Fusion5Empower-HR – SuperStream

Sandy Duncan – HCM Development ManagerChristine Hudson – HCM Customer Centre Manager

Session Overview

Informal session to step through the SuperStream documentation provided

Q&A Opportunity

Purpose of SuperStream

Government legislated reform to improve the efficiency of the Superannuation system

Simplify the Superannuation experience to Employers by reducing Cost and effort

Link data, payments and contributions for all funds in one standard electronic format replacing the process of distributing to multiple funds

Benefit employees by better protection of their Retirement Savings

SuperStream Standards

• Employers with 20 or more employees • Must have a SuperStream compliant

process in place by June 30th 2015.• Clearing House • Service provider

• Small employers with 19 or fewer employees

• Must have a SuperStream compliant process in place by no later than 30 June 2016.• ATO Small Business Superannuation

Clearing House • Fund clearing House• Service provider

Applied from July 1st 2014

Employer Checklist Steps Action

Step 1 Assess options

Step 2 Set target start date

Step 3 Collect new information

Step 4 Update payroll records

Step 5 Upgrade your payroll system

Step 6 Connect to provider

Step 7 Undertake trial

Step 8 First SuperStream contribution

Step 9 Refine process

Empower Configuration

Mandatory Data Fields (Funds)

Fund Information• USI (Unique

Superannuation Identifier for APRA funds)

• ABN – Must be supplied for all SMSF and some APRA funds

• Fund Bank account details• ESA – Electronic Service

Address for SMSF’s

Mandatory Data Fields (payment codes)

Payment Codes Standard Payment Codes attached to Super Funds require the special type indicator to be selected.Types are • S – salary sacrifice• R – Employer Contribution• E- Employee After Tax

Deduction• X- Employer Super -

Additional

Mandatory Data Fields (Employee)

Employee information• Employee Member

number• Country Code – Employee

address details must contain a country code as defined in the (ISO 3166 standard). Control Table available

Mandatory Data Fields (Employer)

Employer ABN Information

• ABN• Contact Details• Email address• Employer ID

SAFF File (Standard Alternate File Format)

The SAFF file is the standard format accepted by many Clearing Houses and Funds. Provision is currently made for • Contribution and Payment

DetailsDefined Benefit Details, Registration Details are yet to be included Output includes the SAFF (CSV) and an exception report

Next Steps

Ensure you have captured all the

required Superannuation Information and recorded in the Empower-HR

application

Upgrade to Service Pack 5 if you wish to use the SAFF

(standard Alternate File

Format)

Discuss the options with your Default

Fund (Clearing House)

If you need assistance with the

configuration engage with Fusion5 to

provide Consultancy

If you wish to use the Fusion5

Superannuation Lodgement

Service contact (Christine Hudson)

Questions and Answers raised…

• Q - If we have Defined Benefit funds as well as Accumulation funds, what is the plan to add Defined Benefits into the SAFF?

• A - At this stage, Defined Benefit contributions are not included in this version of the SAFF. Contributions and frequencies of payment can vary depending on the Defined Benefit fund. It is advised that you continue to report your Defined Benefit contributions in the same way that the Defined Benefit fund specifies and exclude these fund codes from your SAFF output by using the “Clearing House” field on the Superannuation Fund record in Empower. Defined Benefit contributions will be included in future versions of the SAFF

Questions and Answers raised…

• Q - What is the format of the SAFF?• A - The Standard Alternative File Format will output as a

Comma Separated Values (csv) file

Hint: If required, Open this using Notepad as this will ensure dates stay in the CCYY-MM-DD format

Questions and Answers raised…

• Q - We have been told by ClickSuper that a conformance level of “A” is required?

• A - There are three conformance levels for certification of the SAFF – Bronze (SAFF), Silver (B) and Gold (A). The SAFF file as a product in itself only requires Bronze certification. The full lodgment service using ClickSuper as a partner, utilizing the SAFF requires Gold (A) certification.

Note: Fusion5 are working on getting both certifications allowing our customers to use the SAFF on their own or to take advantage of our offering to lodge the file on our customers behalf, using our partnership with ClickSuper as a Clearing House.

Questions and Answers raised…

• Q - We currently use Query Manager to extract Superannuation details in a format that our Super Fund requires, however manual intervention is required to include any employees that have terminated. Will the SAFF include terminated employees?

• A - Yes, the SAFF will output contributions for Active (“e”) and Terminated (“t”) employees, that have been processed within the date range specified when running the extract. You will not need to manually add the contributions for terminated employees to your file.

Questions and Answers raised…

• Q - We are currently using a Clearing House, will we need to change Clearing Houses? Also, will our Clearing House require the use of the SAFF?

• A - Different Clearing Houses may have different requirements. It is best you speak directly with the Clearing House you are currently using to see if:– They are already SuperStream Compliant?– Will the format for lodging your Super contributions through them

change as part of SuperStream compliance and/or what extra data will need to be provided in the future?

– Will they accept the SAFF for lodgment of Default and Choice of Fund contributions?

Note: Please note, use of the SAFF is by mutual agreement between your Default Fund/Clearing House and you as the employer.

Questions and Answers raised…

• Q - I have been reading the specification document regarding the SAFF and it mentions that some data such as BSB, Account Number, Payment Method etc. is ‘provided by Clearing House’. Where do I store this data in Empower?

• A – If the SAFF extract has the parameter set to ‘y’ in the bank details parameter, the bank details will be extracted from the ABN information, otherwise these fields will be left blank and updated by the Clearing House or Service Provider.

Questions and Answers raised…

• Q - Part of the SP5 upgrade involves the addition of a Country Code control table to Empower. How does this affect any Country-specific data that already exists?

• A – Eemployees' with a Country other than Australia will need to have the Country field updated to a valid Country from the Country Codes table.

• IF there is no entry in the country control table for the country , users can enter it

Questions and Answers raised…

• Q - We understand that you have a partnership with ClickSuper to offer a service to Empower clients. What will this service include?

• A - Generally, this service will cover generation of a SAFF file and its lodgment via ClickSuper by EPS, on behalf of the Client. Clients will need to undertake a registration process to establish this. At this stage the service is open to our Cloud5 customers only. The scope of the service to include further work can be tailored to meet individual Client’s needs or desires.