fundraising information - nelson's bbq and catering information. for over 45 years, ... or...

NelsonsBBQ.comNelsonsBBQ.com

Fundraising Information

For over 45 years, Nelson’s™ has enjoyed helping thou-sands of groups raise millions of dollars for their project or cause by selling Port-A-Pit® chicken . Civic organi-zations, church groups, 4-H clubs, athletic teams, Boy Scout troops and many more groups have relied on the professionals at Nelson’s™ to assist them with their fundraising efforts!

NEW OPTIONS!We now offer pre-sale tickets to groups for only $9.00 per 100. This option allows groups to sell tickets in advance of their events to secure sales.

Fundraising Trailers* are ideal for groups that sell 416-576 chicken halves! No BBQ Chef is required as there will be no on-site cooking. Everything you and your group needs is fully stocked in the trailer and delivered directly to your preferred location!

(At a suggested selling price of $6.50/ea.)Fundraising TrailerQuantity: 416-576 Cost: $4.50 Potential Group Net Profit: $832-$1152

We provide the first 200 pre-sale tickets to you at no additional charge and also promote your event at NelsonsBBQ.com. We include:

the food items you select 4 hand-held promotional signs all the product packaging costumes 3-piece dining set 2 high profile flags plastic bags 1 A-frame menu board / price list meat handling gloves

You bring whatever start up cash you feel you’ll need and provide six (6) enthusiastic volunteers to help encourage traffic, secure sales and draw attention to your group. At the conclusion, secure all the collateral delivered to you in the Fundraising Trailer prior to leaving the site. Easy as 1-2-3…(*Act quickly as these trailers are based on availability and book well in advance!)Each case contains 32 halves and we would appreciate orders being placed in these increments.

607 Nelson’s Parkway • Wakarusa, IN 46573 • 800-224-3435 • 574-862-2184 • Fax: 574-862-2434 • NelsonsBBQ.com

It’s Fun and Easy to Make Money

Free cups

and lids with

every order!

Our Signature Item - Port-A-Pit® Chicken Halves(At a suggested selling price of $6.50/ea.) w/BBQ Chef w/BBQ Chef w/BBQ ChefQuantity: 608-832 864-1152 1184+Cost: $4.18 $3.88 Call for pricingPotential Group Net Profit: $1411-$1930 $2264-$3018 Min. of $3102

Delivery Fundraiser 224-384 $4.50 Select a Delivery Fundraiser, and all product comes ready to sell – delivered to your site. (Delivery fee may apply.)Additional Fundraising Options

Pit-Tatoes® (Yield 30 servings per case at a cost of $67.50/ea. case.) Cost Per Serving Suggested Selling Price $2.25/each $3.50/each½ Slab St. Louis Style Ribs $5.95 $8.00-$9.0012 oz. Bone-in Pork Chop $4.25 $6.00-$6.50

Fundraiser SuppliesChicken Fold-overs $10.50/pk. (100/pk. - Each foldover holds 1 chicken half.)Nelson’s™ Hand-Held Signs $5.00/ea.Serving Gloves $6.50/pr.Full unopened packages of foldovers may be returned to Nelson’s™ within one (1) week of fundraisers for a full refund. All portions/weights reference raw product and are estimated amounts. Please add sales tax. Prices subject to change without notice.

PRIOR TO YOUR FUNDRAISER1. SELECT A LOCATION n A list of current fundraising locations is provided to you and you’re responsible to secure

your preferred site. n Choose your site carefully. Make certain your location is easily accessible to customers.

2. ELECTRICAL NEEDS n The BBQ machine must be within 100’ of a 110-volt electrical outlet. Your group is responsible to secure electrical power for your BBQ. n If you select a location that does not provide electrical power, Nelson’s™ has a limited number of generators and will provide one (based on availability) for your use for $30/day.


3. ORDERING n Please place your final order seven (7) business days prior to the event date. n A member of the sales team will inform you of the completion time of your BBQ Chef.

If you wish to extend the stay of your BBQ Chef and vehicle(s) for a maximum of two (2) hours, you may do so at a rate of $25/hour. Your group will receive credit (in 30 minute increments) for any time not utilized.

n Changes made within seven (7) days of the event will be charged a $20 service fee. n Customers with specific needs (i.e. having product complete by a specific time) must

specify at the time of scheduling. n Cancellations and/or date changes must be made no later than seven (7) business days prior

to the event otherwise, you will be charged 50% of the estimated invoice. n An additional distance charge may be applied for travel outside our typical service area.

4. PERMITS n All Michigan groups are required to obtain a permit directly from your local county Health

Department. All Elkhart County, Indiana groups are responsible for obtaining registration and licenses from the Elkhart County Health Department. Please call 574-875-3391 to make arrangements.

n If a fundraising date is cancelled or rescheduled, your group will be responsible for any associated Health Department permit fees as they

are non-transferrable and non-refundable.

THE DAY OF YOUR FUNDRAISER:1. MEETING THE CHEF n Our sales team will arrange a specific time for a member of your group to meet with our

BBQ Chef the day of your event. n Electricity or a generator must be available to our BBQ Chef immediately upon arrival.

2. WORKERS n Please arrive 30 minutes prior to serving time. n We recommend that a minimum of three (3) adults be present for the duration of your event. n Have a folding table available to serve as your workspace and a portable tent for shelter. n Have a cash box well stocked with start-up cash/change.



3. HELPFUL SUGGESTIONS n One (1) person wearing one (1) serving glove should handle the product. (The ungloved

hand will be used to open and close the insulated containers.) n That person should place the product in the fold-over and hand it to the next worker who

will then close the fold-over. n The fold-over should be handed to the customer horizontally so the juice from the product

remains in the fold-over.

4. INSULATED CONTAINERS n NEVER allow these to sit directly on the ground. The container holding the food

product should be placed on a table top, as instructed by the Health Department. n The lid of the container should remain closed as much as possible to maintain the heat of

the product. n You MUST maintain a temperature of 140 degrees or higher at all times. n Nelson’s™ will provide an insulated container while your BBQ Chef is on-site.

5. FINANCES n All groups will be required to submit a $200 non-refundable deposit upon scheduling an

event to reserve the date and equipment. Nelson’s™ must receive the deposit with 14 days of scheduling the event.

n All new customers must pay 50% of the estimated total invoice 14 business days prior to the event. The remaining balance is due the day of the event before the BBQ Chef leaves with all Nelson’s™ equipment. (Cash, Check, Visa & Mastercard are all accepted forms of payment.) You must make arrangements with the office Monday through Friday if you choose to pay by credit card.

n Nelson’s™ must have a signed copy of your Indiana General Sales Tax Exemption Certificate (Form ST-105) prior to your fundraiser. If this is not on file in the Nelson’s™ office, sales tax will be charged on your invoice and is non-refundable. Your Nelson’s™ sales representative can mail/fax/email you Form ST-105 if necessary.

n If your group has a minimum of a five (5) year history with Nelson’s™ you may be permitted fifteen (15) day payment terms.

n Please make one check payable to Nelson’s™ within 15 days of your event. Nelson’s™ will not accept multiple personal checks from your customers. Please include a copy of your invoice with final payment. Include on the check the name of your organization, the invoice number and event date.

Mail to: 607 Nelson’s Parkway Wakarusa, IN 46573

With over 45 years of experience helping groups like yours, we have 7 key tips that will help make your fundraising event a huge success. Here they are…

HELPFUL HINTS

1. HAVE FUN – Recruit enthusiastic and lively volunteers! Make certain they’re smiling, up-selling and promoting sales to potential customers with their positivity.

2. PRE-SELL TICKETS – The success of your fundraiser depends largely on pre-selling tickets! Promote ticket sales through all members of your group – spread the word about your event.

3. FOOD HANDLING – Nelson’s™ will provide you with a hot delicious product. Please make sure your group maintains these high standards. Use gloves to handle the product, keep containers closed to maintain the temperature, be neat and clean when transferring product into the foldovers and please wipe excess liquid from the exterior.

4. BE A GOOD TENANT – Remember you are borrowing the location of your fundraising event. When the day is complete, please pick up trash and leave the area in the same condition as when you arrived.

5. COMMUNICATE WITH YOUR BBQ CHEF – Our employees are well trained and willing to assist in any way they are able. During your event, if you realize you have under ordered Port-A-Pit® chicken or Pit-Tatoes®, let your Chef know. If possible, arrangements will be made to increase your order.

6. HONOR YOUR COMMITMENT TO CUSTOMERS – If you have pre-sold tickets and stated that you will be at a location during specific hours, please follow through on this commitment. If you sell out early, please have a representative from your group stay at the location until the official ending time to explain the situation to those that may arrive. Record the number of pre-sold tickets vs. the number turned in the day of the event. This step is crucial to the success of your fundraiser.

7. BE SAFE – As is the case any time moving vehicles are involved, use extreme caution and pay close attention to your surrounding environment. If threatening weather moves in, have your group secure themselves in their vehicles until it passes.

Nelson’s™ Catering & Fundraising will not be held responsible for any bodily injury resulting from the organization’s sale of its products to patrons. Nelson’s™ Catering & Fundraising holds itself strictly as a wholesaler to the organization. It is the organization’s sole responsibility to determine the methods by which to sell the product they have purchased from Nelson’s™ Catering & Fundraising.


SOME CURRENT APPROVED FUNDRAISING LOCATIONSANDERSON Advance Auto 817 Scatterfield Rd. 765-640-4295 Joe ReffittBREMEN Woodie’s 116 N. Bowen 574-546-4691 Ed or DarrenCHESTERTON CVS* 505 N CR 1100 219-926-3420 Dennis McKeeCOLUMBIA CITY TSC 528 N. Main 260-244-0060 Joe Smith Wal-Mart* 402 W. Plaza 260-244-4060 Susie NessDUNLAP Flavor Freeze 23834 US 33 574-875-7525 ELKHART Marathon* 22013 SR 120 574-293-9300 Mark Wagner Smith’s 66 US 33 574-674-0028 Vicki Johnson O’Reilly Auto Parts 1521 Cassopolis St. 574-206-9729 Steve ErwinFORT WAYNE Advance Auto 6410 Bluffton Rd. 260-747-5389 Trent Blackburn Mac Food Mart 12635 Coldwater Rd. 260-426-7676 Jeanette/Ray Scott’s 4120 N. Clinton 260-483-3134 ReginaGOSHEN Monteith Tire* 1021 N. Greene Rd. 574-534-3476 Travis/Brandi TSC 2323 E. Lincolnway 574-862-2184 Call Nelson’s to reserve VFW Post 985@ 1202 West Pike St. 574-533-6460 Dave Piehl (@ = Saturday fundraisers only.) Ares Fitness Club# 201 Chicago Ave. 574-533-9333 (# = Friday fundraisers only.)GRANGER Advance Auto* 12560 Adams Rd. 574-247-0566 Ron Falk Cira’s Express 215 E. Cleveland (US 23) 574-277-7589 Karen/TimKENDALLVILLE Scott’s* 301 W. North St. 260-347-9155 Joe MathewsKOKOMO Rural King* 2947 S. Washington 765-864-0043 Heather StroudLAGRANGE County Courthouse 105 Detroit St. 260-499-6368 Frank BrownLAPORTE Floor Store Building 401 Boyd Ave. 219-326-7011 Jim Roy Kabelin’s Hardware 512 Andrew Ave. 219-362-3310 Debbie CarpenterLEO Dollar General 14550 Amstutz Rd. 260-627-5470 Cindy PilkintonMARION Advance Auto 1121 Baldwin Ave. 765-662-3758 Larry Brown TSC* 2416 S Western Ave. 765-674-2395 Dillon CossMICHIGAN CITY Movie Gallery* 1621 Woodland Ave. 574-862-2184 Call Nelson’s to reserve MISHAWAKA Marathon 3811 Grape Rd. 574-514-6789 Kevin Evans Advanced Auto Parts* 201 W. McKinley Ave. 574-255-7894 Craig Bean (GM) MUNCIE Auto Zone* 1301 McGalliard 765-281-0730 John FitzgeraldNAPPANEE Rite Choice* 1303 E. Market 574-773-7926 Jody Dallas


Thank You for Choosing Nelson’sTM

for Your Fundraising Event!

(574) 862-2184 OR 1-800-224-3435NelsonsBBQ.com

NILES Midas Auto Svc 2543 S 11th St. 269-684-3740 Tom Charles Niles Inn* 930 S 11th St. 269-684-3000 Phyllis/JenniferNORTH WEBSTER Lance’s New Market 306 S. Main 574-834-2861 April BellmorePERU Kroger* 930 W. Main 765-472-1274 Kelly/JenniferPLYMOUTH Collins Realty 1435 N. Michigan 574-936-4444 Amy Knepper TSC* 1310 Pilgrim Ln. 574-936-2435 Jennifer WarbleROCHESTER Kroger* 2040 Peace Tree Village 574-223-4721 Chuck KumlerSOUTH BEND Advance Auto 130 E. Ireland Rd. 574-231-9404 Paul BaldwinSTURGIS Kmart* 68080 S Centerville Rd. 269-651-9311 Sandy MilkerisSYRACUSE Lakeland Youth Center 101 W. Chicago St. 574-457-3055 Lindsay Beasley Lance’s New Market* 726 S. Huntington St. 574-457-4202 Mike CisnaVALPARAISO Kmart* 2801 Calumet Ave. 219-464-1091 Joe KellyWAKARUSA Corner of SR 19 & CR 10 574-862-2184 Call Nelson’s to reserve WARSAW Advance Auto 1215 N. Detroit St. 574-267-2648 Shane Hastings JB’s Furniture 2101 E. Center St. 574-267-6800 Jon/Jill Blackwood Kmart* 3350 Lake City Hwy. 574-269-3410 Todd Reynolds Owens* 2211 E. Center St. 574-267-8848 Angie Steinberger Wal-Mart 2501 Walton Blvd. 574-269-7811 Deb Poncho*Location requires a generator

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fundraising information - nelson's bbq and catering information. for over 45 years, ... or...

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