fy 2018 budget work session...2017/05/23 · • school board radio interlocal enabled seamless...
TRANSCRIPT
FY 2018 Budget Work Session
Public Safety Department
May 23, 2017
Purpose
To provide the Board of County Commissioners with an overview
of Public Safety operations and proposed FY 2018 Budget
Presentation Outline
• Overview of Department
– Overview of Individual Divisions
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Presentation Outline
• Overview of Department
– Overview of Individual Divisions
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Public Safety Department
Mission Statement
The Public Safety Department provides exceptional emergency
response and support to assure the protection of life, environment
and property. Services are responsive to the changing needs of
County, municipalities, adjoining counties, state and federal
agencies. Our actions enhance the community and quality of life
for our citizens.
Public Safety Department
Organizational Chart
Public Safety
(4 FTE)
Communications Technologies
(6 FTE)
Emergency Management
(4 FTE)
Fire Rescue
(216 FTE /
2 PTE)
Public Safety Department – 230 FTE / 2 PTE
Public Safety Department
Emergency Management Division
Emergency Management Division
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management Division
Mission
The Emergency Management Division’s mission is to prepare and
provide for the health, welfare and safety of the citizens, visitors
and employees of Lake County from the effects of man-made,
natural or technological disasters.
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management Division
Organizational Chart
Public Safety
Emergency Management Division
Manager
(1 FTE)
Disaster Assistance Specialist
(1FTE)
Emergency Management
Associate
(1 FTE)
Special Event Associate
(1 FTE)
Emergency Management
(4 FTE)
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management Division
Levels of Service
• Manage Lake County Emergency Operations Center
• Maintain and Update Lake County Preparedness Plans
• Manage Lake County Emergency Notification System
• Manage and coordinate Countywide training and exercises
• Manage Special Needs Population Registry
• Manage the processing and approval of special events in unincorporated Lake County
• Review and approve Healthcare Facility Emergency Management Plans
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management Division
Accomplishments
• Managed Recovery effort for Hurricane Matthew to qualify for Public Assistance funding
from FEMA
• Secured $150,000 from the Florida Division of Emergency Management to provide
automatic transfer switches for generators and impact resistant windows to public schools
that function as emergency shelters
• Provided use of the Everbridge Emergency Notification System at no charge to Lake
County
• Securing use of the WebEOC Information and Resource Management system at no
charge to Lake County
• Implemented the Disaster Volunteer Program to assist in emergency shelter operations
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management Division
Efficiencies
• Implemented use of Lake County Sheriff’s Office deputies to perform as American Red
Cross trained shelter manager in emergency shelters
• All emergency hurricane shelters in public schools are pet friendly
• Added fifth sand bag location at Lake County Fire Rescue station 39 in Sorrento
• Coordinated with municipalities to provide public outreach to residents throughout the
County
• Coordinated multi-use of the Emergency Communications and Operations Center for
meetings, trainings, and exercises
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management Division
Benchmarks
1,094
462
1,916
500
2,382
716
226
436
0
500
1,000
1,500
2,000
2,500
3,000
2016 Special Needs Population
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
Emergency Management Division
Benchmarks
89 77
86
56
78
98
21
157
0
20
40
60
80
100
120
140
160
2016 Healthcare Facility Emergency Plans Reviewed
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
Emergency Management Division
Benchmarks
$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
2016 Funding Composition
Grant
General
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management
FY 2018 Estimated Revenues
Grants $ 195,086
Other Revenues $ 1,000
General Fund $ 188,026
Estimated Fund Balance $ 0
Total Operating Revenue $ 384,112
23
Total Revenue $ 384,112
Grants, 50.8%
[CATEGORY NAME], [VALUE]
[CATEGORY NAME], [VALUE]
Emergency Management
Proposed Expenditure Budget
FY 2017
Adopted Budget
FY 2018
Proposed Budget
% Change
Personal Services $249,107 $289,017 16%a
Operating Expenses $130,238 $90,095 -31%
Capital Outlay $0 $0 0%
Grants & Aids $5,000 $5,000 0%
Reserves $0 $0 0%
Total Expenditures $384,345 $384,112 -0.1%
Includes General Fund and EMPA / EMPG
a FY 2018 Personal Services increase due to Special Event Associate position
moved from Tourist Development Tax to Emergency Management General
Fund and Trust Fund
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management Division
Mandated / Required Expenditures
• County Comprehensive Emergency Management Plan (FAC 27P-6)
• Local Mitigation Strategy (FAC 27P-22)
• Special Needs Registry (§ 252.355, Fla. Stat.)
• Public Shelter Space (§ 252.385(4)(a), Fla. Stat.)
• Review and approve comprehensive Emergency Management plans for
– Nursing Homes (§ 400.32(2)(g), Fla. Stat.)
– Intermediate Care Facilities for the Developmentally Disabled (§ 400.967(2)(g), Fla. Stat.)
– Transitional Living Facilities (§ 400.998(2)(c), Fla. Stat.)
– Assisted Care Communities (§ 429.41(3)(b), Fla. Stat.)
Emergency Management Division
Mandated / Required Expenditures
• Multi-Year Training & Exercise Plan (Federal Grant)
• Participate in a minimum of three (3) exercises within 12-month agreement period
(Federal Grant)
• Maintain 24/7 Emergency Management Operations (Federal & State Grants)
• Logistics Management Program (State Grant)
• Emergency Shelter and Retrofit Program (State Grant)
• Attend State Meetings, Trainings and Governor’s Hurricane Conference (State Grant)
Presentation Outline
• Overview of Department
– Overview of Emergency Management
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Emergency Management Division
Unfunded Challenges
• Vehicle replacement in accordance with Fleet policy
– This need will be addressed through the Infrastructure Sales Tax Reauthorization
Public Safety Department
Communications Technologies Division
Communications Technologies Division
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Communications Technologies
Division Mission
The Communications Technologies Division’s mission is to
provide effective and reliable emergency communication support
to first responders for the safety and welfare of our citizens.
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Public Safety
Communications Technologies / E9-1-1
Division Manager
(1FTE)
Administration
1st Echelon Repair/Billing
/Inventory
(1FTE)
Technical Support
(1 FTE)
Systems Operation Technical Oversight
(1 FTE)
Administration Office & Budget Database
(1 FTE)
Network Maintenance & Administration
(1 FTE)
Communications Technologies
Division Organizational Chart
Communications Technologies
(6 FTE)
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Communications Technologies
Division Levels of Service
• Radio System
– 2016 transmissions: 10,132,989
– Daily Average Push to Talk: 27,762
– Total voice traffic airtime: 24,403:03:14
(h/m/s)
– Average airtime per radio transmission: 11
Seconds
• E9-1-1 System
‒ 2016 Total Call Volume: 880,025 (includes
9-1-1 & Administrative Calls)
‒ 9-1-1 Calls Only: 227,212
• 96,206 Landline 9-1-1
• 131,006 Wireless/VoIP
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Communications Technologies
Division Accomplishments
• Completed School Board Radio inter-agency communications Interlocal project
• Implementing 9-1-1 Recorders through State 9-1-1 Grant Program
• Improved and increased network access/speed for Fire Stations and Traffic Operations
• Established physical Continuity of Operations (COOP) for the six 9-1-1 Public Safety
Answering Points (PSAP)
• Deployed Database application and services to correct 9-1-1 Audit deficiency
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Communications Technologies
Division Efficiencies
• School Board Radio Interlocal enabled seamless Public Safety Schools Safety operation
• 9-1-1 Recorders increased capabilities for Next Generation 9-1-1
• Fire Station network increased productivity/process
• Physical Continuity of Operations (COOP) established back-up facilities in case of
unplanned evacuation
• Deployed database application for 9-1-1 reducing IT support costs, ensuring network
continuity and increasing management capabilities
• Integrated Public Safety tower network to assist in new Intelligent Traffic Management
System (ITMS) planning
• Transitioning division by restructuring processes to prepare for the future
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Communications Technologies
Division Benchmarks
227,189
293,751
188,678
490,953
193,467
59,592
366,848
0
100,000
200,000
300,000
400,000
500,000
600,000
700,000
800,000
900,000
1,000,000
2016 – 9-1-1 Calls for Service
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
1,341,600
Communications Technologies
Division Benchmarks
3,293
2,363
12,385
4,236 4,600
5,345
1,097
8,793
0
2,000
4,000
6,000
8,000
10,000
12,000
14,000
2016 – Radio Users in Service
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Communications Technologies
FY 2018 Estimated Revenues
E9-1-1 Emergency Svcs Fee $ 1,306,250
Grants $ 118,231
Other Revenues $ 555,894
General Fund $ 1,845,620
Estimated Fund Balance $ 262,509
Total Operating Revenue $ 3,825,995
45
Total Revenue $ 4,088,504
E9-1-1, 34.1%
Grants, 3.1%
[CATEGORY NAME], [VALUE]
[CATEGORY NAME], [VALUE]
Communications Technologies
Proposed Expenditure Budget
FY 2017
Adopted Budget
FY 2018
Proposed Budget
% Change
Personal Services $484,838 $425,388 -12%
Operating Expenses $2,913,653 $3,077,153 6%
Capital Outlay $448,362 $355,828 -21%
Grants & Aids $113,477 $178,506 57%
Transfers $500,000 $0 -100%a
Reserves $0 $51,629 n/a
Total Expenditures $4,460,330 $4,088,504 -8%
Includes General Fund and E9-1-1
a Reserve funds no longer available to transfer to General Fund for 9-1-1 Calltakers
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Communications Technologies Division
Mandated / Required Expenditures
• Emergency Communications Number "E9-1-1" (§ 365.172, Fla. Stat.)
– Identifies authorized expenditures of E9-1-1 fee for E9-1-1 services including the functions of
database management, call taking, location verification, and call transfer as well as mandated
Department of Health certification and recertification and training costs for 9-1-1 public safety
telecommunications.
Presentation Outline
• Overview of Department
– Overview of Communications Technologies
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Communications Technologies Division
Unfunded Challenges
• Countywide radios and hardware end of life
• New Radio towers due to infrastructure demands based on population/growth (3 towers)
• Vehicle replacement in accordance with Fleet policy
• These needs will be addressed through the Infrastructure Sales Tax Reauthorization
Public Safety Department Fire
Rescue Division
Fire Rescue Division
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Fire Rescue Division Mission
The Fire Rescue Division’s mission is to respond to fire, medical
and other emergencies to protect the citizens and properties in
Lake County and to assist neighboring agencies when requested.
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Public Safety
Fire Chief
(1 FTE)
Administration
(3 FTE / 2PTE)
Operations
(212 FTE)
Battalion Chief
(8 FTE)
Captain
(2 FTE)
Lieutenant
(52 FTE)
Firefighter
(150 FTE)
Fire Rescue Division
Organizational Chart
Fire Rescue
(FTE 216 / 2 PTE)
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Fire Rescue Division
Levels of Service
• LCFR Service Deployment from 25 Fire Stations
‒ 3 Platoon System - 69 Personnel on duty 24/7
‒ 18 of 25 are Advanced Life Support (ALS)
‒ 3 of 25 are designated SPECIAL OPERATIONS
• Front-line Fleet
‒ 18 Fire Engines
‒ 1 Aerial
‒ 3 Squads
‒ 14 Tankers
‒ 19 Wildland
‒ 5 Special Utility Vehicles
Fire Rescue Division
Station Locations
County Fire Stations
(25 Stations)
Fire Rescue Division
Levels of Service
Number of Firefighters
per Station
2 Personnel per unit / 19 Stations
3 Personnel per unit / 6 Stations
Number of
ALS / BLS Stations
18 Advanced Life Support
7 Basic Life Support
Fire Rescue Division
Levels of Service
Fire Rescue Division
Levels of Service
2016
• Fire Rescue responded to 22,551 calls for service
– 15,268 EMS Related (6.0% increase from 2015)
– 770 Fire Related (21.6% increase from 2015)
– 6,513 Other Calls for service (5.8% increase from 2015)
• (HazMat, Fire Alarm, etc.)
• Fire Marshal conducted 42 fire investigations
– 3 Arson fires resulting in arrest
• Medical procedures performed
– 9,331 ALS
– 21,974 BLS
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Fire Rescue Division Accomplishments
• Opened 25th Fire Station (20 Dona Vista)
• Ground breaking on new Fire Station (14 Altoona)
• Opened joint Fire Station (90 / 104 Clermont)
Fire Rescue Division Accomplishments
• Placed 3 new fire apparatus in service
(Stations 52, 77, 112)
• Placed 6 LIFEPAK-15 defibrillators (ALS)
in service
• Enhanced new reporting software
(Emergency Reporting)
• Upgraded two stations from BLS to ALS
(52 Lady Lake and 54 Harbor Hills)
Fire Rescue Division Accomplishments
• Hired and deployed 15 new firefighters
(SAFER Grant)
• Sponsoring 12 firefighters in Paramedic
program
• Annual Elks Club first responder awards:
– Chief John Jolliff - Outstanding
Community Service Award
– Lieutenant Donovan Miller - Firefighter of
the Year Award
Fire Rescue Division Accomplishments
• Community Outreach Program:
– 97 community safety events
– 298 public assists
– 700+ smoke alarms installed
• Implemented “Fired Up Reading”
program with community schools
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Fire Rescue Division Efficiencies
• 2016 Grant Submissions
– AFG $434,301 for 79 Mobile Data Terminals (pending
award decision)
– EMS Matching Grant 25/75 $325,000 for completion of
ALS initiative (pending award decision)
• Improved command and control through internal
reorganization
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Fire Rescue Division Benchmarks
22,551
74,227
119,101
28,514
90,000
40,894
9,600
18,089
0
20,000
40,000
60,000
80,000
100,000
120,000
140,000
2016 – Total Emergency Incidents
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
Fire Rescue Division Benchmarks
25 24
41
15
48
19
8
21
0
10
20
30
40
50
60
2016 – Total Number of Fire Stations
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
Fire Rescue Division Benchmarks
960
787 833
669
750
709
503
962
0
200
400
600
800
1,000
1,200
2016 – Unincorporated Population per Firefighter
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
Lake County includes Astatula, Howey-in-the-Hills and Lady Lake
Fire Rescue Division Benchmarks
$24.83 M
$59.67 M
$140.59 M
$54.00 M $62.57 M $69.55 M
$8.90 M
$31.82 M
$0 M
$20 M
$40 M
$60 M
$80 M
$100 M
$120 M
$140 M
$160 M
2016 – Budget Comparison
Lake Marion Orange Osceola Polk Seminole Sumter Volusia
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Fire Fund
FY 2018 Estimated Revenues
Fire Rescue Assessment $ 15,611,244
Ad Valorem Tax (MSTU) $ 4,246,052
Grants $ 954,961
Other Revenues $ 1,270,080
General Fund $ 862,643
Estimated Fund Balance $ 1,868,729
Total Operating Revenue $22,944,980
75
Total Revenue $24,813,709
Fire Rescue Assessment,
68.0%
[CATEGORY NAME], [VALUE]
[CATEGORY NAME], [VALUE]
[CATEGORY NAME], [VALUE]
General Fund, 3.8%
Fire Rescue Fund
Revenue Summary
• The Fire Rescue fund balance has been decreasing over the last five years
• Due to declining fund balance, the reserves in the Fire Rescue fund will be totally
exhausted by the end of FY 2017
Fire Fund
Proposed Expenditure Budget
FY 2017
Adopted Budget
FY 2018
Proposed Budget
% Change
Personal Services $18,815,204 $19,806,255 5%a
Operating Expenses $3,922,168 $3,669,879 -6%
Capital Outlay $70,400 $53,000 -25%
Grants & Aids $0 $0 0%
Transfers/Other $1,547,845 $1,556,187 0.5%
Reserves $400,000 $400,000 0%
Total Expenditures $24,755,617 $25,485,321 3%b
• Does not include Impact Fees
• Converting 2 BLS stations to ALS per plan (59 Pennbrooke & 77 Astatula)
• Addressing command and control needs by adding 6 lieutenant positions
a FY 2018 Personal Services increase due to SAFER hires and CBA b FY 2018 Total Expenditures exceed revenue by $672K
Fire Impact Fees
FY 2018 Estimated Revenues
Impact Fees $ 394,250
Estimated Fund Balance $ 1,473,198
Total Operating Revenue $ 394,250
78
Total Revenue $1,867,448 Impact Fees,
100%
Fire Impact Fees
Proposed Expenditure Budget
FY 2017
Adopted Budget
FY 2018
Proposed Budget
% Change
Personal Services $0 $0 0%
Operating Expenses $0 $0 0%
Capital Outlay $2,368,503 $1,458,600 -38%a
Grants & Aids $0 $0 0%
Reserves $475,447 $408,848 -14%
Total Expenditures $2,843,950 $1,867,448 -34%
FY 2018 Capital Outlay includes:
• New pumper for Fire Station 20 (Dona Vista)
• 3 LIFEPAK-15s for ALS upgrades
• Lake Yale and Seminole Springs land/buildings
a FY 2018 Capital Outlay decrease due to completion of Fire Station 14 (Altoona)
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Fire Rescue Division
Mandated / Required Expenditures
• National Fire Incident Reporting System (NFIRS) is a standard under the U.S. Fire
Administration (USFA) for reporting
• Firefighter Occupational Safety and Health (§ 633.506, Fla. Stat.)
– Physical exams, training
• Firefighter Workplace Safety (§ 633.508, Fla. Stat.)
– Gear and fire station repairs/maintenance
• Firefighter Employer Responsibilities (§ 633.520, Fla. Stat.)
– Operating supplies
• EMT/Paramedic Certifications/Renewals (Fla. Dept. of Health)
• Interlocal Service Boundary Agreements (6)
Presentation Outline
• Overview of Department
– Overview of Fire Rescue
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Fire Rescue Division
Unfunded Challenges
• Infrastructure demands due to growth (Facilities)
• Vehicle replacement in accordance with Fleet policy
• These needs will be addressed through the Infrastructure Sales Tax Reauthorization
Presentation Outline
• Overview of Department
– Overview of Individual Divisions
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Public Safety Department
FY 2018 Estimated Revenues
Fire Rescue Assessment $15,611,244
Ad Valorem Tax (MSTU) $ 4,246,052
Impact Fees $ 394,250
E9-1-1 Emergency Svcs Fee $ 1,306,250
Grants $ 1,268,278
Other Revenues $ 1,826,974
General Fund $ 2,896,289
Estimated Fund Balance $ 3,604,436
Total Operating Revenue $27,549,337
85
Total Revenue $31,153,773
Fire Rescue Assessment,
56.7%
Ad Valorem Tax (MSTU), 15.4%
[CATEGORY NAME], [VALUE]
[CATEGORY NAME], [VALUE]
Grants, 4.6%
Other Revenues, 6.6%
General Fund, 10.5%
Public Safety Department
Revenue Summary
• Communications Technologies 9-1-1 Fund can no longer contribute to General Fund
• $672K Fire Fund revenue shortfall (to be addressed in fire assessment presentation)
FY 2017
Adopted Budget
FY 2018
Proposed Budget
% Change
Personal Services $19,549,149 $20,520,660 5%
Operating Expenses $6,966,059 $6,837,127 -2%
Capital Outlay $2,887,265 $1,867,428 -35%
Grants & Aids $118,477 $183,506 55%
Transfers/Other $2,047,845 $1,556,187 -24%
Reserves $875,447 $860,477 -2%
Total Expenditures $32,444,242 $31,825,385 -2%
Public Safety Department Proposed Budget
Public Safety Department Proposed Budget
1.2%
12.8%
80.1%
5.9%
Public Safety Department
Emergency Management - $386,630 Communications Technologies- $4,088,504
Fire Rescue - $25,485,321 Fire Impact Fees - $1,867,448
Presentation Outline
• Overview of Department
– Overview of Individual Divisions
• Mission
• Organizational Chart
• Levels of Service
• Accomplishments
• Efficiencies
• Benchmarks
– Proposed Division Budget
– Mandated / Required Expenditures
– Unfunded Challenges
– Departmental Budget
– Summary
Public Safety Department Summary
• Emergency Management
– Remains Status Quo budget
• Communications Technologies
– Maintaining existing levels of service
– Replacement of 9-1-1 recorder system offset by grant
– Reserve funds no longer available to transfer to General Fund for 9-1-1 calltakers
• Fire Rescue
– Maintaining existing levels of service
– Converting 2 BLS stations to ALS per plan (59 Pennbrooke & 77 Astatula)
– Addressing command and control needs by adding 6 lieutenant positions
– $672K Revenue shortfall (to be addressed in assessment presentation)