FY 2015 Coordinated Family and Community Engagement

FY2014 Coordinated Family and Community Engagement Grant

Purpose: Provide all families with access to locally available comprehensive services and supports that strengthen families and promote optimal child development.

Current Pool: 96 CFCE grantees

Funding Amounts: $33,870 -$939,037

Total Funding Amount: $13,665,637 (plus $480,000 available through supplemental)

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Unique Role of CFCE in System of Early Education and Care

Focus: Strengthening the capacity of families to support optimal child development

Access: Community-based – in the footprint of families

Core functions include: Reaching families outside the mixed delivery

system to engage them in early education opportunities and supports for school readiness and success

Working in partnership with public schools to support families’ successful transition into the public education pipeline

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CFCE Priorities Universal and Targeted Outreach Strategies -Reaching and

meeting the needs of children, especially those with multiple risk factors and/or are hard to reach

Linkages to Comprehensive Services – ensuring that families have access to services that support their families well being and children’s optimal development

Family Education – strengthening the capacity of families as their child’s first teacher through: Child development education (all domains -including social

emotional) Evidence-based early literacy and family literacy

opportunities Integration of training content: STEM, Literacy, Brazelton,

Strengthening Families, etc.

Transition Supports - Coordinating activities and resources which maximize families’ access to supports promoting successful birth to eight transitions, with specific focus on Kindergarten

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Implementation of Priorities:Highlights of Coordinated Family and Community Engagement Quarterly Data Reports

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Data Elements 

FY14 July 1- September 2013

Totals

FY13 July 1 - October 2012

Totals FY12 End of Year Totals

FY13 End of Year Totals

1. Number of families provided referrals 15,712  22,034 119,370 121,978

Number of children these families represent 22,320 30,281  165,425 172,0962. Number of families who received early and/or family literacy support in group settings 13,320  16,138 81,327 85,932

Number of children these families represent 18,717 22,949  112,106 120,7933. Number of families who received information about Kindergarten registration screening 13,188  8,189 118,352 94,568

Number of children these families represent 18,409  9,386 126,324 105,135

4. Number of families who participated in parent education opportunities 4,994 5,808  43,165 39,952

Number of children these families represent 6,846  8,481 71,861 57,8475. Number of families who participated in parent/child playgroups 16,989  16,665 83,709 88,764

Number of children these families represent 23,427 23,215  106,002 120,376

Implementation of Priorities: FY 13-14 CFCE RTTT Evidence-based Literacy Grants Data

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Data ElementsJanuary February March April May June July August September October November December Year

End Total

Number of children for whom baseline data was collected this month

38 78 175 129 96 102 113 91 128 201 130 25 1306

Number of children for whom post participation data was collected this month

0 0 16 55 47 102 64 106 73 74 57 29 623

Number of children provided with evidence-based literacy programming this month

227 275 767 848 839 662 861 1080 967 947 740 232 8445

Number of parents provided with evidence-based programming this month

233 267 561 628 583 437 660 860 749 791 582 186 6537

Total number of sessions/activities delivered

43 51 108 126 245 164 160 151 168 211 189 46 1662

Creating the FY15 CFCE Plan

Internal stakeholders: EEC regionally based Family and Community Quality

Specialists EEC Policy Unit – linkages across EEC initiatives (i.e. Early

English Language Learners guidelines, STEM standards)

External Partners: ESE – connection to public schools, specifically Kindergarten,

SPED, and ABE programs DCF – support for DCF involved families, Family Resource Centers DPH – connection to Massachusetts Home Visiting Initiatives,

Early Intervention Harvard Catalyst – State Home Visiting Evaluator EOHHS – connection with emerging Family Resource Centers

Review of Current Literature - impact of family support and engagement

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FY15 CFCE Recommendations

Maintain Priorities and Required Services Input from stakeholders and research support retention of

our current priorities Existing required services, with greater focus and

intentionality, support CFCE priorities

ChangesFirst ever competitive CFCE grant:

Potential for new grantees Service areas may shift Implementation of CFCE funding formula All 351 Massachusetts cities and towns will be served,

with continued focus on high needs families Role of local council Incorporation of additional performance measures

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FY15 CFCE Required Services FY15 Recommendation: Maintain existing required services with

changes that reflect greater focus and intentionality

Priority Category: Transitions

Example: CFCE grantees can potentially reduce the numbers of children and families that: Arrive at Kindergarten unregistered Arrive at Kindergarten with no prior early childhood experience

FY15 CFCE Required Service: Continue to build on partnerships with public schools to support

transitions to kindergarten

Specific activity: Collaborate with public schools to identify families meeting these criteria and develop a targeted outreach and engagement plan.

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FY15 CFCE Required Services FY15 Recommendation: Maintain existing required services with

changes that reflect greater focus and intentionality

All Grantees: will employ measurement tools to gauge the impact of CFCE

programming on families, with specific focus on evidence-based literacy activities.

will collaborate with museums and libraries in their communities to engage families in intentional informal learning opportunities.

will incorporate STEM into parent education and parent/child play group opportunities

that elect to serve multiple communities must ensure that educational activities are offered in locations and tailored to the needs of each community served.

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FY15 CFCE Required Services: Role of Local Council FY15 Recommendations for Role of Local Council:

Must identify and explicitly link to any existing community-based early education and care councils in their service area.

Membership must include representation of Home Visiting and other state funded community initiatives to ensure active engagement and alignment of services and supports to families.

Act in an advisory capacity to the CFCE grantee.

CFCE councils will continue to: Facilitate linkages between public and private sectors.

Conduct ongoing assessments of community and family needs.

Facilitate collaborative community-wide activities for families with children from birth through school-age.

Collaborate across EEC funded agencies/grantees and other community based programs, in order to build on and foster efficiencies within the local array of services available to children and families.11

FY15 CFCE Required Services: Parent-Child Home ProgramCurrent Status 29 CFCE Grantees have PCHP embedded in their grant

programs due to mergers EEC funds support programming for approximately 650

families in FY14

FY15 Recommendation: CFCEs that propose to serve communities currently receiving

PCHP programming will be required to work with the existing PCHP replication site serving that community at existing or higher levels of service to high needs families.

Bidders must submit an agreement with the existing PCHP program with their FY15 application which will include the proposed number of families to be served and funding amount.

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FY15 CFCE Required Services- Service Areas

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FY15 Recommendations

Grantees will:demonstrate a clear understanding of the gaps and resources in each community served;

maintain a physical presence in communities served;

provide programming in spaces and at times that are easily accessible for families, which could include hotels that shelter homeless families, libraries, in-kind public school or community space, Laundromats, family centers, food pantries, etc., and

must have formal agreements with agencies within service area communities related to space and service delivery.

FY15 CFCE - FundingFY15 provides an opportunity to create a CFCE funding formula

based on priorities established by EEC

FY14 Funding Total FY14 Renewal funding = $13,665,637.00

Supplemental funds (up to $480K) incorporated in CFCE grants for focused work on STEM increased CFCE funding total to $14,145,637

Grant awards reflect mergers of grant programs and funding formulas based on priorities of former grant programs

Includes a foundational funding amount of $33,870 that supports minimal implementation of required services

Current range of grant funding: $33,870 - $939,037

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FY15 CFCE - Impact of Formula based Funding

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To determine FY15 CFCE grant funding EEC began by using three data points to calculate funding, consistent with other EEC grants.

Two are census data; number of families and children 0-14 by community (351 towns/cities).

The third data point is the High Risk Home Visiting Risk Factor.

EEC also added 20 cities/towns not currently listed as a communities receiving services from the FY14 Lead Agencies.

These new cities/towns will be allotted funding that will allow for an service need assessment and potentially some other deliverables. (see background slide #29 for list of new communities)

The initial results indicated some significant changes in funding.

To maintain stability in the network, recommend implementing funding formula incrementally, aligning CFCE funding amounts with priorities over time

Establish 3 year grant cycle – next competitive bid in FY18 would continue to reflect movement toward alignment with funding formula priorities

FY15 CFCE High Risk Factor MHVI Needs Assessment ranked communities using 30 specific indicators, which

included:

Premature births Low-birth-weight infants Infant mortality Adequacy of prenatal care High school drop-outs Early Intervention enrollment Poor performing schools Children waitlisted for EEC subsidized slot Child maltreatment Infants born to mothers with less than high school education Teen births Incarcerated parents Violent crimes Poverty Unemployment Mothers giving birth receiving publicly-financed health care Students whose 1st language is not English Limited English proficiency Foreign born mothers Refugees and Immigrants

Source - Massachusetts Evidence-Based Home Visiting Program: Needs Assessment -Data Indicator Definitions and Sources Used in Community Risk Ranking

http://www.mass.gov/eohhs/docs/dph/com-health/homevisiting/2010-hv-na-appendix-c.pdf16

FY15 CFCE Funding Formula Considerations All official (351) cities and towns in Massachusetts will be served. This is

consistent with other EEC grants.

No existing grantee will be reduced by more than 5%. If an FY14 Lead Agency selects and is awarded the same community base, funding will not decrease by more than a 5%. Exceptions: some communities have been served by more than one CFCE

grantee. In FY15, only one grantee will be selected to serve a city or town.  There will be no overlap. (see background slide #28 for complete list of communities)

Maintain base amount If the Lead Agency funding in FY14 was $33,870, the Lead Agency minimum award for FY15 if they select and is awarded the same community base will not be less than $33,870.

Align funding to priorities reflected in other EEC grant formulas

 

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CFCE - FY15 vs. FY14 Example

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For FY15 the CFCE grants will be awarded through a competitive bid process. Multiple agencies servicing the same communities will be eliminated.

North Adams Public Schools - Monroe is serviced by more than one lead agency. In FY15 only one agency will receive funding for a elected community. The example above shows North Adams Public Schools receiving a 8.82% increase. This is subject to change based on communities selected and awarded as well as available funding.

Lead Agency FY14 Town FY2014 Award

FY15 Proposed

Grant Amount

Percentage Change vs

FY2014 Funding

Boston Public Schools Boston $ 939,037 $ 892,085.2 -5.00%

         

Milford Public SchoolsMilford, Bellingham, Hopedale

$ 105,914.0 $ 105,000.0 -0.86%

         

North Adams Public Schools

Adams, Cheshire, Clarksburg, Florida,

Hancock, Lanesboro, Monroe * , New Ashford, North Adams, Savoy, Williamstown

$ 303,246.0 $ 330,000.0 8.82%

FY15 CFCE -Funding New Communities Twenty communities are not currently part of the CFCE network*

Bidders will be encouraged to elect to include one or more of these communities as part of a larger service area

A minimum amount of $4000 will be allocated to support initial inclusion of these communities in the CFCE network

Grantees serving these communities will be expected to: Identify existing services and supports for families in these communities Include community partners in their councils Create partnerships with libraries and other community based agencies to determine the best

way CFCE funds can be used to support family education and support initiatives

*see background slide #29 for list of new communities

*see background slide #29 for list of new communities

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FY15 CFCE: Multiple Funding Streams

State Funds –$14,145,637RTT-ELC Evidence-based Grant Funds: $400,000

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FY15 CFCE - Appendices

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CFCE Funding History FY10 - $15,180,421.00

Funding represented a merger of EEC funding from: Line Item 3000-6000 Community Partnerships for Children Local Planning and Coordination

$10,114,569 Line Item 3000-4060 Supplemental Services $1,374,776 Line Item 3000-7050 Family Engagement and Support (MFN,PCHP and JFSP) $3,691,076

FY11 - $14,521,328.00 To address the FY11 funding reduction, EEC implemented a three-tiered approach, applying

the reduction at a higher rate to higher funded agencies ; protecting low funding amounts believing that a reduction would impact the ability of the agency to carry out the CFCE mission. 

FY12 - $13,665,637.00 EEC raised the base grant amount ($33,870 ) to support core functions, and implemented this funding adjustment and the FY12 funding reduction by creating a formula incorporating the following criteria to FY11 grantees with grant awards of 100K or higher*: Level 4 school district DPH Community – Home Visiting Task Force data 50% or higher child poverty rate

FY13 - $13,665,637.00 FY14 - $13,665,637.00 (plus supplemental)*Reduction percentages were applied based on the number of criteria grantees met. The more criteria met, the lower

the percentage of reduction applied.

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Background: Coordinated Family and Community Engagement

FY2010 – First year of CFCE grant - CPC, MFN, PCHP and JFSP programs were asked to voluntarily consolidate their programs into CFCE grants (CPC was mandatory).

This consolidation resulted in 120 CFCE grantees representing 137 CPC, 34 MFN , 22 PCHP , and 11 JFSP programs

71 CPC, 8 MFN and 3 PCHP programs did not apply in consolidation with other programs.

Grantees that did not consolidate made a commitment to continuing to work toward that goal for FY2011.

FY2011 –All independent MFNs (8) and PCHP programs (3) were required to merge with an existing CFCE grantee or submit a new CFCE application for FY ’11.

Mergers in FY11 resulted in a total of 110 CFCE grantees.

FY2012 – Additional mergers resulted in 107 CFCE grantees

FY2013 – Four existing grantees did not renew and one grantee merged four grants. Four of the non-renewal grants were awarded to existing CFCE grantees through a competitive process. These mergers resulted in 99 CFCE grantees.

FY2014 – Three existing grants merged with other CFCE grantees, resulting in 96 CFCE grantees.

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FY14 CFCE Enhancements

Increased focus in the following areas:

Outreach strategies• for using the ASQ to support parents understanding of the developmental needs of

children at multiple points • for early literacy programming

Methods for maintaining up-to-date community resource information and documentation of gaps in comprehensive services

Methods for measuring satisfaction with CFCE services

Explicit linkages of parent/child playgroup goals to early learning standards

Intentional partnerships with public school elementary schools for 3 years (for child find) and 5 year olds (for kindergarten entry) and 5 to 8 (for out of school opportunities.)

Detailed reporting on early literacy programming

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FY 13-14 CFCE ImplementationRTTT-ELC: Expanding Evidence-based Literacy Opportunities CFCE Grantees responded to a Request for Information (RFI)

in which they proposed the use of an evidence-based model/practice that would build on their existing early literacy programming.

EEC reviewed the information and selected five models/practices that would be eligible for RTTT-ELC funding: Raising A Reader Every Child Ready to Read @ your library CELL (Center for Early Literacy Learning) model Read and Rise (Scholastic model), and Dialogic and Interactive reading using PEER and CROWD

sequences.

Existing CFCE grantees were eligible to respond to a competitive Evidence-based Literacy Grant opportunity.

Twenty–four grants were awarded

RTTT-ELC funding allocation – total of $400,000 each year for two years - $800,000

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FY14 CFCE Implementation of ASQ with RTTT SupportAges and Stages Questionnaire Statistics

Data from ASQ Online Database Total numbers since July 2011 (Collected 1/7/14):

1800 online child profiles have been created 2149 ASQ-3 screenings have been entered into online database

Most ASQ-3 & ASQ-SE screenings occurred at 36 months All ASQ-3 intervals between 16 and 60 months had a 50% rate of possible

concern/concern

Data from ASQ Hardcopy Screenings* (Collected 1/7/14 from CFCE quarterly reports)

For FY13, 2,249 screenings were done via paper questionnaires

Total Screenings for FY14* (Collected 1/7/14 from CFCE reports) FY14 had 484 children screened, 338 of them with paper screenings There may be duplication between hardcopy and online numbers *There may be duplication between hardcopy and online numbers as screenings may be completed by families in hardcopy and entered into the online system by grantees.

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FY14 CFCE Implementation: Capacity Building Opportunities

RTTT-ELC Funded Opportunities Financial Literacy training – new hybrid model online and in-person with community

partners DMH- Infant Mental Health ORI- New Start: Supporting Multilingual Children and Immigrant and Refugee

Families Museums and Libraries Partnership for Parent, Family and Community

Engagement – STEM, Literacy, Kindergarten Readiness Brazelton Touchpoints training

Conferences A View From All Sides: Multidisciplinary Perspectives on Parenting Education

& Family Support (CTF)

Ongoing Advanced Learning Opportunities CFCE Statewide Meetings – Brain Building, ASQ Communities of Practice Meetings STEM Summit  Creating Access to Partners Regional Grantee Meetings

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CFCE - Communities Receiving Services by More Than One Agency

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BridgewaterBucklandCharlemontColrainConwayGillGreenfieldHanoverHansonHarvardHarwichHawleyHeathLeydenMarlboroughMonroeMontagueNorthfieldPetershamPhillipstonRaynhamRoweRoyalstonShelburneStowSunderlandWarwickWhatelyWhitman

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FY15 CFCE - New Communities

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CommunitiesAshbyAshlandCharltonDudleyEssexGeorgetownGosnoldGrotonGrovelandHollistonHopkintonManchesterMerrimacRichmondSwampscottTownsendWaylandWest NewburyWestonWinchester

In FY14 these communities are not funded or listed as a community receiving services currently.

The RFR will include these communities starting FY15.