FY 2013 Annual Performance and Expenditure Report for the Jefferson-Orange-Hardin Regional Transportation Study (JOHRTS) Area October 1, 2012 – September 30, 2013

Prepared in cooperation with the Texas Department of Transportation and the U.S. Department of Transportation, Federal Highway Administration, and Federal Transit Administration.

Prepared by the South East Texas Regional Planning Commission-Metropolitan Planning Organization (SETRPC-MPO) December 6, 2013

South East Texas Regional Planning Commission- Metropolitan Planning Organization

Annual Performance and Expenditure Report FY 2013

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 1

TASK SUMMARY This task supported the administrative services necessary to operate the Metropolitan Planning Organization (MPO) for the Jefferson-Orange-Hardin Regional Transportation Study (JOHRTS) area, including general administration/management, development of annual reports, training and travel expenses for MPO staff members, and purchase of office supplies and computer resources. Task 1.0 provided for: public involvement in transportation plans and programs, educated and knowledgeable Transportation Planning Committee (TPC) and Technical Committee members, and compliance with the transportation planning process, the 1990 Clean Air Act Amendments (CAAA), and environmental justice legislation. When necessary, consultants assisted SETRPC-MPO in performing activities. Subtask 1.1 Transportation Program Support & Administration This subtask included general coordination, communication, and management tasks essential to the development and maintenance of the transportation planning process. Overall direction of planning activities included preparing and circulating schedules, minutes, and reports and managing computer resources, office space, office furniture, and other equipment. Also, this subtask involved grant administration activities such as purchasing, auditing, and contract development.

Work Performed and Status

• Staff administered and managed the transportation planning process. • Staff prepared administrative documentation, correspondence, and special reports. • Staff prepared the budget for the fiscal year and reviewed financial statements to

maintain budget. • Staff managed consultant contracts. • Staff scheduled, prepared for, and conducted JOHRTS TPC meetings and JOHRTS

Technical Committee meetings. JOHRTS TPC meetings were held in October 2012, December 2012, April 2013, and July 2013. JOHRTS Technical Committee meetings were held in November 2012 (2 meetings) and March 2013.

• Staff maintained current minutes and records for the JOHRTS TPC and other policy meetings.

• Staff completed the procurement process for on-call transit planning activities and selected a consultant to complete the work.

• Staff completed the 2012 CMAQ Annual Report through the UPACS reporting tool as required by the Federal Highway Administration (FHWA).

• Staff participated in the Texas Department of Transportation (TxDOT)-East Region on-site review held in April 2013.

• Staff executed a new Metropolitan Planning Organization agreement with TxDOT. • Staff prepared the FY 2014 Unified Planning Work Program (UPWP) and submitted the

document to TxDOT and FHWA for approval.

Task 1 – ADMINISTRATION AND MANAGEMENT

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• Staff prepared the FY 2012 Annual Performance and Expenditure Report for the SETRPC-MPO.

• Staff prepared the FY 2012 Annual Transportation Project Listing for the SETRPC-MPO.

• Staff reviewed and maintained the private sector list of Disadvantaged Business Enterprises (DBE) and Historically Underutilized Businesses (HUBs).

• Staff obtained computer resources, office space, office equipment, and other items needed for regional planning, including a new plotter for printing large maps and displays.

• Staff researched and reviewed various publications related to law, rules, and guidance on federal and state regulations.

• Staff reviewed available information regarding MAP-21, the Moving Ahead for Progress in the 21st Century Act, and its impacts on SETRPC-MPO planning activities.

Subtask 1.2 Public Information and Education Within this subtask, the SETRPC-MPO provided a proactive public participation process and continued to develop public information and education programs for air quality and transportation planning. Staff managed the Public Participation Plan (PPP) and other public documents; provided transportation information using various media sources and visualization techniques; and conducted public meetings, open forums, and comment periods to receive citizen input towards multimodal transportation planning.

Work Performed and Status

• Staff maintained the current PPP, which was last updated in FY 2012. • Staff prepared technical materials for JOHRTS TPC and Technical Committee

meetings and conducted presentations at those meetings. • Staff prepared handout materials and exhibits and conducted public meetings on March

18th, 19th, 20th, and 21st regarding the Exempt Project JOHRTS Metropolitan Transportation Plan (MTP)-2035 and revisions to the Exempt Project JOHRTS FY 2013-2016 Transportation Improvement Program (TIP). Staff prepared and distributed meeting announcements, press releases, and newspaper legal notices for publication.

• Staff held a 30-day public comment period for the Exempt Project JOHRTS MTP-2035 and revisions to the Exempt Project JOHRTS FY 2013-2016 TIP. Staff prepared comment cards and flyers which were posted on the website during the public comment period, along with each document available for review. These items provided an email through which citizens could submit comments remotely.

• No public comments were received at the public meetings for the Exempt Project JOHRTS MTP-2035 or revisions to the Exempt Project JOHRTS FY 2013-2016 TIP. One comment was received during the 30-day comment period, and this comment was documented and incorporated into the MTP and TIP.

• Staff prepared handout materials and exhibits and conducted public meetings on July 29th, 30th, 31st, and August 1st regarding the JOHRTS MTP-2040. Staff developed legal notices, press releases, and flyers for the public meetings and distributed to stakeholders, interested parties, and the media.

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• Staff, in conjunction with consultant services, prepared a paper and online survey for the JOHRTS MTP-2040 and flyers were posted on the website that provided an email through which citizens could submit comments remotely.

• Staff, in conjunction with consultant services, collected and reviewed all surveys. The input received through the survey and at the public meetings will be utilized in the development of the MTP-2040.

• Staff maintained and updated mailing lists that identify target audiences and interested parties for transportation planning issues, including lists of committee members and interested persons.

• Staff maintained the website with current information and continued to develop and upload web-ready materials related to transportation planning, including documents, public meeting announcements, comment periods, and dates of committee meetings.

Subtask 1.3 Staff Training and Travel This subtask provides continued professional development of committee members and MPO staff through active participation in various air quality and transportation planning meetings and training sessions, including where applicable MPO staff business travel expenses.

Work Performed and Status

• Staff attended various meetings of the Texas Association of Metropolitan Planning Organizations (TEMPO).

• Staff attended “Grow 2012,” an environmental justice workshop for Port Arthur in October 2012 at Lamar State College-Port Arthur.

• Staff attended the October 2012 Transportation Enhancement Funding Workshop at the TxDOT-Beaumont District office.

• Staff attended the November 2012 TxDOT/Texas Transportation Institute (TTI) workshop on updating functional classification and adjusted urban area boundaries.

• Staff attended the December 2012 Census Bureau training at Lamar University in Beaumont, Texas.

• Staff attended the February 2013 Texas Transportation Forum in Austin, Texas. • Staff attended the May 2013 Texas State Data Center Annual Meeting in Austin, Texas. • Staff attended the June 2013 Local Government Project Procedures Training Course in

Houston, Texas. • Staff attended the August 2013 Transportation and Infrastructure Summit in Irving,

Texas.

Subtask 1.4 Title VI - Civil Rights Evaluation For this subtask, the SETRPC-MPO staff maintained and implemented the environmental justice procedures to ensure that all Title VI aspects are addressed in the transportation planning process, including the notification to the Transportation Planning Committee and Technical Committee of any changes in Title VI guidance. Staff reviewed various Title VI analysis tools to maintain and update strategies on performance measures and indicators selected by the MPO.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 4

Work Performed and Status

• Staff reviewed transportation policies and programs to ensure support of the Title VI – Environmental Justice directive.

• Staff maintained the current Title VI/Environmental Justice Program for the SETRPC-MPO, which was adopted by the JOHRTS TPC on October 4, 2012.

• Staff maintained the current SETRPC-MPO Limited English Proficiency Plan, which was adopted by the JOHRTS TPC on October 4, 2012.

• Staff, in conjunction with consultant services, reviewed available Census data for Jefferson, Orange, and Hardin Counties to identify environmental justice populations.

• Staff provided minorities and low-income persons the opportunity to review and comment on transportation projects and programs. Staff continued to promote awareness and encourage public participation for identifying and resolving transportation issues within the region by conducting public meetings at facilities within areas of known environmental justice populations and coordinating with transit providers for assistance with transportation needs.

11..00 Funding Summary Funding Source Amount

Budgeted Amount

Expended Balance % Expended

Transportation Planning Funds (PL 112 & FTA

5303)

$289,772.00 $173,370.09 $116,401.91 59.83%

Local Planning Funds

$0 $0 $0 0%

FTA

$0 $0 $0 0%

CMAQ

$0 $0 $0 0%

STP MM

N/A N/A N/A N/A

TOTAL $289,772.00 $173,370.09 $116,401.91 59.83%

TxDOT will apply transportation development credits sufficient to provide the match for FHWA PL-112 and FTA Section 5303 programs. As the credits reflect neither cash nor man-hours, they are not reflected in the funding tables.

Task 1.0 was under-spent while most tasks were accomplished. Some of the task activities underway in FY 2013 are expected to continue into FY 2014, such as the continued public involvement for the JOHRTS MTP-2040. Limited travel occurred with the continued availability and attendance of meetings/workshops through visual teleconferencing, teleconferencing, and webinars. The SETRPC-MPO updated its Environmental Justice/Title VI Plan and LEP Plan in 2012 and these documents required less extensive work in FY 2013.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 5

TASK SUMMARY This task provided for general data collection and the comprehensive data collection of travel surveys, reports, and respective analyses necessary to maintain an updated inventory of socioeconomic, demographic, link attribute, and zonal data inputs for the JOHRTS travel demand model. This task also supported the compilation and maintenance of Census, demographic, and other transportation data for geographic information systems (GIS) and other MPO databases. This task involved consultant services to assist staff with travel demand model development, including network, socioeconomic, and demographic inputs. Subtask 2.1 JOHRTS Travel Demand Model This subtask involved collection, analysis, and maintenance of all transportation data inputs necessary for conducting travel demand modeling to support the development of the JOHRTS MTP. Staff maintained an ongoing inventory of socioeconomic, demographic, and special generator data and managed network updates to ensure project attributes were coded accurately on model networks.

Work Performed and Status

• Staff, in conjunction with consultant services, continued collection and analysis of transportation data inputs for the travel demand model to support the development of the Exempt Project JOHRTS MTP-2035 and the JOHRTS MTP-2040.

• Staff requested and received the 2007 base year travel demand model from TxDOT-Transportation Planning and Programming (TPP) for use in development of the Exempt Project JOHRTS MTP-2035 and the JOHRTS MTP-2040 and analyzed and mapped model outputs.

• Staff, in conjunction with consultant services, updated travel demand model inputs, including networks and socioeconomic/demographic data for the interim and forecast years of 2011, 2013, 2035, and 2040.

• Staff, in conjunction with consultant services, responded to TxDOT/TTI inquiries regarding the data submitted for travel demand model analysis.

Subtask 2.2 Geographic Information Systems With this subtask, staff developed various datasets within GIS to support transportation planning activities, including demographics and network information.

Work Performed and Status

• Staff maintained the MPO’s GIS database and updated data as necessary through coordination with local jurisdictions and access to state and national datasets.

Task 2 – DATA DEVELOPMENT AND MAINTENANCE

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• Staff responded to various requests for information from local jurisdictions regarding Census datasets and demographic analyses by identifying the data needed, querying the data available, and formatting the data for distribution.

• Staff provided static maps on the SETRPC website, along with contact information for seeking further information if the posted maps did not meet the needs of the user.

• Staff, in conjunction with consultant services, mapped transportation projects, population demographics, roadway information, cultural sites, environmentally sensitive areas, and other transportation related information for use in the Exempt Project JOHRTS MTP-2035.

• Staff, in conjunction with the TxDOT-Beaumont District reviewed the functional classification of roadways in the JOHRTS area and developed a proposed list of recommendations. Staff created GIS data to reflect recommended functional classification changes and adjusted urbanized boundaries for the JOHRTS region and produced maps for the use of the Technical Committee during a Functional Classification workshop.

Subtask 2.3 Transportation Data Collection This subtask included the collection, analysis, and maintenance of Census and other transportation-related data that affects the JOHRTS region, including the collection and analysis of socioeconomic and demographic data to demonstrate compliance with Title VI/Environmental Justice directives.

Work Performed and Status

• Staff downloaded and prepared Census materials for analysis as they became available.

• Staff obtained various transportation datasets, including construction status, crash data, evacuation routes, and traffic counts.

• Staff obtained the Census designated urban areas from the 2010 Census to develop an adjusted urban area boundary.

• Staff, in conjunction with consultant services, collected data for an environmental justice analysis within the Exempt Project MTP-2035.

• Staff maintained the current data on limited English proficiency persons, which is included in the SETRPC-MPO LEP Plan.

• Staff provided support as necessary regarding updates of travel behavior and trip patterns for the JOHRTS area.

• Staff did not conduct regional analysis of access management conditions. Subtask 2.4 JOHRTS MTP/TIP Database This subtask required staff to manage the existing JOHRTS MTP/TIP project database and to develop a more centralized database management system incorporating a flexible design to meet current needs, comply with reporting requirements, and allow for upgrades to incorporate future needs.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 7

Work Performed and Status

• Staff modified the existing project database to generate project lists for the Exempt Project JOHRTS MTP-2035 and revisions to the JOHRTS FY 2013-2016 TIP.

• Staff did not complete work on the new MPO database in FY 2013. 22..00 Funding Summary Funding Source Amount

Budgeted Amount

Expended Balance % Expended

Transportation Planning Funds

(PL 112 & FTA 5303)

$232,126.00 $45,635.31 $186,490.69 19.66%

Local Planning Funds

$0 $0 $0 0%

FTA

$0 $0 $0 0%

CMAQ

$0 $0 $0 0%

STP MM

N/A N/A N/A N/A

TOTAL $232,126.00 $45,635.31 $186,490.69 19.66%

TxDOT will apply transportation development credits sufficient to provide the match for FHWA PL-112 and FTA Section 5303 programs. As the credits reflect neither cash nor man-hours, they are not reflected in the funding tables.

Task 2.0 was under-spent while many subtasks were accomplished. The final stages of development for the MPO database system did not occur in FY 2013 due to staffing constraints. Efforts related to the travel demand model included development of interim and forecast year networks and demographics, as well as evaluation of base year data to determine if additional data/information would assist in a conformity determination. Travel demand model network development was not as extensive as normal due to the limited projects that could be programmed in an exempt MTP.

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TASK SUMMARY This task involved managing the TIP for incorporation into the Statewide Transportation Improvement Program (STIP), complying with the 1990 CAAA, improving rideshare/carpool awareness, promoting public transportation, and providing assistance to state and regional committees involved in transportation and air quality issues to improve the JOHRTS area’s air quality. These activities required immediate implementation or occurrence within a relatively short time frame. Subtask 3.1 Transportation Improvement Program This subtask involved identifying and programming various transportation projects proposed for implementation within the TIP time period. Staff maintained the JOHRTS TIP and ensured compliance with the current MTP and conformity status.

Work Performed and Status

• Staff modified the existing project database and integrated reporting requirements to generate project lists for revisions to the Exempt Project JOHRTS FY 2013-2016 TIP.

• Staff developed handouts and information for public review and comment regarding revisions to the Exempt Project JOHRTS FY 2013-2016 TIP and held a 30-day comment period on the revisions.

• Staff submitted revisions to the Exempt Project JOHRTS FY 2013-2016 TIP as a part of the TxDOT May 2013 Quarterly Revision to the FY 2013-2016 STIP and received FHWA approval.

• Staff reviewed planning and air quality rules to assess and verify allowable actions for TIP management during the conformity lapse.

• Staff worked to improve the TIP project selection process through continued work on the MPO database.

Subtask 3.2 Short Range Public Transportation Planning This subtask provided short-range transit planning support for Beaumont Municipal Transit (BMT), Port Arthur Transit (PAT), and South East Texas Transit (SETT) to encourage ridership growth and promote transit as a transportation alternative that provides an air quality benefit to the area.

Work Performed and Status

• Staff provided assistance in identifying transit service improvements and advocating the benefits of the public transportation systems in Beaumont and Port Arthur.

• Staff provided support as needed to Beaumont Municipal Transit and Port Arthur Transit regarding each system’s completed Transit Development Plan.

TASK 3 – SHORT RANGE PLANNING

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• Staff, in conjunction with consultant services, evaluated the potential for fixed transit routes in the City of Orange.

• Staff, in conjunction with consultant services, developed a transit education survey to better understand ridership and to determine methods for increasing awareness of the area’s transit services through public education.

• Staff, in conjunction with consultant services, distributed the transit education survey online and in paper format and reached out to area stakeholders for input, including the various transit systems and major employers.

• Staff, in conjunction with consultant services, analyzed the results of the transit education survey and produced a summary report of the results.

• Staff presented the results of the transit education survey at public meetings in July 2013.

• PAT utilized previous rider surveys to determine the need for service in the Port Acres neighborhood of the City and began enhancing call-in service in the neighborhood.

• PAT updated their Paratransit Manual to maintain consistency with ADA and FTA regulations under Title VI and made the manual available in hard copy and online.

• PAT acquired Transtrack to monitor line item spending. • PAT provided technical assistance and expertise to support regional coordination of

transit services. • PAT assessed its route system to determine the feasibility and benefits of potential

route changes intended to improve performance and ridership • PAT enhanced awareness of available transit services among all segments of the

community. Subtask 3.3 Short Range Air Quality Planning This subtask required emission inventory management for the transportation planning process through data collection efforts with TxDOT, TTI, and the Texas Commission on Environmental Quality (TCEQ), technical assistance and support for the SETRPC Air Quality Advisory Committee (AQAC), participation in the Texas Technical Working Group for Mobile Source Emissions (TWG), and supporting ozone awareness programs and other short-range air quality programs benefiting the air quality in the JOHRTS region.

Work Performed and Status

• Staff prepared for and participated in the TWG biannual meeting (March 2013). • Staff attended the AQAC meetings held in May and August 2013. • Staff promoted programs designed to improve air quality. • Staff responded to inquiries as necessary from TxDOT/TTI and TCEQ regarding

updates to mobile source emission inventories. • Staff participated in the development of the State Implementation Plan (SIP), including

a SIP revision to replace the previously approved motor vehicles emissions budgets with budgets developed using EPA’s Motor Vehicle Emission Stimulator (MOVES) emissions model.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 10

33..00 Funding Summary Funding Source Amount

Budgeted Amount

Expended Balance % Expended

Transportation Planning Funds

(PL 112 & FTA 5303)

$207,820.00 $43,218.13 $164,601.87 20.80%

Local Planning Funds*

$39,000.00 $39,000.00 $0 100%

FTA*

$205,000.00 $205,000.00 $0 100%

CMAQ

$0 $0 $0 0%

STP MM

N/A N/A N/A N/A

TOTAL $451,820.00 $287,218.13 $ 63.57% *These funds are shown at the request of the City of Port Arthur since these funds are utilized for transit planning purposes.

TxDOT will apply transportation development credits sufficient to provide the match for FHWA PL-112 and FTA Section 5303 programs. As the credits reflect neither cash nor man-hours, they are not reflected in the funding tables.

Task 3.0 was under-spent. The work effort for the TIP subtask was minimal because the Exempt Project JOHRTS FY 2013-2016 TIP could contain only exempt projects due to the area’s conformity lapse, therefore few revisions were required. The Transit Development Plans for Port Arthur Transit and Beaumont Municipal Transit are complete and the transit systems required minimal support in implementing their Transit Development Plans. Additional short term planning activities were not undertaken due to staffing constraints.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 11

TASK SUMMARY This task involved the primary activities associated with developing and maintaining the JOHRTS MTP and conformity documentation. JOHRTS MTP activities included conducting the Project Selection Process (PSP) to identify transportation projects by selection criteria and developing a project listing for the JOHRTS area. Through this task, staff assisted with the mobile source travel demand model and emissions analyses related to the roadway networks and off-model or on-model credits to adhere to approved mobile source emissions budgets. Subtask 4.1 Project Selection Process This subtask involved the management of the Project Selection Process (PSP), the completion of the 2012 Congestion Mitigation and Air Quality Improvement (CMAQ) Program Call for Projects, and development of a project listing for placement into the MTP.

Work Performed and Status

• Staff preserved the existing PSP, which incorporates the planning factors outlined in SAFETEA-LU.

• Staff completed the 2012 CMAQ Call for Projects. o Staff prepared the project submittals for scoring by the JOHRTS Technical

Committee. o Staff compiled the JOHRTS Technical Committee scores for project submittals. o In November 2012, staff held two JOHRTS Technical Committee meetings for

scoring project submittals received during the 2012 CMAQ Call for Projects and determining the Technical Committee recommendation for the project listing for the 2012 CMAQ Call for Projects.

o Staff prepared the project listing recommendation from the Technical Committee for the 2012 CMAQ Call for Projects for consideration by the JOHRTS TPC.

o Staff prepared for and held a CMAQ Project Sponsor Meeting in January 2013 in order to discuss letting dates and project procedures with all CMAQ project sponsors.

Subtask 4.2 JOHRTS MTP Development This subtask involved management of the 2007 JOHRTS MTP-2030, the completion of the Exempt Project JOHRTS MTP-2035, and commencing development of the JOHRTS MTP-2040.

Work Performed and Status

• Staff maintained the 2007 JOHRTS MTP-2030, while proceeding with activities to develop the Exempt Project JOHRTS MTP-2035 in conjunction with consultant services.

TASK 4 – METROPOLITAN TRANSPORTATION PLAN

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 12

• Staff worked with the TxDOT-Beaumont District to identify and update proposed projects for the Exempt Project JOHRTS MTP-2035.

• Staff worked with the TxDOT-Beaumont District to finalize the financial plan for the Exempt Project JOHRTS MTP-2035 to ensure financial constraint.

• Staff, in conjunction with consultant services, finalized the format and content of the Exempt Project MTP-2035 and completed necessary updates to the various chapters in the plan.

• Staff, in conjunction with consultant services, developed an executive summary of the Exempt Project MTP-2035.

• Staff held a 30-day public comment period for the Exempt Project MTP 2035, along with four public meetings to give the public an opportunity to review and comment on the document.

• Staff submitted the Exempt Project JOHRTS MTP-2035 to the JOHRTS TPC for their review and approval in April 2013.

• Staff developed a timeline and detailed outline of required components for an updated JOHRTS MTP with a forecast year of 2040.

• Staff, in conjunction with consultant services, developed materials for and held public meetings in July 2013 to gather input for the development of the MTP-2040.

• Staff, in conjunction with consultant services, developed a survey to gather input for the MTP-2040 and made it available in print and online.

• Staff held calls with TTI regarding the TRENDS financial forecasting model to understands its benefits and shortcomings for MTP financial plan development.

Subtask 4.3 Regional Transportation Modeling This subtask included maintaining and reviewing the JOHRTS travel demand forecasting model to preserve validation/calibration for the new MTP, assisting with travel surveys, saturation counts, and developing alternative scenarios for project placement and financial constraint on model networks.

Work Performed and Status

• Staff, in conjunction with TxDOT/TTI, maintained the current calibrated/validated the travel demand model.

• Staff requested and received the 2007 travel demand model ouputs from TxDOT-Transportation Planning and Programming (TPP), which was utilized in the Exempt Project MTP-2035.

• Staff, in conjunction with consultant services, completed the 2011 network and 2035 exempt MTP network for inclusion in the Exempt Project MTP-2035.

• Staff, submitted the 2011 and 2035 exempt network to TPP, and incorporated the Travel Demand Model results in the Exempt Project MTP-2035.

• Staff, in conjunction with consultant services, developed a 2013 network and demographics for submittal to TxDOT/TTI for the MTP-2040.

• Staff, in conjunction with consultant services, developed a 2040 no build network and demographics for submittal to TxDOT/TTI for the MTP-2040.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 13

• Staff responded to TxDOT/TTI inquiries regarding project details and provided additional project information as necessary.

Subtask 4.4 Air Quality/Conformity Determination This subtask involved evaluating transportation projects in the JOHRTS area for compliance with federal, state, and regional air quality mandates, reviewing and analyzing emission rates, determining off-model/CMAQ credits, and preparing conformity documentation for the 2010 JOHRTS MTP-2035.

Work Performed and Status

• Staff coordinated with TCEQ regarding State Implementation Plan (SIP) revisions for MOVES emission budgets and other MOVES emission model inputs.

• Staff, in conjunction with TTI, presented a summary of the 2010 JOHRTS MTP – 2035/conformity process status to the JOHRTS TPC. Status included conformity analysis efforts, information regarding the gap in the MTP and budget emissions levels, exploration of emissions benefits of an I/M program, and results of dialog with state agencies on I/M implementation process.

• Staff continued work with TxDOT/TTI to develop travel demand model inputs that would allow the SETRPC-MPO to obtain a conformity determination.

• Staff requested clarification from FHWA regarding the JOHRTS area’s conformity status and received verification that the conformity lapse ended on July 20, 2013 and that the JOHRTS area is no longer subject to conformity requirements.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 14

44..00 Funding Summary Funding Source Amount

Budgeted Amount

Expended Balance % Expended

Transportation Planning Funds

(PL 112 & FTA 5303)

$251,792.34 $91,086.08 $160,706.26 36.18%

Local Planning Funds

$0 $0 $0 0%

FTA

$0 $0 $0 0%

CMAQ

$0 $0 $0 0%

STP MM

N/A N/A N/A N/A

TOTAL $251,792.34 $91,086.18 $160,706.26 36.18%

TxDOT will apply transportation development credits sufficient to provide the match for FHWA PL-112 and FTA Section 5303 programs. As the credits reflect neither cash nor man-hours, they are not reflected in the funding tables.

Task 4.0 was under-spent, while many subtasks were accomplished. Continued delays in the determination of conformity for the JOHRTS area slowed the development of a conforming MTP. Staff proceeded with development of an exempt MTP to allow for the completion of exempt projects in the lapse. While the exempt MTP was a large work effort, it did not require as extensive of an effort as a conforming MTP. Staff has begun the development of an MTP-2040 now that the JOHRTS area is out of the conformity lapse.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 15

TASK SUMMARY This task included all special studies focused on the intermodal transportation system within the JOHRTS area and involved developing approaches for improving the environment, conserving energy, and enhancing the quality of life. Subtask 5.1 Bicycle and Pedestrian Studies This subtask included a phased approach to identify gaps and linkages for developing a regional bicycle and pedestrian facility system.

Work Performed and Status

• Staff maintained awareness of planned bicycle and pedestrian improvements in the JOHRTS area.

• Staff maintained existing regional bicycle map. Map is updated as staff becomes aware of additional planned improvements.

Subtask 5.2 Transit Coordination This task involved phased data collection and data analyses to develop a systematic approach to interconnect the public transit systems currently operating in the three-county region. The task also involved evaluating the need for transit connections between cities in the region, including Beaumont and Port Arthur.

Work Performed and Status

• Staff reviewed information resources and collected updated data (demographics and service) for South East Texas Transit, Beaumont Municipal Transit, and Port Arthur Transit.

• Staff, in conjunction with consultant services, developed a survey to determine the level of interest for express bus service in southeast Texas.

• Staff, in conjunction with consultant services, distributed the express bus survey online and in paper format and reached out to area stakeholders for input, including the various transit systems and major employers.

• Staff, in conjunction with consultant services, analyzed the results of the express bus survey and produced a summary report of the results.

• Staff presented the results of the express bus survey at public meetings in July 2013.

TASK 5 -- SPECIAL STUDIES

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55..00 Funding Summary Funding Source Amount

Budgeted Amount

Expended Balance % Expended

Transportation Planning Funds

(PL 112 & FTA 5303)

$49,606.00 $18,229.18 $31,376.82 36.75%

Local Planning Funds

$0 $0 $0 0%

FTA

$0 $0 $0 0%

CMAQ

$0 $0 $0 0%

STP MM

N/A N/A N/A N/A

TOTAL $49,606.00 $18,229.18 $31,376.82 36.75%

TxDOT will apply transportation development credits sufficient to provide the match for FHWA PL-112 and FTA Section 5303 programs. As the credits reflect neither cash nor man-hours, they are not reflected in the funding tables.

Task 5.0 was under-spent as staff and resources were prioritized on other tasks.

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 17

The following tables provide a recap of the funding budgeted, expended, remaining balance, and a total percent (%) expended. A table for each funding source, as identified in the FY 2013 UPWP for the JOHRTS area, is reported. Note: STP MM Funds are not applicable to the SETRPC-MPO for the JOHRTS area.

Total Transportation Planning Funds (TPF) Budgeted and Expended for FY 2013

UPWP Task

Description Amount Budgeted

Amount Expended

Balance % Expended

1.0 Administration and Management

$289,772.00 $173,370.09 $116,401.91 59.83%

2.0 Data Development

and Maintenance

$232,126.00 $45,635.31 $186,490.69 19.66%

3.0 Short Range Planning

$207,820.00 $43,218.13 $164,601.87 20.80%

4.0 Metropolitan Transportation

Plan

$251,792.34 $91,086.08 $160,706.26 36.18%

5.0 Special Studies

$49,606.00 $18,229.18 $31,376.82 36.75%

TOTAL

$1,031,116.34 $371,538.79 $659,577.55 36.03%

TxDOT will apply transportation development credits sufficient to provide the match for FHWA PL-112 and FTA Section 5303 programs. As the credits reflect neither cash nor man-hours, they are not reflected in the funding tables.

BUDGET SUMMARY – FY 2013

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 18

Total FTA – Section 5307 Funds

Budgeted and Expended for FY 2013

UPWP Task Description

Amount Budgeted

Amount Expended Balance

% Expended

1.0 Administration and Management $0 $0 $0 0%

2.0 Data

Development and Maintenance

$0 $0 $0 0%

3.0 Short Range Planning $205,000.00 $205,000.00 $0 100%

4.0 Metropolitan

Transportation Plan

$0 $0 $0 0%

5.0 Special Studies $0 $0 $0 0%

TOTAL $205,000.00 $205,000.00 $0 100%

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 19

Total Local Planning Funds Budgeted and Expended for FY 2013

UPWP Task Description

Amount Budgeted

Amount Expended Balance

% Expended

1.0 Administration and Management $0 $0 $0 0%

2.0 Data

Development and Maintenance

$0 $0 $0 0%

3.0 Short Range Planning $39,000.00 $39,000.00 $0 100%

4.0 Metropolitan

Transportation Plan

$0 $0 $0 0%

5.0 Special Studies $0 $0 $0 0%

TOTAL $39,000.00 $39,000.00 $0 100%

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 20

Total CMAQ Funds Budgeted and Expended for FY 2013

UPWP Task

Description Amount Budgeted

Amount Expended

Balance % Expended

1.0 Administration and Management $0 $0 $0 0%

2.0 Data Development and

Maintenance $0 $0 $0 0%

3.0 Short Range Planning $0 $0 $0 0%

4.0 Metropolitan Transportation

Plan $0 $0 $0 0%

5.0 Special Studies

$0 $0 $0 0%

TOTAL

$0 $0 $0 0%

JOHRTS – FY 2013 Annual Performance and Expenditure Report Page 21

CoverSETRPC-MPO APER Draft 3 - CopyThis subtask included general coordination, communication, and management tasks essential to the development and maintenance of the transportation planning process. Overall direction of planning activities included preparing and circulating schedules,...Work Performed and StatusTask 1 – ADMINISTRATION AND MANAGEMENTSubtask 1.2 Public Information and EducationWork Performed and StatusSubtask 1.3 Staff Training and TravelWork Performed and StatusSubtask 1.4 Title VI - Civil Rights EvaluationWork Performed and Status1.0 Funding SummarySubtask 2.2 Geographic Information SystemsWork Performed and StatusSubtask 2.3 Transportation Data CollectionWork Performed and StatusSubtask 2.4 JOHRTS MTP/TIP DatabaseWork Performed and Status

% ExpendedBalanceAmount ExpendedAmount BudgetedFunding Source59.83%$116,401.91$173,370.09$289,772.00Transportation Planning Funds (PL 112 & FTA 5303)0%$0$0$0Local Planning Funds0%$0$0$0FTA0%$0$0$0CMAQN/AN/AN/AN/ASTP MM59.83%$116,401.91$173,370.09$289,772.00TOTAL Task 2 – DATA DEVELOPMENT AND MAINTENANCE2.0 Funding SummarySubtask 3.2 Short Range Public Transportation PlanningWork Performed and StatusSubtask 3.3 Short Range Air Quality PlanningWork Performed and StatusSubtask 4.2 JOHRTS MTP DevelopmentWork Performed and StatusSubtask 4.3 Regional Transportation ModelingWork Performed and StatusSubtask 4.4 Air Quality/Conformity DeterminationThis subtask involved evaluating transportation projects in the JOHRTS area for compliance with federal, state, and regional air quality mandates, reviewing and analyzing emission rates, determining off-model/CMAQ credits, and preparing conformity doc...Work Performed and StatusSubtask 5.1 Bicycle and Pedestrian StudiesWork Performed and StatusSubtask 5.2 Transit CoordinationWork Performed and Status

% ExpendedBalanceAmount ExpendedAmount BudgetedFunding Source19.66%$186,490.69$45,635.31$232,126.00Transportation Planning Funds (PL 112 & FTA 5303)0%$0$0$0Local Planning Funds0%$0$0$0FTA0%$0$0$0CMAQN/AN/AN/AN/ASTP MM19.66%$186,490.69$45,635.31$232,126.00TOTAL TASK 3 – SHORT RANGE PLANNING% ExpendedBalanceAmount ExpendedAmount BudgetedFunding Source20.80%$164,601.87$43,218.13$207,820.00Transportation Planning Funds (PL 112 & FTA 5303)100%$0$39,000.00$39,000.00Local Planning Funds*100%$0$205,000.00$205,000.00FTA*0%$0$0$0CMAQN/AN/AN/AN/ASTP MM63.57%$$287,218.13$451,820.00TOTAL TASK 4 – METROPOLITAN TRANSPORTATION PLAN% ExpendedBalanceAmount ExpendedAmount BudgetedFunding Source36.18%$160,706.26$91,086.08$251,792.34Transportation Planning Funds (PL 112 & FTA 5303)0%$0$0$0Local Planning Funds0%$0$0$0FTA0%$0$0$0CMAQN/AN/AN/AN/ASTP MM36.18%$160,706.26$91,086.18$251,792.34TOTAL TASK 5 -- SPECIAL STUDIES% ExpendedBalanceAmount ExpendedAmount BudgetedFunding Source36.75%$31,376.82$18,229.18$49,606.00Transportation Planning Funds (PL 112 & FTA 5303)0%$0$0$0Local Planning Funds0%$0$0$0FTA0%$0$0$0CMAQN/AN/AN/AN/ASTP MM36.75%$31,376.82$18,229.18$49,606.00TOTAL BUDGET SUMMARY – FY 201359.83%$116,401.91$173,370.09$289,772.0019.66%$186,490.69$45,635.31$232,126.0020.80%$164,601.87$43,218.13$207,820.0036.18%$160,706.26$91,086.08$251,792.3436.75%$31,376.82$18,229.18$49,606.000%$0$00%$0$0