full suite of payment automation, distribution, settlement ... · for almost three decades,...
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EZPaySuite
Pressure to reduce AP costs has never been greater. Our financial management system might be top shelf, but AP processing is still manual, inefficient and paper-based.
Ê Automate your entire disbursement cycle
Ê Eliminate the burden and expense of labor-intensive processing
Ê Increase electronic ACH adoption to 50%-70%
Ê Immediate bottom line impact
Full Suite of Payment Automation, Distribution, Settlement and ePayment Conversion Solutions for QAD
®
www.acom.com/ezps
One Unified Payment SOftware PlatfOrm tO leverage
yOUr Qad SyStem, redUce cOStS and Save reSOUrceS
Fully integrated with your QAD system,
ACOM’s EZPaySuite provides intelligent
tools, giving users the ability to manage
payment output from one central place.
Create, automate, change and control
any type of payment process simply,
securely… and without the need for costly
modification to your system or related
financial programs.
Take ConTrol of Your enTire PaYmenT lifeCYCle
EZPaySuite’s powerful software puts you in complete
control of output customization for any type of paper
or electronic payment. And it’s easy to use, meaning
no waiting for specialized personnel or 3rd parties to
add, change or modify information, and similar output
information - all with complete and secure audit-trail
functionality.
And with EZPaySuite’s EZDesigner tool, extend beyond
checks and payment processing; design custom
purchase orders, invoices, statements, forms or any
departmental documents needed…
enterprise-wide.
inCreased Vendor aCCess and VisibiliTY
EZPaySuite’s secure web-based Self-Service Portal
gives payees 24/7 access to manage their accounts.
Real-time access shifts labor-intensive account
inquiries and updates directly from you to each payee:
; Online registration for electronic ACH payments.
; Manage payment preferences and account information.
; Secure access to current and past payment records with full payment details.
; Customized reminders, notices and communications.
Payment Options: Laser Checks ACH Electronic
Web Based Vendor Self-Service Archive
Noti�cations: Email Web Fax EDI
Enterprise-Wide Document Management
Forms & Work�ow
Security: Positive Pay Secure Watch 2nd Level Approval
Automated ACH Enrollment
www.acom.com/ezps
reduCe The learning CurVe for aPPliCaTion users
Launched directly from the QAD screen, EZPaySuite’s
auto-processing runs the application in the
background, totally transparent to users and with little
or no training required.
oPTimize CheCk fraud seCuriTY and ProTeCTion
EZPaySuite’s multi-level security gives organizations
the ability to reduce their exposure to check fraud and
significantly reduce their liability with:
Second Level Approval
; Securely set parameters for disbursement authorization for 2nd level payment approval/responsibility (banks, accounts, payees, maximum amounts).
; Automate notifications for pending approvals.
Positive Pay Integration
; Disbursement transactions automatically generate Positive Pay files to meet individual bank specifications.
Secure Watch eMail-based Monitoring
; Execution of critical payment activities automatically trigger email notifications to one or multiple recipients.
auTomaTed and seCure PaYmenT noTifiCaTions
EZPaySuite can be configured to automatically
send payment notifications with complete check or
electronic payment record details directly to the payees
via email, fax, web or EDI:
; Configurable password encrypted remittance detail.
; Customized messages promoting ACH payments and online registration for ePayment conversion.
; Reduce mailing and labor costs.
; Improve service to your customers, vendors and partners.
Industry averages put a check print transaction, including USPS mail at over $2.25 per transaction.
electronic acH Payments Have an average cost Of less than 15 cents Per Payment.
what Percent of your Payment and remittance Statements are electronic versus Paper?
How long has this situation remained at this level?
With EZPaySuite, immediately increase ePayment adoption rates; eliminate the manual, multi-step and time-consuming ACH enrollment challenge with every vendor; convert paper-based vendor payments to electronic ACH automatically; trigger, track and finalize enrollment directly from EZPaySuite to take advantage of the saving through each transaction:
; Rapid ROI, with savings of over $2.00 per transaction
; Lower operating costs, reduce payment risk & eliminate paper
; Increase the capture rate for supplier discounts
; Improve controls over spend monitoring
www.acom.com/ezps
CaPTure, organize and manage doCumenTs and all of Your business informaTion eleCTroniCallY
EZPaySuite is part of ACOM’s family of Document
Management (EZContentManager) and Process
Automation Solutions; intelligent and cost effective
tools to manage your business information and
processes throughout the enterprise and beyond.
; Electronically capture and store all of your files and information: instantly retrieve files securely and in their original formats.
; Improve efficiency: automatically route documents electronically for review and approval - in the office or remotely via secure web access.
; Collaborate: collaborate around documents and content, share it with employees, partners and vendors, always in their correct version.
; Manage: assign who has access to what information and what they can do with it - individually and right down to the document level.
; Compliance: demonstrate compliance to meet legal
or regulatory requirements.
meeT TodaY’s exisTing Qad sYsTem reQuiremenTs
ready for the changing environment tomorrow
Combined with an impressive array of payment output
management tools, EZPaySuite’s unified platform
design means seamless software operation through
ERP upgrades, addition of new applications, database
modifications… or any changes in the way you process
payment information.
about acOm Solutions, inc.
For almost three decades, ACOM’s solutions have
automated the manual document and payment
processes of more than 4,000 organizations across a
wide spectrum of industries.
Deployments of our EZPaySuite and
EZContentManager solutions are fast and simple
and requires little ongoing administration, allowing IT
departments to focus on their primary duties.
for more information
Phone: (800) 699-5758
Email: [email protected]
Visit: www.acom.com/ezps
© 2012 ACOM Solutions, Inc. All rights reserved. The EZPaySuite and EZContentManager logo, product and service names mentioned herein are registered trademarks or trademarks of ACOM Solutions, Inc.