fresh fruit and vegetable program boot camp
TRANSCRIPT
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School Year 2018-19
Janna dePorter, Program Specialist
Fresh Fruit and Vegetable Program Boot Camp
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Janna dePorter, MS, RD, LDEmail: [email protected] email: [email protected]
Office: 202-724-7775
Introductions
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• FFVP Background• Program Basics• Food Safety• Claims and Reimbursement• Nutrition Education• Partnerships
Agenda
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Fresh fruit or vegetable snack offered to all enrolled students during the School Day
Goals of the FFVP:
Goals of FFVP
Expand variety of fruits and vegetables children experience
Increase fruit and vegetable consumption
Make a difference in the children's diets to impact their present and future health
Catalyst for change toward long-term healthful eating habits
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• Pilot program introduced by USDA in 2002
• Four States: Iowa, Indiana, Michigan, and Ohio
• Now a permanent program - Expanded to cover selected schools in all 50 states, as part of
the 2008 Farm Bill
History of FFVP
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To be selected to participate you must:
Program Basics
Be an Elementary School (PK-5th Grade)
Operate the National School Lunch Program (NSLP) in good standing
Have 50 percent or more students eligible for free or reduced-price meals
Make free Fr & V available to all enrolled children at least 2 times per week *
Widely publicize the availability of free fresh fruits & vegetables
Serve F & V outside of SBP and NSLP-but during the school day
Submit a complete and accurate application
* OSSE strongly encourages serving the FFVP at least 3 times per week ; vegetables at least once per week
FFVP Handbook, page 4
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Recommendations for the Program
Teacher Participation
Nutrition Education REQUIRED by OSSE
(at least once a week)
A Variety of Implementation Strategies
Tracking spending with a budgeting tool*
Establishing Partnerships*Customized budgeting tools sent out to each SFA with Approval Letters
The USDA and the State Agency Strongly Encourage:
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Program Logistics
Who
All children enrolled in the school
Food service staff
Teachers
Principals
Parents & Community
What
Fresh Fruits and Vegetables Only
Operational Costs
Administrative Costs
Where
Kiosks
Classrooms
Cafeteria
Hallways
Playgrounds
When
Any time during the day
Not as walking out the door
Outside of breakfast and
lunch
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• Fresh fruits
• Fresh vegetables
• Low-fat or fat-free dips for vegetables only (no more than two tablespoons)
• Cooked vegetables (once per week with nutrition education)
What can be served?
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• Frozen, canned, dried, jellied, or otherwise processed fruits or vegetables
• Dip for fruit
• Fruit or vegetable juices
• Cottage cheese
• Edible flowers
• Smoothies
• Fresh herbs
What cannot be served?
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Pop Quiz!
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When do FFVP items have to be served?
A. With NSLPB. With SBPC. Outside of NSLP and SBPD. A and B
Question 1
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When do FFVP items have to be served?
C. Outside of SBP & NSLP
Question 1
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True or False:
High school students are eligible to participate in FFVP.
Question 2
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High school students are eligible to participate in FFVP.
False
Question 2
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Produce Food Safety
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• Choose reliable and reputable sources
• Check storing and handling practices of vendors
• Establish procedures for inspecting incoming delivery– Learn how to accept and reject
- School's HACCP-Based SOPs
Receiving Fresh Produce
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• Date each case to help track produce
• Refrigerate leafy greens and fresh cut produce
• Refrigerate anything that arrived refrigerated
• Store above contaminants
• Keep track of refrigerator and storage temperatures
Storing Fresh Produce
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• Wash hands!
• Inspect produce
• Clean and sanitize all equipment, utensils, and surfaces
• Wash produce in continuously running water
• Do not re-wash packaged produce if it has a label saying it has been washed and is ready to eat
Preparing Fresh Produce
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• Teachers and students must wash hands before touching the produce
• Pre-package or pre-wrap any produce that is cut into pieces
• Deliver close to serving time
• Use ice, ice packs, or refrigerated units
• Spend administrative funds on coolers with ice or ice packs
• Discard any leftovers
Handling Produce in Classrooms
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Claims & Reimbursement
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• Sponsors must reapply every year!
• Application includes:– Total # of enrolled students
• % eligible for free/reduced price meals– Certification of support for participation
• Signed by School Food Service Manager, Principal, and district superintendent
– Program implementation plan
• Applications due in May for following school year
FFVP School Applications
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Financial Management• One funding allocation during the Program Year
- Oct. 1 2018 through Sept. 30 2019- One Notification of Grant Award letter
• $50-$75 per student per allocation
• Ranked based on Free and Reduced-Price meal percentage
• Customized budget monitoring tools sent with Approval Letters
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Allowable vs. Unallowable
Operational Costs:• Small, Non-Food supplies
• Ex: paper plates, apple cutters, etc.• Low-Fat/Fat-Free Vegetable Dips
• (2 Tablespoons or less!)• Fringe Benefits– Preparation • FRESH FRUITS & VEGGIES
• Administrative Costs:• Large Equipment Purchases (fill out
form first)• Salaries/Benefits
• Planning, managing, claiming
Processed or preserved fruits & vegetables:• Canned, Frozen, Dried• Dip for Fruit• Fruit or Vegetable Juices• Snack-type fruits• Fruit strips, fruit drops, fruit leathers• Jellied Fruit• Trail Mix• Cottage cheese• Smoothies
Acceptable Items: Unacceptable Items:
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• Follow proper procurement procedures (same as NSLP)– Micro (Purchase is one-time, standalone <$10K)– Small/Informal (Multiple purchases from same vendor (≤$100K for DC
Government, ≤$250K PCSB/Private)– Formal
• “Buy American”– If item is grown domestically, must be purchased domestically– The FFVP provides schools the opportunity to purchase exotic fruits
and/or vegetables that are not available locally or that are not domestically grown
Purchasing
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• Determine if equipment required for program is needed
• Budget for monthly supplies
• Purchase a variety of fruits and vegetables
• Avoid serving same produce served during breakfast, lunch, snack, and supper
Financial Planning Tips
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Maximizing your Budget
• 85 percent or more of budget toward food costs
• 10 percent or less toward administrative costs
• No more than 15 percent spent on non-food items
Budgeting Methods
• What makes the most sense
• Easiest to use
• Tracks spending with customized budget tool provided
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Maximizing your Budget
Handbook for schools- Reimbursable costs and budgeting section28
• Sufficient funds for entire allocation• Serve variety or local?• # Serving Days per Month
Making it last
• Age Group• Maturity Level• Keep their interest
Portion Sizes
• Whole fruits? • Proportioned?• Staff needed for preparation?
Delivery methods
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• Claim Reimbursement Form and Summary Cost Sheet are required
• All receipts and invoices required– Invoices, receipts, and all other documentation must be
maintained for 5 years* • Claims must be submitted to:
• By the 10th of the following month• 60 days- Federal Deadline• Signed by an authorized signer
Financial Management
*Information derived from FFVP Handbook
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• If you have multiple campuses receiving funds, you must complete a Claim Reimbursement Form and Cost Summary Sheet for each site
Multiple Campuses
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• Must fill out Additional Funding Request Form listing:– Reason for request– Estimate of amount of money anticipated– Change in enrollment
Requesting Additional Funding
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Pop Quiz!
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Which of the following is not an Operational Cost?
A. Fresh fruits and vegetablesB. Large equipment purchasesC. Low-fat/fat-free dip for veggiesD. Small supplies
Question 1
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Which of the following is not an Operational Cost?
B. Large Equipment Purchases
Question 1
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What is the maximum percentage of your FFVP allocation that can be spent on non-food items, including admin costs?
A. 10%B. 15%C. 20%D. 80%
Question 2
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What is the maximum percentage of your FFVP allocation that can be spent on non-food items, including administrative costs?
B. 15%
Question 2
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Which of the following is not a reimbursable item for FFVP?
A. Fringe benefits-preparationB. SalariesC. Dried, frozen, or canned fruits and vegetablesD. Fruit or Vegetable Juices
Question 3
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Which of the following is not a reimbursable item for FFVP?
Both C & D
Question 3
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Nutrition Education
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• Education plans should fit your students
• Utilize free resources from OSSE, Team Nutrition, and other programs
• Create partnerships to obtain no cost promotional items or services
• Adapt lesson plans in classrooms to incorporate the serving of the fresh fruits and vegetables.
FFVP Nutrition Education
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• Monthly newsletter containing:– Spotlight fruit or vegetable of the month– Resources– Classroom activities– Kid-friendly recipes– Nutrition facts– Storage and preparation
tips
The Monthly Produce Pick
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Nutrition Education IdeasScience/ Math
Experiment
Graph favorite snacks
Weighing and Measuring
Gardening/Composting
Nutrients
English
Write about favorite snacks
Research fruits and vegetables
Read books about fruits and vegetables
Vocabulary/Spelling
OtherTrivia
Foreign Languages
Art Projects
School Gardens
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Partnerships
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• Internal: Encourage cooperation and commitment from school staff– Do not leave it to one person to manage– Make it a team effort
• External: Develop new partnerships– State and national associations– State or community health agencies– Dietitians and dietetic interns– Local farmers and chefs– Non-profits with food/low-income service model
Partnerships
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Create an FFVP team. Team members could include: - Principal- School nurse- Teachers- Parent volunteers- Food service director- Any other interested staff
Ideas to Expand the FFVP
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Pop Quiz!
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• True or False:
Nutrition education is a required component of FFVP.
Question 1
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Nutrition education is a required component of FFVP.
True
Question 1
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Provide an example of how to incorporate nutrition education during the school day.
Question 2
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Q & A
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• FFVP Handbook for Schools
• OSSE FFVP Website
• USDA FFVP Website
Resources
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The Possibilities are Endless