friday, august 14, 2015 print management has helped organizations worldwide to significantly reduce...
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Wednesday, April 19, 2023
Print Management has helped organizations worldwide to significantly reduce the cost and environmental impact of clicking print.
Wednesday, April 19, 2023
Printing Facts
42 Percentage of global wood harvest dedicated to paper production
5.4 million
Tons of paper consumed annually by U.S. companies
800-1000
Annual $ expense per-employee for printing/copying/imaging
10,000 Number of pages printed by the average employee each year
$150,000
Cost to fill your car’s gas tank with inkjet ink
Wednesday, April 19, 2023
“How” Applicatio
n
“What” Document Name
“Who”
Printed
“When” Date & Time
PCS Director Analysis
“Where” Printer & Port/IP
Wednesday, April 19, 2023
PCS Director Reports
Wednesday, April 19, 2023
Printing Rules
Force printing on both sides of the page
Limit end-user access
Thousands more…
"Our waste has decreased to less than approximately 8% and paper usage in total is now under control. I estimate Print Audit has reduced our cost of operation to one quarter of what it used to be, all this has easily been
worth the price of admission“
George Herrera, University of Texas
Redirect print volumes to lower cost device
Wednesday, April 19, 2023
- Help Desk Communications- Job Size Limits- Green Initiatives
More then 10 pages - print job cancelled (hard rule)1 to 3 pages - OK to print to convenience printer
3+ pages – printed to low cost printer without interruption
More than 3 pages but less then 10 – suggestion (soft rule)2+ pages to any printer – duplex suggestion (soft rule)Job sent to malfunctioning printer – Printer down! (hard rule)
Printing Rules
Wednesday, April 19, 2023
Lets you know who, where and when sensitive documents were printed
Block printing of certaindocuments i.e. financials.doc
“I would recommend Print Audit who needs to keep track of what is getting printed and
why.“
Christine Catanzaro, A/E/C Solutions Inc
Printing Rules - Document Security
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Security RulesUser opens file called “Company Financials.docAttempts to print documentIf NO – Job is canceledIf Yes – Job is tracked and Smart Alert sent
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Regulatory Compliance
Attain compliance for Sarbanes Oxley, HIPAA and dozens of other government regulations.
PCS Director Rules can significantly reduce the cost of litigation
Wednesday, April 19, 2023
Cost Recovery
Chargeback printing to users/clients
Set printing quotas
Validate and restrict printer usage
Limit costs or generate revenue
"The software has generated enough income in one month to more than pay for itself. In addition, the revenue estimated for the next
year was enough to offset the cost of some new equipment we needed for the upcoming year."
Linda, Controller, First united Property Management
Wednesday, April 19, 2023
Transaction is recorded to database
Invoice is generated and/or account debited
Print job is initiated (any printer)
PCS Director popup displays
Cost Recovery
Wednesday, April 19, 2023
PCS Director Return On Investment
What would you like to accomplish?
How much will you save eachmonth?
What does your current printenvironment look like?
Wednesday, April 19, 2023
Thank You