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FY 2015 Departmental Inventory Audit February 6, 2015

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Page 1: FY 2015 Departmental Inventory Audit February 6, 2015

FY 2015 Departmental Inventory Audit

February 6, 2015

Page 2: FY 2015 Departmental Inventory Audit February 6, 2015

FY 2015 Department Inventory Audit• January 27, 2015: Board of Trustees

approved that an Internal Audit be conducted on the FY 2015 Departmental Fixed Assets/Physical Inventory

• February 23, 2015 - March 6, 2015: Financial Manager or Proxy should run the Argos Inventory Report by Financial Manager

• March 16, 2015 - April 30, 2015: Financial Manager, Custodians, or Proxy should complete the Inventory Verification Process

Page 3: FY 2015 Departmental Inventory Audit February 6, 2015

FY 2015 Department Inventory Audit (continued)

• May 1, 2015: Financial Manager must submit the Certification of Completion Form to Becky Cavazos

• Summer 2015: Internal Auditor will conduct the Departmental Physical Inventory Audit

Notes: Confirm that all assets in your department have the correct Financial Manager

Page 4: FY 2015 Departmental Inventory Audit February 6, 2015

FY 2015 Department Inventory Audit (continued)

• Use Banner Workflow to complete the following:

Removal of obsolete/no longer in use item(s)

Damaged item(s) not in working order

Item(s) to transfer to or from another Financial Manager

Item(s) requiring a Location, Organization or Custodian update

Stolen Item(s)

Item(s) Not Found

Page 5: FY 2015 Departmental Inventory Audit February 6, 2015

FY 2015 Department Inventory Audit (continued)

•South Texas College assets must be properly reported, safeguarded and accounted for as per Board Policy 5130 (Silver Tags).• All purple tag asset are tracked and accounted for by each financial manager.•All assets that are removed from any campus must be recorded and signed for prior to leaving any campus.


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