from project idea to project management dr. patrick furrer, ict ncp

Euresearch Head Office www.euresearch.ch phone +41 31 380 60 00

From Project Idea to Project Management

Dr. Patrick Furrer, ICT NCP

© Euresearch Patrick Furrer May 2008 Getting into FP7 www.euresearch.ch


t + 12 months

Project Idea

Project Preparation

Build a Proposal

Sub-mission

Evaluation

How to negotiate

Project Management

t=0

EURESEARCH-Support


Project Idea

Who can participate in FP7?Any legal entity established in a Member State (MS), associated country (AS) or in a third country

How many project partners do I need?At least 3 independent legal entities from different MS or associated country

Who is entitled to funding?Same as above, except USA, Canada, Japan, South Korea, Australia, New Zealand


Project Types*

Collaborative projects Large Projects Small Projects

Networks of Excellence Ideas Starting & Advanced GrantsMarie-Curie Fellowships Integrated Infrastructures Initiatives,

Research for the benefit of SMEs, SICAs, etc

Coordination and Support Actions (for all FP7)

*… also called “funding schemes”


AMI - Augmented Multi-party InteractionDescription: Exploitant des technologies avancées, AMI permet notamment d’enregistrer des réunions ou des vidéoconférences afin d’y retrouver rapidement différents types d’information au travers d’interfaces personnalisées

Données du projet Projet intégré IST 15 partenaires, 9 pays dont CH:

IDIAP, FastCom, Spiderphone Budget : 17 M€

Contribution européenne: 13 M€

Coordination: IDIAP, Martigny, Hervé Bourlard

www.amiproject.org

Cooperation – example project


Données du projet: Priorité: NanoMatPro 54 partenaires, 3 de CH:

SUPSI, Bally & Concentris Durée: 2004-2008 Budget: 10.4 M€ Coordinateur: Confédération

Européenne de l’Industrie de la Chaussure, Belgiquehttp://www.CEC-made-shoe.be

Description: création d’une communauté de transformation et de production de savoir dans le secteur de la chaussure, visant à

Améliorer le confortRéduire l’impact environnementalSe centrer sur les préférences du client



DYLAN: Etude des différents modes de penser, d’argumenter et d’agir contribuant à la construction et au transfert des connaissances dans la diversité des contextes économiques, politiques et éducatifs.

Données du projet Project intégré Sciences

Humaines et Sociales 20 partenaires de 13

pays, dont UNIL, UNI Genève, Uni Bâle, Sciprom

Budget : 5 M€ Coordination: Univ. De

Lausanne, Anne-Claude Berthoud



Project type: STREPDuration: 36 monthsBudget: 3 M€Coordinator: HES-SOwww.perplexus.org



Network of Excellence on Foundations, Software Infrastructures and Applicationsfor large scale distributed, GRID and Peer-to-Peer Technologies

120 researchers 160 PhD students

www.coregrid.net



Données du projet: Priorité: Technologies de al

Société de l’Information 15 partenaires, incl. Valtronic Durée: 2004-2006 Budget: 2M€ Financement Valtronic: 50% Coordination: Asuta (Israel)

www.intellidrug.org

Description: Dispositif sur un dentier pour administrer des médicaments dans la cavité buccale

INTELLIDRUG – Controlled Drug Delivery



HIM – Highlights in MicrotechnologyDescription: Ecole d’été en microtechnique, dans les

thèmes de communication satellitaire, sciences de la vie, micro-dispositifs pour satellites et micro-optique

Données du projet Type: SCF / Marie-Curie 3 partenaires dont 2

Suisses: IMT, Uni-Neuchâtel et FSRM, Neuchâtel

Durée: 2006-2009 Budget : 390 k€ Coordination du projet:

IMT, Uni-NE, L. Vaccarowww.highlights-microtech.org

PEOPLE – example project


Description: MULTIWAVE aims at developing a compact, cost-effective light source suitable for deployment in current and future broadband optical networks.

Project Data CRAFT Project 6 partners, 2 from CH:

ETH Zurich & Time Bandwidth Products

Duration: 2 years Budget : 1.9 M€ Funding Ind/SME: 50% Funding ETH: 100% Coordination:

ETH Zurich

CAPACITIES – example project


Ideal-IST: Your worldwide ICT PartnerSearch Network

Specific Support Action (SSA) Worldwide network and ICT Support Services Operational from 1996 Supported > 2000 consortia to find partners Quality Check of your project idea

IDEAL-IST is funded by the European Commission

www.ideal-ist.net

Example of Support Action



t=9 month t=36 - 48 month

Project Idea

Project Preparation

Build a Proposal

Sub-mission

Evaluation

How to negotiate

Project Management

t=0

EURESEARCH-Support


Project Preparation

Does my project idea fit into FP7?Cooperation is (mostly) top-down

Call Fiches (early publications) describe:Research themes open for project in FP7Funding schemes (project type)


Personal contactsEuropean conferences linked to FP7European Infodays to calls on FP7Cordis project database for experienced partners

http://cordis.europa.eu/fp6/projects.htm Existing partner search facilities (NCP networks)

www.smesgohealth.org www.ideal-ist.net

FP7 – Partner Search




Project Idea

Project Preparation

Build a Proposal

Sub-mission

Evaluation

How to negotiate

Project Management

t=0

EURESEARCH-Support


Build (Write) a proposal

Which documents are important?

-> Work programme-> Official Cordis Call Fiche-> Guide for Applicants

http://cordis.europa.eu/fp7

Criteria of importance for success?

-> Formal criteria-> Scientific/technological excellence-> Quality & efficiency of implementation & management-> Potential impact


Projects Preparation - Costs

Eligible cost = Direct cost + Indirect costs (overhead)

Eligible costs Occur during the project Usual accounting and management principles apply Must be recorded in the accounts Used for the sole purpose of achieving the objectives of the

project

Non eligible costs Identifiable indirect taxes; e.g. VAT Exchange losses etc.


FP7 Reimbursement Rates


Researchers:

+ expenses related to travel+ expenses being away from home + expenses attending interviews for the following job

Institutions receive up to €600/month

- Figures are indexed to the cost of living in the country

Years Experience Salary/yr Marie Curie description

0- 4 research € 33800 Early stage researcher

4- 10 research € 52000 Experienced researcher

10 years or more € 78000 Very experienced res.

PEOPLE – financials




Project Idea

Project Preparation

Build a Proposal

Sub-mission

Evaluation

How to negotiate

Project Management

t=0

EURESEARCH-Support


Proposal Submission

During an open ‘Call for Proposal’

Every call comes with a work programme-> detailed & specific description of particular

topics-> criteria regarding size of consortium, funding

schemes etc.

Calls are published on CORDIS -> find a call! and on EURESEARCH -> all open calls!


COOPERATION

CAPACITIES

IDEAS

PEOPLE

http://cordis.europa.eu/fp7/dc/index.cfm

Con-nect to the indi-vidual call infor-mation


Submission

How and where do I submit the proposal?

Electronic ProposalSubmission Service (EPSS)

-> online preparation only -> Electronic submission only -> Pre-registration mandatory -> The EC assigns each proposer a

Proposer Identitification Code (PIC)




Project Idea

Project Preparation

Build a Proposal

Sub-mission

Evaluation

How to negotiate

Project Management

t=0

EURESEARCH-Support


Evaluation Proposal

Individual evaluation

Consensus

Panel review

Consultation of programme committee (if required)

Commission funding and/or rejection decision

with hearing(optional)

Thresholds

Eligibility

Negotiation

Commission ranking

Commission rejection decision

Ethical Review

(if needed)

Ethical Scrutiny

(if needed)

Applicants informed of results of expert evaluation*

• invitation to submit second-stage

proposal, when applicable

Applicants informed of Commission decision


From the Project Idea to the Project Mgt


Project Idea

Project Preparation

Build a Proposal

Sub-mission

Evaluation

How to negotiate

Project Management

t=0

EURESEARCH-Support


Negotiation

Successfully evaluated proposals are negotiated Usually a process between a project officer (PO)

and the coordinator or the core-team Clustering/concertation possible Budget ceiling Rewriting/revising the Description of Work or the

so-called Technical Annex from the Part B The terms & conditions in:

Grant Agreement (EC & Consortium) Consortium Agreement (signed by partners only)


From the Project Idea to the Project Mgt


Project Idea

Project Preparation

Build a Proposal

Sub-mission

Evaluation

How to negotiate

Project Management

t=0

EURESEARCH-Support


Project Management

Scientific & Administrative coordination Coordination needs experience Management costs < 7% Responsibilities of the Coordinator

Direct and regular liaison with the EC Monitoring and reporting Grant and Consortium Agreement management Meetings planning and organization Decision-making and managing risk

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from project idea to project management dr. patrick furrer, ict ncp

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