FY11 Teaching Station Refresh Plan

President’s CabinetDecember 9, 2009

Teaching Station

• Current Issues– Refresh Plan that is unsustainable– VHS technology– Document Camera use– Standard configuration

Cost of Standard SetupComponent Cost

Lectern $1,500Chair $ 500Projector $ 800Pole-Vault (Black Box) $ 3,100Standard PC and monitor $1,000DVD/VCR combo $ 200Document Camera (ELMO) $1,600Projection Screen (70” diag) $ 300Alarm $ 80TOTAL $9,100

InventoryLocation Classrooms and

Conference RoomsCosts

$9100/stationBEC 68 $ 618,800

EA 8 $ 72,800

WA 1 $ 9,100

HEC 21 $ 191,100

ESEC 10 $ 91,000

ECT 5 $ 45,500

MEC 17 $ 154,700

CF 12 $ 109,200

MEN 10 $ 91,000

RF 12 $ 109,200

NE 2 $ 18,200

TOTAL 166 $1,510,600

Refresh Options

• Technology Based – Refresh projectors every 4 years, show breakdown – Different Doc Camera (Wolfvision)– Doc Camera/Visual Presenter in designated rooms– Eliminate VHS/DVD devices

• Location Based• PC refresh every 4 years within normal PC

Lifecycle management plan

FIVE-YEAR CAPITAL BUDGET PLAN

Category Line Item 2009-2010 2010-2011 2011-2012 2012-2013 2013-2014

I. Computer/ PC Refresh (4 year refresh cycle) $287,000 $287,000 $287,000 $287,000 $400,000

Instruct'l Technology PC Expansion $0 $0 $0 $0 $0

Server Refresh $0 $30,000 $210,000 $400,000 $200,000 File Server Expansion $0 $90,000 $0 $0 $100,000 Data Projectors (Multi-media Refresh) $372,500 $106,500 $106,500 $206,500 $200,000 Multi-Media Expansion $50,000 $150,000 $150,000 $0 $0 Network Refresh $267,500 $310,000 $390,000 $100,000 $173,000 Network Expansion $102,500 $94,000 $94,000 $94,000 $94,000 Software Refresh $395,000 $330,500 $330,500 $330,500 $330,500 Software Expansion $100,000 $40,000 $0 $0 $100,000 Printer Refresh $0 $0 $0 $0 $0 Equipment $82,500 $62,500 $62,500 $82,500 $62,500

Subtotal - Computer/Instructional Technology $1,657,000 $1,500,500 $1,630,500 $1,500,500 $1,660,000Subtotal - Capital Equipment $1,343,000 $1,499,500 $1,369,500 $1,499,500 $1,550,000Subtotal - Facilities Improvements $2,000,000 $2,000,000 $2,000,000 $2,000,000 $1,000,000Subtotal - Non-Facilities Improvements $275,000 $65,000 $0 $0 $0Subtotal - Property Acquisitions $0 $0 $0 $0 $0Subtotal - New Facilities $1,500,000 $0 $1,500,000 $0 $1,500,000TOTAL COSTS PER YEAR $6,775,000 $5,065,000 $6,500,000 $5,000,000 $5,710,000

Refresh by Technology4-Year Refresh ($377K/yr)

Component Cost Qty Extended Year 1 Year 2 Year 3 Year 4Lectern $ 1,500 166 $249,000

$249,000 Chair $ 500 166 $83,000

$ 83,000 Projector $ 800 166 $132,800

$132,800 Pole-Vault $ 3,100 166 $514,600

$514,600 PC and monitor $ 1,000 166 $166,000

$166,000 DVD/VCR combo $ 200 166 $33,200

$ - Document Camera $ 1,600 166 $265,600

$265,600 Projection Screen $ 300 166 $49,800

$ 49,800 Alarm $ 80 166 $13,280

$ 13,280 TOTAL $ 9,080 $1,507,280 $332,000 $361,880 $265,600 $514,600

Net (Carryover) $ 44,820 $ 59,760 $170,980 $ 33,200

Refresh by Location4-Year Refresh ($377K/yr)

Location UnitsUnit Cost (incl VCR) Extended Year 1 Year 2 Year 3 Year 4

BEC 68 $ 9,100 $ 618,800 $618,800 EA 8 $ 9,100 $ 72,800 $ 72,800 WA 1 $ 9,100 $ 9,100 $ 9,100 HEC 21 $ 9,100 $ 191,100 $191,100 ESEC 10 $ 9,100 $ 91,000 $ 91,000 ECT 5 $ 9,100 $ 45,500 $ 45,500 MEC 17 $ 9,100 $ 154,700 $154,700 CF 12 $ 9,100 $ 109,200 $109,200

MEN 10 $ 9,100 $ 91,000 $ 91,000 RF 12 $ 9,100 $ 109,200 $109,200 NE 2 $ 9,100 $ 18,200 $ 18,200

TOTAL 166 $ 1,510,600 $109,200 $637,000 $364,000 $400,400

Net (Carryover) $268,450 $ 9,100 $ 22,750 $ -

VHS

• VHS players are no longer manufactured as of December 31, 2008

• Unable to buy new combos units as of February 2009• Purchased a batch of 40 in May 2009 but had to switch

vendors as JVC was the last vendor to manufacturer them.• Current units should last until end of FY 2012• May be able to get used refurbished/off brand, but

unreliable • Curriculum and budget impact to discontinue or convert

to DVD format or online

VHS Usage

Jul 06 to Dec 06

Jan 07 to Jun 07

Jul 07 to Dec 07

Jan 08 to Jun 08

Jul 08 to Dec 08

Jan 09 to Jun 09

Community 0 0 1 1 2 0

Loan 39 31 5 24 10 3

Staff 596 933 328 798 290 606

Students 31 21 57 51 36 8

Total 666 985 391 874 338 617

NOTE 1: The total VHS check out does not distinguish for unique titlesNOTE 2: Total video assets 4,973 are cataloged in the Library system todayNOTE 3: The library has indicated they have not cataloged all videos that are used today by different departments.

Plan to decommission use of VHS

• Purchase additional 20 VCR/DVD combo units in Fiscal

Document Cameras

• Starting 2007, switched from Wolfvision to Elmo– Less expensive unit ($1600 vs. $2200)– Most commonly used brand in Education Industry– Requires more user intervention to adjust display

• Currently the Elmo is not meeting the needs of faculty that want to show 3D objects

Specialized Areas

• High end applications, AutoCAD• Larger/deeper classrooms• Mobile lab presentations• Microscopes• X-rays• Classroom parts - Automotive, Diesel, etc.