furniture, fixtures and equipment guidance document clc-9 april 2014 for state operated campuses 1
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Furniture, Fixtures and EquipmentGuidance Document CLC-9
April 2014 for State Operated Campuses
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SUNY Office for Capital Facilities 2
Objective
Increase knowledge and understanding of:
• Furniture Fixtures & Equipment (FF&E) • Funding Sources• Equipment Classifications• Property Control
March 2014
Guidance DocumentCLC-9 Furniture, Fixtures and Equipment
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SUNY Office for Capital Facilities 3
Funding Sources
• Capital • Design Account/Coding
• Construction Account/Coding
• Equipment Account/Coding
• Operating, and other campus funds• Income Fund Reimbursable (IFR)
• Auxiliary Service Corporation (ASC)
• Foundation
March 2014
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SUNY Office for Capital Facilities 4
Fixed Equipment
• Required to enable the space to be functional for its intended purpose
• Permanently connected to facilities for which design characteristics are generally coordinated with the various mechanical trades
• Excludes those items that are readily movable
March 2014
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SUNY Office for Capital Facilities 5
Fixed Equipment
** Fixed equipment may be installed as part of the construction using construction coding or purchased and installed as part of the equipment outfitting, as determined by the Fund on a case by case basis.
March 2014
Project Type Funding Source (Budget) Account (Coding)
New Construction CapitalConstruction**
Equipment
Major Renovation CapitalConstruction**
Equipment
ReplacementCapital
Construction** Equipment
Operating Operating
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Fixed Equipment
March 2014
• Autoclaves and sterilizers
• Fume hoods
• Fixed laboratory bench
• Water distillation units
• X-ray units
• Tables with integral sinks
• Industrial laundry machines
• Walk-in refrigerators/coolers
• Cafeteria serving lines
• Sterilizers
• Commercial
dishwashers
• Built in Ovens and ranges
• Counters
• Telecommunication cabling and equipment, excluding mobile devices
• Fixed storage cabinets
• Fixed shelving
• Wall cabinets
• Wall mounted chalkboards and bulletin boards
• Projection screens
• Wall mounted water coolers
• Sports arena backboards and scoreboards
• Fixed seating
• Signage
• Installed carpeting
• Fixed window treatments
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SUNY Office for Capital Facilities 7
Moveable Equipment
• Necessary in order for the occupants to use the space
• Require no permanent connection to utilities or to the structure
• Items are readily movable and are discretely replaceable, but are not considered to be consumable
March 2014
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Moveable Equipment
March 2014
Project Type Funding Source (Budget) Account (Coding)
New ConstructionCapital Equipment
Operating Operating
Major Renovation Capital Equipment
Operating Operating
Replacement Operating Operating
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SUNY Office for Capital Facilities 9
Moveable Equipment
March 2014
• Desks
• Tables
• Chairs
• Filing Cabinets
• Storage cabinets
• Rack and shelf units
• Bookcases
• Office machines
• Computers
• Utility and janitorial carts
• Audio and visual equipment
• Lab stools
• Microscopes
• Centrifuges
• Balances and scales
• Range and stoves
• Movable refrigerators and freezers
• Mobile X-ray units
• Shop equipment
• Exterior benches
• Exterior furniture which is part of a site work project
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Non Equipment Items
• Items with a limited useful life• Consumables
March 2014
Funding = Operati ng
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Non Equipment Items
March 2014
Consumables and smaller items
• Office supplies, including staplers, paper, ink/toner, trash cans, etc.
• Janitorial supplies, including cleaning agents, mops and mop buckets, etc.
• Laboratory supplies, including beakers, clamps, bunsen burners, test tubes, etc.
• Exterior and landscaping supplies
• School supplies
• Art supplies
• Other materials that are
used repeatedly and require regular replacement
Items with a limited useful life
• Books
• Periodicals
• Sheet music
• Desk lamps
• Kitchen and dining utensils
• Glassware
• Dishes
• Hand tools
Other
• Teaching aids
• Minor office equipment items
• Livestock
• Personal athletic equipment (helmets, pads, ect.)
• Snow blowers, lawn mowers, chainsaws and other exterior maintenance equipment
• Vehicles such as cars, trucks, construction equipment, ect.
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Property Control
All State-owned equipment with an original unit cost of $5,000 or more, and with a life expectancy of greater than one year, is required to be recorded in the Property Control System.
March 2014
For more information please see SUNY Procedure 7595, Property Control Manual
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SUNY Office for Capital Facilities 13
What about this item?
March 2014
CapitalNot Capital
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SUNY Office for Capital Facilities 15Oct 2013
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SUNY Office for Capital Facilities 16
Office for Capital Facilities
•OCF Newsletter
•OCF Website
•Guidance Documents
•Listservs
Visit our Website
Oct 2013
• Campus Let Contracts Program
• Community College Capital Program
• Environmental Health and Safety
• Energy Management and Planning
• Residence Hall Capital Program
• Environment Health and Safety