fulford academy’s financial handbook€¦ · fulford academy | financial handbook 2018-2019 7...

Fulford Academy | Financial Handbook 2018-2019

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FULFORD ACADEMY’S

FINANCIAL HANDBOOK BOARDING STUDENTS

2018-2019

THIS DOCUMENT REPRESENTS THE FINANCIAL CONTRACT BETWEEN THE STUDENT, STUDENT’S FAMILY AND FULFORD ACADEMY.

PLEASE READ THIS DOCUMENT CAREFULLY AND SIGN AND RETURN THE LAST PAGE TO [email protected]

Published: March 1, 2018


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TABLE OF CONTENTS

PROGRAMFEES......................................................................................................................................................3

STUDENTOVERHEADACCOUNT.............................................................................................................................5

ALLOWANCEANDSPENDINGMONEY.....................................................................................................................5Students12yearsandolder.....................................................................................................................................5Students11yearsandunder....................................................................................................................................5

OPTIONALPURCHASES...........................................................................................................................................5DayTrips...................................................................................................................................................................6OptionalActivitiesandAthletics...............................................................................................................................6AirportTransportation..............................................................................................................................................6Telephone.................................................................................................................................................................6Tutoring....................................................................................................................................................................6

PAYMENTTERMS...................................................................................................................................................6

LATEPAYMENT......................................................................................................................................................7

REFUNDPOLICY......................................................................................................................................................7

CONTACTUS...........................................................................................................................................................9

CLIENTAGREEMENT.............................................................................................................................................10


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PROGRAM FEES

Tuition Fees may be invoiced in Canadian Dollars or US Dollars ‡

Type of Charge Amount $CAD

Amount $USD Time Period

TUITION FEES

ESL Prep*

$54,800 $41,950 3 Terms (Fall Start)

$33,990 $26,020 2 Terms (Winter Start)

$16,995 $13,010 1 Term (Winter or Spring Only)

$21,995 $16,840 1 Term (Fall Only)

Middle School Grade 7&8* $54,800 $41,950 2 Semesters

$27,605 $21,135 1 Semester

High School Grade 9&10* $54,800 $41,950 2 Semesters (Includes credit course fees)

$27,605 $21,135 1 Semester

High School Grade 11&12* $58,915 $44,950 2 Semesters (Includes credit course fees)

$29,590 $22,575 1 Semester

University Prep* $58,915 $44,950 2 Semesters

$29,590 $22,575 1 Semester

Summer School 2018 (all inclusive)** $10,995 $8,415 7 Week session

Includes airport transportation (on specific arrival date), summer uniform and student activities, trips

$6,425 $4,920 4 Week session

* Includes custodian, textbooks, workbooks, medical insurance, initial school supplies, school tie and cardigan, and transportation on official travel dates.

**Includes transportation on official travel dates, initial school supplies, summer uniform, student activities and trips.

‡ Fulford Academy reserves the right to adjust US Dollar pricing with 30 days notice.


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Type of Charge Amount Time Period

Student Overhead Account – Mandatory

This account is used for: airport transportation (outside of the specific travel dates), damage deposit, optional trips, specific activities & clubs and other miscellaneous charges subject to a service charge of 15%

$2,000 Initial Deposit (full year students)

Personal Allowance – Optional

Students aged 11 and younger have the option to get an allowance from their Fulford Student Account while they learn how to regulate their spending. In this case only, an estimated figure of $600 per term will be required.

Distributed weekly, $25-50 maximum per week

$600 Per Term

Transportation (approximate base fee, outside of the specific travel dates)

To or from Ottawa - $170

To or from Montréal - $310

To or from Toronto - $540

TRIP TIME

One Hour

Two Hours

Four Hours

SPECIAL REQUESTS

Academic days

Includes room, board and instruction

$230 Daily

"Home stay" at Fulford

Includes room, board and supervision only

$115 Daily

Note: All non-tuition fees are approximate and include applicable taxes. Prices are in Canadian Dollars and are subject to change without notice.


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STUDENT OVERHEAD ACCOUNT

Each full year student must have an initial deposit of at least $2,000 CAD in their student account upon arrival at the school. This account will be used to cover expenses like airport pickups (other than specified free pick up/ drop off days), optional trips, some clubs and activities, dentist, eye-care and other professional fees, student damage to school property, and other miscellaneous charges. Student accounts are not allowed to carry a negative balance. Account updates and invoices will be sent out regularly and upon request. At the end of the student’s tenure, any positive balance will be refunded after all charges to the account have been received and processed; generally, at least a month after the student has left the school.

Students attending the Summer School Program will not have a student account and should plan to have a local bank account for miscellaneous items and personal spending.

ALLOWANCE AND SPENDING MONEY

Students will need some spending money for things like snacks, telephone cards and for shopping. Spending habits will vary from person to person. Most students spend between CAD $25 and $50 a week excluding any major purchases. We encourage students to be responsible for their own spending money, and to develop self-discipline with spending. Most students gain this experience by opening bank accounts and budgeting their money. Our school policy is that students do not have more than $100 in cash at any time.

STUDENTS 12 YEARS AND OLDER

Fulford Academy staff will assist students in opening a bank account upon arrival (daily spending limits can be applied).

Fulford staff members are not able to monitor students’ spending, and they do not have any access to the students’ personal bank accounts. The student will use this money for the purchase of phone cards, clothing, souvenirs, shampoo and personal items. Parents will be provided with the banking details to be used for direct deposit to this personal account. Students having access to large amounts of money is problematic in a boarding school, and parental support to help limit student spending is expected.

STUDENTS 11 YEARS AND UNDER

During the regular school year from fall through spring, while they learn how to regulate their own spending, we provide an option for younger students to get a weekly allowance from their Fulford Student Account.

If your student is in grade 7 or 8, or is 11 years and younger, and you wish to set up a weekly allowance for them, please contact our business office: [email protected]. She will send you the “Allowance and Spending Limit” form to fill out.

OPTIONAL PURCHASES

Fulford Academy offers a variety of trips, programs and products for students that may be charged to the student account. Students are not required to participate in these trips, or to purchase the products.

All mandatory and optional purchases are subject to 13% Harmonized Sales Tax (HST) where applicable.


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All third-party charges with respect to optional purchases are subject to a 15% administrative handling fee for purchases of up to $200, above which value a flat fee of $30 CAD is applied.

DAY TRIPS

In addition to our mandatory Student Life trips, on weekends the Academy offers optional day trips to nearby cities for sports games, concerts, movies, shopping, outdoor adventures and just fun. The costs of these trips will be charged to the Student Account. Prices for trips vary but can be found in the Optional Trip Permission Form.

OPTIONAL ACTIVITIES AND ATHLETICS

A number of local activities may be available, and students can take advantage of them when possible. These activities include music or art lessons, individual or team recreational sports, dance lessons, etc. Students may also choose to participate in our varsity athletics program by joining a competitive Fulford Academy team. Extra charges and special equipment will be required for participation in some of these activities.

AIRPORT TRANSPORTATION

The school provides airport transportation at no charge to the students on specific dates only. Please refer to our Information Package for the school arrival and departure dates and times. If students travel on any other date, then the school can organize separate travel arrangements at an additional cost. Please refer to page 2 of this document for the approximate costs.

TELEPHONE

Each hallway in the Dorm is equipped with a telephone. Local calls are free, and students may place long distance calls by using telephone cards available for purchase at most local retail outlets. We encourage students with a cellular telephone to purchase a calling card to ensure that they do not receive unexpected bills for long distance calls that are not included in their calling package.

TUTORING

Tutoring services are available for students who require additional support beyond that offered by the Academy. Typically, the Assistant Head is in discussion with the parents to help decide on this course of action. If it is decided that a tutor is needed, the parents will be responsible for any extra costs.

PAYMENT TERMS

Upon submission of a student’s application form, a non-refundable application fee of $200 Canadian dollars is due. The application will be reviewed after receiving the complete application, the $200 application fee and completion of a Skype interview with the applicant. If the student is accepted into one of our programs, a $2,500 CAD tuition deposit is due prior to processing of the official Letter of Acceptance and the Custodianship Declaration. All documents will then be issued directly to the parent/guardian. Once the student’s study permit/visa is successfully obtained, the $2,500 deposit will be applied against the tuition fees. If the application for a study permit is denied and the family does not choose to re-apply to CIC, $2,000 of the deposit is refundable once proof of rejection is provided to Fulford Academy. As stated under our Refund Policy Part 4, there must also be evidence of a prompt and complete application to CIC to qualify for a refund. The balance of tuition fees is due 60 days from the date of the invoice or 60 days prior to the start of the program whichever is earlier.


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LATE PAYMENT

Overdue accounts may be subject to late payment charges at a rate of 1% per month. Failure to comply with the agreed terms of payment may result in withdrawal of admission or the student not being admitted to the school for subsequent programs. In addition, the school may not permit students to attend classes, write exams or may withhold marks and exercise other sanctions it deems necessary for the collection of overdue accounts. No student will be permitted to re-enroll until the fees and expenses from the previous session are paid in full.

Fulford Academy uses Flywire for all international payments. You can pay by bank transfer or credit card. Flywire is a secure method of payment that allows you to track your payment from start to finish. Through this service you can pay your fees and deposits from any country and any bank – often in your home country currency, which allows you to save on bank fees. Payments can be made at www.flywire.com/school/fulfordacademy.

REFUND POLICY

Fulford Academy provides no reduction or remission of fees for absence, dismissal or withdrawal without cause. On and after the date that the program begins, the parent, guardian, or payer becomes liable for the payment of the full tuition fee. The failure of the parent/guardian to provide written notice of cancellation will result in the Academy understanding that the agreement is still in effect. To bring greater clarity the following terms will be enforced:

1) If enrolment is cancelled in writing by the parent or guardian before the program starts, the Academy will be entitled to a fee of $2,500 CAD for cancelling enrolment in the Fall to Spring session and a fee of $1,000 CAD for cancelling enrolment in the Summer program.

2) The school will:

a) issue a credit note to the student account for the full amount of the school fees previously invoiced,

b) issue a new invoice for the cancelled reservation in an amount equal to $2,500 CAD or $1,000 CAD,

c) settle the account using any or all funds on deposit,

d) remit to the payer any or all surplus funds, or if required invoice the payer for any shortfall.

3) There is no refund if the parent or guardian cancels enrolment after the start of the program, or if the student is dismissed from the Academy. The Academy is entitled to a fee equal to the full fees for the program.

4) Refunds for Visa Delayed Arrivals:

If a program is cancelled prior to its start because of concerns regarding visa processing, fees will be refunded according to our regular cancellation policy. The acceptance is withdrawn and visa processing will be terminated. The prospective student may reapply to the Academy at a later date, but that entails re-starting the visa approval process as well.

Our delayed arrival policy will take effect following the start of the program, and when Fulford Academy is provided with documentation showing:

a) evidence of prompt visa application following Fulford Academy’s release of required documents,


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b) evidence that the refusal or delay was not caused by incomplete or inadequate submissions to the appropriate consular office,

c) receipt of a notice of visa refusal or of a notice showing the actual date a visa was granted.

When a student arrives late due to a visa refusal or due to visa processing issues, Fulford Academy will grant a refund equal to 75% of the unused fees up to the student’s arrival date, the amount retained for the unused portion will not exceed $500.

In the event that a visa is not granted, and the student is not able to attend Fulford Academy or another Canadian school, the refund granted will be the full tuition fees less a cancellation fee of $500 CAD.

If withdrawal is for medical or compassionate issues, after receiving notice and appropriate documentation, refunds will be made according to the following schedule:

Academic Program Timing of Medical or Compassionate Withdrawal

Regular Academic Year First Half of Program Second Half of Program

Retained Amount: 25% of unused fees 50% of unused fees

Summer Program

Retained Amount: 50% of unused Summer fees 50% of unused Summer fees

In the above situations, unused fees are calculated using prorating by week, and the school will:

1. issue a credit note to the student account for the full amount of the school fees previously invoiced

2. issue a new invoice for the withdrawal charge in an amount equal to that prescribed in the table above

3. settle the account using any or all funds on deposit,

Definitions of Medical or Compassionate Withdrawal:

1) Medical Withdrawal: Is defined as the case of a documented medical issue whereby the student is deemed by a medical doctor, by reason of a diagnosed medical condition, to be unable to continue with Fulford’s educational program.

2) Compassionate Withdrawal: Is defined as the case of the student’s withdrawal for reason of the death of an immediate family member or another such traumatic life event. In this case, full discretion will rest with Fulford.


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4. remit to the payer any or all surplus funds (or if required) invoice the payer for any shortfall

CONTACT US

For further explanation or clarification of any of the above information, please contact the following individuals:

Dr. Tom Steel Head of School [email protected] Tel: 613 341 9330 x2003

Suzan Kendall Associate Head of School [email protected] Tel: 1+ 613 341 9330 x2001

Admissions Questions Johanna Ziegler Director of Admissions [email protected] [email protected] Tel: +1 613 341 9330 x2011

Financial Questions Joy Lee Business Office Administrator [email protected] Tel: +1 613 341 9330 x2008

Academic Questions Scott Murray Assistant Head of School [email protected] Tel: +1 613 341 9330 x2010

Residential & Student Life Questions Devin Payne Dean of Students [email protected] Tel: +1 613 341 9330 x2004

Transportation Questions Cindy McCarthy Residential Life and Student Travel [email protected] Tel: 613 341 9330 x2018


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CLIENT AGREEMENT

(Acceptance of Offer of Admission and Acknowledgement of Financial Obligation)

Please return by fax (613-341-9344), or scan and e-mail ([email protected]) or mail/courier.

I hereby accept the offer of admission for my child ____________________________________________ (name of child)

and acknowledge that I have read and understand all statements above, including the Cancellation Policy.

PARENTAL AUTHORIZATION

PARENT/GUARDIAN SIGNATURE DATE

If applicable, I have translated and explained this document:


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EDUCATIONAL CONSULTANT (PLEASE PRINT) SIGNATURE

fulford academy’s financial handbook€¦ · fulford academy | financial handbook 2018-2019 7...

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