gdot powerpoint template - 2015 meeting documents/gd… · uoc plan revision process area office...
TRANSCRIPT
Outline
• Problem identification
• Solution
• Steps taken toward implementation
• Next steps
• Necessary to resolve design issues noted during construction
• Time needed to issue UOC’s depends on…
– complexity of changes
– environmental permit modifications
– coordination of offices involved
• Contractors’ schedules can be impacted by UOC’s
– Including overhead costs in time ext. requests
• Laurens County (Blackshear Ferry Rd. over Oconee R.)
• Pile driving & foundation revision
Problem Identification (II)
• Bartow County (“Cloverleaf” Interchange)• Stage I detour design incomplete
Problem Identification (III)
• Clinch and Ware Counties (US 84/SR 38)• Raise profile grade through wetlands
Problem Identification: UOC Plan Revision Process
Area OfficeOffice of Program Delivery
Design Office/
Consultants
Office of Program Delivery
Office of Enviro.
Services
Office of Program Delivery
Area Office
Process lacks ACCOUNTABILITY and VISIBILITY
Solution
• Develop tracking system for UOC revisions
– Manage
– Monitor
– Measure
• “Remedy” identified as best option
– Previous use by Office of Environmental Services
Steps Taken Toward Implementation
• Presented to Division Directors
– Useful feedback and input
– Support to move forward
• Submitted request to IT
– Request to modify Remedy software to track UOC’s
• Define workflow
• Identify responsible parties
• Provide IT with workflow and expectations
• Refine workflow as needed
• Develop and distribute educational materials
To Make GDOT:
• Faster
• Better
• More efficient
Vehicle Usage Report (DOT 9497)
Fuel Card Purchase Log (DOT 1738)
All of these programs have replaced paper forms.
• GDOT Can Save Almost $500,000 Per Year
• There Were no Legal Impediments to Electronic Records
• Not Doing Repetitive Work Would Improve Employee Morale
1. Supply/ Storage Cost Savings
2. Labor Cost Savings
3. Intangibles
– Employee Morale
– Giving People Their Time Back
• Electronic records
• Keeps equipment information centralized
• Official equipment usage record
• Information entered on paper 9497 Forms is already captured in GAMS
• Can be replaced with Wright Express Data from GDOT fuel cards
• Simple Reconciliation of Receipts by Driver
• No Paper Forms to Sign
• Affected Division Directors and Office Heads were in attendance
• Received comments and buy in to move project forward
• Found a champion in Jeff Hill, Director of Information Technology
• On August 25, 2017, Deputy Commissioner Mike Dover implemented this as official GDOT policy
• GDOT has used this new policy throughout September 2017 without incident
• Improve efficiency
• Eliminate paper redundancy
• Use existing IT resources
• All without adding new work
Highway AvengersKyle Copeland
D5 Construction
Frank FlandersDesign Policy &Support
David JaredResearch
Jason JoseyOperations - HERO
Wesley KennedyD3 Maintenance
Caleb LordD2 Construction
Karen OaksProcurement
Lisa WesleyD6 Construction
The HiveMehdi Bashirian
Roadway Design
William EastinPlanning
Damon FrostD2 Construction
Bob O’DanielsBridge Maintenance
Olufemi OloweEngineering Services
Helen Pinkston-PopeLegal Services
Jeremy ScottD6 Construction
Kevin VanHoutenProgram Delivery