RASHTRIYA CHEMICALS & FERTILIZERS LIMITED (A Government of India Undertaking)

THAL, TALUKA - ALIBAG, DISTRICT - RAIGAD, MAHARASHTRA. PIN 402 208. Tel: 02141-238016 * FAX: 02141-238071/238206/238091 ,E-MAIL: pgpawar@rcfltd.com

NOTICE INVITING TENDER

To,

For any correspondence on this subject, please quote this :

NIT No. TH/MES/MBG/09/216 Date: 11/11/2009

Sub: NIT FOR RETUBING OF THE GAS-GAS EXCHANGER HE-103B OF METHYLAMINES PLANT,RCF

THAL.

Dear Sir, We are pleased to forward this tender enquiry to you with salient features as follows:-

1) Tender Enquiry No. As above.

2) Last date of submission of sealed quotation in the office of the undersigned.

04/12/2009 up to 2.30 PM

3) Date of opening of pre-qualification documents

+ Technical bid envelope + EMD envelope 04/12/2009 at 3:00 PM

4) Amount of Earnest Money Deposit

(See clause No.1.5 Annexure-IA). Rs.14550/-

5) Validity of Tender. 90 days from the last date of submission of tender as above.

6) Mode of submission of sealed tender. 1stenvelope containing documentsfor prequalification

2nd Envelope containing EMD 3rd Envelope containing TECH. BID+UNPRICED BID

4th Envelope containing PRICE BID.

(These sealed envelopes to be put in one outer envelope & sealed.)

7) Instructions to Bidders As per Annexure-IA.

8) General Terms & Conditions. As per Annexure-I

9) Pre qualification criteria. As per Annexure-IB

10) Scope of work As per Annexure –II

11) Schedule of rates As per Annexure –III

12) Drawing enclosed ( Three drawings) As per annexure- IV

13) Checklist to be filled & attached to technical bid As per Annexure –V

Deviations from terms & conditions of the tender enquiry, if any, must be enclosed in separate sheet marked “DEVIATIONS TO NIT” in absence of which it shall be presumed that all terms and conditions of the

subject tender enquiry are acceptable to you. Any deviations mentioned in the text of the tender shall be

ignored.

The following tenders are liable for rejection: 1. Late tender i.e. tender received after the last date and time of submission.

2. Tender not accompanied with prescribed EMD. 3. Incomplete/ conditional tender.

4. Tender not subscribed by authorized signatories. 5. The Bidder must write the NIT No. on all five envelopes as mentioned above and also write respective

headings on inner four envelops.

In addition to the above, RCF reserves the right to accept or reject in part or reject any or all the tenders without assigning any reasons thereof.

Please go through the NIT carefully and submit your competitive quotation by the date as above. In case, you are unable to submit your quotation for any reason kindly intimate us accordingly before the last date.

Thanking you, Yours faithfully

(P. G. PAWAR)

CE(MES)

Encl.:- Annexures as above.

ANNEXURE- IA

1.0 INSTRUCTIONS TO TENDERERS The tenderers shall note the following before submitting the tender. 1.1 Clarification of tender :

The tenderer may visit RCF Thal at his own expenses to get acquainted with the work involved and other details. In case any clarification is required, the tenderer is advised to contact the concerned Plant Engineer.

1.2 Rates :

Quotations shall be submitted strictly in a manner specified under ‘Schedule of Rates’ to facilitate comparison of rates. The tenderer shall quote their rates in prescribed tender form only. Erasures as well as corrections in figure without tenderer’s signature may be treated as rates not quoted for that item and dealt with accordingly. If the amount in words and figures differs, the amount in words shall be considered.

1.3 Validity of offer/ Tender :

The validity period of the tender shall be 90 days from the last date of submission unless stated other wise. If any tenderer unilaterally withdraws or revokes his tender or revises the tendered rates for any item within the aforesaid period of 90 days or after the issue of letter of intent, his Earnest Money Deposit will be forfeited.

RCF reserves the right to extend the last date of submission of tenders. 1.4 The tenderer will return all the tender forms duly subscribed by authorised

person / Proprietor / Partner on every page together with the company’s stamp as a token of their acceptance of the terms and conditions.

1.5 Earnest Money Deposit : The tenderer shall submit “ Earnest Money Deposit” (EMD) in following form. Cheques are not acceptable. 1. For EMD amount up to Rs.1 Lakh: Demand Draft From any Nationalized Bank and Payable to RCF Ltd. at S. B. I. Thal Vaishet Branch,Code No.7289 2. For EMD amount above Rs.1 Lakh:

Bank Guarantee (BG) executed by Nationalized bank as per enclosed RCF Proforma. The BG shall remain valid for a period of six months from the due date of opening of the tender.

Foreign tenderers can also submit EMD in form of BID Bond as per Proforma enclosed. This bank guarantee shall be counter guaranteed by STATE BANK OF INDIA, SWASTIK CHAMBER, CHEMBUR, MUMBAI.

No interest is payable on EMD. ( Cont..2nd page )

( Page No.2 )

SSI units registered with N.S.I.C. for the tendered works is exempted from submitting EMD. The monetary limit indicated in NSIC Registration certificate should cover the value of the items of works. Registration certificate should be valid as on the date of orders. Photocopy of valid NSIC Registration certificate shall be enclosed in EMD envelope. The EMD of unsuccessful tenderers will be refunded on finalisation of order with the successful tenderers. 1.6 Submission of Documents :

Following documents shall be submitted along with the tender if not submitted earlier.

a) A statement duly signed declaring the names of the officers of RCF who are related to them and if otherwise, same may be clearly indicated in the statement.

b) Latest Income Tax clearance certificate.

c) Attested copy of Memorandum and article of association in case of limited company, a copy of partnership deed in case of partnership firm and declaration by a proprietor of the firm that the said firm is a sole proprietary concern.

d) An undertaking by the contractor that the constitution of the firm shall not be changed during the subsistence of the contract without prior consent in writing from RCF Thal.

1.7 Cost of Bidding :

The bidder shall bear all costs associated with the preparation and submission of bid and neither RCF nor its nominee / its consultants will be responsible or liable for these costs, regardless of conduct or outcome of the bidding process.

1.8 Opening of Bids :

Unless otherwise specified, the bids received by RCF will not be opened in presence of the bidders.

1.9 Negotiations :

Normally, RCF may not conduct any negotiations. However, RCF reserves the right to conduct negotiations, if the conditions so warrant. 1.10 Split of work :

The work in respect of the subject tender may be awarded to two or more contractors at the sole discretion of RCF, if such deviation of work is possible.

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File: NIT

ANNEXURE - I

GENERAL TERMS & CONDITIONS

1.0 DEFINITIONS

The terms repeatedly used shall mean as follows:

1.1 'Contract/work order' shall mean and include any award of work in writing with general terms and conditions / special conditions of tender, enclosures, annexures and subsequent amendments thereto.

1.2 'Contract Value' shall mean the total amount payable to contractor towards the jobs actually executed by the contractor in accordance with the order issued to contractor by RCF.

1.3 'Contractor' shall mean the bidder whose bid has been accepted by the owner and shall include contractors heirs, legal representative, successors and assigns.

1.4 'Date of contract' shall mean the date of issue of letter of intent or the date so mentioned in the work order.

1.5 'Owner/RCF' shall mean and include the Rashtriya Chemicals & Fertilizers Ltd. having its Registered Office at Priyadarshini, Eastern Express Highway, Bombay-400 022, their successors, assigns or legal representative.

1.6 ‘Guarantee/Warranty Period' shall mean the pacified period from the date of completion of work (as certified by RCF Engineer) during which contractor shall rectify and remove all the defects pointed out by RCF Engineer, free of cost.

1.7 ‘Schedule of Rates' shall mean the bid rates of the contractor in respect of which the bid has been accepted.

1.8 'Tenderer/Bidder' shall mean the person, firm or corporation who have submitted a tender / bid against invitation to bids and shall include their legal representative, successors, and assigns. It shall also include the successful tenderer whose bid has been accepted.

1.9 'Amendment order' shall mean an order given by RCF to effect additions, substitutions or alterations in the work order.

1.10 'Work' shall mean and include all activities as specified under the scope of work such as dismantling, fabrication, repair, machining, re-tubing, testing etc.

1.11 'RCF Engineer/Engineer In-charge' shall mean the engineer of RCF under whose instructions the particular job is being executed or an engineer superior to him and shall include RCF's representative or consultant/ if its representative appointed by RCF for this purpose.

2.0 SECURITY DEPOSIT:

The successful bidder called the contractor shall be issued a letter of intent / work order. On receipt of the work order, the contractor shall deposit within 15 days a sum equivalent to 10% of the contract value towards Security deposit for faithful performance of the work or furnish a bank guarantee from a nationalised bank in RCF pro-forma for equivalent amount and valid for the contract period. The Security deposit /Bank guarantee shall be converted into performance guarantee after completion of the work. This amount /Bank guarantee shall be returned after the expiry of guarantee / warranty period.

In case of Annual Rate Contract and at the request of the contractor, RCF may consider deduction of Security deposits at 10 % from the Contractor's running Bills, if EMD amount is available with RCF.

On submission of Security deposit the EMD of the contractor shall be returned.

No interest shall be payable by RCF on the Security deposit.

3.0 FREE ISSUE OF MATERIAL:

When RCF's material is taken to contractor's workshop as free issue material, the contractor shall furnish a Bank guarantee towards the cost of the material as decided by RCF. This BG shall be returned after the receipt of material by RCF.

When the value of the material is small, the contractor shall give a personal bond for safe return of the material.

All materials shall be issued at RCF's stores and further handling shall be in the scope of the contractor.

4.0 WORK SCHEDULE:

On receipt of the work order, the contractor shall submit to RCF for approval, a detailed work schedule showing all the activities for completion of the work as per the delivery period. The work shall be completed as per this schedule approved by RCF.

5.0 INSPECTION:

The work at contractor's workshop may be inspected by RCF Engineer, RCF's authorised representative or a third party inspection agency as per the requirement of RCF.

6.0 TRANSPORTATION:

To & fro transportation of all materials from RCF Thal to Contractor's workshop shall be the responsibility of the contractor unless otherwise agreed by RCF. Transit insurance, payment of octroi etc shall also be in the scope of the contractor.

7.0 TAXES & DUTIES:

All taxes, duties, octroi shall be borne by the contractor. When RCF agrees to reimburse such charges in special cases, the same shall be against production of documentary evidence.

8.0 EXTRA WORK:

In case any extra work other than works specified in RCF's order arises, the same shall be done after RCF's approval and issue of amendment to this effect. Payment for any extra work done without prior approval of RCF, may not be released.

9.0 RETURN OF RCF'S MATERIAL:

When RCF's material is taken to contractor's workshop for repair work, the balance material and the scrap generated from RCF's materials shall be returned to RCF along with the repaired equipment.

10.0 PERFORMANCE GUARANTEE / WARRANTY:

The Contractor shall give guarantee / warranty for the materials used and the workmanship, for a period of 12 months from the date of commissioning or 18 months from the date of receipt of the repaired equipment by RCF, which ever is earlier. The contractor shall furnish performance bank guarantee for 10% value of the contract and valid for the guarantee period or the security deposit will be converted into performance guarantee, as the case may be.

11.0 COMPLETION TIME:

The completion time shall be as specified in the scope of work. The completion time shall be counted from the date of collection of material by the contractor from RCF. The contractor shall arrange a bank guarantee towards free issue of materials within 15 days from the date of receipt of L.O.I./Work order and collect the material within next 5 days. In case, the B.G. is not submitted within 15 days and material not collected in next 5 days, the delivery period shall be counted from the 21st day of receipt of L.O.I. / Work order by the contractor and not from the date of collection of material by the contractor.

12.0 LIQUIDATED DAMAGES:

Time is the essence of this contract and in case of non-performance or delay in delivery of the repaired equipment by the contractor, liquidated damages at 1% of the contract value per week or part thereof, subject to a maximum of 10% of the contract value, shall be levied.

13.0 TERMINATION OF CONTRACT:

RCF at its sole discretion may terminate the contract for its convenience or at the default of the contractor. Payment for the work completed at the time of termination of the contract shall be mutually settled.

14.0 PAYMENT TERMS:

100% payment shall be released within 30 days on completion of the entire work to the satisfaction of RCF Engineer/third party inspection agency and after conversion of Security deposit into performance guarantee.

In special cases where the payment of security deposit is waived off by RCF, 90% payment shall be released on completion of the work and balance 10% shall be released on expiry of the guarantee period, or submission of performance bank guarantee for equivalent amount and valid for the guarantee period.

15.0 CONTRACT VALUE:

The contract value shall be computed as follows:

15.1 The total contract value shall be inclusive of all taxes, duties, octroi and remain firm without any escalation till the entire work under the order is completed.

15.2 When the contract is awarded on unit rates basis, value of contract mentioned in the order shall be indicative and payment shall be released depending upon the actual work executed. However, the unit rates shall remain firm without any escalation, for the entire contract period.

15.3 RCF reserves the right to recover the amount due from the contractor on any account, from the bills payable under this contract.

16.0 VALIDITY OF CONTRACT:

16.1 Normally, the contract shall be valid for a period of one year if not mentioned otherwise. However, the validity may be for less than one year or the same may be extended at the discretion of RCF.

17.0 SUB-CONTRACT:

The contractor shall not subcontract the job or part of it to any other agency without the written permission of RCF. In case RCF permits to employ a subcontractor if found competent and in the interest of the work, it shall not imply any limitation of contractor's liability to fulfil the work order.

18.0 INCOME TAX DEDUCTION:

Income tax as per Income Tax Act shall be deducted from the contractor's bills and certificate of 'Tax Deduction at Source' shall be furnished by RCF.

19.0 DISPUTES AND ARBITRATION:

In the event of any question, dispute or difference arising under this contract, the same shall be referred to the sole arbitration of a person appointed to be the arbitrator by CMD, RCF. It will be no objection that the arbitrator is in service of RCF that he had to deal with the matters to which the contract relates or that in the course of his duties as an employee of RCF he had expressed views on all or any of the matter in dispute or difference. The arbitrator shall give a reasoned or speaking award. The award of the arbitrator shall be final and binding on the parties to this contract. In the event of the arbitrator dying, neglecting or refusing to act or resigning or being unable to act for any reason, it shall be lawful for the CMD, RCF to appoint another arbitrator in place of out going arbitrator, in the manner aforesaid.

In the event of any dispute or difference between RCF and any other public sector undertaking or between RCF and Govt. Dept., relating to the interpretation and application of the provisions of the contract, such dispute or difference shall be referred by either party to the arbitration machinery provided by the department of Public Enterprises.

20.0 FORCE MAJEURE:

The force majeure conditions are as follows:

20.1 Neither the contractor nor RCF shall be considered in default in the performance of their obligations as per the contract, so long as such performance is prevented or delayed because of strikes, war, hostilities revolution, civil commotion, epidemics, accidents, fire, cyclone, flood or because of any law and order proclamation, regulation or ordinance of Government or subdivision thereof or because of any act of God, provided it shall promptly, in any case not later than 14 days of happening of the event, notify the other, the details of the force majeure and the influence on its activities under the contract. The proof of existence of force majeure shall be provided by the party claiming it, to the satisfaction of the other.

20.2 Should either party be prevented from fulfilling the obligation provided for in the contract by the existence of cause of force majeure lasting continuously for a period exceeding 3 months, then the parties shall consult immediately with each other with regard to the future implementation of the contract.

20.3 In the event of indefinite delay, even if arising out of reasons due to force majeure, RCF shall have the right at their discretion to cancel the order or part of the order without any liability on their part to make any payment to the contractor, while serving the right to claim refund of any payment if advanced or paid to the contractor.

21.0 APPLICABILITY OF TERMS & CONDITIONS:

The terms and conditions mentioned in the scope of work (Annexure II) shall prevail over the terms and conditions mentioned elsewhere in the NIT / Work order.

In case of contradiction in the specifications, more stringent of them shall prevail. The decision of RCF Engineer shall be final in this regard and binding on the contractor.

ANNEXURE IB

NIT NO:-TH/MES/MBG/09/216 DT 11/11/09.

Job: RETUBING OF THE GAS-GAS EXCHANGER HE-103B OF METHYLAMINES PLANT, RCF THAL.

Sub: Pre-qualification criteria for parties for Retubing of the GAS-GAS exchanger HE103 of

methyl amine plant at RCF Thal.

Bidders are requested to submit following documents in the envelope titled “ Prequalification

documents”.

a. Submission of work order /PO copies for re-tubing / manufacture of Alloy Steel heat exchanger in 1Cr-1/2 Mo or 2, 1/4Cr-1Mo (P11/P22 equivalent) Material heat exchanger

within last five years.

Minimum value of work orders along with performance certificate from user must be as

follow;

i) Three similar completed works costing not less than the amount equal toRs.4.71 lakhs.

OR

ii) Two similar completed works costing not less than the amount equal to Rs.5.89 lakhs.

OR

iii) One similar completed works costing not less than the amount equal to Rs.9.42 lakhs.

b. Submission of latest Bank Solvency Certificate (of RCF’S approved list of bankers)for Rs.3.54 Lakhs.

c. Details of PAN No. d. VAT /TIN registration details.

e. Service tax registration No

f. Service Tax code No

g. Service Tax Accounting Code No

h. Category of service for service Tax .

i. PF registration details

j. Ownership of the company with name, address & telephone nos of proprietors/partners/ directors

k. Copy of partnership deed/proprietorship /Memorandum of article of association

l. Profit & Loss account/ Balance sheet/ IT return for the last three years. Average annual financial turnover during last three years, ending 31 st March of previous financial year,

should be at least Rs. 3.54 lakhs.

m. Details of qualified, skilled & unskilled manpower and equipments, tools and tackles .This shall be adjudged by RCF for execution of subject job.

n. A statement duly signed, declaring the names of related officers at RCF Thal.

ANNEXURE II (1/4)

NIT NO:-TH/MES/MBG/09/216 DT 11/11/09.

Job: RETUBING OF THE GAS-GAS EXCHANGER HE-103 METHYLAMINES PLANT, RCF THAL

SCOPE OF WORK

The subject heat exchanger i.e. Gas-Gas Exchanger HE-103 of Methylamines plant is known to have a history of various problems like hardening of tubes & tube sheets, crack developing in the tube to shell weld joints, cracks in

hot end tube sheet etc. The heat exchanger removed from the plant which is to be re-tubed is expected to have one or more of these problems.

The re-tubing is to be generally carried out as per enquiry drawing No.RCF-T-553-01 and 02 revision 3. If necessary the successful bidder shall make their own fabrication drawing based on these enquiry drawings.

The scope of work for the subject job shall consist of but will not be limited to the following:

1) Arrangement of transport and collection of the exchanger to be re-tubed from the Methylamines Plant, RCF Thal. The bidder shall arrange for all the transport, octroi and other formalities required for receiving

the heat exchanger at their works. Due attention shall be paid to the expansion joint (Bellows assembly) which is provided on the shell.

2) Upon receipt of the exchanger at the bidder’s works, the inward inspection shall be carried out and any

discrepancies shall be immediately reported to RCF.

3) Arrange for procurement of materials for baffle plates and tie-rods & spacers. The materials shall be

covered under TPI of M/s LRIS at the manufacturers works. The new tubes in low alloy steel construction as per ASTM A213 Gr T22 shall be procured by RCF and supplied with TPI inspection, as free issue

material against indemnity bond for FIM. All other materials shall be identified by M/s LRIS, for their compliance to the relevant standards.

4) The tube sheet of one end has developed multiple cracks in ligament, hence it is to be replaced. The

forged tube sheet blank shall be procured by RCF and supplied with TPI, as FIM against Indemnity bond. The machining, drilling and reaming of tube holes as well as groove for gasket shall be carried out by

retubing party. The tube sheet to be reused shall be tested by LPT and UT.

5) Prepare and get approved the QAP from RCF/LRIS. The entire job shall be done as per this

approved QAP. 6) All the tube ends from the tube-sheet to be reused shall be machined off carefully and the existing tubes

shall be removed from the tube bundle.

7) The tube sheet to shell joints shall be carefully machined and opened out. Care shall be taken not to shorten the shell length unnecessarily, by carrying out accurate machining.

8) Due to process reasons, it is expected that the surface on the inside of the shell of the tube sheet(to be

reused) has got hardened. The hardness testing of the tube sheet to be used for both the faces shall be carried out and report shall be submitted to RCF/ LRIS

9) Based on this report and if necessary after visit the bidders’ works, RCF shall give clearance for the annealing of the tube sheet to achieve the desired softening of the tube sheet to carry out the re-tubing.

Due care shall be taken to ensure that the tube holes do not get deformed during course of annealing. In any case the correctness of the tube holes as per relevant codes shall be ensured. Alternatively in lieu of

annealing, if necessary fine machining may be required to be carried out on the surfaces of the tube

sheet, so as to remove the surface hardness.

10) The shell courses shall be ultrasonically tested for an area of 6” width from both the tube sheet joint, in

order to ascertain that there are no defects in this area. The reports shall be submitted to RCF/LRIS and shall be carried out by a person who is certified for Level II in UT. The defects generally expected to occur

in this zone are crack developing outwards axially from the tube sheet to shell weld joint.

ANNEXURE II (2/4)

NIT NO:-TH/MES/MBG/09/216 DT 11/11/09.

Job : RETUBING OF THE GAS-GAS EXCHANGER HE-103B METHYLAMINES PLANT, RCF THAL

SCOPE OF WORK

11) If found necessary based on the UT examination, the shell portion adjoining the tube-sheet shall be suitably replaced by arranging necessary plate of requisite material (i.e. ASTM A387 Gr 22. Cl.2) and

thickness (i.e. 12 mm. thk.). A sample may be cut from the removed plate and got analyzed to confirm the grade. Bidders should consider this aspect and quote accordingly. No separate payment on this case

shall be payable.

12) Manufacture new components like tie-rods, baffle plates, spacers etc shall be carried out.

13) The inspection of the tube holes of both tube sheets shall be carried out and it shall be ensured that the

tube holes are within limits specified as per TEMA “R” latest Addendum. Necessary repairs for any tube holes shall be carried out to the satisfaction of RCF/LRIS.

14) WPS/PQR for the shell to tube sheet, tube to tube sheet joint shall be got approved from LRIS.

15) Carryout the assembly of the tube nest, welding of the second tube sheet and complete the tube bundle

assembly.

16) Carry out the tube to tube sheet welding and complete the manufacture of the tube bundle.

17) Necessary stage wise inspections shall be carried out by LRIS.

18) PWHT (Stress relieving) of the completed heat exchanger shall be carried out as per the enclosed suggested procedure, which shall be got duly approved from the TPI agency. This PWHT is to be carried

out irrespective of whether the annealing of tube sheet was carried out or not, since it is necessary that stresses caused due to welding carried out need to be eliminated.

19) Shell side hydraulic tests shall be carried out at the required test pressures indicated on the drawings and

the same shall be acceptable to the TPI agency.

20) The completed exchanger shall be dried and filled on both the shell and tube sides with dry nitrogen at a

pressure of 0.5 to 0.6 kg/cm2 (g) and then transported back to RCF Thal. This transport arrangement

shall be done at bidder’s cost.

21) RCF shall issue the leaking heat exchanger as a Free Issue Material (FIM) the cost of which shall be

considered as Rs. 8 (Eight) lakhs. Party shall provide Indemnity bond for this FIM for this value.

21) RCF shall also issue new tubes and one new tube sheet as FIM against indemnity bond.

22) The scope of work of the Third Party Inspection agency i.e. M/s LRIS is summarized below for sake of convenience -

a. Identification of materials to be used in the job for their conformity with applicable specifications.

b. Approval of QAP, WPS / PQR, stress relieving procedure and other required procedures for the subject job.

c. Stage wise inspection of the fabrication and assembly, including dimensional checks.

d. Prequalification of welders and mockup of the tube to tube-sheet joints, PWHT etc.

e. Final dimensional check of the completed assembly.

f. Hydraulic testing of the completed assembly and issue of final release note.

23) Completion Time :- (Three) months from receipt of date of tubes, tube sheet and old exchanger at

bidder’s shop. Receipt of completed exchanger at Thal site shall be treated as completion of job.

24) Transportation of tubes: - The transportation of the tubes, tube sheet, and exchanger from RCF

stores to bidders shop shall also be in scope of the vendor and charges for the same should be considered and included in the prices to be quoted at Item 1) of “Schedule of Rates” enclosed.

ANNEXURE II (3/4)

NIT NO:-TH/MES/MBG/09/216 DT 11/11/09.

Job :RETUBING OF THE GAS-GAS EXCHANGER HE-103B METHYLAMINES PLANT, RCF THAL

SCOPE OF WORK

25) Security Deposit (SD) and Performance Guarantee (PG):

1) The contractor shall have to deposit 10% of the contract value as security deposit for faithful performance of the contract within 15 days of work-order date. This amount can be given in the form of

cash or Bank guarantee (BG). The validity of the BG must be for 18 months from the date of LOI/work-order.

2) The contractor shall have to deposit 10% of the contract value as performance guarantee for the

period of 12 months from the date of completion of job as certified by RCF engineer. The validity of the

BG must be for 18 months from the date of completion of the job as certified by RCF engineer.

Alternatively Performance guarantee shall be deducted at 10% of billed value and returned after the guarantee period of 12 months from the date of completion of the job as certified by RCF engineer.

3) The contractor can deposit SD cum PG in the form of bank Guarantee (BG). However this BG must be for the 10% of the contract value and shall be valid for the period of 30 months from date of issue of

LOI/work-order.

4) BG must be from any bank in RCF’s approved list of bankers & in the proforma prescribed by RCF. In case performance of the equipment, materials used and workmanship is found satisfactory throughout the

guarantee period of 12 months from the date of completion of the job as certified by RCF

engineer, BG shall be discharged.

5) Any defect noticed during the guarantee period shall be rectified by the contractor, free of cost.

6) No interest shall be payable by RCF on amount towards EMD, security deposit & performance

guarantee

7) EMD amount shall be released on complete receipt of performance guarantee amount/BG

26) Liquidity Damage (LD):

Time is the essence of this contract and in case of non-performance or delay in completion of the work by the contractor, liquidated damages (LD) at 1% of the billed value per week or part thereof,

subject to a maximum of 10% of the billed value, shall be levied.

27) DRAWINGS: Drawing no TPE-RCF.T-553-01 REV 3, Drawing no TPE-RCF.T-553-02 REV 3, AND DRAWING FOR ARRANGEMENT OF HEATING ELEMENT ARE ENCLOSED.

NOTE: If terms mentioned in Annexure-II are contradicting with the terms and conditions mentioned in General Terms and Conditions Annexure-I & IA, then terms and conditions mentioned in Annexure-II shall

prevail

ANNEXURE II (4/4) NIT NO:-TH/MES/MBG/09/216 DT 11/11/09. Job: RETUBING OF THE GAS-GAS EXCHANGER HE-103B METHYLAMINES PLANT, RCF THAL

SUGGESTED PWHT PROCEDURE FOR TUBE TO TUBESHEET & TUBE SHEET TO SHELL JOINTS FOR

RETUBING OF THE GAS-GAS EXCHANGER HE-103 METHYLAMINES PLANT, RCF THAL

METHOD : The job is to be carried out inside heating element of Ni-Cr wire of suitable gauge insulated with

ceramic beads & covered with ceramic fiber.

The heating elements shall be connected to a power source of 220V and 100 Amps. capacity and the joint shall be electrically heated. Heating operation will be controlled manually.

COMPENSATING :

Chromel / Alumel compensating cable will be used. The chrome lead (+ ve) shall be connected to the Nickel

chromium Conductor.

Care shall be taken to ensure that the compensating cable is not subjected to a direct or indirect heating sources of electrical interference.

TEMPERATURE RECORDER

The time temperature shall be in a six point temperature recorder of 0o - 1200o C range and having continue

recording chart with chopper bars and colors ribbons of six colors.

The recorder shall be checked and calibrated before commencement of the heat treatment contract. Calibrated

certificates shall be available for review whenever required.

HEAT TREATMENT CYCLE

Loading temperature 300o C Max.

Rate of Heating 100o C per hr. max.

Soaking Temperature 700o ± 20o C

Soaking Time 1 Hours (Per 25 mm. Thick)

Rate of Cooling 100o C per hr. max.

DOCUMENTATION :-

The heat treatment chart shall have the following information:-

1) Date of heat treatment.

2) Starting time and Completion time.

3) Specification (cycle)

4) Joint number and number of welds

5) Job no & equipment no.

The proposed arrangement of the heating elements and temperature recording elements is attached.

ANNEXURE III

NIT NO:-TH/MES/MBG/09/216 DT 11/11/09.

Job: RETUBING OF THE GAS-GAS EXCHANGER HE-103B METHYLAMINES PLANT, RCF THAL

SCHEDULE OF RATES

The Quoted Rates shall be as follows.

SCHEDULE OF RATES –

1) Charges for retubing of the heat exchanger HE-103 including to & fro transportation, material

procurement (with certified tubes and one tube sheet and exchanger to be issued by RCF as Free

Issue Material),machining of tube sheet, fabrication, testing & final PWHT of the exchanger etc.

. Qty 01 Nos. Lump sum Rs. /-

2) Charges for annealing of tube sheet Qty 01 Nos. Rs. /- per tube sheet.

3) Charges for replacement of shell course of approximately 6” width (jncl. Procurement of requisite material,

welding, PWHT, radiography etc. as would be required by the TPI agency

Qty. 01 No. Lump sum Rs. /-

4) Third Party inspection charges including stage & final inspection & release note

Qty 01 Nos. Lump sum Rs. /-

Following taxes and duties shall be applicable:

_____________________ @ __________ % on _________

_____________________ @ __________ % on _________

_____________________ @ __________ % on _________

NOTES:

a) Quoted rate s shall be basic rates. Taxes and duties as applicable shall be paid extra. Bidder shall mention

percentage of applicable taxes & duties in Un-priced copy of Annexure III and submit along with technical

bid. b) Bidder shall submit copy of registration certificate for Service Tax and indicate Service Tax code & Accounting

code, in case Service Tax is applicable

c) Rates shall be valid for the one year from the date of work order.

ANNEXURE V

CHCKLIST (TO BE ENCLOSED ALONG WITH TECHNCIAL BID)

JOB: - RETUBING OF GAS GAS EXCHANGER HE-103B OF NEW MAP.

REF:- TENDER ENQUIRY NO :- TH/MES/MBG/09/216 Dated- 11/11/09.

SR NO

ITEM YES/NO

REMARK

1

Name of tenderer along with phone no , fax no and name of contact person

2

Stamped and signed copy of technical scope ( Annexure II) submitted

3 Stamped and signed copy of un-priced price bid (Annexure III ) submitted indicating applicable taxes & duties

4 Stamped and signed copy of General terms & conditions(Annexure I ) submitted

5 Stamped and signed copy of Instructions to Tenderers Annexure IA) submitted

6 EMD draft submitted

7 All pre-qualification documents as per Annexure I B submitted

8 Liquidated damage clause no 26 of Annexure II agreed

9 Separate deviation list if any submitted

10 Security deposit/performance guarantee clause no 25 of Annexure II agreed

11 Performance guarantee period of 12 months agreed.

12 Payment terms clause no 14.0 of Annexure I agreed

13 Indemnity bond for Free issue of material clause no 21of Annexure II agreed FIM value – Rs. 8 Lakhs

14 Indemnity bond for Free issue of material (one new tube sheet & tubes) clause no 22 of Annexure II agreed

14 Price shall be firm till completion of contract

15 Names of Taxes and Duties , their percentages and applicability on all individual quoted rates mentioned in priced and Unpriced bids

16 Completion time of 3 months as per clause no 23 of Annexure II agreed.

17 PAN NO

18 SERVICE TAX registration no

SERVICE TAX code no

SERVICE TAX accounting code

19 VAT Registration no

20 Agreed that cenvatableTax Invoice shall be submitted during billing

Date Signature of tenderer