free-anti-spam-policy.docx

8/19/2019 free-anti-spam-policy.docx

http://slidepdf.com/reader/full/free-anti-spam-policydocx 1/5

Free anti-spam policy: cover

1. This template legal document was produced and published by SEQ Legal LLP.

2. We control the copyright in this template, and you may only use this template

in accordance with the licensing proisions in our terms and conditions. Thoselicensing proisions include an obligation to retain the SEQ Legal credit

incorporated into the template.

!. The current ersion o" our terms and conditions is aailable at#

http#$$www.se%legal.com$our&terms&and&conditions.

'. (" you would li)e to use this template without the SEQ Legal credit, you can

purchase a licence to do so at# http#$$www.website&contracts.co.u)$se%legal&

licences.html

*. +ou will need to edit this template be"ore use. uidance notes to help you do

so are set out at the end o" the template. -uring the editing process, you

should delete those guidance notes and this coer sheet. S%uare brac)ets in

the body o" the document indicate areas that re%uire editorial attention.

/0s in the body o" the document indicate alternatie proisions. y the end

o" the editing process, there should be no s%uare brac)ets le"t in the body o"

the document, and only one alternatie "rom each set o" alternaties should

remain. Elements may be speci"ied as optional in the accompanying notes,

but that does not mean that they are in all cases remoable. -epending upon

the circumstances, an optional element may be# i3 re%uired by law4 or ii3

necessary to ensure that the document is internally consistent.

5. (" you hae any doubts about the editing or use o" this template, you should

see) pro"essional legal adice.

6. +ou may be able to get "ree legal guidance using our public Q78 system,

aailable at# http#$$www.se%legal.com$%uestions.

9. +ou can re%uest a %uote "or legal serices including the adaptation or reiew

o" a legal document produced "rom this template3 using this "orm#

http#$$www.se%legal.com$re%uest&%uote.



Anti-spam policy

1. Introduction

1.1 (n the conte:t o" electronic messaging, spam means ;unsolicited, bul) or

indiscriminate messages, typically sent "or a commercial purpose<.

1.2 We hae a =ero&tolerance spam policy.

2. Credit

2.1 This document was created using a template "rom SEQ Legal

http#$$www.se%legal.com3.

You must retain the above credit, unless you purchase a licence to use this

document without the credit. You can purchase a licence at: http://www.website-

contracts.co.uk/seqlegal-licences.html. Warning: use of this document without the

credit, or without purchasing a licence, is an infringement of copyright.

3. Spam filtering

!.1 /ur messaging systems automatically scan all incoming ;email and other<

messages and "ilter out messages that appear to be spam.

!.2 We may also report incoming email as spam. This can result in (P addresses

and domain names being blac)listed.

4. Spam filtering issues

'.1 >o message "iltering system is 1??@ accurate, and "rom time to timelegitimate messages will be "iltered out by our systems.

'.2 (" you beliee that a legitimate message you hae sent has been "iltered out

by our systems, please adise the message recipient by another means.

'.! +ou can reduce the ris) o" a message being caught by the spam "ilters by#

a3 sending the message in plain te:t instead o", or in addition to, ATBL34

b3 remoing any message attachments4

c3 aoiding the terminology and te:t styling typically used by spammers4and$or

d3 ensuring that your messages are scanned "or malware be"ore dispatch.

. !ser spam

*.1 We proide a "acility that enables users to send ;email messages< /0 ;priate

messages< /0 ;message type!s"#< to others.

*.2 Csers must not use our messaging "acility or any o" our other serices to

store, copy, send, relay or distribute spam.



*.! Dull proisions concerning the use o" our messaging "acility are set out in ;our

website terms and conditions o" use<.

". #eceipt of un$anted messages from us

5.1 (n the unli)ely eent that you receie any message "rom us or sent using our

systems that may be considered to be spam, please contact us using the

details below and the matter will be inestigated.

%. &ariation

6.1 We may amend this policy at any time by publishing a new ersion on our

website.

'. (ur details

9.1 This website is owned and operated by name#.

9.2 /ur principal place o" business is at address#.

9.! +ou can contact us#

a3 ;by post, using the postal address ;gien aboe<<4

b3 ;using our website contact "orm<4

c3 ;by telephone, on ;the contact number published on our website "rom

time to time<<4 or

d3 ;by email, using ;the email address published on our website "rom time

to time<<.

additional list items#



Free anti-spam policy: drafting notes

(n this document, a website or serice operator may set out its policies in relation

to unwanted commercial communications, commonly )nown as spam.

Whilst spam "ilters, whitelists $ blac)lists and other technical measures are the mostimportant anti&spam tools, a "ormal anti&spam policy can also help, demonstrating

that the operator ta)es spam issues seriously.

This policy document opens with a de"amation o" spam, and an assertion that the

operator does not tolerate spam. (t coers the operators own spam "iltering and

reporting systems, the improper use o" messaging "acilities by users, and the

sending o" commercial messages by the operator.

Section 1: Introduction

Section 1.1

• What is spam "or the purposes o" this documentF

Section 2: Credit

/ptional element. 8lthough you need to retain the SEQ Legal credit, you should

remoe the inline copyright warning "rom this document be"ore use.

Section 3: Spam filtering

/ptional element.

Section 3.1

• What types o" messages are automatically scanned and "iltered "or spamF

Section 4: Spam filtering issues

/ptional element.

Section : !ser spam

/ptional element.

Section .1

• What types o" messaging serices are aailable to users, but potentially

ulnerable to misuse by spammersF Email messages, priate messages, or

some other )ind o" messageF

• Speci"y here the type or types o" message that may be ulnerable to

spammers.

Section .3

• Which document goerns the use o" the messaging "acility generallyF



Section ": #eceipt of un$anted messages from us

/ptional element.

Section ".1

+ou should consider setting up an abuseG email address "or spam reporting.

Section %: &ariation

/ptional element.

Section ': (ur details

/ptional element.

Section '.1

•What is the name o" the company, partnership, indiidual or other legalperson or entity that owns and operates the websiteF

Section '.2

/ptional element.

• Where is the releant persons head o""ice or principal place o" businessF

Section '.3

/ptional element.

• y what means may the releant person be contactedF

• Where is the releant persons postal address publishedF

• Either speci"y a telephone number or gie details o" where the releant

number may be "ound.

• Either speci"y an email address or gie details o" where the releant email

address may be "ound.

free-anti-spam-policy.docx

Documents