fs news at uci kuali financial system. meet your kuali contacts avc: richard andrews avc: mark...
TRANSCRIPT
FS News at UCI
Kuali Financial System
Meet Your Kuali Contacts
AVC: Richard Andrews
AVC: Mark Askren
Project Manager: Janet Mendoza
Functional Manager: Isabelle Liu
Technical Manager: Carmen Roode
Communications: Nancy Sigler
What is Kuali?
A name given to the modular financial accounting system
Designed for and by colleges and universities
Usable by institutions of various sizes A community source application No vendor or licensing fees No software maintenance costs
Who’s developing Kuali?
Indiana Univ. - Michigan State Univ.Univ. of Hawaii - Univ. of ArizonaCornell Univ. - Colorado State Univ. San Joaquin Delta Community CollegeUniversity of Southern CaliforniaUniversity of CaliforniaNACUBO - The rSmart GroupExeter - IBM
How is UCI involved with Kuali?
Kuali Foundation: donated programmers, testers, editor
Functional Council: membership and sub-committees
UC: UC Kuali Board, planning and development with UCD and UCSB
UC Irvine: Campus implementation planning
What are the KFS Modules?
Chart of Accounts Financial Transactions & General Ledger Purchasing and Accounts Payable Labor Ledger Contracts and Grants Accounts Receivable (non student) Capital Assets Budget Construction
Why Kuali?
UCI’s mission: research, instruction, public service
UCI’s vision: Growth with Excellence
Functional: comprehensive accounting, research administration and endowment management suites
Efficient: one entry point for all financial needs
Flexible: customizable codes and attributes
Benefits of Kuali
Web-based Improved user interface: one
point of entry to all financial needs More frequent posting:
immediate salary expense posting Pending transactions: simulates
real time balances and forecasting
Benefits of Kuali
Chart of accounts flexibility: Simple account identification number Transaction object code Sub accounts/sub object codes as
needed Multiple charts if needed Meets school’s unique needs, including
mission based budgeting
Benefits of Kuali
Transaction Processing: Electronic documents Built-in edits before routing for
approvals Only fully approved transactions
posted to general ledger
Benefits of Kuali
Business Rules: Maintained by financial system
parameter tables Functional users can maintain and
create business rules Institutions can customize based
on their policies
Benefits of Kuali
Work flow: Routing engine for validated
transactions Routes transaction to proper
approvers Highly customizable
Benefits of Kuali
Balance Inquiry: Balances by account, sub-account, object
code, and sub-object code Balances by consolidation and drill down to
object code Budget balances after actual or encumbrances Drill down to detail transactions and to
electronic transactions Include/exclude pending entries Export functions (e.g. excel) Sort in ascending/descending order
Will campus departments be involved?
Yes! Yes! Yes! A basic implementation plan is
being developed Campus involvement will be
needed: - Department Administrators- MABOs, HSAs, ABOGs- Medical Center- Auxiliary Enterprises
May I see what Kuali looks like?
Visit the Kuali Test Drive:
www.kuali.org
Action List
More on Kuali
Visit the UCI A&FS web site on Snap http://snap.uci.edu/
Visit the Kuali Web Site www.kuali.org
Attend Kuali Days VII November 18-19, 2008 Marriott Hotel, Newport Beach Register at www.kuali.org
Who can answer my questions?
Janet Mendoza, [email protected] Isabelle Liu, [email protected] Carmen Roode, [email protected] Nancy Sigler, [email protected]
Kuali Questions???