Special EventsHandbook

City of St. PetersburgRev. May 2008

St. Petersburg Special Events

Background: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -1-Implementation: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -1-Policies: . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -2-Schedule: -3-Guidelines/Special Conditions for Successful City-Co-Sponsored Events -4-

Fencing . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -4-Alcohol Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -5-

Department Responsibilities for Special Events . . . . . . . . . . . . . . . . . . . -6-O Recreation Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -6-O Risk Management Department . . . . . . . . . . . . . . . . . . . . . . . . . . . -7-

Public Safety Procedures at Crowded Venues . . . . . . . . . . . . -9-O Construction Services/Permitting & Development Services . . . . . -10-

Procedures for Obtaining State Permit to Dispense Beer/Wine -11-Alcohol Management . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -12- Additional Considerations . . . . . . . . . . . . . . . . . . . . . . . . -13- Alcohol Related Laws . . . . . . . . . . . . . . . . . . . . . . . . . . . -14- Volunteer/Worker Agreement . . . . . . . . . . . . . . . . . . . . . -15-

Acknowledgment of Alcohol Responsibility . . . . . . . . . . . -16-O Police Department (Special Events Section) . . . . . . . . . . . . . . . . -17-O Fire Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -18-O Parks Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -20-

Application for Outdoor Public Assembly Park Use . . . . . . . . -22-O Marketing Department . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -24-O Community Affairs Department . . . . . . . . . . . . . . . . . . . . . . . . . . -25-

Accessibility Checklist - The Law . . . . . . . . . . . . . . . . . . . . . . -28-O Transportation and Parking Services . . . . . . . . . . . . . . . . . . . . . . -32-O Parking Enforcement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -32-O Department of Transportation and Parking . . . . . . . . . . . . . . . . . -33-O Waterfront Enterprise . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -34-O The Pier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -34-O Business Tax Division . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -34-

State of Florida, Department of Business & Professional RegulationsDivision of Hotel & Restaurants . . . . . . . . . . . . . . . . . . . . . . . . . . . . -35-

Portable Sanitary Facilities Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . -37-

AppendixPermits/Fees at a GlanceCity Policy and Procedures

Public Issue Speech Concerns During Special Events City of St. Petersburg Co-Sponsored Events

Checklist for Event OrganizersContact InformationMaps

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St. PetersburgSpecial Events

Background:For several years, the St. Petersburg City Council had been asked to assist groups andorganizations who wanted to stage events in city parks and facilities. The nature of theserequests specified financial assistance in the form of money or a waiver of fees associatedwith city services.

Requests came in at various times during the year and invariably required undue time fromregular City Council meetings. Additionally, no money had been set aside in the Citybudget to specifically cover these requests. As the number of requests increased, the Citydecided to handle requests for assistance more efficiently.

In March 1981, the City Council adopted resolution (81-178) which established a policy andprocedure for City co-sponsorship of events. The resolution was revised in 1991 and againin 1996, providing a time frame and a set of procedures for processing applications for Cityco-sponsorship of special events. An annual budget of $125,000 was originally set toimplement this resolution.

Implementation:All requests to co-sponsor events must be made each year in the Spring. The RecreationDepartment maintains a mailing list of potential requesters and oversees the process forthe City, which includes:

Ø Informing the public of the time frame required to apply.Ù Mailing out application packets to interested agencies.Ú Coordinating City staff review of events and preparing cost estimate summaries for

each event.Û Serving as liaison to organizers and City staff who work with Special Events.Ü Preparing informational packets and reports for the City Council Subcommittee

responsible for making decisions regarding co-sponsorship.Ý Maintaining files and mailing lists of event sponsors.Þ Preparing guidelines regarding City ordinances and policies which relate to special

events and/or the use of city facilities.

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Policies:

1. Requests must be made on an annual basis during the regular co-sponsorshipapplication process in order to be considered for funding.

2. All requests for co-sponsorship must be applied for by, or on behalf, of a non-profitentity within the City limits. All non-profits must have a current 501c3.

3. Events which are not allocated funds may receive the designation “ co-sponsored inname only”.

4. All proposed events must be held within City limits.

5. Official City logo should be present on all printed materials affiliated with an event thatis officially co-sponsored by the City.

6. Any event determined to be “public issue speech” or “religiously-oriented” is not eligibleto receive co-sponsor funds.

7. Requests made after the co-sponsorship process will not be eligible for funding, andmust be submitted no fewer than 6 months before the planned event.

8. Any Event applying for Co-sponsorship outside the 6 month time frame will beassessed a $300.00 Administrative Late Fee.

9. Organizers are responsible to pay for all costs for City services when these costsexceed amount of co-sponsorship award. Any organization/organizer which has anyoutstanding obligations with any Department within the City of St. Petersburg will notbe eligible for City co-sponsorship.

10. The City reserves the right to require of first time events and/or one of a kind non-recurring events, whether “In Name Only” or not, advanced payment for City services.

a) Payment will be required at least ten (10) days prior to the start of the event andshall be in the form of cash, certified check or an irrevocable bank letter of credit.

b) First time event requesters will be required to complete a credit application.

11. Cost estimates for City services are prepared prior to your event, but actual costs areinvoiced following the completion of the event. Please ask questions of individualdepartments prior to your event to provide more up-to-date estimates.

12. All events which feature the sale/consumption of beer and wine in designated parksmust be co- sponsored by the City of St. Petersburg. The City permits beer/wineconsumption only in designated parks (North Straub, South Straub, Spa Beach Park,Vinoy Park, Poynter Park and Demen’s Landing).

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13. Fencing is required for all concerts held in Vinoy Park which featuresale/consumption of beer/wine.

14. All site plans must be approved by City staff at least one week before the event.

15. A final expense and revenue report for each approved Co-sponsored event must bereceived by the Recreation Department within thirty (30) days of the event’sconclusion.

16. Organizers are responsible to assure that all licenses and permits are obtained, andthat all State and Local ordinances are obeyed.

17. The City of St. Petersburg recognizes the potential public safety risks associated withvehicle movement in the spectator area of a park during an event. All vehiclemovement inside a park must be completed prior to the start of the event. All vehiclemovement in the spectator area of a park during an event is prohibited. City andEmergency personnel are excepted.

Schedule:Request for official City Co-Sponsorship

Early May: Applications sent out.Early June: Application due back.Early July: City Staff Review/Estimates completed.Early August: Council Subcommittee Review & Decision completed.Early September: Council Resolution and Decision.Mid-September: Notification to agencies of awards.Early October: Official contracts signed with agencies.

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Guidelines/ Special Conditions for Successful

City-Co-Sponsored Events

The City of St. Petersburg welcomes the opportunity to work with your organization instaging a special event which will benefit our community. A staff committee representing keyCity departments will work closely with you to help in your planning process. Our goal is toprovide you with the information you need to be successful. You are encouraged to askquestions.

Included in this handbook is a list of names and phone numbers of City staff who will answeryour questions and guide you through unfamiliar permitting processes. Please be sure tocall them when you need help.

The City Services Agency has set up criteria for use of waterfront parks for special events.It is important for event organizers to understand and assure compliance with theserequirements.

1. All site plans must be approved by the Co-sponsorship Staff Committee to assurefeasibility and adherence to City Codes at least one week prior to the event.

2. Many City ordinances regulate the use of parkland. Please review your plans in detailto determine that all aspects comply with these ordinances (For example, carnival ridesare not permitted on City parkland).

3. Events scheduled for North Straub Park must be completed by 9:00 p.m. Events inVinoy Park must be completed by 10:00 p.m. Amplified music on Sundays may notbegin until 1:00 p.m.

4. City Noise Ordinances will be monitored throughout the event.

5. The City reserves the right to require fencing of Parks to assist in orderly crowd controlA. Fencing is mandatory when beer/wine is consumed during concerts in Vinoy Park.B. Vinoy Park has a crowd limit of 20,00 +/- depending on layout of event.C. Fencing is not generally allowed at other City Parks. Exception of this policy is

handled on an individual basis and granted only in rare occasions.

6. The minimum standards for fencing include:

A. 6 feet high, minimum.B. Fencing material must be in good condition, not posing a hazard to the public, and

not in a state of disrepair.C. Gates for public access must be clearly identified and manned by staff or

volunteers at all times.

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D. Fencing may be erected no earlier than two (2) days before the event and mustbe removed within two (2) days of conclusion. Exception to the removal requestis when there are two or more back to back events sharing the cost of the fencing.NOTE: All sidewalks and driveway entrances MUST be kept open for use bycitizens until the day the event is scheduled to open and between events, if theyare back to back.

E. A diagram showing the fence location must be approved by City Staff at least oneweek prior to the event.

7. To ensure that we do not violate the rights of homeowners, residents and businesses,organizers must publicize the need to obey all traffic and parking regulations. Many ofthese regulations are directly related to public safety and, as such, are strictly enforced.Advanced notification to patrons, vendors and spectators will reduce the potential forany ill will towards the sponsor and the City when tickets are issued. We do not wishto have you or the City criticized for inviting the public to an event and failing to warnthem of ticketing for non-compliance!

8. “The larger the event, the larger the transportation budget.” The key to sponsoring alarge event in downtown St. Petersburg is transportation. There are over 7,000 publicparking spaces in off-street lots and garages within a narrow corridor of the downtownarea. Getting everyone from the parking to the event is crucial and shuttles are the onlyway to do it effectively. The rule of thumb is any event that draws more than 2,000attendees should have a shuttle service in place. A list of public garages close to thedowntown area can be obtained by calling 551-3322. These garages should beadvertised on the website or other printed material.

9. Responsible alcohol management is an important factor in the success of your event.The proper sale and consumption of alcohol at an approved event is an importantcrowd management factor. If your organization is proactive in managing the sale ofalcohol at your event, many problems can be minimized or avoided. This makes yourevent a positive experience for all attendees. There are certain regulations which yourorganization must comply with when having an event in an alcohol approved venue inthe City of St. Petersburg.

10. When beer/wine is served during the event, organizers assume the responsibility tofollow all State and Local regulations.

The following pages outline procedures for securing the proper City/County/State permitsto host an outdoor special event in St. Petersburg. Some information may not apply to yourparticular event. Securing permits, applications, etc., is the responsibility of yourorganization. Copies of all permits must be filed with the Co-Sponsored Events Office. Thepermit and license fees listed are in effect as of the date of publication and are subject tochange without prior notification. Please verify fees with the issuing department.

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Department Responsibilities for Special Events

Recreation Department

City of St. Petersburg1400 19 Street Northth

St. Petersburg, FL 33713

Thomas “Jet” Jackson 893-7494 Fax: 892-5868Stevie Osterland 893-7734 Fax: 892-5868

' Coordinates the City’s Co-Sponsorship application process

' Coordinates all City Services for special events

' Serves as liaison to other City departments with special event organizers

' Serves as resource to sponsoring organizations

' Does not issue permits but provides a listing of activities which require permits

The Co-sponsored Events Office was established to serve as a resource for organizationswhich currently produce or wish to produce special events within the City of St. Petersburg.

The Co-Sponsored Events Office also oversees the application procedures for the City’sco-sponsorship of special events: including processing of applications, summarizing costestimates for City services, preparing contracts, maintaining a calendar of special eventsand providing information on permitting procedures.

The Co-Sponsored Events Office works closely with organizers throughout the planningphases to monitor logistics of the event.

The Co-Sponsored Events office provides on-site staff before, during and after events toassist with producing the event.

The Co-Sponsored Events Office also handles rentals of specific City equipment such asbleachers, risers, showmobile and a few tables, chairs and tents (Some rental equipmentis only available to City co-sponsored events).

The Co-Sponsored Events Office does not provide port-o-lets, but will help you find localvendors if you wish.

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Risk Management

City of St. PetersburgOne 4 Street Northth

St. Petersburg, FL 33701

Cathryn Bernoskie 893-7020 Fax: 892-5570Blaise Mazzola 893-7314 Fax: 892-5570

& Reviews all Special Event plans

& Outlines general insurance requirements and any special requirements

& Serves as resource for information regarding minimizing risks during events

The emphasis of the City of St. Petersburg’s Risk Management review of co-sponsoredevents is the identification and prevention of risks. Those involved in organizing an eventshould be very aware of the need to protect themselves and those who attend, from whatcould cause injury, death or property damage. The organizers must financially protectthemselves and they have a duty to protect the public.

Insurance is mandatory for all co-sponsored events. After a review of your event, the RiskManagement Department will complete a Co-Sponsored Events/Risk Management ReviewForm which will outline your general insurance requirements plus any additional specialrequirements. Please note that these are minimum requirements and should not be usedas your sole basis for deciding the amount of insurance needed for your event. You maywant to obtain more coverage to better protect your organization.

Proof of insurance is to take the form of a standard Accord Certificate of Insurance writtenby a licensed insurer acceptable to the City. Certificates of Insurance are due to the Cityof St. Petersburg no later than 5:00 p.m., thirty (30) days prior to the event.

In general, the City requires Commercial General Liability Insurance for all co-sponsoredevents. This policy should provide coverage for general liability losses, personal andadvertising injury and fire damage. Please note that the standard package may excludecoverages needed by your event (e.g., volunteer coverage, spectator liability, etc.). Thecoverage should be written on a “per occurrence” basis and should be inclusive of “start-up” and “tear-down” dates. The City of St. Petersburg must be named as an additionalinsured on the policy.

Occasionally the City requires additional coverage for contractual liability which providesprotection for certain liabilities assumed by the sponsoring organization or eventcoordinator. If required, it may be possible to include this coverage as an endorsement tothe Commercial General Liability Insurance Policy or written as a separate coverageattached to a more limited policy.

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Liquor Liability:

If beer/wine beverages are either served or sold at the event, additional coverage isrequired to protect you and the City of St. Petersburg should a claim arise. The basicgeneral liability policy usually excludes lawsuits arising from the serving of alcoholicbeverages, therefore, a Liquor Liability Endorsement or separate policy is required. Thepolicy or endorsement should be written to the limits listed on the Risk ManagementReview Form, and the City must be named as additional insured.

Other Contractual Agreements:

Every individual or organization can be sued, and even if a lawsuit is groundless, thedefendant will incur costs of investigation and legal defense. Occasionally the City will requirespecial agreements with the event sponsoring agency. Examples of such specialagreements are as follows:

ì Waiver Agreements: A waiver is an informed relinquishing of a known legal right.Occasionally the City will require event participants or event coordinators to signwaivers as a requirement before certain activities take place.

í Indemnity Agreement: An indemnity agreement is a contract where one party agreesto pay or indemnify the other party for any losses the latter may suffer in carrying outthe terms of the contract. On occasion, the City requires event sponsors to signindemnity agreements to protect the City in the event lawsuits arise from eventactivities. If a lawsuit is filed, the event sponsor agrees to pay for the City’s lossesresulting from the filing of the claim.

î Hold-Harmless Agreements: A hold-harmless agreement is a commitment that onecontracting party makes to another to hold the latter harmless from specified types oflegal claims that may be brought against the latter because of activities of the contract.If such an agreement is required, the event sponsor will be asked to sign a contractprior to the event.

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Public Safety ProceduresAt Crowded Venues

The safety of the general public, event sponsors and city employees is of paramountimportance at all events. Life safety is especially important at City Co-Sponsored SpecialEvents and other City sponsored events because of the possibility of overcrowding inpublic parks or public facilities that may lead to damage to the City’s reputation, ability tohost special events and the possibility of civil liability exposure.

The State of Florida has enacted the Florida Fire Prevention Code for the entire state. Thiscode addresses specific life safety issues and establishes procedures to help protect allcitizens from harm or injury. This code applies to all municipalities, cities, counties andother public entities.

In order to establish a consistent approach to potential safety concerns due to overcrowded conditions, the City has established the following:

1. Fire Inspector - Co-Sponsored events anticipating large crowds have a Fire Inspectorassigned to it for the length of the event. The Fire Inspector has the authority to act ifpublic safety is jeopardized due to overcrowded conditions. Actions that may be taken are:Controlling gates to not allow any further entry by the public; Controlling street or otheraccess to event; Institute evacuation procedures for public in attendance; or other actionthat is deemed necessary.

2. Police Event Commander - As in (1) above, some Co-Sponsored events also havean Event Commander assigned to it for the length of the event. The Event Commanderworks closely with and in conjunction with the Fire Inspector to enact any public safetyissues that may arise including overcrowding in public venues. The Event Commander hasthe enforcement authority to implement actions such as: Controlling the entrance gates;Stopping beer and wine sales; Controlling street or other public access; or other action thatis deemed necessary.

3. Sponsor Representative- Each large event sponsor must have a representativeavailable at all times for consultation with the Fire Inspector and Event Commander duringthe times that the event is scheduled to have its gates opened. The representative mustposition themselves with the Fire Inspector and Event Commander at pre-determined timeswhen maximum crowds are expected. If the decision is made to control access due toovercrowding, the Sponsor Representative’s function is to contact event vendors, alcoholvendors and all volunteers that the decision has been made and to help enforce thedecision.

The on site Recreation staff will also be available to provide input and to assist in theimplementation of the decision. Communication is the key to all of the above in order tohandle the logistics of enforcing public and life safety requirements. This will allow for thesafe and efficient accomplishment of the decision.

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Construction Services/Permitting & Development Services (Alcohol)

City of St. PetersburgOne 4 Street Northth

St. Petersburg, FL 33701

Scott Crawford (Permitting) 893-7385 Fax: 892-5447Pam Lee (Alcohol) 892-5096 Fax: 892-5557

z Processes applications for temporary use permitsz Processes applications for electrical permitsz Processes applications for tent permits (tents over 120 square feet)z Processes applications for permits for erection of bleachers or scaffolding, signs,

balloons and staging.z Serves as a source of information regarding alcohol sale permit.z Serves as a source of information regarding use of signage and balloons.

An electrical permit is required whenever Florida Progress is requested to install temporaryservice, or when any electrical service or circuit is altered. All design changes must be pre-approved by the City and the appropriate Department responsible for the property. Allinstallations must be made by a licensed electrician. Diagrams must be submitted with thepermit application. The fee is $65.00 plus $3.25 per circuit.

No specific permit is required for placement of a stage, bleachers, and/or scaffolding inconjunction with a special event. This applies to placement of stage, bleacher andscaffolding units which are specifically designed to be assembled in a variety ofconfigurations, depending on site needs, pre-fabricated, assembled for a special event andthen disassembled to be moved to another location. An inspection will be made by a Cityinspector of all such structures after assembly and prior to the event. The inspection willbe scheduled late in the day prior to the event, or early on the first day of the event. Apermit and related inspections are required for the custom construction, at the site of aspecial event, of stage, bleachers, scaffolding or similar structures, where the constructionis unique to the event and materials used are not prefabricated for this or similar uses.Engineering plans may be required.

Tents or temporary structures must be approved by the Fire Department. As a pre-requisite for this approval, tents must be in an open area with a minimum of thirty (30')clearance around the tent or structure. Tents cannot be attached to, placed upon or in anybuilding.

To obtain a permit, the application must be submitted to Construction Services & Permittingwith the following:

ì Three (3) site plans showing the location of the requested tent or structure and itsrelationship to all property lines.

Ù Complete dimensions of tent/structure and description of use for tents.

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Ú Material with Certificate of Flame proofing or Flame Spread Rating.Û Signed authorization of property owner or Parks Department.

Temporary Use Permit Fee is $82.00. On-site inspection will be done by the FireDepartment. Tents and other structures not installed at ground level may require engineersigned and sealed plans.

Use of Signs & Balloons:A permit is required for the use of special signage such as balloons. A 10-daytemporary permit for a maximum of $45.00 may be issued through DevelopmentReview Services. Only Cold Air inflatable balloons are allowed and must not encroachCity right-of-ways or setbacks. Promotional lettering must not exceed 150 square feetand balloons must be no larger than 25 feet in width or length.

Procedures for Obtaining State Permitto Dispense Beer/Wine

ì For an Event held by a non-profit entity, co-sponsored by the City and held in NorthStraub Park, South Straub Park, Vinoy Park, Spa Beach Park, Poynter Park or DemensLanding, the following applies:

Applicant must obtain permit(s) from the State of Florida, Department of BusinessRegulation, Division of Alcoholic Beverages and Tobacco (813) 272-2610. Fee is$25.00. Applicant must call for application and appointment time and must provide,with the State Application Form, a copy of the approved Park Permit or letter givingpermission to use City property. The State will not issue the license without approvalfrom the Parks Department for use of the land. In addition, the State Application Formmust be signed by a City official. Bring State Forms to: Pam Lee at (727) 892-5096 forreview and approval (no fee).

Ù For an event held by a non-profit entity, co-sponsored by the City and held on Cityproperty other than the parks listed above:

Applicant must apply for a variance to Chapter Three of the City Code. The application(fee is $100) must be submitted and fee paid at least sixty-five (65) days in advance ofthe planned event. The application requires a map of the event showing the locationsof the points of sale of beverages and proof of liability insurance. If approved, then theapplicant follows the procedures outlined under #1 above.

Ú Liability Insurance, including Liquor Liability, naming the City as additional insured, willbe required.

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Alcohol Management

1. The City requires special training for all who will be involved in the sale of beer and wine.At a minimum, each volunteer from the non profit agency is required to read and sign theprinted regulations prior to working in an approved concession area. Copies of the signedpages should be given to the Recreation Department Special Events office.

2. Only non profit volunteers, officers and persons associated with the non profit agencycan serve the alcohol. None of these persons are allowed to drink alcohol during theirwork shift. None of these persons who arrive intoxicated will be permitted to work in theapproved concession area.

3. Alcohol is defined as beer and/or wine. No “hard” alcohol is permitted. Any wine basedbeverage containing MORE than 19% alcohol would be considered a liquor and thereforewould not be permissible in the parks.

4. NO alcohol shall be brought into or out of the venue by patrons. Proper posted signsshall be at the entrance and exit of the venue. Trash containers shall be provided at theentrance/exit for disposal of these beverages prior to entering or leaving the venue. Opencontainers of alcohol and drinking in the public right of way or in parking areas are notpermitted by law.

5. Each approved concession area for the sale of beer and wine must have signs specifyingthe legal drinking age and hours of sales. Mobile vending of beer and wine is notpermitted. All beer and wine sales must be at pre-approved concession areas. No glasscontainers may be brought into the park by beverage vendors for cup dispensing.

6. All individuals should have the age verified prior to selling them beer/wine. If a centralizedID check area is to be used, proof of verification can be ink stamp images or wrist bandsor some other method that had been previously approved by the City of St. PetersburgPolice Department.

7. No more than two (2) alcoholic beverages may be purchased at one time by any onepatron. Any patron who appears to be intoxicated should NOT be served alcohol.

8. “Last Call” announcement must be made at least 45 minutes before the scheduled endof the event and all beer/wine sales must cease at least 30 minutes prior to scheduledend of the event. No alcohol can be sold prior to 11:00am Sundays.

9. Alcohol consumption laws will be enforced by both the St. Petersburg Police and theState of Florida beverage agents (ATF).

Remember to err on the side of caution if there is any question that an individual shouldbe served.

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Alcohol Management

ADDITIONAL CONSIDERATIONS

Designated Driver Program

The City of St. Petersburg fully supports a Designated Driver program for any sponsoredor co-sponsored event. These programs can either be community based ( Such as MothersAgainst Drunk Driving - MADD) or sponsored by the makers or distributors of beer and winefor the event. Some considerations are: providing non alcoholic beverages in speciallymarked containers; arrange for alternative transportation such as taxis, trolleys, buses;making phone calls to a friend or relative for a ride for those who have consumed too muchalcohol and so forth.

Many community based organizations have materials and information available throughtheir web sites. There is a web site for MADD (www.madd.org). In addition, local distributorshave several methods to help with the implementation of Designated Driver Program.

Boaters

Alcohol consumption is a special concern for boaters. Alcohol impairs the judgementability of drivers of boats just the same as drivers of automobiles. Alcohol also impairs theability to swim and shortens cold water survival time. Some events will have the Police Marinepatrol on duty to assist.

Alcohol Related Laws

Attached to this section is a listing of a few of the State and local alcohol beverage lawswhich could affect your event. These are presented as summaries and the specific law orordinance or regulation should be consulted for the specific details.

Volunteer Listing

Also provided in this section is an example of a Volunteer/Worker agreement that isrequired to be filled out by any event sponsor as mentioned previously. This is an exampleonly and any type of readable document will be sufficient to comply with this section.

Acknowledgment of Alcohol Responsibility

Form must be signed by the Promoter and Non Profit Group Representative and filed withthe Recreation Department no Later than (10) working days before event.

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Alcohol Management

Alcohol Related Laws

The following list contains a few of the state and local alcoholic beverage laws which could affect yourevent. These are only brief summaries and the laws themselves should be reviewed for specific details.

FSS 562.12 Beverages sold with improper license, or without license, or registration, or held withintent to sell prohibited.

This state statute prohibits any person from selling alcoholic beverages without a licenseor in a manner not permitted by his license. This is a criminal violation which is amisdemeanor of the second degree.

FSS 562.11 Selling, giving, or serving alcoholic beverages to persons under age 21, etc.

This state statute prohibits any person to sell, give, serve, or permit to be served, or topermit a person under the age of 21 to consume an alcoholic beverage on the licensedpremises. This is a criminal violation which is a misdemeanor of the second degree.

FSS 562.111 Possession of alcoholic beverages by persons under age 21 prohibited.

This state statute prohibits any person under the age of 21 to possess an alcoholicbeverage. This is a criminal violation which is a misdemeanor of the second degree, and,on a second conviction, a first degree misdemeanor. The courts will also direct theDepartment of Highway Safety and Motor Vehicles to withhold, suspend or revoke theviolator’s driver’s license.

City Code 3-15 Consumption of Alcohol in Public Places.

This City ordinance prohibits persons from consuming or carrying open cans orcontainers containing alcoholic beverages on any public right-of-ways, including streets,sidewalks and alleys. City sponsored and co-sponsored events are exempt from therequirements of this ordinance. This exemption applies only to the area designated forthe event and during the days and times of the event according to the permit.

FSS 316.1936 Possession of open containers of alcoholic beverages in vehicles prohibited; penalties.

This state statute prohibits any person from possessing an open container of analcoholic beverage while operating a vehicle or while a passenger in or on a vehicle.This does not include passengers of motor homes over 21 feet long and passengers inlimousines and buses driven by operators with valid chauffeur’s licenses. This is a civilinfraction which is a non-criminal moving traffic violation.

FSS 562.51 Retail alcoholic beverage establishments; rights as a private enterprise.

A licensed retail alcoholic beverage establishment, open to the public, may refuseservice to any person who is objectionable or undesirable to the licensee, but suchrefusal of service shall not be on the basis of race, creed, color, religion, sex, nationalorigin, marital status or physical handicap.

FSS 322.051 Identification cards.

Florida identification (ID) cards are available to any person 12 years of age or older. Itis unlawful to possess a fictitious or altered card and it is unlawful to lend the ID to anyother for their use or for a person to display or represent any card not issued to him asbeing his card.

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Alcohol ManagementVolunteer/Worker Agreement

By signing below, I acknowledge that I have read and understand the regulations set forth by the City of St. Petersburg for the sale andconsumption of alcoholic beverages at Special Events held within the City of St. Petersburg. I agree to abide by these regulation while

performing my duties as a volunteer or worker in an alcohol concession area at the special event.

Signature Printed Name Address Date

Event Name : _______________________________________________________

Event Location: _______________________________________________________

This document and signature must be maintained by event organizers for two (2) years and may be requested or inspected by the City at anytime. This agreement is valid for a period or one year from the date of the signature

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Responsible Alcohol Management

Acknowledgment of Alcohol Responsibility

As the organizer/producer of to be held Event

at on ,Location Date

I/we have read and understand the policies pertaining to the sale and dispensing of

alcohol(beer/wine) at said event.

I/we further understand that a list of volunteers dispensing the alcohol

needs to be on file with the City and that the Parks Department policies prohibit the use

of single-serve or any other glass containers for cup dispensing.

Organizer Date

Non-Profit Representative Date

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Police Department

Special Events Section

City of St. Petersburg1300 First Avenue NorthSt. Petersburg, FL 33705

Sgt. Gary Dukeman: 893-7170 Fax: 892-5587

q Reviews and issues permits for parades, foot races, bike races, etc.

q Reviews and issues permits for temporary street closures

q Assigns officers for traffic and parking control, and security when necessary during

events

q Approves routes for street races

The Police Department works closely with event organizers to determine the level ofservices needed for an event to ensure the physical safety of participants and spectators.

To obtain an application for a parade permit (including foot races and bike races, etc.) ora street closure permit, the organization must contact the Special Events Unit of the PoliceDepartment. The date, time, route map, and insurance certificate must accompany thecompleted application. The non-refundable permit fee is $30.00 for a parade and $20.00for a street closure.

The Department’s current contract rate for securing off-duty services is $37.50 an hourper officer, $45.00 an hour per sergeant, $52.00 an hour per lieutenant, and $10.00 perhour per police vehicle. A 3.5 hour minimum is required (includes one-half hour traveltime).

The Special Events Unit will provide estimates for service upon reviewing applications forservice.

Unless other arrangements are made, Police costs are to be paid directly to the Police,prior to the event, at the current contract rate.

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Fire Department

City of St. Petersburg400 Dr. Martin Luther King Street SouthSt. Petersburg, FL 33701

Terry Barber 893-7701 Fax: 892-5011Rob Henderson 893-7700 Fax: 892-5011

s Reviews applications for tent permits

s Provides permits for fireworks displays

s Provides vendor inspections prior to event opening

s Assigns emergency medical personnel as required/requested

s Issues public assembly permits as necessary

All organizations requesting permission to use pyrotechnics/fireworks must first obtain thenecessary permits through the Fire Department, FAA and/or Coast Guard. Once thefederally licensed fireworks company has posted a $1,000 bond, a $1,000,000 liabilityinsurance certificate and received permission from the Coast Guard and FAA (if shot overwater) - a fireworks permit (for $50) will be issued by the Fire Prevention Division. FAAclearance must be obtained from support and maritime facilities for the event if held in thevicinity of the Albert Whitted Airport (893-7654). FAA clearance must be obtained iffireworks are to be shot from any inland area or park located within five miles of an airport.The FAA flight standard district office number is 551-1434. On-site fire inspectors, fireapparatus, rescue teams, and Police (detonation area and marine security) are requiredfor all fireworks displays. Application must be made in writing at least 30 days in advanceof the event (City Ordinance Section 13-39).

Section 13-93 of the St. Petersburg City Code requires a permit for any indoor publicgathering if more than 600 persons at one time or more than 5,000 persons per day areanticipated to gather.

The current rate for providing services for special events is $40.00 an hour for FireInspectors, $32.00 an hour for paramedics, $27.00 for Firefighters, and $33.00 an hourfor Fire Lieutenants.

The Fire Department has issued guidelines governing the cooking of food at outdoorevents:

1. Cooking vendor separation is a minimum of 8 feet Vendor to Vendor.

2. Tents:

a. Separate tents for cooking and dining

b. Temporary wiring (lights, etc.) shall meet National Electric Code (N.F.P.A. #70)requirements.

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Tents Cont:

c. Tents with enclosed sides or seating capacity in excess of 100 persons requireemergency lighting and illuminated “Exit” signage.

d. A tent permit is needed for all tents greater than 120 square feet, permit isobtained from Construction Services.

3. Extension Cords:

a. Must be a minimum of 3-wire, heavy duty and rated for the load intended.

b. Power supply cords must be in good condition (no splices or bare wires.).

c. Cannot pose a tripping hazard.

4. Electric, gas or charcoal grills permitted:

a. Propane burners should be a listed manufacturer’s device with either a U.S. orA.G.A. (American Gas Association) label.

b. Gas cylinders must be firmly secured.

c. Metal coal collection containers are required for charcoal grills.

d. Power supply cords must be in good condition (no splices or bare wires).

e. No smoking allowed in area of flammable gas cylinders.

5. Fire extinguisher requirements:

a. Minimum of U.L. rated 2A10BC fire extinguisher inspected and tagged by alicensed fire extinguisher dealer.

b. A U.S. rated 40BC fire extinguisher inspected and tagged by a licensed fireextinguisher dealer is required for deep fat fryers.

6. Fire Department Services:

a. A minimum of one (1) EMS unit and one (1) Fire Inspector on site if expectedattendance is over 10,000 for the day, or if access or service problems areanticipated.

b. Costs for the above services and the cooking inspection will be billed to thesponsoring organization or promoter.

*** These guidelines are not all inclusive. Additional requirements or resources may beneeded based on past experience with the type of event scheduled.

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Parks Department

City of St. Petersburg1400 19 Street Northth

St. Petersburg, FL 33713

Linda Seufert 893-7313 Fax: 892-5103Joe Castro (Waterfront Parks ) 892-5586 Fax: 892-5103Chandravasa Srinivasa (Williams Park) 893-7629 Fax: 892-5103

(Grand Central)

| Processes applications for park usage

| Assigns needed staffing levels for park clean up

| Arranges for trash collection containers

| Requires proof of liability insurance before issuing a park permit

| Provides site maps for waterfront parks

The Parks Department issues permits for the use of City green space. Applications maybe picked up from the Parks office and must be notarized when completed. The permitreserves the park, and is necessary to obtain various other city/state permits. Requestsmust be made at least 30 days prior and no earlier than 6 months before. See sample,pages 22 & 23.

There is no charge for a park permit, with the exception of the Williams Park Bandshell.Groups may be charged an impact fee if the size of anticipated crowd results in excessivewear and tear on turf, or if damages to the park occur.

No private passenger vehicles are allowed to drive into the park. Vendors must limit thenumber of vehicles brought onto park land for unloading supplies or equipment. In NOcase will these vehicles be allowed to park on grassy areas for any extended time.

Organizers must report all damages to park equipment (irrigation pipes, electrical outlets,etc.) so that repairs can be made as quickly as possible.

Organizers must exercise caution to protect all park property, including plantings, electricalsources, sprinklers and sod.

Tent and fence companies must check with park personnel on site before erecting tents,to avoid hitting water or electrical lines buried underground.

Set-up for special events is allowed five working days before the start of your event. Anytime beyond the 5 days will require special permission; as in back to back events sharingthe cost of equipment. All equipment and structures placed in the park must be removedby the end of the first working day after the event.

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Vendors must supply their own trash containers for inside their tents. All food items mustbe placed in trash receptacles. Many vendors have thrown food wastes onto the groundduring removal of their set-up. A fee will be charged to the sponsoring organization forthis type of disregard for sanitation. Boxes used by vendors should be stacked neatlybehind their set-up, ready for removal by park crews.

Advertising will not be allowed in the park land for a special event until five (5) workingdays before the event.

No glass bottled beverages or plastic wine glasses allowed in the park without priorapproval from the City of St. Petersburg. Glass bottles present a safety hazard for thegeneral public and Parks Department staff.

No straws allowed in the park. Waterfront parks are an environmentally sensitive area.Please respect our marine life by alerting your drink vendors of this request.

Vendors are limited to electrical outlets drawing no more than 40 amps. All cookingequipment should be as self contained as possible.

All tents must be secured and have covers over exposed stakes in City parks.

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Marketing Department

City of St. Petersburg175 5 Street Northth

St. Petersburg, Fl 33701Main number: 893-7465 Fax number: 892-5372

The city’s Marketing Department’s events & outreach team recruits and provides service tospecial events that have a direct economic impact on St. Petersburg, including majorsporting events, conventions, festivals or other events that attract a national and internationalexposure.

Event promotion is provided through calendar listings, poster and flyer distribution, publicityguidance, on-site information and hospitality services. Note: All printed media must have Citylogo.

Note: Event listing submissions must be e-mailed to events@stpete.org in the followingformat: date, exact title of the event, event venue, address, time, description (25 words orless), cost, contact number and Web site address. All changes, additions and cancellationsmust be sent by e-mail to events@stpete.org.

Jennifer Hines, Information Specialist (part-time) Updates and maintains on-line event listings and quarterly printed calendar. Quarterly eventcalendar submission deadlines are 12/1, 3/1, 6/1 & 9/1. Submissions for the city’s on-lineevent listings are ongoing and updated weekly.Contact: 551-3290 events@stpete.org

Kim Tyre, Marketing Outreach Supervisor Coordinates event outreach initiatives, including on-site information services and eventmaterial distribution. Contact: 551-3001 Kim.Tyre@stpete.org

Lindsey Nickel, Information Specialist Provides public relations support for city co-sponsored events and tourism initiatives.Contact: 551-3381 Lindsey.Nickel@stpete.org

Jacqulyn Schuett, Event Marketing Manager Provides general event development & outreach support.Contact: 892-5342 Jacqulyn.Schuett@stpete.org

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Community Affairs Department

City of St. Petersburg175 5 Street Northth

St. Petersburg, FL 33701

Kristen Mory 892-5507 Fax: 892-5064

Reviews plans for special events and monitors accessibility check list to assure that eventsare accessible to persons with disabilities.

City of St. Petersburg, Community Affairs Department

SPECIAL EVENT ACCESSIBILITY QUICK REFERENCE GUIDE: As required by theAmericans with Disabilities Act, all events or any other activities held on City property (Cityfacilities, including buildings and parks, and public rights-of-way) must be accessible topeople with disabilities. The Department of Community Affairs provides the followinginformation to assist you in ensuring that your events are accessible.

GENERAL• Integration of individuals with disabilities should be paramount, and persons making

requests for accommodations shall not be charged any additional fees for services. • All reasonable requests for accommodations must be granted pursuant to applicable

laws, unless a request would result in a fundamental alteration in the nature of servicesor activities, or would result in undue financial and administrative burdens. Prior todenying any request for accommodation, you must contact the Community AffairsDepartment for a review of compliance with applicable laws.

• No matter the type of disability of the owner, service animals must be allowed toaccompany their owners and cannot be excluded from an event or areas in an eventwhere persons are permitted. The most common service animals are dogs, but otherspecies, for example, cats, birds and other animals can qualify. You also cannot requirea person with a disability to show proof or certification of the service animal’s status, andyou can only exclude animals that exhibit behaviors that pose a direct threat to thehealth or safety of others.

• All printed and Web advertising material for an event should include the Request forAccommodation notice; sample notice is provided on the application, page 31, #5a.

• An event layout plan showing all accessibility elements, including, but not limited to,accessible parking, portable toilets, ramps, seating, paths of travel, etc. shall accompanyyour Accessibility checklist and application.

• Please return your completed accessibility checklist and event application to theCommunity Affairs Department at least 10 days prior to the event. See sample, page 28.

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ACCESSIBLE PATHS OF TRAVEL• Accessible paths of travel must be stable, firm, slip resistant and comply with Sections

11-4.3 - 11-4.5 of the Florida Building Code. • Accessible paths are at least 36 inches wide; curb ramps must be 44 inches wide.• All means of public ingress and egress should be on the ground floor and accessible

when feasible. Entrances or exits that are not accessible should have directional signsto an accessible entrance or exit.

• If there are elevation changes greater than ½ inch on an accessible route, then a curbramp (that does not exceed an 8.33% grade or 1:12) or a lift must be provided.

• All cords, wires, hoses, etc., that are located within a path of travel must be ramped orplaced within a cord cover.

• An accessible route is required from the accessible parking, and from the passengerloading and unloading zone to the event entrance and within the event itself.

• An accessible path of travel shall have no protrusions up to a height of 80”, includingscaffolding and scaffolding braces.

• Where the path of travel is adjacent to potentially hazardous conditions, the path mustbe protected with a barricade.

• If an alternate path of travel is provided because the main path of travel is obstructed,signage designating the alternate path of travel is required.

• Where possible, the alternate path of travel shall be parallel to the disrupted pedestrianaccess route, and on the same side of the street.

PARKING• If parking is provided for an event, accessible parking is required; one in every eight

spaces must be van accessible.• If no parking is provided, an accessible passenger loading and unloading zone is

required.• Accessible parking and passenger loading and unloading zones are required to be

identified using a mounted, visible sign with the international symbol for accessibility.

COMMUNICATIONS• Effective communication through auxiliary aids and services allows people with

disabilities to participate meaningfully in events, and are required when requested.• Auxiliary aids and services include a wide range of communication techniques and

devices that will vary in accordance with the length and complexity of the communicationinvolved.

• When auxiliary aids or services are provided, accessible areas should be reserved nearthe front of the seating/gathering area to provide those using the aids or services andtheir companions with unobstructed viewing of the stage or performance.

SALES OR SERVICE COUNTERS• If sales or service counters are provided for your event, the height must be no more than

36” from the finished floor or the ground, and the width must be at least 36” wide.

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SEATING• If seating is provided, accessible seating with companion seating is required. • When seating is at tables, there should be adequate space for wheelchairs and the knee

clearance should be at least 27 inches from the ground.• Wheelchair seating shall be integrated and shall be provided to give people with

physical disabilities a choice of admission prices and lines of sight comparable to thosefor members of the general public.

• Accessible seating and companion seating areas must be identified using theinternational symbol for accessibility and placed for maximum visibility.

PORTABLE TOILETS• If portable toilets are provided, they must be accessible and located on a level area not

to exceed a 2% cross-slope in any direction.• The total number of portable toilets to be provided for the event determines the required

number of accessible portable toilets in any given area. This number is 5% of the total,but in no event less than one for each location. If a single unit is placed, it must beaccessible. The placement of single units will increase the number of accessibleportable toilets required for your event.

• Accessible portable toilets must be identified with the international symbol ofaccessibility.

• Hand washing facilities are required at each location and must be accessible.

Please note: compliance with this checklist/application may not ensure compliance withall of the applicable laws, regulations, ordinances or codes addressing accessibility.These guidelines are provided to enhance accessibility and usability for citizens withdisabilities.

See sample event application on the following page.

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City of St. Petersburg, Community Affairs Department

Accessibility Checklist and Event Application

Event Name: Event Dates: Event Representative:

Address:

Phone: Fax: E-Mail:

1. Parking:

a. If you expect that participants will be parking in city-owned parking facilities for your event,have you contacted the parking manager in the Department of Transportation and Parkingto discuss your needs?

Yes___ No___ NA ___

b. If you are using private property for additional parking, you will need to follow theguidelines below:

The number of accessible parking spaces per lot or parking facility shall comply with thefollowing table:

Total Spaces in Parking Lot Accessible Spaces Required

1 to 25 1

26 to 50 2

51 to 75 3

76 to 100 4

101 to 500 5 plus 1 per each additional 50 spaces

501 to 1000 2% of total

1001 and over 20 plus 1 for each additional 100 spaces

**Please note that there are also specific size requirements and signage requirements forparking spaces that can be found in Ch. 553.5041 of the Florida Statutes or Chapter 11of the Florida Building Code.

c. Are your private parking facilities in compliance with Ch. 553.5041 of the Florida Statuesor the Florida Building Code?

Yes___ No___ NA ___

2. Portable Toilet Units:For single user portable toilet or bathing units clustered at a single location, at least fivepercent (5%) but no less than one accessible toilet unit shall be installed in each grouping andthey should be placed on an accessible route. If only one is provided in a location, it shouldbe accessible.

a. Total Number of Portable Units: _______b. Total Number of Accessible Portable Units: _______c. Is there at least one accessible unit in each group including accessible hand washing

facilities (even if the group is a single unit)?Yes___ No___ NA ___

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3. Accessible Routes:

a. Do you plan to have any entrance or exit areas to the event, or is the event open to thepublic with no restricted access?

Open___ Restricted/Ticketed___

b. If restricted, are your entrances and exits (including emergency exits) at least 36-incheswide and free from barriers to provide an accessible route?

Yes___ No___

If any of your entrances and/or exits do not have the 36-inch minimum clearance, pleasedocument the reasons for the restriction and whether you have alternative entrances andexits that are marked with signs.

c. If you have a passenger loading/unloading zone, is it accessible?Yes___ No___ NA___

d. Is the route of travel through the event stable, firm, free from obstructions, slip resistantand at least 36 inches wide?

Yes___ No___

e. If you are using ancillary ramps to provide access, please document that below (all rampsshall be at a ratio of no more than 1:12 (1 inch incline to each foot in length))

4. The tops of accessible tables and counters should be between 28 – 34 inches above thefinished floor or ground and should be on an accessible route.

a. Are all of the vendors and planned activities accessible to persons with disabilities? Yes___ No___

If no, please provide a necessary reason why they are not all located on an accessiblepathway or do not have displays that conform to guidelines.

b. Will your food and other vendors have accessible counter displays?Yes___ No___ NA___

c. Is there any seating available for dining?Yes___ No___

d. If yes, is at least 5% of the seating accessible? (For example, is space available for a wheelchair; table has at least 27 inches of knee clearance)

Yes___ No___

e. Do you plan to have any seating available for viewing concerts or other performances?Yes___ No___ NA___

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f. If yes, do you have a section reserved with accessible, unobstructed viewing for personswith disabilities and their companions?

Yes___ No___

g. Do you plan to have sign-language interpreters or any other auxiliary aids or servicesavailable for persons with disabilities?

Yes___ No___ NA___

If yes, please provide details about those below.

h. Yes, I am prepared and willing to grant all reasonable requests for accommodations forthis event. _____ (Please initial here)

All reasonable requests for accommodations must be granted pursuant to applicable laws,unless a request would result in a fundamental alteration in the nature of services oractivities, or would result in undue financial and administrative burdens. Prior to denyingany request for accommodation, you must contact the Community Affairs Department fora review of compliance with applicable laws.

5. Signage and Marketing:Appropriately sized signs with the international symbol of accessibility illustrated below helppeople identify facilities that are accessible at your event. Directional signs should beprovided in highly contrasting colors, such as white on black or black on white. Thecharacters on the signs should be at least between 5/8 and 2 inches in length, and the signsshould be highly visible and not blocking accessible routes of travel.

a. Will you have appropriate, visible signage to inform people with disabilities about allaccessible facilities at your event?

Yes___ No___ NA___

Please add the following language to any marketing materials related to the event. “Thisevent was designed to provide equal opportunity for enjoyment to all participants. If youwould like to request any particular aids or services pursuant to disability laws, pleasecontact the Community Affairs Department at 727-893-7345.”

b. Printed or Web event announcements created by the organization/event I represent willinclude equal opportunity language similar to that noted above. _____ (Please initial here)

Please list a contact name and phone number for someone who will be present during theevent and can respond to requests related to accessibility issues:

Contact Name: Phone:

Thank you for completing this form. Please return it to the Community Affairs Department withyour event accessibility layout diagram/map for signature no later than 15 days prior to yourevent.

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Please note that compliance with this checklist/application may not ensure compliance with allof the applicable laws, regulations, ordinances or codes addressing accessibility. Theseguidelines are provided to enhance accessibility and usability for citizens with disabilities. Formore information about accessibility guidelines, please refer to Chapter 553 of the FloridaStatutes, Chapter 11 of the Florida Building Code or contact us at 727-893-7345. We lookforward to working with you on this event!

I certify that the answers above are true to the best of my knowledge and intentions:

Signature, Event Representative Date

Print Name, Event Representative

This event has been approved by the Community Affairs Department:

ADA Coordinator Date

Director of Community Affairs Date

Additional copies of this form can be found on our Web site at www.stpete.org/caforms.htmPlease return the form with your event layout map to:

City of St. PetersburgDepartment of Community Affairs

P.O. Box 2842, St. Petersburg, FL 33731-2842Phone: 727-893-7345 Fax: 727-892-5064

E-Mail: community.affairs@stpete.org

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Transportation and Parking Services

City of St. Petersburg1744 Ninth Avenue NorthSt. Petersburg, FL 33713

Jerry Babcock, Jr. 893-7450 Fax: 893-7212

k Provides barricades, traffic cones and other traffic equipment as required

k Assigns personnel to erect traffic and parking control devices

k Works closely with Police Department to provide services and equipment for special events

The Transportation and Parking Services Department is responsible for supplying equipmentto assist the Police Department in controlling vehicular traffic during special events.

All street closures are approved and coordinated through the Police Department.

Parking Enforcement

City of St. PetersburgOne 4 Street Northth

St. Petersburg, FL 33701

Earl E. Cooley 551-3120 Fax: 551-3121Jamie Keseleski 551-3122 Fax: 551-3121

Parking enforcement will post signs for specific parking, but event organizer must monitor theareas to assure that only approved vehicles use the designated spaces.

Event organizers must prepare approved parking passes for anyone designated for specialparking and organizers are cautioned to limit the number of spaces to be used.

All event organizers should publicize areas for general public parking (including handicapparking area) so that those coming to the event will have ideas where to park.

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Department of Transportation and Parking

City of St. PetersburgOne 4 Street Northth

St. Petersburg, FL 33701

Evan Mory 551-3322 Fax: 551-3326Darlene Lewis 893-7420 Fax: 551-3326

* Coordinates transportation and parking issues relative to Special Events.* Reviews and approves the Parking and Access Plan.* Reviews and approves permits affecting City parking area, including parking lots, garages,

changes to on-street parking regulations, and street closures.* Programs and deploys directional wayfaring signs and variable message signs.* Implements shuttle services for co-sponsored and special events.* Assigns special parking accommodations.* Develops and coordinates traffic detour elements.

To run smoothly, special events, especially large events, require a coordinated,comprehensive look at site accessibility and parking supply and distribution. The larger theevent, the more critical the transportation and parking issues. Poor or uncoordinated planningfor these events reflects upon the City’s ability to help stage such events. As such, thefollowing is required:

A) Small Event – for events with an estimated daily attendance of less than 2,000, includedwithin the permit “Site Plan” will be:

1. Location of disabled parking and number of spaces2. Desired location of vendor parking, number of spaces and alternate sites3. Desired location and amount of volunteer parking and alternate sites4. Desired location of VIP parking (if applicable), number of spaces and alternate sites5. Location of access sidewalks to be closed6. Location of bike racks close to entranceway7. Any other issue or special condition relevant to parking

B) Large Event – for all events with an estimated daily attendance of 2,000 or more, a“Parking and Access Plan” will be prepared to include:

1. Item 1 through 7 above, i.e., Small Event items2. Location of bicycle corral and number of spaces3. Location of motorcycle parking4. Shuttle service load and unload locations, route and service frequency5. Parking area control plan and number of workers and posting locations6. Location of any street, parking areas, and sidewalk closures, pedestrian access plan,

and detours

The Parking and Access Plan will be reviewed and approved by the Department ofTransportation and Parking.

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Waterfront Enterprise

City of St. Petersburg400 2 Avenue NEnd

St. Petersburg, FL 33701

Francis Mohan 893-7329 Fax: 551-3223Ron Williams

Waterfront Enterprise oversees downtown waterfront marinas.

The Pier

800 2 Avenue NEnd

St. Petersburg, FL 33701

Susan M. Robertson 821-6443 Fax: 821-6451

Works with event organizers for events held on or adjacent to the Pier.

Business Tax Division

City of St. Petersburg325 Central Ave St. Petersburg, FL 33701

Joan Smith 893-7241 Fax: 893-4121

e Issues City business tax receipts for special events.e Serves as a resource for information concerning business taxes.

The Business Tax Division collects business taxes from profit sponsors for events held in theCity of St. Petersburg. Separate taxes are required for each event (tax is $25 per event).

Professional promoters who charge a fee to promote events or to secure entertainment forevents must obtain a separate business tax as a promoter.

The sponsor/promoter of any event where admission is charged must pay a business tax. Theevents may include:

1. Displays, Exhibits, Art Shows, Craft Shows, etc.2. Circus or tent shows (requires special permission)3. Concerts or similar shows with an admission charge4. Exhibits with an admission charge

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State of Florida Department of Business & Professional RegulationsDivision of Hotel & Restaurants3725 West Grace Street, Suite 520Tampa, FL 33607-4822813-356-1607

n Handles licensing and inspection for special events that are thirty (30) days or less induration

n Sets guidelines for temporary food service vendors at special eventsn Inspects each food vendor site before an event is permitted to sell food

The Department of Business and Professional Regulation has the responsibility to assure thatall vendors practice safe methods of food handling.

Regulations include the following elements:

Ø Obtain food from approved sources.Ù Wash hands thoroughly before and after handling food. No bare hand contact with ready

to eat foods.Ú Keep hot foods at or above 140 F and cold foods at or below 41 F.B B

Û Thaw foods properly.Ü Use proper fire extinguishers.Ý Do not store food items on ice used for beverages.Þ Dispose of solid and liquid waste properly and routinely.ß Keep foods covered and protected.à Food stored off the ground.á Wiping cloths must be stored in an approved sanitary solution.

Regulations pertaining to the site:

Ø Overhead protection shall be provided at all food service operations when food isprepared on the premises.

Ù The service or sale of home prepared food is not permitted.Ú Condiments shall be served in single service packets, or self-closing containers to protect

them from contamination.Û All food service operations which prepare food on the premises shall provide an adequate

supply of potable water for cleaning and employee hand washing.Ü Premises shall be kept clean and free of any litter and garbage.Ý All necessary means to prevent flying insects landing on food and food preparation areas

must be utilized.

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Personnel:

Ø Most pathogenic bacteria that cause food borne illnesses are transmitted to foods by foodservice workers. For this reason, it is important that employees maintain high standardsof personal cleanliness. Food workers must maintain proper hygiene during work periods.Food workers must wash their hands before starting work, when returning to work afterany break in food preparation activities, or any time their hands become soiled.

Ù An adequate supply of water may be provided in clean, portable containers equipped withon/off valves. Soap and single-service towels shall be available for hand washing andhand drying.

Utensils:

Ø All food service operations at temporary food service event without effective facilities forcleaning and sanitizing tableware shall provide only single-service (paper, wood or plastic)eating and drinking utensils such as plates, forks, spoons, etc. for use by the consumer.

Solid and Liquid Waste:

Ø Liquid waste which is not discharged into a sewerage system shall be disposed of in amanner that will not create public health hazard or sanitary nuisance.

Procedures for Notification:

Ø Event sponsor or designated agent must contact the local DBPR (at 813-356-1607) threedays prior to the scheduled event:

a. Give the type of food service event with time and location.b. Give names of food vendor companies.

Ù Vendors may not operate until all sanitary conditions are met.

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Portable Sanitary Facilities Guide:Portable sanitary facility requirements for temporary outdoor events are addressed in Chapter64E-10 of the Florida Administrative Code and are enforced by the State of Florida Departmentof Health.

It is recommended that you review Section 64E-10.002 Special Requirements and follow thelisted requirements.

The following facility counts are rough guidelines only and shall not be used to insurecompliance with Chapter 64E-10.

Number Toilets Sinks

1-100 . . . . . . . . . . . . . . . . 3 . . . . . . . . . . . . . 2

101-250 . . . . . . . . . . . . . . 5 . . . . . . . . . . . . . 3

251-360 . . . . . . . . . . . . . . 6 . . . . . . . . . . . . . 3

361-470 . . . . . . . . . . . . . . 7 . . . . . . . . . . . . . 5

471-690 . . . . . . . . . . . . . . 9 . . . . . . . . . . . . . 5

691-975 . . . . . . . . . . . . . 11 . . . . . . . . . . . . . 8

976-1,300 . . . . . . . . . . . . 12 . . . . . . . . . . . . . 8

1,301-1,675 . . . . . . . . . . 14 . . . . . . . . . . . . 10

1,676-2,000 . . . . . . . . . . 16 . . . . . . . . . . . . 11

2,001-2,475 . . . . . . . . . . 17 . . . . . . . . . . . . 13

2,476-2,700 . . . . . . . . . . 18 . . . . . . . . . . . . 15

2,701-5,000 . . . . . . . . . . 25 . . . . . . . . . . . . 20

5,001-10,000 . . . . . . . . . 39 . . . . . . . . . . . . 30

10,001-15,000 . . . . . . . . 54 . . . . . . . . . . . . 40

15,001-20,000 . . . . . . . . 68 . . . . . . . . . . . . 50

20,001-25,000 . . . . . . . . 82 . . . . . . . . . . . . 60

25,001-30,000 . . . . . . . . 96 . . . . . . . . . . . . 70

30,001-35,000 . . . . . . . 111 . . . . . . . . . . . . 80

35,001-40,000 . . . . . . . 125 . . . . . . . . . . . . 90

40,001-45,000 . . . . . . . 139 . . . . . . . . . . . 100

45,001-50,000 . . . . . . . 154 . . . . . . . . . . . 110

*50,000+

*For numbers greater than 50,000 add 1 toilet for

each 350 people and 1 hand washing sink for each

500 attendees.

64E-10.003 Cleanliness and Maintenance.Floors and plumbing fixtures shall be cleaned and sanitized as needed but not less than onceper day. Plumbing fixtures and plumbing shall be maintained in good repair and free from odor.

64E-10.004 Soap, Towels and Toilet Tissue.Sanitary facilities shall be furnished with soap, preferably liquid type and approved single servicetowels or other approved hand-drying devices. The use of a common towel is prohibited. Eachsanitary facility shall be provided with toilet tissue.

Permits/Fees at a Glance

Activity Permit/Fee Department Phone

Use of City Park Yes (W illiams Park Only) Bandshell - $25.00 for each 4 hr period.

Staff (will provide electricity and or clean up)- $15.00/hr - 4

hour Min. Extra fee’s may apply after application is

reviewed.

Parks 893-7335

Street Closure Yes ($20.00 fee ) Police 893-7170

Parade/March/Race Yes ($30.00 fee) {non refundable} Police 893-7170

Use of Athletic Fields Yes (varies) Athletics 893-7298

Beer/W ine Service in Park

Yes No Fee Construction Services (Alcohol) 727-892-5096

Yes ($25.00 fee up to 3 days for non-profits) Florida Division of Alcoholic

Beverages (State Agency)

813-272-2610

Tent/Fence Erection Yes ($82.00 fee) Construction Services 893-7385

Fireworks Display Yes ($50.00 fee) Fire 893-7701

Cooking Yes ($85.00 minimum Fire Inspection) Fire 893-7701

Food Concessionaires Yes (varies) - 1 - 3 days $91.00

4 - 30 days $105.00

Dept. of Business &

Professional Regulation (State

Agency)

813-356-1607

Selling any product (Food,

Crafts, Shirts)

Yes ($25.00 per event) Business Tax Division 893-7241

Altering Electrical Sources in

the Park

Yes (call) Construction Services 893-7385

Erecting temporary structures

(scaffolding, bleachers, etc.)

Yes ($82.00 fee) Construction Services 893-7385

Indoor Public Assembly Yes ($50.00 fee) Fire 893-7701

Specialized Parking Yes No fee Parking Enforcement 893-7177

Please Note: Permit fees are subject to change. Please check with individual departments for current charges.

City Policy and ProceduresPublic Issue Speech Concerns During Special Events

City Ordinance Number 1136-F regulates the use of public assemblies in the parks andstreets in St. Petersburg. Particular mention is made of public issue or political speech inour parks.

Current law allows the City to regulate public issue and political speech by regulating time,place and manner wherein such speech occurs.

Though a park permit gives exclusive use of the premises to the permit holder, reasonableaccommodations must be made for those groups/individuals who wish to exercise their rightof free speech in a public park.

The following provisions must be made for these persons by the park permit holder:

Ø The group/individual(s) who wish to exercise their constitutional right (distributingliterature, or soliciting signatures) will be assigned to a location in the park which hasbeen specifically designated by the permit holder. (These rules do not restrict anyindividual’s right to speak at any time, in any place to any person, provided they complywith admission requirements and do not interfere with the event).

Ù The group/individual(s) must provide their own table and chairs.

Ú If the group/individual(s) refuse to abide by these provisions, the park permit holdermay request that they leave the park. If necessary, police may be called to enforce thisprovision of the park permit.

Û These accommodations do not apply to commercial ventures but refer only to groupsor individuals who request the right to exercise free speech on matters which go to theheart of the democratic process.

City of St. Petersburg Co-Sponsored EventsChecklist for Event Organizers

The following is a list of details related to Special Events which may apply to your co-sponsored event. Please review to determine which may be required. (Details for securingpermits are found in the Special Events Handbook). Check-off as you complete the task.

Park Permit Essential if event held in City Park.

Liability Insurance Required for all events.

Event Layout Map Showing location of stage, tents, etc.

Tent/Temporary Structure If erecting tents, staging, bleachers, etc.

Occupational License Needed for all approved vendors (food and merchan-dise).

Fireworks Permit Covers any pyrotechnics used in the event (fireworks aswell as stage flares, torches, etc.).

Parade/Street Closure Permit Required for foot races, bicycle races, parades,processions which require street closure.

Alcohol Permit If approved for sale or consumption of beer/wine.

Have you arranged for -

Port-O-Lets (if event held outdoors)

Staging, sound and lights (for entertainment)

Licensed, certified electrician (for outdoor events)

Backstage security - for outdoor concert venue

Volunteers - to staff gates, vending areas, information and alcohol I.D. booths

Two-way radio communications - needed in event command post as well as among key event staff

Fencing contractor - if needed, for Vinoy Park

Rental Company - for tents, tables, chairs and miscellaneous equipment

Reminders:

Î Complete ADA check-list.

Ï Call for inspections on all permits.

Ð Contact DBPR regarding food vendor inspections.

Ñ No amplified music in City parks until 1:00 p.m. on Sundays.

Ò Review Special Events Handbook.

Contact Information:

City of St. PetersburgDevelopment Review Services, ZoningOne Fourth Street North, 1 floorst

St. Petersburg, Florida 33701727-892-5096 (call for appointment)http://www.stpete.org/development/index.htm

Department of Revenue, Sales Tax Division19337 U.S Highway 19 North #200Arbor Shoreline Office Park (on east side of U.S 19)Clearwater, Florida 33764727-538-7400Hours: M-F 8:00 A.M. to 4:45 P.M.http://www.dos.state.fl.us/

State Division of Hotels and Restaurants850-487-1395 - Local 813-356-1607http://www.myflorida.com/dbpr/hr/index.shtml

Department of Agriculture, Florida DivisionFlorida Department of Consumer Services800-435-7352http://doacs.state.fl.us/

State Division of Alcoholic Beverages1313 North Tanpa Street #909Tampa, Florida 33602813-272-2610 (call for appointment)http://www.myflorida.com/dbpr/abt/index.shtml