Finance Committee Agenda Friday, September 29,2017 1:00PM - 2:30PM Central Florida Cares Health System, Inc. Board Room

I. Welcome/Introductions

II. Financial Report

• September 1, 2017 Minutes

• Financial Statements

• FivePoints

III. Finance Department Update

• CFO Recruitment

• The Grove

• Auditor General Monitoring

• Annual Independent Audit

IV. Other/Public Input

v. Adjourn - Next Finance Committee Meeting

Central Florida Cares Health System

Charles Rogers 2 minutes

Charles Rogers 15 minutes

Sharon Ramsaran Group

Maria Bledsoe 30 minutes

Group 3 minutes/person

Group 2 minutes

• Friday, October 27, 2017, 1:00pm to 2:30pm

Finance Committee Meeting Minutes Friday, September 1, 2017 Central Florida Cares Central Florida Cares Health System, Inc. Board Room

ATTENDANCE Central Florida Cares Health System - Finance Committee Members Charles Rogers, Chair and Treasurer, ELC of Osceola Mark Broms, Brevard Homeless Coalition Bill Vintroux, Circles of Care Valerie Holmes, Brevard Family Partnership Daniel Munoz, Michael Moecker & Assoc. Richard Barlow, Park Place Behavioral Healthcare

Central Florida Cares Health Svstem, Inc. Staff Maria Bledsoe, Chief Executive Officer Michael Lupton, Chief Information Officer Sharon Ramsaran, Sr. Accountant Trinity Schwab, Contract Manager Karla Pease, Executive Assistant

Guests Mary Christie, DCF, via phone Steve Dalsemer, STEPS

Meeting Called to Order

Health System

The Central Florida Cares Health System, Inc. (CFCHS) Finance Committee Meeting was held on Friday, September 1, 2017, at 1:00 p.m. at 707 Mendham Blvd., Suite 201, Orlando, FL 32825. The meeting was called to order at 1 :02 p.m.

The CEO indicated Claudia Mason was no longer employed by CFCHS and Sharon Ramsaran reports now to Michael Lupton, CIO. This ensures there is separation of duties and checks and balances within the organization. All authorized signers of checks will remain in place until the CFO position is filled.

Financial Report A motion to approve the minutes from July 28, 2017 was made by Bill Vintroux, Daniel Munoz seconded, motion passed.

Financial Statements The CIO mentioned the ME's schedule of funds for FY17-18. The budget was updated to increase PRITS for $88K in additional funding. Everything else remains the same.

The Sr. Accountant stated she is reporting for the first month of the FY. The Balance sheet reflects two months advance received in July for $11M. There is also a grant with Orange County and also the FLLINC contract. Those three amounts combined make up the bulk for

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cash. For the receivables, CFCHS is waiting to be paid by DCF for June and July. Other receivables is $205K from The Grove. The prepaid and deposits is for rental of office space. Accounts payable - CFCHS paid 63% of the invoices for June, so the balance has not been paid and are waiting for the closeout for DCF. Invoices were just received for July. The Grove's $205K has to be paid back to DCF. Deferred Revenue other - at the end of last year CFCHS had accrued expenses for Rick Larsen and Florida Forensics for the investigation. In August a portion was paid. EFTs are to be processed today for June. Page 5 is a report of revenues and expenses shown. Page 6 is the statement of cash flow as of July 31.

The CIO spoke about page 7 showing all different OCAs in our contract. Charles Rogers asked that the charts presented be kept in place since this talks total dollars from a financial standpoint and include the provider tables to show how they are doing. Richard Barlow and Bill Vintroux wanted bum rate sheets charts monthly. Page 8 is provider OCA% utilization summary July 2017. Page 9 expenditures compares current year to prior year. Page 10 is carry forward plan.

Daniel Munoz made the motion to approve the financial report as presented, seconded by Bill Vintroux, motion passed.

CFO Recruitment The CEO stated CFCHS has advertised the CFO position and the posting will close next Friday. The interview will be a two-step process and will include a board member. CFCHS developed a plan and submitted it to DCF for checks and balances. The goal is to have the new CFO in place by the end of October. If the plan changes, it is to include a temporary CFO, and the plan would be amended.

The Grove The CEO said a conference call has been scheduled with CFCHS' attorney to discuss the liens on The Grove's properties (minus the Pecan property).

FivePoints Data System The CEO mentioned there was a conference call today regarding the intellectual property. DCF had indicated that since the system was developed using state funds, it is DCF's intellectual property and if others need to use the system they can without change. DCF will revisit contract language and put something in writing.

At the October Board meeting there will be a FivePoints presentation so members can understand all the intricate moving parts. FivePoints will be demonstrating how the system works.

CFCHS met with FivePoints on the contract and is moving forward. FivePoints is amending their contract with Big Bend. No new developments are coming up.

COU Monitoring Monitoring will begin on December 4, 2017, according to Mary Christie, DCF.

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Auditor General Report The CEO indicated that early this morning there was a conference call where a list of findings were sent to CFCHS that CFCHS did not agree with. CFCHS is sending further supporting documentation.

Independent Audit The annual independent audit will be onsite October 2-6, 2017.

Finance Meeting Dates and Times Members stated there was no need to change the dates and times of the meetings already scheduled.

Other/Public Input- None

Next Financial Committee This is scheduled for September 29, 2017 at 1:00pm.

A motion to adjourn was made by Richard Barlow, Bill Vintroux, seconded, motion passes. The meeting was adjourned at 2:01 pm.

Charles Rogers, Chair Karla K. Pease, Recording Secretary

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Cen~ral Aorlda cares Health Sys~em. Inc S~a~ement of Anancial Position

As of08/31/2017 (unaudited)

Balance Shee~

Asse~s

Curren~ Asse~s

TD Bank-Checking TD Bank-Money Marke t

To~al cash & Cash Equivalen~s

Accounts Receivable Due from Other Funders Other Rece ivables-Advance Due From Providers Prepaid Property D&O & Other Insurance Prepaid Expenses Deposits

To~al Curren~ Asse~s

Long- term Assets Furniture & Fixtures Computer Equipment Software Accum. Depreciation- Software

To~al Long-~erm Asse~s

To~al Asse~s

Liabilities Short-term Liabilities

Accounts Payable & Accrued Expenses Wages Payable Federal Payroll Taxes Payable Deferred Revenue & Deferred Rev Other Deductions Payable Retirement Plan Payable Interest & Other Payable to DCF Advance Payable Carry Forward Deferred Revenue CPA Fee

To~al Short:-~erm Liabilities

Total Liabilities

Net: Assets Unrestricted Net Assets

Prior Year Excess Revenues (Expenses) Current Year Excess Revenues (Expenses)

Total Unrestricted Net Assets

Total Net: Assets

Total of Net: Assets and Liabilities

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Aug-2017

224,851. 11

11,575,696.84

11,800,548

16,370,633.41

205,000

15,375 26,375

28,417,931

849,569 (6_!)1,461.17)

168,108

$ 28,586,039

12,623,921.39 120,157.70

9,192.07 810,439.98

947.58 6,915.72

215,721.93 12,826,453.93

1,657,570.40 6 , 320.00

28,277,641

28,277,641

277,207.63

69,738.35

346,946

346,946

$ 28,624,587

Central Rorida Cares Health System Statement of Cash Rows

YTD 08/31/2017 {lklaudited)

Cash flows from Operating Activities: Current Year Excess Revenues (Expenses)

Depreciation Expense

(Increase)Decrease Program Service Due Fr OCF (Increase)Decrease Prepaid Health,Dental Vision (Increase)Decrease Other Receivables (Increase)Decrease Prepaid D&O & Other Insurance (Increase)Decrease Prepaid Expenses (Increase)Decrease Deposits

Increase(Decrease) Accounts Payable Increase(Decrease) Wages Payable Increase(Decrease) Payroll Taxes Payable Increase(Decrease) SUTA Payable Increase(Decrease) Deductions Payable Increase(Decrease) Retirement Plan Payable Increase(Decrease) Interest Payable to OCF Increase(Decrease) Advance Payable to OCF Increase(Decrease) Deferred Revenues

Total Cashflows from Operating Activities

Cashflows from Investing Activities: Purchase of Fixed Assets

Total Cashflows from Investing Activities

Change In Cash & Cash Equivalents

Beginning Balance Cash & Equivalents

Ending Balance Cash & Equivalents

Interest Paid During Period

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YTDAug 2017

$

$

69,738

(16,370,633)

(205,000)

(15,375) (26,375)

12,623,921 120,158

9,192 810,440

948 6,916

215,722 12,826,454

1,657,570

11,723,676

11,723,676

11,723,676

2,357,779.00

MHSHG ME Housing Coordination $ 102,500.00 $ 10,135.80 9.89% 16.67% -

MHSCD ME Care Coordination $ 144,939.00 $ 21,942.33 15.14% 16.67%

MHOOO General Revenue $ 25,533,775.00 $ 4,185,308.00 16.39% 16.67% - .

MH013 UCF RESTORES $ I ,000,000.00 $ - 0.00% 16.67% - -

MH071 PRTS $ 302,183.00 $ 43 ,045.10 14.24% 16.67% - -

~- -MH072 Forensic $ 524,474.00 $ 94,288.97 17.98% 16.67%

- --- -

MH073 FACT $ 3,558,091.00 $ 613,240.32 17.24% 16.67% -- - -

MH076 IDP $ 69.078.00 $ 10,006.50 14.49% 16.67% -

~- -MHOER SERG $ 320,000.00 $ 38,851.17 12.14% 16.67%

- -- ~

MillRY Vouchers $ 189,009.00 $ 29,509.99 15.61% 16.67% . -- -

MHSCR CRS $ 2,795,917.00 $ 414,315.96 14.82% 16.67% ~ - . -

MHSFP ForProfit $ 232,652.00 $ 38,547.62 16.57% 16.67% - --

MHS51 COC Cedar Vill $ 485,000.00 $ 81,336.67 16.77% 16.67% --

MHS52 coccsu $ 970.000.00 $ 155,233.33 16.00% 16.67% -

MHS55 COC Geropsychiatric $ 850,000.00 $ 84,903.33 9.99% 16.67% -

MHOPG PATH $ 389,859.00 $ 69,063.43 17.7 1% 16.67% -- -

MHOTB TANF $ 661 ,245.00 $ 99,963.41 15.12% 16.67% ~ -

MHOBN BNET $ 1 ,026,962.00 .

$ 133,611 .52 13.01% 16.67% -- -

MHOFH FMT $ 652,000.00 $ 94,131.95 14.44% 16.67% . -MSOOO General Revenue $ 18,174,828.00 $ 2,70 1,099.16 14.86% 16.67% -MS023 HIV $ 658,229.00 $ 72,608.24 11 .03% 16.67%

~ - . -

MS025 Prevention $ 2,632,918.00 $ 352,345.76 13.38% 16.67% - . - -

MS081 PPW $ 1,883,426.00 $ 341,868.85 18.15% 16.67% ~ -- - .

MS091 FITT $ 662,183.00 $ - 0.00% 16.67% - - -

MSOTB TANF $ 660,359.00 $ 83,812.47 12.69% 16.67% - - . -

MSOPP PPG $ 571,1 06.00 $ 80,638.53 14.12% 16.67% - -- -

MSOPM Opioid $ 2,656,059.00 $ 98,511.50 3.71% 16.67% --

MSTRV Vouchers $ 122,734.00 $ 34,2 12.83 27.88% 16.67%

$ 10,325,592.43 14.71%

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$5,000,000.00

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$3,000,000.00

$2,000,000.00

$1,000,000.00

s-

Expenditures CY vs PY August 2017

AMH

$

_$

CMH $

~SA_~- $ ME $

ASA CMH CSA ME

• 16-Aug • 17-Aug

5,234,807.62 $ 5,338,470.12 _1_(103,662.50_

983,794.08 L 786,452.73 _ $_ 197,341.35 J 2,979,413.59 $ 2,758,684.05 $ 220,729.54

1,14'0289.05 $ 1,Q6§.,847.71 $ 80,441:3_1- 1 396,752.64 $ 37~,137 .8U 21.614.82

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Central Florida Cares Health System, Inc. Carry Forward Plan

Category Carry Forward Balance FY Expenditures Remaining - - . · - - - -

ME ME Admin $ 623,695.74 $ 623,695.74

ME Housing $ 116,353.24 $ 116,353.24 ME Care Coordination $ 61,639.17 $ 61,639.17

$ 801,688.15

Service Undocumented Clients $ 99,453.29 $ 9,966.67 $ 89,486.62

CRS $ 895,622.00 $ - $ 895,622.00 STEPS Project $ 97,136.35 $ 37,234.53 $ 59,901.82

PRTS $ 19,973.22 $ - $ 19,973.22 FMT $ 391,980.61 $ - $ 391,980.61; FIT $ 141,354.00 $ 57,937.22 $ 83,416.78 1

$ 1,645,519.47 ·-

$ 115401381.051

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