January 2014

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Contents

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New Customers:

Case Study:

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How to:

From the Editor

In the WorksMobile Picking

To add more visibility to what is happening in the warehouse, there is a new feature in Magaya software version 9.3 that lets you define a cart or forklift as a “mobile location” to keep better track of items as they are moved from one location to another.

How it Works

When an item is scanned from its location to a mobile location, the system saves the information. Then if the battery on the handheld scanner runs out, you don’t have to start over with the

task. The system also creates a Cargo Movement transaction, and the status of it changes from Pending to Completed.

To assign a mobile location, you will first create a mobile location in the Locations list, and then configure mobile warehouse equipment in the Configuration menu of Magaya Explorer. Then, users can select what mobile equipment they will use, such as a forklift, and change to another one if needed, all directly from the handheld WMS Mobile screen.

This new feature is being added to Magaya software version 9.3 and will be available soon.

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Our Talk With •Lenny Ivanenko of All Cargo Solution

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Creating Pickup •Orders

Set Payment Terms

December 2013

Dnipro LLC

Welcome to the first issue of 2014’s Magaya Insider. We have great plans for the coming year to bring you new features and enhancements designed with your operations in mind.

One of the improvements gives you the option to create your own payment terms for your customers or to set the terms to apply system-wide. See how in this month’s how-to article.

Dnipro LLC of New Jersey began over 50 years ago sending packages from the US to Ukraine. Now they offer air and ocean freight as well as the small package service. Find out in this month’s case study about them and how they benefit from using the Magaya Cargo System.

News: Magaya was recently featured in the spotlight on the INTTRA Partner Alliance page. To learn more about the relationship between Magaya and INTTRA, click here.

The 9.3 version of Magaya software is now available. See the News page for highlights of the new features and enhancements, and see the user manuals for step-by-step proce-dures.

See our latest customer interview with Lenny Ivanenko of All Cargo Solution

MagayaInsiderthe

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How Topage 2

Introduction:

This how-to article shows you how to set up your Magaya system to define and use the upgraded Payment Terms features added in software version 9.3. After the pay-ment terms are set, you can use them in Quotations, POs, SOs, Invoices, and Bills. For example, you can set a discount for a customer if their bill is paid before 10 days. Let’s see how it works.

Configure your System:

One of the enhancements is the option to define your own payment terms. The system includes a default list, which you can add to. To define them or see the list of defaults: Go to Maintenance > Configuration > Payment Terms:

These payment terms are connected to an account called “Customers Discounts.” If you were using an Account in the Chart of Account for discounts, you can still use it. Changes can be made in the Configuration > Accounting screen from the option “Configure default accounts.”

Create any payment terms you want and assign the accounts. Next, there are two options to configure how your system processes payment terms:

1. Set Payment Terms system-wide to apply to all customers

2. Set Payment Terms per customer

Option 1: To set them system-wide, go to Maintenance > Configuration > Accounting.

Select the terms from the dropdown menu “Default payment terms for customers”:

Set Payment Terms

MagayaInsiderthe

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How Topage 3

This list displays the default payment terms and ones you defined. This setting will apply to all customers.

Option 2: Set Payment Terms per customer

This setting is found in the Customer profile dialog box on the Payment Terms tab. Click the dropdown menu to select from the list of Payment Terms. This example shows Payment Terms that will give this customer a discount of 2% if they pay early within 10 days (shown as “2% 10”). Otherwise, the full amount is due in 60 days (“Net 60”).

How to Use the Payment Terms:

Payment Terms entered on the Customer profile will populate into Sales Orders, Quotations, Invoices, Purchase Orders and Bills. In one of these transactions, select the Customer name. Their payment terms and the due date will fill in automatically.

Payment Terms can be overridden in any transaction as needed.

When the payment is received (A/R) before the due date, the system automatically creates the discount for you based on the payment terms.

When you pay a bill to a vendor or supplier (A/P) within the time set in the payment terms, then the check transaction in Magaya will automatically calculate the amount based on the terms.

To see Customer and Vendor discounts, go to the Profit & Loss Detailed report (via the Actions button in the Chart of Accounts).

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New CustomersMagayaInsider

• A.V. Warehouse & Export Crating, Houston, TX

• Advanced Generic Corporation, Miami, FL

• Air Partner, Fort Lauderdale, FL

• Aprisa Express, Ltd., Houston, TX

• Aprisa International, Hong Kong, Hong Kong

• Baselog International Cargo LTDA, Curitiba,

Brazil

• Berher Logistics International, Veracruz, Mexico

• Capstone Logix, Paramaribo, Suriname

• Cartainer Ocean Line, Linden, NJ

• Certa Logistics, San Pedro, Nuevo Leon,

Mexico

• Distribution by Air, Houston, TX

• Delvi Inc. Miami, FL

• EHS Logistics SL Ltd., Freetown, Sierra Leone

• EHS Logistics SL Ltd., Monrovia, Liberia

• Embassy Cargo, Rockville Centre, NY

• Exitrans SAS, Bogota, Colombia

• FCI Logistics, Colon, Panama

• GMA Logistics, Miami, FL

• Goldlog Brazil Logistica Internacional Ltda,

Suzano, Sao Paulo, Brazil

• Great Logistics SA, Samborondón, Guayas,

Ecuador

• Grupo Rodriguez, Managua, Nicaragua

• Global Box, Asuncion, Paraguay

• Harry Heinsen & Co., Santo Domingo,

Dominican Republic

• King Cargo Corp., Miami, FL

• Logistics Transportation S.A., San José,

Costa Rica

• MGL Global Logistics, Baruta, Caracas,

Venezuela

• MH Logistics, Linden, NJ

• Magna Freight Cargo, Quito, Ecuador

• Mercantile Logistics & International Trade Inc.,

Boulder City, NV

• Miami Gardens Storage, Miami Gardens, FL

• Mobilare Inc., Miami, FL

• Navis Pack & Ship, Folcroft, PA

• PTS Logistics, Wood Dale, IL

• Packing4U, Miami, FL

• Peniel Inc., Miami, FL

• RM Trucking, Franklin Park, IL

• Radiant Global Logistics, Bellevue, WA

• Reload Bulk Terminal, Kasumbalesa, Zambia

Magaya Corporation welcomes the following 44 new members who joined the Magaya Network in December 2013:(Roll your mouse over the names to see their location in the map)

Be sure to join us on our LinkedIn Group: The Magaya Network Community!

Click here to join now!

• Reload Clearing, Ndola, Zambia

• TLS Courier, Doral, FL

• Todo Logistics, Panama City, Panama

• Togo Express Shipping & Transporting, Bronx,

NY

• Zaratrans Sas, Bogota, Colombia

• Zona de Actividad Logistica, Bogota,

Colombia

• Advanced Generic Corporation, Miami

• Air Partner, Fort Lauderdale

• Delvi Inc. Miami

• GMA Logistics, Miami

• King Cargo Corp., Miami

• Miami Gardens Storage, Miami

Gardens

• Mobilare Inc., Miami

• Packing4U, Miami

• Peniel Inc., Miami

• TLS Courier, Doral

In Florida

• A.V. Warehouse & Export Crating, Houston• Aprisa Express, Ltd., Houston• Distribution by Air, Houston

In Texas

• Mercantile Logistics & International Trade Inc., Boulder City

In Nevada

• Baselog International Cargo LTDA, Curitiba

• Goldlog Brazil Logistica Internacional Ltda, Suzano, Sao Paulo

In Brazil

• Global Box, Asuncion, Paraguay

In Paraguay• Capstone Logix, Paramaribo

In Suriname

• Cartainer Ocean Line, Linden

• MH Logistics, Linden

• Embassy Cargo, Rockville Centre

• Togo Express Shipping & Transporting, Bronx

In New York and New Jersey

• Exitrans SAS, Bogota• Zona de Actividad Logistica, Bogota• Zaratrans Sas, Bogota

In Colombia

• Great Logistics SA, Samborondón, Guayas

• Magna Freight Cargo, Quito

In Ecuador

• MGL Global Logistics, Baruta, racas, Venezuela

In Venezuela

• Navis Pack & Ship, Folcroft

In Pennsylvania

• Radiant Global Logistics, Bellevue

In Washington

• PTS Logistics, Wood Dale• RM Trucking, Franklin Park

In Illinois

• Harry Heinsen & Co., Santo Domingo, Dominican Republic

• FCI Logistics, Colon, Panama

• Grupo Rodriguez, Managua, Nicaragua

• Logistics Transportation S.A., San José, Costa Rica

• Todo Logistics, Panama City, Panama

In Central America & the Caribbean:

• EHS Logistics SL Ltd., Freetown, Sierra Leone • EHS Logistics SL Ltd., Monrovia, Liberia• Reload Bulk Terminal, Kasumbalesa, Zambia• Reload Clearing, Ndola, Zambia

In Africa

• Berher Logistics International, Veracruz

• Certa Logistics, San Pedro, Nuevo Leon

In Mexico

• Aprisa International, Hong Kong

In Hong Kong

US-Ukraine Courier Connection: How One Small Courier Company Became a Freight Forwarder

Dnipro LLC of New Jersey began over 50 years ago sending packages from the US to Ukraine. Now they offer air and ocean freight as well as the small package service.

,,,,We have contracts with numerous air carriers to fulfill our customers’ needs.

Air Freight Manager, Nazar Shpak, Dnipro

CASE STUDY:

Dnipro LLC Fully Licensed Logistics Company

IntroductionMany shipping companies in the United States were started by

someone who moved to the US and began a business mailing

packages to their home country. Dnipro LLC has similar origins; it

started as a courier of small packages in the 1950’s for the Ukrainian

diaspora in New Jersey and other states. The company takes its name

from the Dnipro River, the main river which flows through Ukraine,

from Belarus in the north, into the capital of Kiev, and south to the

Black Sea. The Dnipro River connects Ukraine to Eastern Europe,

Poland and the Baltic Sea via canals that have existed for centuries and

still provide vital transportation today for commerce, agriculture and

tourism. The river is also a major source of hydroelectric power in the

country.

Dnipro changed ownership in 1996 when Igor Pluta bought the

company and expanded the services offered by first adding air freight.

In 2006 they received their IAC license and became certified with IATA

in 2009. Dnipro was the largest shipper to Ukraine among all of the

IATA agents from 2007-2009. They have since diversified their services

and destinations, doubling their air freight volume each year since

2010, according to their Sales Manager, Nazar Kolodka. Now they

also have an NVOCC license and ship all kinds of freight, including

vehicles worldwide via ocean vessels while maintaining their courier

connection to Ukraine.

Software for a Growing CompanyAs the company grew, they recognized the need to implement

freight forwarding software to help them manage the containers and

vehicles for air and ocean shipments. The Air Freight Manager, Nazar

Shpak, was one of the people involved in the evaluation of software

programs. They discovered the Magaya Cargo System when a friend

recommended it. “When we moved to the new office, we started

looking for software to manage the air and ocean freight. A colleague

recommended Magaya to us. We tested the free trial and decided to

keep it. We’ve also added licenses since then.”

Some of the features that were essential included a method to help

them ship vehicles, reporting of monthly sales, and a connection with

US Customs to file export documentation.

Exporting VehiclesDnipro is based in Roselle, NJ, near the seaport at Elizabeth, New Jersey,

and the airports in NJ and NY. Their location helps them because

Dnipro provides loading of cars into containers at the warehouse and

it’s easy to access the seaport from their location. Oversized cargo is

also exported from New Jersey or routed to ports that can handle that

size and weight of equipment.

The cars they ship include ones bought at auction by wholesalers,

personal vehicles, used cars and antiques. Dnipro ships cars worldwide

to countries in Europe, Africa, and the Middle East.

In addition to their warehouse 60,000 square-foot warehouse, Dnipro

has a yard that can store over 500 vehicles. Other services Dnipro offers

include custom crating for shipping motorcycles or antique cars that

require special packaging.

Because they export many vehicles, they needed software that would

help speed up the process and ensure accurate information. To address

this need, they added the Magaya VIN Decoder to their software.

This plug-in populates the vehicle details into the Warehouse Receipt

automatically, saving time.

“Before using the VIN Decoder, we had to look up all the information

about each car such as the weight and dimensions by searching on

the manufacturer’s website and then type in the details. Now, the

VIN Decoder fills it in just by entering the VIN,” Mr. Shpak said. “The

information fills in the documents automatically. It helps us create our

ocean documents such as Dock Receipts.”

At a GlanceDnipro LLC www.dniprollc.comIndustry

Fully Licensed Logistics CompanySolution

Magaya Cargo System, AES, VIN Decoder

Dnipro LLC is a courier and a freight forwarder. They ship small packages from the US

to Ukraine and Europe, and they also store and ship antiques, electronics, and pack

cars inside containers at their Roselle, New Jersey, warehouse and exporting them

worldwide. The business started as a courier service, and it has expanded to offer air,

ocean and ground transportation and warehousing services.

Dnipro LLC

All rights reserved. Magaya, the Magaya logo and all products are all trademarked unless specifically specified as of a third party.© Copyright 2014, Magaya Corporation. 786. 845. 9150 info@magaya.com magaya.com

of our competitive contract rates and strong network of agents who

fulfill the customer’s needs for to door deliveries, and in return we

are able to offer our clients a very cost-effective and efficient logistics

solution,” said Mr. Kolodka.

The air freight segment of Dnipro has grown since Mr. Kolodka joined

the company as Sales Manager in 2010. They have added China and

Poland to their other destinations, which has helped add to their

volume. “Larger volumes give us more leverage to negotiate for

healthier rates with the airlines,” he said.

Winning Customers with Rates and Service

To keep their customers informed about their cargo, Dnipro include

photos of the cars in the Warehouse Receipt. The customers log

into Magaya LiveTrack, an interactive online service that is built into

Dnipro’s website so their customers can see their shipments.

“We’re dedicated to finding the best service possible for our clients,”

Mr. Kolodka said. “Some of our customers told us they prefer working

with us because they felt they did not get the attention at some larger

freight forwarders. Our clients are loyal due to the fact that we are

very dedicated. Besides offering a wide array of logistics services and

expertise advice, we focus on their needs and integrate our software

and supply chain management skills to improve efficiency. Our

competitive pricing strategy does not impact or demean our level of

service and transit time.”

Dnipro has grown from serving the Ukrainian community in the US,

and today they offer more services and use the software to help them

ship efficiently and keep their customers updated.

Working with Air Carriers to Get Volume RatesAfter cargo is received and the data saved, Dnipro creates the shipping

transaction using the same commodity data. Mr. Shpak searches the

carrier rates that are saved in their Magaya system.

“We have contracts with numerous air carriers to fulfill our customers’

needs,” he said. The small package business gets very busy in

December and at Easter time as people send packages for these

holidays. One of the challenges they have is finding space on flights.

Mr. Shpak uses the software to create quotes by adding the air carrier’s

rates and contracts into the system. “We have people in Ukraine who

enter the rate data into the database so it’s ready when we get into our

New Jersey office in the morning. If a carrier changes a rate, we have

the latest data in the system. It saves us time.”

“When I use the query tool in the software, I enter the parameters for

the origin and destination for our regular customers. The software

makes a nice looking document when the customer needs an official

looking document that looks better than an email. I save the quote as a

PDF and email it to the customers,” Mr. Shpak said.

“It takes a couple of seconds to find what I’m looking for,” Mr. Kolodka

agreed. “We used to sort through a huge folder of rates on paper

to look for specific destinations and carriers. Now it’s much more

efficient.”

Dnipro can also create their export documents with the same data by

using the Magaya AES feature, a connection to US Customs that is built

into the Magaya system. It sends data directly from their system to US

Customs, saving them from retyping VINs and car information. “This

was another important feature that I was looking for when I selected

the software,” Mr. Shpak said. “I was filling in the information directly

into the AESDirect website, and it was more complicated and time

consuming. Magaya is more user friendly.”

Dnipro wanted the software to facilitate export filing because the

majority of their business is exports to the EU, former Soviet countries,

and other countries in Asia and the Middle East. When cargo is

destined for Europe, Dnipro ships via air and ocean from New Jersey

and often to Germany, one of the countries Dnipro ships to frequently,

where the cargo is unloaded and transported by truck to the final

destinations. “Germany is one of our top destinations, mainly because

Dnipro LLC