......................................................................................................... 24 11. Instant alert for error messages ..................................................................................................... 25 12. Add User Products ........................................................................................................................ 26 13. Add Trading Partner ..................................................................................................................... 27 14. Edit Sent TDEC Message ............................................................................................................. 28 15. Response Government Query by electronic ................................................................................. 29 16. Advance Search ............................................................................................................................ 30 17. Smart tips ...................................................................................................................................... 31 18. ROCARS function ........................................................................................................................ 32 19. User Defined Fields ...................................................................................................................... 34 20. Government Charge Calculating................................................................................................... 36 21. Change TDEC View Size ............................................................................................................. 37 22. Auto Complete Function in Data Entry ........................................................................................ 38 23. SSL Certificate Installation ........................................................................................................... 40 24. TDEC Status Color Preference ..................................................................................................... 45 25. Consignee ID and Product ID Auto-Complete Function .............................................................. 46 26. Email Alert .................................................................................................................................... 48 27. Change Personal Preference ......................................................................................................... 49 28. Platform/System logout ................................................................................................................ 50

* Recent updated content

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1. System Requirements For the convenience to provide our customers the best service and also ensure your data security, you are recommended to meet the following computer requirements.

OS Windows 7 or above

Browser Internet Explorer 10 or above, Chrome

Other Internet Access HTTPS connection

Ge-TS also adopt industry security technology (HTTPS : Hypertext Transfer Protocol Secure) to safeguard your information. Secure Sockets Layer (SSL) 128-bit encryption '128-bit SSL' is an international adopted standard to ensure the flow of information between you and Ge-TS is under secure protection. The information is encrypted (changed to a code, which cannot be read) before transmission. Only an authorized receiver with appropriate software can unlock the code, changing it back to the original readable information. Therefore, the communication between you and us can be maintained in high confidentiality and integrity.

For any enquires, please contact Ge-TS Customer Service. Service Hotline: (852) 81078686

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2. Account Logon Every time you use the Ge-TS Trade Declaration System, you should logon with the assigned User ID and the Password. Step 1: Type in our URL “https://www.ge-ts.com.hk/” onto the Address of the browser. Step 2: Click “Log in” and type in the User ID and Password assigned by Ge-TS, and then press

“Log in” button. (Your assigned User ID and Password referred to the EDI address and EDI password.)

Step 3: Click “E-TDEC” to login the system.

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Step 4: After you logon the system, TDEC screen will be shown on the computer.

If you have left your account idle for 30 minutes, your account will be logged out automatically.

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3. Register Signatory Step 1: Click “Administration ” on the top of the screen.

Step 2: Click “Register Signatory”.

Step 3: Click “Register Signatory” on left hand side.

Step 4: Fill in the e-Cert Holder information on the following screen and click “Browse” to search the e-Cert file (A:\ drive).

Click “Save” to record the new signatory information. Step 5: New signatory record will be shown on the system.

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4. Declaration Lodgment Flow (4-step-guide)

A completed declaration lodgment included the following 4 steps: “Save” > “Sign” > “Send” > “Receive”

4.1 Save Your TDEC Message

(a) Create New TDEC Message Step 1: Click “TDEC” on the top of the screen.

Step 2: Click “Create TDEC” on the left hand side.

Remark: According to the guideline from C&SD, importers/exporters should check their electronic mail box provided by the Ge-TS system after sending the declarations to confirm if their declarations have been accepted. If a declaration is in order and accepted by the Ge-TS system, the declarant will receive an “acknowledgement message” from the Ge-TS system while the declaration message will be transmitted to the Government’s system.

Step 3: Enter information in new TDEC message in relevant form, and then click “Save”.

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Step 4: You could click “Cancel” to close the TDEC message if there is a URN shown on the right -top of the TDEC.

If the date range between Arrival/Departure date and the declaration date is over 14 days, a kindly reminder will be pop out on the top right corner.

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(b) Create TDEC Message from Template Step 1: Click “Template” on the top of the screen.

Step 2: Search the necessary template.

Step 3: Click the following icon to copy the necessary template.

Step 4: Make any changes on the incomplete TDEC message, and then click “Save”.

Step 5: When there is a URN appears on right top corner of the TDEC, you should click “Cancel” to close the TDEC.

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(c) Create TDEC Message from existing TDEC Step 1: Click “TDEC” on the top of the screen.

Step 2: Search the target TDEC message and click the icon to copy the content to new TDEC.

Step 3: The whole content from the existing TDEC would be copied to the new TDEC except the declaration date.

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Step 4: Make any changes on the incomplete TDEC message, and then click “Save”.

Step 5: When there is a URN appears on right top corner of the TDEC, you should click “Cancel” to close the TDEC.

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4.2 Sign Your TDEC Message Please sign the TDEC with a valid Digital Certificate (e.g. HK Post Electronic Certificate, Digi-Sign Certificate). Your digital certificate should be registered in the system before using it. (Refer to Topic 3 – Register Signatory). Step 1: Click “TDEC” on the top of the screen.

Step 2: Search the not signed TDEC.

Step 3: Check the box(es) for message(s) ready to be signed. Click “Sign”.

Step 4: Choose appropriate digital certificate and type in password in the following window. Click “Sign”.

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The process of signing status is in the following window.

After signing the message(s), you will receive the following confirmation which shows that you have successfully signed the message(s). You can click “Outbox” to review the “signed” message(s) and they are ready to send out.

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4.3 Send Your TDEC Message Step 1: Click “TDEC” on the top of the screen.

Step 2: Click “Send TDEC” on the left hand side.

All Signed TDEC message(s) in Outbox will be sent to government through Ge-TS. Step 3: The connection status will be shown as “Idle” on the screen after all the message(s) sent out.

All sent message copies would be saved in Sentbox.

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4.4 Receive Acknowledgements Click “Receive TDEC” on left hand side of the screen and click “Mailbox” on the top to receive relevant notice message(s).

Acknowledgement After government receiving the message(s), you will receive an Acknowledgement in Inbox.

After opening the Acknowledgement, you can see the detail content as the following:

Application Error If the message(s) cannot be sent to the Government successfully, you can also receive an application error from Ge-TS.

If you have opened the application error, you can click the URN of “Go to” in order to open the relevant TDEC. Please repeat the steps of the 4 Declaration Lodgment Flow (4-step-guide) to complete the amendment.

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5. TDEC preview and printing Step 1: Click “TDEC” on top of the screen.

Step 2: Click the “URN” for TDEC preview or the “printer icon ” for TDEC printing .

Step 3: After clicking the URN, the TDEC message would be shown in View Mode as below.

You may click “Edit ” at the bottom of the screen if amendment is needed.

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Step 4: On top right corner of the preview TDEC message, there is a printer icon which perform the same function as step 2 – TDEC Printing icon .

Step 5: Print preview for the TDEC will be generated after clicking the printer icon .

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6. Sync AWB No. You may use the “Sync AWB No.” to copy air waybill number from the selected item to all other items. The HAWB No. in Item 2 is different from item 1(1234567).

You may click item 1 and click “Sync AWB No.” at right side.

The HAWB No. in item 1 will be copied to item 2.

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7. Prepare TDEC reports Step 1: Click “TDEC” on the top of the screen.

Step 2: Click “TDEC Report” on the left hand side.

Step 3: Type in the report criteria on the following screen and then click “Preview”.

Step 4: Here is the on-screen declaration summary report and you can click the printer logo of Internet Explorer to print out the report.

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8. Prepare C&SD and C&ED Fax Cover Step 1: Click “TDEC” on top of the screen.

Step 2: Click “Print C&SD fax cover” or “Print C&ED fax cover ” at the left hand side.

Step 3: Type the UDR in “UDR No.” field and click the printer icon .

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The fax cover will be auto generated with necessary messages.

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9. Define TDEC Columns You may decide which information is important and display at the TDEC listing page. Step 1: Click “TDEC” on top of the screen

Step 2: Click “Define TDEC columns” at the left hand side.

Step 3: Select appropriate column(s) move from left box to right box for displaying in the TDEC page.

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Step 4: TDEC page would show all the items accordingly.

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10. TDEC Batch or Select Print TDEC Batch or Select Print can help you to print the TDEC messages in a large volume. Step 1: Click “TDEC” on top of the screen.

Step 2: Select more than one TDEC which are needed to print.

Step 3: Click “Batch Preview” at the bottom of the screen.

Step 4: Print preview for the TDECs will be generated. Step 5: You can click the printer logo of Internet Explorer to print out the selected TDECs.

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11. Instant alert for error messages You may find the instant alert after your successful login. The alert is located below the top bar. It is useful to help you in preventing any outstanding error message. You may click the message in red below the top bar.

Mailbox will show on screen and all the Unread error messages will be sorted out.

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12. Add User Products Step 1: Click “Profile” on the top of the screen.

Step 2: Click “Create product”.

Step 3: Fill in the product details on the following screen and then click “Save”.

You can click “Profile” on top of the screen and then click “Show all product” to view all saved product records.

You can click the Product ID to view or edit the product details if necessary.

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13. Add Trading Partner Step 1: Click “Profile” on the top of the screen.

Step 2: Click “Create trading partner”.

Step 3: Fill in the trading partner details on the following screen and then click “Save”.

You can click “Profile” on top of the screen and then click “Show all trading partner” to view all saved trading partner records.

You can click the Trading Partner ID to view or edit the trading partner details if necessary.

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14. Edit Sent TDEC Message Step 1: Click “TDEC” on the top of the screen.

Step 2: Click “Change to advance search mode” on left hand side.

Step 3: Fill in the necessary information and then click “Search”.

Step 4: Click the URN to view message details of the relevant TDEC.

Step 5: Click “Edit ” button at the bottom of the TDEC to amend the TDEC if necessary.

Step 6: After completing the amendment, please click “Save”, “ Sign”, “ Send”, “ Receive” message(s), until the acknowledgement at last.

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15. Response Government Query by electronic Step 1: Search Government Query from Inbox. Step 2: Click ”Query Response” to open the relevant TDEC document.

Step 3: After completing the Query Response, please click “Save”, “ Sign”, “ Send”, “ Receive” message(s), until the acknowledgement at last.

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16. Advance Search Advance search mode extends the convenience of TDEC search capabilities by increasing various options. You may use this mode to search TDEC in a more accurate and faster way. This mode can be performed as filtering also as TDEC can be sorted by any single or multiple options. Step 1: Click “TDEC” on top of the screen.

Step 2: Click “Change to advance search mode” at the left hand side.

Step 3: You may fill in multiple fields to increase the accuracy in searching.

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17. Smart tips “Smart tips” is a friendly reminder to aware the status of all the TDEC messages. It is located at the left column and reminds you all the time. This tool helps you to track the important TDEC messages such as the messages with error or query status.

“Smart tips” also provide a sorting function. All the TDEC messages with same status will be listed out when you click the status on Smart tips. It helps to save much time in filtering the TDEC messages with different status manually.

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18. ROCARS function Step 1: Click “ROCARS” on the top of the screen.

Step 2: Click “Import ROCARS ” at the left hand side.

Step 3: Choose the appropriate item in “CCRN” and click “Convert To TDEC” at the bottom

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Step 4: Fill in the necessary data and click “Prepare TDEC”

Step 5: A Temporary TDEC will create successfully and show on screen. Click “Finished” to process.

Step 6: The newly generated TDEC will be shown with the status “TEMP_TDEC ” in the TDEC listing page.

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19. User Defined Fields Step 1: Click “Administration ” on top of the screen.

Step 2: Click “Set up user defined fields” at the right column

Step 3: Select the Form that the “user defined fields” will be displayed. The option “TDEC - Import/Export Declaration ” will be the default user defined fields for all form types.

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Step 4: Type in self-defined name for those fields and click “Save”. Only one field input is also allowed.

You can find the newly defined name when you open or create a TDEC message.

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20. Government Charge Calculating “Government Charge Calculating” can help you confirm the charge for the newly created TDEC or existing TDEC at once. (Excluding service charge)

When the TDEC message is created completely, you may click “View Gov’t Charging Info ” to active the charge calculator.

All the Government charges for the TDEC is shown clearly.

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21. Change TDEC View Size You may change the view size at anytime without changing the resolution. This helps you to save time in doing the view size adjustment. Step 1: Click the “Down arrow” at the bottom right hand corner.

Step 2: Choose the optimal size for your viewing. You may also use the hotkey “Ctrl & Num+ ” to enlarge the view size or “Ctrl & Num- ” to reduce the view size.

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22. Auto Complete Function in Data Entry You may use the auto complete function to speed up the data entry of repeated data. Step 1: When you fill in the information that is typed previously, the past data will be appeared in a box.

Step 2: Press the arrow key “Down” to choose the proper data and press “Tab”.

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Step 3: The data will be auto filled in.

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23. SSL Certificate Installation You may encounter the security certificate verification when login to Ge-TS Trade Declaration System. To deal with the situation, you may install the SSL certificate as the following steps. Step 1: Login to Ge-TS Trade Declaration System.

Step 2: Click “Trade Declaration” to start Ge-TS service.

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Step 3: You may encounter the following scene. Click “Continue to this website” at the middle of the website.

Step 4: Click “Certificate Error ” at the top right hand corner and a message will pop out. Then click “View certificates” at the bottom of the message.

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Step 5: Click “Install Certificate ”.

Step 6: Choose “Place all certificates in the following store”. Then click “Browse”.

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Step 7: Choose “Trusted Root Certification Authorities ”. Then click “OK ”.

Step 8: Click “Finish” to end the certificate import setting.

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Step 9: Click “Yes” to confirm the installation.

Step 10: If the installation is completed, a message “The import was successful” will pop out to remind you.

Step 11: Restart the Internet Explorer and login again. You will find the lock logo, which means the certificate installation is succeed.

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24. TDEC Status Color Preference You may apply different color to each TDEC status according to your preference. It helps you to identify or track the specific TDEC status in a more convenience way.

Step 1: Click “Administration ” on the top of the screen.

Step 2: Click “Change personal preference” at the left column.

Step 3: Choose the color for each TDEC status according to your preference at the bottom of the screen and click “Save” to confirm the change. Re-login is required for the change.

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25. Consignee ID and Product ID Auto-Complete Function The auto-complete function provided you the convenience in entering the consignee and product detail. It helps you shorten the time in searching any uncertain consignee and product ID. Step 1: When you key in any first 4 digits, the system will auto search and list out the possible ID with related descriptions.

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Step 2: The more the number of digits you key in, the more accurate the range of IDs shows.

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26. Email Alert Email alert is a TDEC status reminder. When a TDEC status is updated, Ge-TS system will auto deliver an email stating the TDEC status reminder to the preset recipient. It assists you keep checking the most update status of TDECs without using Ge-TS platform. Step 1: Click “Administration ” on the top of the screen.

Step 2: Click “Change personal preference” at the left column.

Step 3: Set the recipient email address and select the type of desired messages.

Step 4: Click “Save” at the bottom of the screen to apply the setting. Re-login is required for the changes.

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27. Change Personal Preference Ge-TS provided a personal preference setting interface which aims to create a user-friendly environment for you to use our TDEC service. Step 1: Click “Administration ” on the top of the screen.

Step 2: Click “Change personal preference” at the left column.

Step 3: Select the appropriate options according to your preference.

Step 4: Click “Save” at the bottom of the screen to apply the setting. Re-login is required for the changes.

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28. Platform/System logout Step 1: Click “Logout” on the top of the screen.

Step 2: You will receive the following logout confirmation:

You can click “Login again” to login the system again or directly close the window. There will be a reminder for the TDECs going to be due and overdue TDECs.