front end checklist
TRANSCRIPT
7/29/2019 Front End Checklist
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% of CD development Date: Estimated NTP Date in FileMaker:
Please read the following instructions:
When complete email to your contract specialist: j u l i e . h e i l a n d @ a u s t i n . u t e x a s . e d uContract specialist: schedules Pre-Proposal, Site Visit and Bid opening meetings (MS Outlook) during the
project bidding phase and will assist with scheduling dates using the Procurement and Compliance software
FileMaker. Please contact your assigned contract specialist with scheduling needs when your project begins C
phase.
Provide your contract specialist the project information for the Managers meeting list.
UT PMCS Specification Standards and SOP available athttp://www.utexas.edu/pmcs/services/bid.html
Frontend Checklist shall be included if not previouslysubmitted:
• Three (3) weeks before estimated Notice to
Bidders date: Submit by all final CD review
routings, before 100% CD approval routing.
• Early design document review routing; insert
TBD (to be determined) to acknowledge thatother information is pending or N/A (notapplicable).
Include a revised/final checklist and the 100% CD
TOC at or before 100% CD approval routing. Allow
standard time for approval routing (3-5 days)
Project Manager shall provide Procurement andCompliance Manager:
• final approved 100% CD routed with all
required signatures (final WHT signature)
• the original technical specifications –
unbound, single sided, paginated for
2-sided printing
• Sealed Original Drawings unbound
Must be received no later than 48 hours before the Notice to
Proposers Solicitation date and posting of project (where it
applies) in order to not delay the project NTP – anyalternative submissions (example: PDF upload on SharePoint)must be accepted with pre-approval by the Procurement andCompliance department for scheduling process.
1. PSP or PM General Project Information
Project Name: Capital Project -CP#: Bldg. Abbreviated Initial: Building Name: Project Professional Service Provider: yes no If yes, please complete the following:
Prime PSP CompanyPrime Contact Name Physical Street Address City, State, Zip Code Phone Fax Email
Engineer Firm Registration No. (if applicable) Sub #1 PSP CompanyPrime Contact Name Physical Street Address City, State, Zip Code Phone Fax Email Engineer Firm Registration No. Sub #2 PSP CompanyPrime Contact Name Project Frontend Checklist 9/17/13 page 1
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Physical Street Address City, State, Zip Code Phone Fax Email Engineer Firm Registration No.
Sub #3 PSP CompanyPrime Contact Name Physical Street Address City, State, Zip Code Phone Fax Email Engineer Firm Registration No. Provide name and email of all additional PSP team members for final design and bid phase correspondence:
Name email Name email Name email Abbreviated Written Summary – SKIP if JOC
Alternates
None or Yes list below
Add 1. Add 2. Add 3. Add 4. Unit Prices
None or Yes list below (denote Dollar$ type per; square foot, unit, each, linear foot, etc.)
1. Dollars $_______ per 2. Dollars $_______ per 3. Dollars $_______ per 4. Dollars $_______ per Unit Price language
Technical Specification Table of Contents: list below or email MS Word document as attachment to this document.
List of Drawings: list below or email MS Word document as attachment
Size of Drawings
24x36 (Arch D, Océ D+)
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30x42 (Arch E1, Océ 30”) 22x34 (A1, ANSI D, Océ D) 11x17 only (A3)
Other:
Provide/Confirm the Professional Service Providers (PSP) Standards and Guidelines website information has beendisclosed to the PSP.
Yes No
2. Project Manager Project Specific Information
Anticipated Solicitation Date (Notice to Proposers): (for CMR/DB, GMP package - skip and go to
Delivery Method Additional Project Specific Information below)
Estimated Base Bid $
Project Manager: PM Initials: Phone #: email: Project Construction Coordinator:
Project Type: (example: classroom renovation, lab, office, etc.): Gross Project Related Square Footage:
Printing & Delivery Charges WO#
Contractor Warranty: Year(s) Additional Warranties ( give details): Days for Bonds & Insurance: 7 or 14 for projects out of Austin area
Work Progress Schedule
Number of Calendar Days: -OR- Start Date: End Date: Available work times: Special Work/Site Limitations: Scheduled Second Site Visit:
date: time: meeting place:
garages: Contact Availability during 21-day Bid Phase Project Schedule. Availability dates are required:
Alternative contact information must be provided if box is checked No: (Ex: John will be out of town and Tom will take his
place.)
Project Manager Availability Dates
Yes No PM available on Notice to Proposers date.
Yes No PM available on Pre-Proposal Conference date.
Yes No PM available on Second Site Visit date (if applicable).
Yes No PM available for review on Addendum due date.
Yes No PM available on Public Bid Opening date.
Professional Service Provider
Yes No PSP available on NTP solicitation date.
Yes No PSP available on Pre-Proposal Conference date.
Yes No PSP available on Second Site Visit date (if applicable).
Yes No PSP available on Addendum due date.
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Construction Coordinator
Yes No CC available on Pre-Proposal Conference Site Visit date.
Yes No CC available on Second Site Visit date (if applicable).
Construction Prime Bid Category (mark one):
General Contractor: or
Mechanical:
Electrical:
Fire Alarm:
Fire Protection (Sprinklers):
Exterior:
Site Work:
Roofing
Landscape
Other (provide): Project Delivery Method
Competitive Sealed Proposal:Conventional Bid:Sole Source: *RFQRFP for CMR *CMR GMP: *Initial RFP Design Build: *Design Build GMP: *JOC – coefficient * JOC – IDIQ - UPG * JOC - IDQ * JOC-OOL *
* see additional delivery method specific project information sectionbelow
Liquidated Damages: $ per calendar day
Special Liquidated Damages: Quality Control Allowance:$ Other Allowances: Trenching: yes no
All Work Interior: yes no
Funding Source
Provost / Departmental Funded: yes no % of Project
R&R: yes no % of Project
Grants*: yes no % of Project
Federal Funding *: yes no % of Project*Attach Federal Funding or Grant agreement requirements (Davis Bacon required, Specific required usage of funds, etc.)
Distribution
Client Contacts:
Name Title Email Phone Campus Mail Code
1. 2. 3.
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Project Team members and/or In-House design staff: (will receive one set of specs and half size drawing) Name Phone Email
1. 2.
Standard In-House distribution list (check if applicable) each will receive one set of specs and half size drawing
unless otherwise requested
PM
Const. Coordinator
Bryan Sloane – CADD Coor. – notification only
Mindy Cool – Procurement and Compliance
Muriel Kruse – HUB Coordinator. – spec only
Francis Bohn – ADA
Lane Hicks (temporary) - EHS
Albert Schuman - Utilities
Leonard Friesenhahn – Utilities - Mechanical
Jim Crump/Dave Gupton - Maintenance
Zone # Manager Name:
Mark White– FS – BOS
Julian Gutierrez - ITS
Gary Killinger – Locks and Keys – not if H&F
David Madole – Fire Prevention
Joshua Lambert – Fire Prevention
Tammy Swaton – Fire Safety Systems Shop
Provide requested additional sets or other:
Name Organization Number of Additional Sets
3. Delivery Method Additional Project Specific Information (Sole Source, CMR, Design Build, or JOC)
Sole Source Project Additional Information
Include/attach:
Yes No (1) Sole Source approval from Director
Yes No (2) Sole Source Contractors’ preliminary proposal with dollar amount.
Provide Sole Source Project Contractor Contact Information:
Contractor Company
Contact Name Physical Street Address City, State, Zip Code Phone Project Frontend Checklist 9/17/13 page 5
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Fax Email Sole Source PM Scheduling: Confirm project contact availability.
Pre-Proposal Conference: date.
Proposed available time:
Proposed location:
FC1
Tele-conference
Other
Yes No Confirm availability of the Contractor and the Construction Coordinator with the proposed Pre-Proposal date.
JOC Type Project Additional Information
Anticipated Solicitation Date: JOC Background Summary:
JOC Project Written Summary:
General Info Meeting: yes no
Pre-Proposal Meeting Location: (if other than FC1)
Additional Pre-Proposal Meeting Information: Section 7: Excel Spreadsheet ( provided by JOC department ) -AND / OR- Within Word Document
Section 5: Specifications & Drawings: Drawings bound separately:
Specs within frontend (word format) -OR- Separate Volume (Standard Details and Drawings)
Section 9: Sample Forms -OR- Sample Project
Maximum $ Less value: $ CMR or Design Build Project Additional Information
RFP additional information:
Project/building historical background: Mission Statement: Scope and Budget Schedule and phasing: GMP Package additional information:
CMR/DB Volume I Proposal title: (ex. RFP, RFQ, ITP )
Provide CMR or Design Build Contact Information: CMR or DB
Contractor Company Name: Contact Name Physical Street Address City, State, Zip Code Phone Fax email Original CMR/DB title: Additional GMP title: (ex. C-1 GMP-1)
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PSP release date for final construction document review (schedule two weeks before NTP date) Procurement and Compliance Department receipt of final approved w/ signatures routed
construction documents date (FileMaker date - schedule one week before CMR/Design Build NTP date)
CMR / Design Build NTP date (date on all documents)
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