FUNCTION GUIDE

2

OUR PACKAGES

FOOD

BAR

PAYMENT

LEGAL MATTERS

VENUE VISITS

SECURING YOUR DATE

GENERAL INFORMATION

FLOORPLAN

ACCOMMODATION

3

4-5

6

7-8

9

10

11

12-15

16

17-19

3

- PACKAGES -

PRICES (2021 - 2022)

30 - 49 GUESTS R2600 PP

50 - 69 GUESTS R2400 PP

70 - 99 GUESTS R2000 PP

100 - 149 GUESTS R1600 PP

150 - 250 GUESTS R1400 PP

* Prices exclude VAT

INCLUDED• Beaurain venue fee

• 4 Course meal

• All cutlery, crockery & glasses

• Tables, chairs and serviettes

• Waiters and bartenders

• Set up of church

• The laying and cleaning of tables

EXCLUDED• Friday night function

• DJ and sound systems

• Priest and wedding cake

• Wedding party Saturday lunch

• Flowers and decor are done by Botanicus

4

- FOOD -

ALL CATERING DONE

BY BEAURAIN VENUE.

We tailor each menu to the bride and grooms’ specifications.

Pay only R400 for service providers who will sit at a separate table from the main hall.

Children under 5 are free of charge, if a place is laid for a child, it will count as full price.

5

- FOOD -

FRIDAY NIGHT BRAAIThe Friday night is a great opportunity for both families to have an informal get together.

BEAURAIN venue makes this possible by catering at the Boshuisies Lapa, please inquire about our menus and prices.

* On your request we can add these services to your quote.

SATURDAY MORNING

FOR THE GROOMSMEN

Seeing as you have extra time on hand, being naturally beautiful already, we offer a morning of clay pigeon shooting and beer breakfast in the wildcamp.

FOR THE BRIDAL PARTY

We know the girls don’t need any entertainment while getting ready for the big day, that is why we offer the option to deliver our champagne platters, filled with snacks and cold bubbles!

* On your request we can add these services to your quote.

6

BAR & DRINKS PRICE LIST• The bar is open on Friday 2pm - 8pm

(no cooler bags allowed on the property)

• The bar is open on Saturday 4pm-midnight (additional hours will be charged at R2000 per hour)

• The bar is cashless and will only accept cards, Snap Scan or Zapper

• In the event that the BEAURAIN bar are not able to source the wine, corkage will be charged at R100 a bottle

Special arrangements and an open bar tab can be arranged.

BAR MENU• Prices are 2021 and

may vary / change without notice.

- BAR -

7

- PAYMENTS -

Proof of payments is required on all EFT payments on hello@beaurainvenue.com.

BEAURAIN reserves the right to cancel the wedding, should any outstanding amounts not be paid timeously as indicated below.

BEAURAIN BOOKINGS WILL

ONLY BE SECURED ONCE

THE CONTRACT HAS BEEN

SIGNED AND SENT TO THE

VENUE ADMINISTRATION

(HELLO@BEAURAINVENUE.

COM) AND A FULL DEPOSIT

HAS BEEN RECEIVED.

8

- PAYMENTS -

DEPOSIT IS R15 000

• Save the date

• Non-refundable if wedding is canceled

• Refundable after breakage deduction

2 MONTHS BEFORE WEDDING

• 50% of total amount of wedding account

• Non-refundable if wedding is canceled

• Work on tentative numbers

2 WEEKS BEFORE WEDDING

• Final amount of wedding account

• Work on actual numbers

• 100% of accommodation

9

- LEGAL MATTERS -

BEAURAIN venue is used at own risk.

The staff at BEAURAIN venue accepts no responsibility

for the loss of any personal belongings and/or injuries.

Right of admission reserved.

BEAURAIN venue is a non-smoking venue,there are

outdoor areas for smoking.

Bar facilities are fully licenced.

All gifts, including envelopes with cash, is the sole

responsibility of the bridal party. BEAURAIN venue and

their staff will not accept any responsibility for the

safe guarding of wedding gifts.

10

The 1st visit is to confirm

and secure wedding date.

The 2nd visit is to bring

service providers.

The 3rd and final visit, 2 weeks

prior to the wedding, is to finalise

everything for your wedding day

(menu, head count, payments

and accommodation list).

A tasting visit can be

arranged at an extra fee.

THE BRIDE & GROOM PARTY ARE

WELCOME TO MAKE 3 VISITS

- VENUE VISITS -

1

2

3

11

HOW TO CONFIRM YOUR WEDDING DATE • 1ste venue visit

• Temporary date reservation for two weeks

• Sign contract & send to venue administration

• Receive an invoice number (use for all payments)

• Pay deposit

• Wedding date confirmed

- SECURING YOUR DATE -

12

THURSDAYSThe venue will be cleaned, and tables moved into place according to your table placement diagram.

Please ensure you send the table placement diagram to the venue office two weeks before the wedding.

- GENERAL INFORMATION DECORATION TIMES -

13

FRIDAYS

• The tables are set to bride’s specifications.

• If you are bringing your own table cloths, run-ners or underplates, please ensure that they are at the venue Thursday evening/Friday morning so that the staff can set the tables.

• If the tables are not done by 17:00 on Friday, we will charge overtime for the staff to stay and finish the table setting.

• The bridal party can do their decorations the whole Friday and Saturday morning.

• Tea and coffee will be available the whole day at the venue.

• If no prior arrangements are made for platters, you are responsible for your own lunch and snacks while preparing the venue.

• Please ask the venue manager if you want to move any of the venue furniture.

• If you have any queries, please speak directly to the venue manager.

• All of the bridal parties’ decor and personal belongings should be removed from the premises by the Sunday and Monday following the wedding. The venue staff do all the cleaning.

- GENERAL INFORMATION DECORATION TIMES -

14

Our partnership with fine florists and event stylists, Botanicus, means that your event at Beaurain will be in the most capable and creative hands. Their out of the ordinary floral designs and bespoke event curation, along with their understanding of the venue, is why we trust no other floral stylists with our space and our clients’ occasion.

B O T A N I C U S

THE EXCLUSIVE FLORISTS AND

STYLISTS TO BEAURAIN VENUE.

- FLORISTS -

15

Step 1 | To start, Botanicus sends their Floral Questionnaire to be completed by you to get an idea of your vision.

Step 2 | Botanicus will formulate an initial Concept and Quotation based on your basic requirements as indicated in the Floral Questionnaire.

Step 3 | Meet with Botanicus at the venue to unpack the initial Quotation and discuss the Concept in detail.

Step 4 | A Deposit is now payable to Botanicus.

Step 5 | Botanicus will finalize and present the Concept and Invoice based on your requirements and the discussions at the venue.

Step 6 | The outstanding balance is payable to Botanicus 30 days prior to your event.

THE DESIGN PROCESS

ONCE YOU HAVE CONFIRMED AND SECURED YOUR DATE AT THE VENUE, BOTANICUS WILL START THE PROCESS OF TURNING YOUR EVENT INTO AN OUT OF THE ORDINARY OCCASION. THIS IS A STEP-BY-STEP OUTLINE OF THEIR APPROACH.

Botanicus will guide you throughout this

wonderful process and remain available to

discuss changes and challenges within reason.

Your occasion is in creative hands.

info@botanicus.co.za | www.botanicus.co.za

- FLORISTS -

16

FLOORPLAN

17

• A block booking for all rooms for the day of the event is mandatory

• BEAURAIN venue can accommodate 40 people on the premises

• All accommodation is available at a set price per room PER NIGHT

• All accommodation must be managed by the bridal party and paid to BEAURAIN, 2 weeks before the wedding

• A block booking for all rooms for 2 nights is mandatory

• The bridal party is responsible for collecting all payments from their guests for the accommodation, and a once-off payment must be made to BEAURAIN

• Please do not give BEAURAIN’s bank account details to your guests

• Please ensure you do not put more people per room as specified in room capacity

• Check-in time is 12:00 and check-out is 14:00 Sunday

- ACCOMMODATION -

GENERAL INFORMATION

BOSHUISIES

• 4 double bedrooms with bathrooms

• kitchen• coffee & rusks• linen & towels

• fans

2 separate houses

with lapa

PLAASHUIS

• 7 luxury bedrooms• 5 bathrooms• kitchen• coffee & rusks• linen & towels• fans

GUESTHOUSE

• 3 rooms• 2 bathrooms• kitchen & lounge area• coffee & rusks• linen & towels• fans

GUESTROOMS

• 6 ensuite rooms• linen & towels• coffee & rusks

- ACCOMMODATION : ON-SITE -

18

19

- ACCOMMODATION : OFF-SITE -

ADDITIONAL ACCOMMODATION

Please find a list of additional accommodation options for your guests in the Heidelberg and surrounds area below:

Click on the links below for more information.

• Bri - Shel Manor Guesthouse• Heidelberg Kloof Lodge• Van Dykshuis Gueshouse• Die Dorps-Akker • Iibis Nest• Ancient Days Guesthouse• De Rozenhof Ozenhof • Picancha Guesthouse

+27 (0) 82 568 48 32

www.beaurainvenue.com

hello@beaurainvenue.com

CONTACT US