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Hurakia Lodge Wedding Information

Your budget-estimate quote includes full use of the facilities at Hurakia Lodge and full catering by our

private chef

About the venue

Built to the highest architectural standards Hurakia Luxury Lodge is eco- friendly being 100% self-sufficient. It

generates power from solar panels on the roof and collects its own water from rainfall.

Hurakia offers secluded and expansive outdoor areas with panoramic views of the Hauraki Gulf and its

surrounding islands. The pavilion style lounge area is suitable for up to 120 guests with sliding walls that

completely open up the interior to the surrounding exterior decking making it the perfect all weather venue

for your wedding.

There is no road access to Hurakia ensuring complete privacy & provides 20 acres of island sanctuary to enjoy as you

please.

The site has beautiful spots for photographs.

Wedding ceremonies are generally held outdoors or in the courtyard. There are large covered eves in the

event of bad weather

Hurakia Lodge offers a range of on and off-site activities. Please refer to our website for off-site activities

and let us know if you would like to participate in any of these as they need to be arranged beforehand.

These activities incur additional charges

The prices quoted are for the wedding day and half of the next day. Any set-up or set-down required over

and above this day incurs additional charges.

Catering

On-site catering is over seen by our executive chef. Hurakia offers formal sit down plated meals for groups

of up to sixty guests and a banquet or walk ‘n Fork style reception for events over this number. The venue

seats 80-90 guests. Larger standing/cocktail style functions can be accommodated. If you require more

than 90 seated marquees can be erected on site.

Sample menus and wine lists can be sent to you. These may vary. Please let us know if you have any dietary

requirements. Your tastes and preferences can be built into the menu. We do not allow outside catering

companies onto the site

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Alcohol

Alcohol is not included but a bar facility is available on site with an array of house and premium

wines/beers/champagnes and spirits.

We allow BYO alcohol. A corkage fee applies for the additional service staff required, glassware charges

and assistance in transporting the alcohol from the Hurakia jetty to the Lodge. It excludes the cost of

transporting the alcohol to the Hurakia jetty.

Transport

There are several ways of transporting your guests to Rakino. Our team will take care of all travel

arrangements for you and your guests ensuring the maximum ease of your arrival and departure. You are

also free to deal directly with operators or provide your own transport by private boat.

The ferry departs from the Auckland Downtown Ferry Terminal from Pier 3B. The address is Quay St,

Auckland, 1010. There are two available options a 48 or 98 passenger vessel (not 50 or 100). Latest

departures from Rakino are 11pm to midnight. The ferry trip is approximately 45minutes each way

Some weddings opt to charge their guests for the ferry tickets which we have found most do not mind

contributing. This saves the bride & groom the full ferry cost. You would still be required to under right the

full ferry fare.

The water taxi departs from Okahu Bay from the public floating wharf at the Royal Akaranna Yacht Club.

The address is 8 Tamaki Drive, Okahu Bay 1071. The water taxi can seat up to 10 passengers

The helicopter departs from the heliport in Auckland’s CBD. The address is 1 Solent St, Judges Bay, Auckland

1010. The helicopters seat a maximum of 6 passengers. Operating hours are daylight hours due to aviation

laws. Please arrive 15minutes before the departure time for the safety briefing. Each helicopter trip requires

quoting with the operator. You can deal direct or we can arrange on your behalf.

A helicopter grand-entrance by the bride or groom can add to the festivities of the day

Other transport options include launch charter (varying capacities) or jet-boat (capacity 30 passengers)

Logistics

Hurakia Lodge is on Rakino Island. Please be mindful that there are no shops or facilities on the island.

Mobile coverage is generally good

Rakino has a total fire ban due to its isolation. Candles, fireworks, and open fires are not permitted

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Overnight accommodation

Hurakia has a president’s suite along with four guest suites that are all ensuited and have been exquisitely

furnished to the highest standards. Overnight accommodation is available for up to 10 guests before or

after the wedding. The room configuration is 4 rooms with a king bed and 1 room with 2 king-single beds.

The accommodation is fully catered for all meals by our private chef. Additional charges apply.

Overnight accommodation allows the couple a chance to relax before and after the wedding, allows for

either of the couple to prepare out at the island and the other to fly in on the day on the helicopter, making

a dramatic entrance. The options are endless.

The night of the wedding’s accommodation is provided for the bride & groom including breakfast the next

day. Any guests above this incur additional fees

Payment

The quote acceptance and credit card details are required to secure the booking. Credit card details are

required for incidental costs. Payment by direct credit is required in full at the time of booking. All credit

card payments incur a 3.1% surcharge. Alternatively our bank account details for direct credits are printed

on our invoices.

A 30%, non-refundable deposit is required to secure the booking. The balance is due 1 calendar month

prior to the wedding

All prices quoted in NZD and include GST at 15%. Cancellation policy applies. Please see below.

Inclusions

Hurakia Lodge provides the following:

Venue

1 site visit and up to 4 meetings with the lodge manager

Transport as quoted

Food and beverages as quoted

Service staff

iPod in house music system with external speakers on pool side deck

BYO beverage refrigeration and transport from the Hurakia jetty to the Lodge

Exclusions:

Hurakia Lodge does not provide the following:

All decorations

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Flowers

Wedding cake

Place name-cards

Marriage celebrant or priest/rabbi

Printed menus

Mood Lighting

Music (a sound system with indoor lounge speakers and outside pool are speakers exists)

DJ/band

Photographer

Microphones & speakers

Marquees, additional chairs, tables

Wedding planning, event co-ordination

Transportation to the island for your wedding suppliers

Transportation to the island for your BYO beverages

A few dos and don’ts

1. Notice of all special dietary requirements is required at time of reservation and meal costs may vary from

those advertised. If guests require meals to be produced during their stay which are different from those

agreed on in advance or those on the published menus, Hurakia, due to its isolated location, cannot

guarantee that it will be able to supply such different meals at the guest’s request.

2. No stiletto heels to be worn inside the lodge as they can severely damage the wooden floors.

3. No children (under 14 years old) to be left unattended in any buildings or on the grounds. All

children must be fully supervised by a parent or guardian at all times.

4. No candles or open flames are allowed in any buildings.

5. There is a designated smoking area on-site in glassed pool area, smoking is strictly prohibited in any other

part of the venue.

6. No confetti on site

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Terms and Conditions

This Agreement records the terms and conditions under which Hurakia Lodge Ltd (“Hurakia”) will provide its

facilities and services to the Client.

If the Client signs the Acceptance section at the end of this Agreement, pays a deposit as record below or

otherwise instructs Hurakia to proceed to prepare the event after receiving a copy of this Agreement, the

Client will be deemed to have accepted the terms and conditions recorded in this Agreement.

1: Event details and booking confirmation

1.1 Confirmed bookings are established on receipt of the specified non-refundable deposit. The initial

deposit is payable on receipt of the invoice. Should we not receive the initial deposit within the

specified time, we reserve the right to cancel the booking. Deposits are not refundable under any

circumstances or time periods. Therefore please be very certain before paying your deposit. The

confirmation deposit is deducted from your final account.

1.2 In the event of a confirmed booking being cancelled, Hurakia Lodge reserves the right to retain any

non-refundable deposit.

1.3 On your specified wedding day Hurakia Lodge will guarantee exclusive use of the premise and all

associated facilities for the entire length of the event.

1.4 In the event of package prices and contents being updated less than 6 months prior to the confirmed

date, the client will have the option to select both a new package and price, or stay with the original

price for the new relevant package.

1.5 As menus and wine lists are updated according to seasonality and availability, Hurakia Lodge at its sole

discretion reserves the right to substitute items of Food and Beverage with like product where necessary.

1.6 Whilst every measure is taken to maintain prices and menus, these may be subject to change at

Hurakia’s discretion.

1.7 A signed copy of these terms and conditions is required to be completed and returned to the lodge

manager along with your deposit at the time of the booking. A grace period of 10 days will be given from

the time of pencilled in booking until the confirmation and deposit are received. Hurakia

Lodge reserves the right to accept bookings from other clients at the elapsing of this grace period should

the deposit and documentation not be received.

1.8 10 working days prior to the date of your event Hurakia will require finalisation of the wedding run sheet

in detail. At this point we will require the final sign off of approval from you.

2: Clients responsibilities

2.1 Clients agree to advise the lodge manager 14 working days prior to the date of the event, the final

number of guests expected. This is the minimum number of guests that will determine the actual cost of the

event and the amount that will be invoiced for.

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2.2 Clients agree to begin and complete their function at the scheduled time outlined in their confirmation

document. If the event exceeds the scheduled time, additional charges may apply. We advise printing the

agreed time of arrival on the event invitation.

2.3 Hurakia takes great pride in the provision of its facilities and services. The Client, the Client’s

employees, contractors and other agents and all attendees to the event must take good care of, and must

not either directly or indirectly cause or allow to be caused any damage to, Hurakia’s property including

the facilities and venue, fixtures and fittings and personal property or any other assets in the venue or in any

way connected with the event. In particular, the Client shall not make any alterations to the structure,

fittings, decorations or furnishings of the venue nor use any hooks, tacks, staples, nails, adhesive fasteners,

screws, blutack or sellotape in the venue. The Client must leave the venue in the same condition as it was

prior to the event. The Client will be liable to pay for the costs of repairing any damage to Hurakia’s

property, which repairs will be carried out by Hurakia or its appointed tradespersons.

2.4 The Client’s equipment, or any equipment hired from an outside source by the Client, must be re moved

from the venue at the conclusion of the event. The Client will be liable to pay for any expenses incurred by

Hurakia in removing and returning equipment from the venue for the Client.

2.5 The client is responsible for accounting for attendees with special dietary requirements when finalising

menu selections. If attendees require meals to be produced during the event which are different from those

agreed on in advance, Hurakia cannot guarantee that it will be able to supply such different meals at the

attendees’ request.

2.6 The client shall be responsible for the Health and Safety of all those attending the event. In particular the

client or client’s representative shall make themselves aware of fire evacuation procedures and provide for

those with mobility requirements. The venue has uneven terrain and surfaces with spread out facilities.

Please make sure you have a plan for catering for guests with mobility requirements.

2.7 The client is responsible for the safe, sensible and moderate serving and consumption of alcohol to their

guests on the premises. The hirer acknowledges they will comply with all current alcohol legislation.

2.7 Attendees must not behave in an irresponsible manner that is endangering or offending to other

persons. Hurakia reserves the right to provide security for any event as it deems necessary. Attendees who

are visibly intoxicated will not be served alcohol and will be asked to leave the premises. This includes

attendees who arrive at the venue in an intoxicated state.

2.8 It is against the law to serve alcohol to minors. If any Hurakia staff member is in doubt as to the age of an

attendee, the staff member will request to see an appropriate document proving the attendee’s age.

Alcohol will not be served to the attendee if the attendee does not produce such document proving his or

her age. Attendees who supply alcohol to minors will be refused service and will be asked to leave the

premises. Parents and legal guardians are legally permitted to supply alcohol to minors, but may be asked

to provide proof of guardianship.

2.9 Where necessary the client shall ensure any contracted party hold Public Liability Insurance.

Hurakia Lodge accepts no liability for any loss or damage caused by a contracted party. Contracted

parties will be asked to provide a certificate of insurance confirming their cover prior to day. Hurakia reserve

the right to not admit suppliers who are unable to show cover.

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2.10 The Client must nominate a designated person who can be contacted throughout the event if Hurakia

staff require assistance, including in respect of unruly or irresponsible attendees.

2.11 All electrical equipment used onsite must be tested and tagged. This will be checked by our team and

untagged or expired tag items will be unable to be used.2.12 No stiletto heels to be worn inside the lodge

as they can severely damage the wooden floors. Please include this requirement when sending out

invitations.

2.13 No children (under 14 years old) to be left unattended in any buildings or on the grounds. All children

must be fully supervised by a parent or guardian at all times.

2.14 No candles or open flames are allowed in any buildings.

2.15 There is a designated smoking area onsite, smoking is strictly prohibited in any other part of the venue.

3: Limitation of Liability and Indemnity

3.1 Hurakia’s liability for any loss suffered by the Client, which is caused by any negligence on Hurakia’s part

or which arises from or is connected with services or goods provided by Hurakia (or intended to be provided

by Hurakia under this Agreement), will be limited to the value of those services or goods. Hurakia will not be

liable for any consequential, incidental, indirect or special damage or loss of any kind.

3.2 Under no circumstances will Hurakia make good or accept liability for any damage, theft or loss of any

property brought to the venue by the Client, the Client’s employees, contractors and agents or by

attendees to the event. The Client agrees to indemnify Hurakia for any claims or proceedings made against

Hurakia as a result of such damage, theft or loss of property.

3.3 The Client also agrees to indemnify Hurakia from any loss, damage or liability in respect of any claims or

proceedings made against Hurakia based on or arising from any act or omission (including in breach of this

Agreement) on the part of the Client, the Client’s employees, contractors and agents and on the part of

attendees to the event.

4: Payment

4.1 Hurakia will issue an invoice to the Client for a non-refundable deposit amounting to 33% of the quoted

cost to confirm and reserve the date for the client. The deposit will be deducted from the Client’s final

account.

4.2 Payment of the deposit amounts to acceptance by the client of the terms and conditions recorded in

this Agreement and the estimate issued by Hurakia.

4.3 Hurakia will issue and invoice for payment of 50% of the remaining total estimated cost of the function as

quoted by Hurakia is due 90 days prior to the confirmed date of the event. If the progress payment is not

received by the due date, Hurakia reserves the right to cancel the booking and allocate the venue/date to

another party

4.4 Hurakia will not commence preparations for the event until the 50% progress payment is paid.

4.5 The 50% progress payment is non-refundable

4.6 Hurakia will issue an invoice to the client for the remaining balance of Hurakia’s total fee to be paid 30

days prior to the confirmed date of the event.

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4.7 A 10% surcharge to Hurakia’s total fee applies for events on public holidays as defined in the Holidays

Act 2003.

4.8 All payments must be in New Zealand dollars free of any deductions or withholdings.

4.9 If the Client’s account is not paid in full by the due date, interest will be charged on the total amount

unpaid at the rate of 5% per annum from the date the account became due up to and including the date

the account is settled in full.

4.10 If the Client’s account is not paid in full by the due date, all costs incurred by Hurakia in collecting the

debt, including as a result of referring the debt to a Collection Agency, instructing lawyers and/or

commencing legal proceedings, will be recoverable by Hurakia from the Client on a full cost recovery basis

(i.e. solicitor/client costs).

4.11 Hurakia may disclose the Client’s details, including personal information, to a Collection Agency or

lawyer for the purpose of recovering any outstanding debt.

4.12 Hurakia may make reasonable and confidential credit inquiries about the Client from an appropriate

information provider prior to providing facilities and services.

5: Postponement and Cancellation

5.1 The date of the event may be postponed to another available date if the Client gives Hurakia at least

30 days’ notice in writing.

5.2 The Client may cancel the event by giving Hurakia notice in writing, in which case either clause 5.3 or 5.4

below will apply, depending on the circumstances.

5.3 If notice of cancellation is given two weeks or more before the commencement of the event, the 50%

deposit (under clauses 3.1 to 3.5 above) will be retained by Hurakia. If Hurakia has contracted outside

services that cannot be cancelled, the Client will be liable to pay for those services.

5.4 If notice of cancellation is given within two weeks of the commencement of the event, the Client will be

charged a cancellation fee amounting to 100% of the estimated total event costs. Any moneys already

paid by the Client to Hurakia, including the confirmation deposit and 50% progress payment, will be

deducted from such cancellation fee. If Hurakia has contracted outside services that cannot be cancelled,

the Client will be liable to pay for those services.

5.5 Hurakia’s ability to meet its obligations under this Agreement is subject to the intervention of

matters outside Hurakia’s control including, but not limited to, natural disasters, industrial disputes, failure of

utilities, accidents, Government regulations and restrictions, staff restrictions, transportation, food and

beverage supplies, breakdown of machinery and equipment failure. Should the occurrence of any such

matters make it impossible for the event to proceed on the agreed date, Hurakia will in the first instance

offer to postpone the event to another mutually agreed date. If the parties cannot agree on an alternative

date or if the Client does not accept Hurakia’s offer to postpone the event, Hurakia will cancel the event

and refund all moneys paid by the Client to Hurakia up to that point. Hurakia will not be liable for any loss or

consequential damages incurred by the Client as a result of such cancellation.

Signed: ___________________________________ Dated: _______________________