FUTURE

THE ROLE OFMOYNE SHIRECOUNCIL

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THE ROLE OF MOYNE SHIRE COUNCIL

Key areas of Government responsibilities

Federal State of Victoria Local

Trade Law and orderBuilding and land use planning and permits

Federal Police SchoolsFood safety and environmental health

Foreign affairs HospitalsWaste management and street cleaning

Immigration Water and energy Parks and gardens

Communications Transport Libraries

Quarantine and customs

Agriculture and forestry

Swimming pools and local sporting facilities

Currency Major roadsAnimal control and local laws

Family LawMajor State infrastructure

Local roads and footpaths

Pensions and benefitsState industry and business policy

Local street lighting

Major Highways and national infrastructure

Community centres

Universities and tertiary institutions

Specific child and aged care services

Maternal and child health

Community development

Economic development

Local environmental management

Local asset and open space management

There are three levels of Government in Australia – Federal, State and Local. Federal Parliament’s powers are set out in the Australian Constitution and has exclusive powers to determine national matters such as defence, foreign policy, currency, airports, immigration, customs and communication.

The State Government of Victoria is comprised of the following three constituent parts:

1. Parliament which makes the majority of the laws in Victoria and comprises of the Crown, Legislative Council or the Upper House and the Legislative Assembly known as the Lower House.

2. Executive which comprises of the Premier as Head of Government and their Ministers. Members of the Executive in Victoria are also Members of Parliament.

3. Judiciary that resolves disputes between citizens, and between the State and its citizens. Except where affected by decisions of the High Court of Australia, the Supreme Court of Victoria adjudicates the law in Victoria.

Local governments are responsible for services within a council area known as a municipality. The Victorian Local Government Act 2020 gives the State Parliament the authority to expand or restrict the powers of local government.

Power is often shared between all three levels of government. Some examples of shared governance are roads, environmental management and public health.

CONTENTSACKNOWLEDGEMENTS 02

GOVERNMENT SYSTEM IN AUSTRALIA 03 AND VICTORIA

MOYNE COUNCIL 04

Current Vision, Purpose and Values 04

History 04

Moyne Shire Councillors 05

What does Moyne Council do? 05

Organisational Structure 06

Council strategy and policy 08

An integrated Strategic Planning 09 & Reporting Framework

Overview and outcomes of the 10 strategic framework

THE ROLE OF THE PANEL 11

WHERE WE WORK 11

ACKNOWLEDGEMENTS

Traditional OwnersWe acknowledge the Traditional Owners of the land and pay our respects to their Elders, past, present and emerging, and the Elders from other communities who may reside in the Moyne Shire.

GOVERNMENT SYSTEM IN AUSTRALIA AND VICTORIA

MOYNE SHIRE IS COMMITTED TO BUILDING A FAIR,

INCLUSIVE AND EQUITABLE COMMUNITY, SO WE CAN

EFFECTIVELY RESPOND TO SOCIAL, ECONOMIC,

ENVIRONMENTAL, AND CULTURAL CHANGE AND

OPPORTUNITY.

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THE ROLE OF MOYNE SHIRE COUNCIL

HistoryMoyne Shire Council was created in 1994, as a result of amalgamations conducted by the then state government. The former Shires of Belfast, Mortlake, Minhamite and Warrnambool, and the former Borough of Port Fairy, as well as small parts of the Shires of Dundas, Hampden and Mount Rouse were all brought together and became Moyne Shire.

Moyne Shire Councillors (elected 2020) Cr Daniel Meade – Mayor

Cr James Purcell – Deputy Mayor

Cr Jim Doukas

Cr Karen Foster

Cr Damian Gleeson

Cr Jordan Lockett

Cr Ian Smith

Councillors are elected every four years by the local community and the Mayor is elected by the Councillors for a one year term. In Moyne Shire, Councillors do not represent specific wards but work together to represent all communities across the Shire.

Their three key areas of responsibility are:

Community leadership

Policy making

Corporate planning

Council staff include the CEO, 3 Directors, 10 business unit managers and a range of officers and support staff. Officers and staff are responsible for the delivery and management of core Council services, programs and strategic plans.

Officers can also appoint contractors and consultants to support the work they do.

What does Moyne Council do?Services offered by Moyne include asset management, community development, economic development, engineering design, environment and sustainability initiatives, festival and events support, footpath and road maintenance and construction, home care, kindergartens, child care, maternal and child health, immunisations, libraries, local law enforcement, public health, tourism, town planning, waste management, youth services, and many more.

Current VisionMoyne Shire will be a vibrant, liveable, and prosperous community. People are diverse, resilient and feel happy and safe.

PurposeTo work responsibly with the community to provide opportunities, respond to issues, look after assets, encourage investment and empower communities to help themselves.

MOYNE COUNCIL

Values

Fairness Responsible AspirationalEngagement

Supportiveness Respectful AccountableEmpowerment

THE CEO IS THE ONLY COUNCIL OFFICER HIRED

DIRECTLY BY COUNCILLORS AND IS RESPONSIBLE FOR STRATEGIC LEADERSHIP,

MANAGEMENT AND DELIVERY OF GOOD

GOVERNANCE ACROSS THE ORGANISATION.

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The aim of Moyne Shire is to:

Improve the amenity of local communities

Manage facilities, land and resources

Deliver services that provide the best value to communities

Apply regulation over matters such as, building and land use planning, local laws and emergency management. Examples include: planning for new residential development, ensuring the protection of heritage or the natural environment, advocating for community priorities and sourcing government grants for infrastructure and services.

Councils also deliver corporate services—such as customer service, communications, finance, payroll, human resources and IT—to support their frontline service delivery.

Delivering cost efficient services requires councils to plan effectively to continue to meet the needs and expectations of communities that can change over time.

Councils need to understand the current and future needs of their communities; identify the resources needed to achieve quality desired levels and quality of service; compare these to the resources available; and make informed, rational decisions about how to best allocate their scarce resources.

Organisational Structure Council delivers services that respond to community needs or which are legislated through the Local Government Act 2020. Services can be delivered solely by Council or in partnership with the local community, other tiers of government and other agencies. Services vary across councils, depending on the demographics, size, location and priorities of each community.

Councils are required to provide some services by law, and there are others they can elect to provide.

MOYNE COUNCIL

CHIEF EXECUTIVE(Governance & Leadership)

COMMUNITY &CORPORATE SERVICES

ECONOMICDEVELOPMENT

& PLANNING

INFRASTRUCTURE& ENVIRONMENT

Community Care• Home Care• Respite Care• Food Services• Home Maintenance• Adult Day Care

Early Years Health• Maternal & Child Health• Immunisations

Early Years Learningand Development • Early Childhood Education• Kindergartens

Finance and ICT• Financial Reporting• Financial Planning• AuditBudgets• Revenue Collection• Property/Person Data• Accounts Receivable• Accounts Payable• Information Technology

OrganisationalDevelopment• Organisational

Performance• Governance• FOI and Privacy• Risk Management• Insurances• People & Culture Records• Information Services• Payroll

Cultural & CommunityDevelopment • Open space and

recreation Community grants

• Arts & Culture• Youth• Rural Access• Community Planning

& Development• Aboriginal Reconciliation• Libraries and pools• Community halls and

facilities

Town Planning• Heritage Advisory Service• Statutory Planning• Strategic Planning

Administration Team

Building Control

Public Health• Health Education• Food Premises• Septic Tanks

Energy Projects• Wind Farms• Engagement• Compliance

Economic Development and Customer Experience • Economic Development• Caravan Parks• Events• Visitor Information Centre• Tourism• Customer Service

Works Department• Roads & Footpaths• Drainage• Trees Maintenance• Bridges• Parks & Amenities• Street Cleaning

Engineering• Design• Forward Planning• Mt Shadwell Quarry

Asset Management• GIS• Building Maintenance• Major Projects (Building)• Customer Requests• Contract Management• Procurement

Support Services• Plant• Stores

Environment ManagementWaste Services

Port of Port Fairy• Port Administration

Regulatory Controls• Local Laws• School Crossings• Fire Prevention• Animal Control• Emergency

Management

• Organisational Leadership• Governance• Policy Development• Strategic Planning – S.R.P. & Council Plan• Advocacy• Best Value

Communicationsand Engagement

•

COUNCIL• Community Leadership• Policy Making• Corporate Planning

COUNCILS DESIGN AND OPERATE THEIR SERVICES TO BE AS ECONOMIC AND EFFICIENT AS POSSIBLE

BY MINIMISING INPUT COSTS—SUCH AS LABOUR AND MATERIALS—WHILE

MAXIMISING SERVICE OUTPUTS.

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THE ROLE OF MOYNE SHIRE COUNCIL

UNDER THE ACT, ALL LOCAL GOVERNMENTS

IN VICTORIA MUST DEVELOP AND DELIVER KEY STRATEGIES AND POLICIES IN LINE WITH

THE FOLLOWING FRAMEWORK.

Council strategy and policy

The Local Government Act 2020 seeks to deliver better local government for all Victorians through the following aims:

Improved service delivery

Improved Councillor conduct

Strong local democracy

Community confidence

A new relationship

MOYNE COUNCIL

An integrated Strategic Planning & Reporting Framework

10+ years

CommunityVision

Asset Plan

Financial Plan

CommunityEngagement Policy

FrameworkEngagement Plan

and Evaluation

Policy & Strategy Review

Resourceallocation andmanagement

Cyclic and ongoing

processes

Long-term Financial Modelling and Asset Planning

Business / Service Planning, Service Review and Continuous Improvement

MPHWPMSS

Reporting onCommunity Vision

EG:Economic Development StrategyRoad Management PlanOpen Space StrategyMaster Plans, Structure Plans etcOther Council plans and strategies

Other StrategicPlans

WorkforcePlan

Revenue andRating Plan

Council Plan Reporting

Quarterly Finance &Project Reporting

Community SatisfactionSurvey

Financial Audit

Annual Report

LGPRF

Budget1+3 years

4+ years Performance Monitoring& Accountability

Vision, strategyand policy

CouncilPlan

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The illustration below outlines the main role of 2040 Community Vision Panel.

Panel recommendations on directions for the My Moyne, My Future 2040

Community Vision

Identify priorities to recommend to

Council for the 4-year Council Plan linking

with the Vision

Identify key projects and areas of

investment for Council discretaionary funding

under the 10-year Long-Term Financail

Plan - linking with the Vision and Council Plan

THE ROLE OF THE PANEL

Overview and outcomes of the strategic framework

MOYNE SHIRE COUNCIL

For a more detailed description of the role and responsibilities of the Panel and its members, please refer to the 2040 Community Vision Panel Handbook.

WHERE WE WORKPort Fairy Office Mortlake Office Princes St, Port Fairy 1 Jamieson Ave, Mortlake

Moyne Shire Council has work depots in Koroit, Macarthur, Mortlake, Naringal and Port Fairy.

Email: Phone: moyne@moyne.vic.gov.au 1300 65 65 64

Website: www.moyne.vic.gov.au

Postal Address: PO Box 51, Port Fairy, VIC 3284

A community vision reflects a consensus view of the future community wants and needs, and the high level actions required to achieve desired outcomes.

Vision statements reflect shared values and aspirations and create active tension between the current and desired future state.

A Financial Plan is used by Council, community andthe organisation to ensure the long term viabilityand sustainability of the Council. It supports theachievement of the Community Vision and establishes investment and spending thresholds.

The Asset Plan ensures efective management andstewardship of community assets.

Council Plan outlines the agenda for a new Counciland supports the achievement of the Community Vision through Strategic objectives and strategies.

Revenue and Rating Plan outlines a medium-termview of how Council will raise revenue to support activities and achievement of Council Planstrategies and objectives.

The Council is accountable for its performancethrough the Annual Report, Local Government Performance Reporting Framework and mandatoryquarterly financial reports that are represented toCouncil.

Many Councils develop and maintain additionalmechanisms to ensure public accountability, theseinclude: quarterly reporting on achievement of capital works and Council Plan initiatives, routinereporting on project, program and policy initiatives.

Council will develop and adopt a budget each year that describes in more detail the way in whichrevenue will be raised and expenditure directed.

The budget must include 3-year financial projections as well as description of services, major initiativesand performance measures.

The CEO must prepare and maintain a 4-year Workforce Plan.

Overview

There is a consensus view of the desired future (10+ years) for the community and potential pathway to achieve this.

Intended directions, pathways and investments have legitimacy.

Councils jurisdiction and targets for advocacy are understood.

There is an understanding of community, civil society and broader partnerships required to achieve the Vision.

Improved understanding of Council’s capability to achive its vision.

Clear view of the fiscal capacity and constraints of Council.

Financial risk and potential areas of volatility are managed.

Council Plan, strategies, programs and projects can be resourced.

Council is a trusted and responsible steward and communityassets meet future community needs.

Council owns the Council Plan and the community is clearon its strategic direction.

There is clarity on how strategic objectives will be achievedand consistency with avaialble resources.

There is alignment with and progress towards the Community Vision.

It is clear how Council will collect revenue to support activities.

Transparent monitoring of financial, service and program performance.

Improved accountability to Council and community for achievementof objectives.

Improvement opportunities captured and incorporated into planning.

Strategies and initiatives to achieve Council Plan are clearly articulated,mapped and resourced.

Programs and initiatives have quality and cost standards.

Resources (including people) required to deliver on commitmentsare understood.

The community had had an opportunity for deliberative engagement.

OutcomesElements

Community Vision> 10-year aspiration

for community

Financial Plan10-year financial frameworkto support achievement of

Community Vision andCouncil Plan

Asset Plan10-year asset management

framework to support achievement of Community

Vision and Council Plan

Annual ReportReport on operation including

implementation of Council Planand major initiatives, Service

performance indicators, Financialperformance statements

LGPRFLocal Government Performance

Reporting Framework

Annual Budget1 + 3-year budget supporting

Council Plan delivery, includesdescription of services, majorinitiatives and performance

measures

Workforce Plan4-year plan reflecting

organisational structure andstaffing requirements to

support delivery of Council Plan[s.46(4)]

Council Plan4-year to support achievementof Community Vision Strategic

objectives, major initiatives,strategies and indicators

Asset Plan4-year plan to support

achievement of CommunityVision and Council Plan

Outlook

1-ye

ars

+4-

year

s +

10-y

ears

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Council contact detailsDirector Community and Corporate Services

Moyne Shire Council

Princes St / PO Box 51

Port Fairy, Victoria, 3284

P: 1300 65 65 64

E: moyne@moyne.vic.gov.au

www.moyne.vic.gov.au

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