ga clerks master class 2020 effective presentations i & ii ... · presentations 2. use visual...
TRANSCRIPT
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Georgia Clerks Education InstituteClass – Spring Conference 2020
Effective Presentations I & IIMasters Class
Facilitated by: David W. Key, Sr., Nancy Farage
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practice!
Practice!
PRACTICE!!
https://youtu.be/bbz2boNSeL0
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OVERCOMING THE FRIGHTPOLISHING YOUR ACTDevelop a relationship with the audience
Combat mental jitters
Combat physical jitters
Create a mental image
Practice in the actual room
Ask for feedback
Observe other speakers
REHEARSE, REHEARSE, REHEARSE
You
Flip Chart
Props
Charts
Video Clip
Photos
Maps
Handouts
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PowerPoint Tips
LARGE, CLEAN FONT
Think About AudienceEasy to read or see?
Easy to see?• Arial• Tahoma• Century Gothic
Color• Background• Foreground
• Red• Yellow
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PowerPoint Tips
LARGE, CLEAN FONT
6 X 6 Rule
Complete sentences unnecessary
6 X 6 Rule Plus…
No more than 6 Bullets
No more than 6 Lines
Reading lengthy, detailed explanations detracts from your message and bores audience members
Points should be succinct• Telegraph talk okay
• Lose articles….
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PowerPoint Tips
LARGE, CLEAN FONT
6 X 6 Rule
Complete sentences unnecessary
Images tell stories…
1/22/2020
PowerPoint TipsLARGE, CLEAN FONT
6 X 6 Rule
Complete sentences unnecessary
Images tell stories…
Prevent Death By PowerPoint• Bells, whistles, scampering figures, too many slides!
This is more annoying than impressive.
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Speech StructureIntroduction (Tell em what you’re gonna tell em.)• Attention Getter• Purpose Statement• Credibility
Body (Tell em.)• Point 1 – Support• Point 2 – Support• Point 3 – Support
Conclusion (Tell em what you told em.)• Cue to End• Summarize• Final Statement
Effective Public PresentationsSPECIFIC PURPOSE & ANALYZE THE AUDIENCE
Identify your purpose
Tailor your message to your specific audience
Friendly
Neutral
Hostile
Meet the demands of the situation
Match your audience’s expectations
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Effective Public Presentations
GATHER AND ORGANIZE
What is the decision you hope they will reach?
Choose an appropriate organizational pattern –chronological, spatial, causal, topical, elimination, etc.
Use transitions or signposts to signal your progress
Conclude on a high note
Effective Public PresentationsIMPORTANT DELIVERY TECHNIQUES
Eye Contact
Gestures
Visual Aids
Vocal Variety
Volume
Speed
Inflections
Pronunciations
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Grab Their Attention!
Begin with something startling, amazing, curious…
Then introduce the topic and tell them what you’re going to tell them
Tell them
Tell them what you told them
“Silly” (Extemporaneous) Speeches2 chances to pick your topic
Begin with an attention grabber
Tell us what you’re going to tell us
Tell us something
Please speak for no more than 1.5 min.
Timer cuts you off at 1min. 40 sec
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INTRODUCING…
The Coolest,
Most Confident,
Most Wonderful
Speaker, ever!
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Tips for Engaging Your Audience • Use a numbered countdown
• Hitting points one at a time improves clarity/impact
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Nine Clues to Effective Presentations
9. There is no correct way.
Effective presentation requires the creation of two-way communication between you and the audience.
Nine Clues to Effective Presentations
8. Control your nervousness.
All speakers experience nervousness--stage fright. It is neither possible nor desirable to eliminate that nervousness
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Nine Clues to Effective Presentations
7. Know your purpose and your topic.
All presentations must have a specific, attainable purpose.
Nine Clues to Effective Presentations
6. Analyze your audience.
It is important to know as much about the public you are addressing as you possibly can so that you can adapt your presentation to it.
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Nine Clues to Effective Presentations
5. Organize, organize, organize.
The factor that most readily separates an effective presentation from an ineffective one is the quality of its organization.
Nine Clues to Effective Presentations
4. Use supportive evidence.
Each major point of the outline should be supported by statistics, testimonies, examples, or explanations.
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Nine Clues to Effective Presentations
3. Deliver your speech effectively.
The nonverbal aspects of your presentation will communicate more than you communicated verbally.
Nine Clues to Effective Presentations
2. Use visual aids.
The more sensory channels you use, the more you increase the effectiveness of your presentation. It is therefore a good idea to use visual aids.
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Nine Clues to Effective Presentations
1. Respond to feedback.
Presentational speaking is two-way communication. Your audience will be sending messages to you throughout the presentation.
Think Back…
Think honestly about your last presentation.
• What was your audience like at the end?
• Were they engaged?
• Did they ask questions?
How did your presentation influence this?
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What is 1 thing you will do differently the next time that you speak in public?
PowerPoint Design Tips
Pay attention to design details
• Use dark text on a light background
• Align your text left….
…or right
• Avoid clutter – no more than three bullets per slide
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Remember….
Your PowerPoint is not the focus, you are!
• Dress the part
• Hold yourself confidently
• Be deliberate in how you move through the room
• Be authentic!
Presentations Work Both Ways
• Interact with your audience
• Ask an interesting question at the beginning to get people used to talking
• Make sure your audience knows it’s okay to ask questions
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Presentations Work Both Ways
“When people talk, listen completely.”
-Ernest Hemingway
• Engage with audience when they ask questions
• Answer fully, ask audience members for their opinion
Presentations Work Both WaysFor large audiences:
• Connect a poll to the PowerPoint
• Audience can participate through their smart phone with live data analysis
www.polleverywhere.com
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Tips for Engaging Your Audience • Show a video
• Changing who your audience listens to improves engagement
Link: https://www.ted.com/talks/nancy_duarte_the_secret_structure_of_great_talks
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Thanks for your hard work!
Have a nice night.