fraternity and sorority life chapter standards program · the fraternity and sorority life chapter...
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California State University, Stanislaus
Fraternity and Sorority Life
Chapter Standards
Program
Office of Student Leadership and Development A Division of Student Affairs
University Student Union Room 103 (209) 667-3778
Program Summary The Fraternity and Sorority Life Chapter Standards Program is based upon the Shared Principles for Greek Life Organizations and the California State Universities. The fraternities and sororities at CSU Stanislaus reflect the dynamic and diverse campus community. Currently, there are twelve international/national and local fraternal organizations. The California State University system views fraternities and sororities as invaluable partners in the educational mission of the university and the development of successful citizens. The beliefs and values which will advance the fraternal movement and provide an opportunity for the fraternity and sorority system to grow within the university’s support requires commitment to the following principles:
• The academic success and retention of fraternity and sorority members from admission to graduation; • The development of well-educated, well-rounded individuals who positively impact their campus and
community through their personal integrity, social responsibility, community service, philanthropy, leadership and involvement in campus programs and activities;
• Peer education that stresses the values of integrity, respect, responsible use of alcohol, and responsibility for one’s actions, and concern for the welfare of others;
• Unity of purpose and collaboration among fraternities and sororities that contribute to a wider sense of community on campus, throughout the state of California and around the nation;
• On-going assessment and evaluation to promote open systems that support nondiscriminatory recruitment and diversity within membership; and
• Strong alliances with fraternity and sorority alumni that foster lifelong support of the university and its fraternity and sorority community.
The values, which all the fraternal organizations at California State University, Stanislaus ascribe to, stem from the principles set forth by the CSU system and that of each organizations commitment for growth and self-discovery through fraternal membership. Representatives of the fraternities and sororities and the Office of Student Leadership and Development created the Fraternity and Sorority Chapter Standards Program in the winter of 2006. The goal of the program is to collectively develop dialogue and directives as identified by the fraternity and sorority community for the purposes of creating a plan for chapter excellence. This program will foster continual discussion among fraternity and sorority members, advisors and the Office of Student Leadership and Development to support positive programming and enhancing the fraternity and sorority membership experience. The valuable feedback will assist in identifying what further initiatives and support can be developed to continually enhance the fraternity and sorority membership, as a safe, positive, and fulfilling experience.
Program Requirements Each chapter must review and complete the required forms for each of the community standards listed below. All forms must be turned in by Tuesday, May 20, 2008. All chapters who complete the Chapter Standards Program and turn in all required forms will be eligible for recognition and charter approval the following academic year. Additional copies of the program forms are available online at http://web.csustan.edu/SAC/. Fraternity and Sorority Community Standards I. Alumni/Graduate Chapter Relations
a. Chapters must submit the Advisor/Advisory Board Form by October 10th. b. Chapter will coordinate at least one program with their alumni and or
graduate/alumni chapter and submit an Event Verification Form for each alumni event, no later than 2 weeks after the event.
c. Chapters shall publish an alumni newsletter one a year and submit the newsletter. II. Campus Leadership and Involvement
a. Chapters must attend one all-campus event in the fall and spring academic semesters, with at least 65% of the chapter’s membership in attendance. Chapter must submit an Event Verification Form for each semester event, no later than 2 weeks after the event date.
b. Chapters will assist their membership in having at least 65% of the chapter’s members involved in another on-campus organizations. Chapters will submit the Outside Membership Involvement Form by March 10th.
III. Council Involvement
c. All chapters must be recognized and be a member organization in good standing of the Greek Life United Council. Chapter members have the opportunity to serve on the executive board and council committees of Greek Life United Council.
d. Chapter’s membership of at least 65% will be present at events sponsored by the Greek Life United Council. Chapters must submit an Event Verification Form for each event attended, no later than 2 weeks after the GLU event date.
IV. Educational Programming
e. Each chapter will be required to sponsor or co-sponsor 2 events throughout the academic year; one or both of the educational events can be sponsored with other organizations and/or departments. Both events must have at least 65% of each chapter’s membership present at the event. A list of possible topics for educational programming is listed below. Chapters must submit an Event Verification Form for each event, no later than 2 weeks after the event.
Academic integrity Leadership development Academic success Male/Female relationships Alcohol awareness Personal achievement Career development Personal responsibility Communication Sexism, racism, etc. Confronting problem drinking Sexual assault Diversity Stress management Drinking and driving Study skills Eating disorders Time management
Ethical decision-making Values clarification
V. Finances f. Chapters must be and maintain good financial standing with the Greek Life United
Council, the university, affiliation I/HQ, and other agencies.
VI. Leadership Training/Education g. Chapters are encouraged to hold an officer transition and training meeting with
outgoing and incoming officers, preferably with a Chapter Advisor, University Greek Advisor or Faculty/Staff Advisor present. Chapters must submit an Event/Program Verification Form, no later than 2 weeks after the officer training date.
h. Chapters must submit officer and chapter goals using the SMART Goal Setting Packet, no later than October 10th.
i. Chapters are encouraged to have representative(s) participate in a university or outside leadership training conference or workshop of choice.
j. Chapters must send a Greek Life United Council representative to the Greek Life United Council Retreat.
k. Chapters are encouraged to send at least one representative to the Western Regional Greek Leadership Conference (mid-Spring), the university will work to assist with the cost of the conference for each chapters delegate in attendance. Conference spots are limited and spaces will be filled on a first come first serve basis.
l. Chapters should strive to have at least one member, hopefully more, involved in the university’s Student Leadership Program.
m. Chapters are encouraged to have members participate if possible in the Greek Honors Society Order of Omega, a national honors society for fraternity and sorority members.
VII. Risk Management
n. Chapters must submit all Risk Management Inter/National and or/ Chapter Risk Management Policies.
i. If at this time, chapters do not have an Int/National, or chapter risk management policies, the chapter will work with the Greek Advisor to create such standards and policies.
o. Chapters must submit the No Hazing Compliance Form by October 10th. p. Chapters must be in good standing, with the University’s Code of Conduct and the
University Judicial Affairs Officer. q. Chapters must conduct at least one workshop, or during a chapter meeting, with an
advisor (Greek Advisor, Chapter Advisor or Faculty/Staff Advisor) present about risk management policies. Chapters must submit an Event Verification Form, no later than 2 weeks after the event date.
VIII. Scholarship/Academics
r. Chapters are strongly encouraged to select/elect a scholarship chair. s. Chapters must submit the Scholarship Program Verification Form by the 10th of
October, no later than 2 weeks after the event date.
IX. Service/Philanthropy t. Chapters must plan and implement at least 2-community service or philanthropic
programs during the academic year. Chapters must submit an Event Verification Form, no later than 2 weeks after each event date.
u. Chapters must attend at least 1 other philanthropy event of a fellow Greek Life United Council member organization. Chapters must submit an Event Verification Form, no later than 2 weeks after the event date.
X. Membership
v. Chapter must submit a Chapter Roster Additions/Academic Release Form, upon chartering in the fall academic semester. Only active members shall sign the form.
w. Chapters must submit a Chapter Roster Additions/Academic Release Form when new members join the organization, no later than 2 weeks after a membership bid has been extended.
Appendix Listed below are the forms supporting the Fraternity and Sorority Life Chapter Standards Program. ALL FORMS MUST BE TURNED IN BY TUESDAY, MAY 20, 2008.
1. Chapter Advisor & Advisory Board Form 2. Chapter Roster Additions/Academic Release Form 3. Chapter Scholarship Program Form 4. Event Verification Form 5. No Hazing Compliance From 6. Outside Membership Involvement Form 7. SMART Goal Setting Packet
Date Received_________
California State University, Stanislaus
Fraternity and Sorority Life Chapter Standards Program
Chapter Advisor and Advisory Board Form
Form should be returned to the Office of Student Leadership and Development, Room 103, University Student Union Building. Affiliation/Organization:
Chapter letters:
Date first chartered at CSU Stanislaus:
University Fraternity and Sorority Life Advisor:
CSU Stanislaus Faculty Advisor:
Fraternity/Sorority Chapter Advisor:
Fraternity/Sorority Chapter Advisory Board Members (If more than one, please attach a separate sheet of paper with the following information for each advisor): Name: Position: Address: Phone: Email: Alumni/ae Relations
Does your chapter have an alumni/ae chapter? Yes or No If yes, please write the name, position title, address, phone and email of the President or Chair of the alunnni/ae chapter or group.
Does your chapter have a position in the chapter whose job is to be the alumni/ae liaison, or who coordinates events? Yes or No
If yes, please write name, position title, address, phone and email, and what events have been conducted in the past.
Date Received_________
CSU Stanislaus Office of Student Leadership & Development Membership Roster Additions and Academic Release Form
Chapter: Date:
Please type in the name, and student ID number, for each roster addition. Forms should be returned to the Office of Student Leadership and Development, Room 103, University Student Union Building.
Name (typed) Student ID #
Check if this is not your first semester of affiliation
Signature: I wish to waive my rights granted to me by the Family Educational Rights and Privacy Act of 1974 and permit CSU Stanislaus to release academic information about me to my Sorority/Fraternity. I understand that this waiver will be in effect until I notify the Office of Student Leadership and Development that I no longer wish to allow such information to be released. Date
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Date Received_________
CSU Stanislaus Office of Student Leadership & Development Membership Roster Deletions
Chapter: Date: Chapter Officer’s Signature: Title:
Please type in the name, student ID number, and reason for each roster deletion. Deletions will not be authorized without legitimate reason(s). Completed forms should be returned to the Office of Student Leadership and Development, Room 103, University Student Union Building.
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Date Received_________
California State University, Stanislaus Fraternity and Sorority Life Chapter Standards Program
Chapter Scholarship Program Form
Form should be returned to the Office of Student Leadership and Development, Room 103, University Student Union Building. Affiliation/Organization:
Chapter letters:
Title of the Event: Event Date, Time & Location: Purpose of the Event: Total number of chapter members present: Campus attendance number: Community attendance number: Co-sponsoring organizations (if any): Total hours spent on the event (do not include hours in planning the event): Total cost of the event: Signature of your Faculty or Chapter Advisor verifying information: Description of the event:
Date Received_________
California State University, Stanislaus Fraternity and Sorority Life Chapter Standards Program
Chapter Program Event Verification Form
Form should be returned to the Office of Student Leadership and Development, Room 103, University Student Union Building. Affiliation/Organization:
Chapter letters:
Title of the Event: Event Date, Time & Location: Purpose of the Event: Total number of chapter members present: Campus attendance number: Community attendance number: Co-sponsoring organizations: Total hours spent on the event (do not include hours in planning the event): Total cost of the event: Signature of your Faculty or Chapter Advisor verifying information: Description of the event:
California State University, Stanislaus Fraternity and Sorority No Hazing Compliance Form
Form should be returned to the Office of Student Leadership and Development, Room 103, University Student Union Building. We certify that all activities sponsored or required by our fraternity/sorority of members or pledge/associate members comply with the California State University, Stanislaus Hazing Policy, and with the State of California Law. We have informed the aspirant members of our fraternity/sorority of the contents of the California State University, Stanislaus Hazing Policy. This policy will be read to aspirants at the beginning of each semester’s new member/pledge/intake process. We understand that failure to uphold the California State University, Stanislaus Hazing Policy as stated in the California State University, Stanislaus Student Organization Handbook will result in referral to the Associate Vice President for Student Affairs/Dean of Students, and the Director of Student Leadership and Development for an organizational violation of the California State University, Stanislaus Hazing Policy (mean the fraternity/sorority will face charges), and/or referral to the Office of Judicial Affairs for an individual violation of the California State University, Stanislaus Hazing Policy (meaning that individuals within the fraternity/sorority who haze will face charges). We understand that participation in any hazing activity or knowledge of it and taking no action to stop the hazing is in effect giving our approval to haze. We understand our responsibility, to not allow members of our organization, whether grad status or affiliated at another institution of higher education, to haze our aspirants. Failure to report any such activity of which you become aware may cause personal referral to the Student Affairs, Coordinator of Judicial Affairs. Our signatures below certify that we have read, understand, and agree to abide by the State of California and California State University, Stanislaus Hazing Policy. Fraternity/Sorority Name Individual Chapter Designation
Signature of the President Signature of the Intake Chair/ New Member Educator
Date Date Members Signature-signifying they have read, understand, and will comply with aforementioned policy. Please Print: Last Name, First Name Signature
1. _________________________________________________________________________ 2. _________________________________________________________________________ 3. _________________________________________________________________________ 4. _________________________________________________________________________ 5. _________________________________________________________________________
Date Received:
6. _________________________________________________________________________ 7. _________________________________________________________________________ 8. _________________________________________________________________________ 9. _________________________________________________________________________ 10. _________________________________________________________________________ 11. _________________________________________________________________________ 12. _________________________________________________________________________ 13. _________________________________________________________________________ 14. _________________________________________________________________________ 15. _________________________________________________________________________ 16. _________________________________________________________________________ 17. _________________________________________________________________________ 18. _________________________________________________________________________ 19. _________________________________________________________________________ 20. _________________________________________________________________________ 21. _________________________________________________________________________ 22. _________________________________________________________________________ 23. _________________________________________________________________________ 24. _________________________________________________________________________ 25. _________________________________________________________________________ 26. _________________________________________________________________________ 27. _________________________________________________________________________ 28. _________________________________________________________________________ 29. _________________________________________________________________________ 30. _________________________________________________________________________
Date Received_________
California State University, Stanislaus Fraternity and Sorority Life Chapter Standards Program
Outside Membership Involvement Form
Form should be returned to the Office of Student Leadership and Development, Room 103, University Student Union Building. Affiliation/Organization:
Chapter letters:
Chapter Officer responsible for on campus events (if applicable): Name: Position: Address: Phone: Email: Please have each member fill out the table below.
Name Chapter Position
Other Campus Organization
Position
Name Chapter Position
Other Campus Organization
Position
SMART Goal SettingSMART Goal Setting Form should be returned to the Office of Student Leadership and Development, Room 103, University Student Union Building. Following are components of an effective goal – one that describes performance standards that will “tell us what good behavior looks like.” The SMART acronym can help us remember these components. Specific The goal should identify a specific action or event that will take place. Measurable The goal and its benefits should be quantifiable. Achievable The goal should be attainable given available resources.
Realistic The goal should require you to stretch some, but allow the likelihood of success.
Timely The goal should state the time period in which it will be accomplished. Here are some tips that can help you set effective goals: 1. Develop several goals. A list of five to seven items gives you several things to work on over a period of time. 2. State goals as declarations of intention, not items on a wish list. "I want to apply to three schools" lacks power. "I will apply to three schools," is intentional and powerful. 3. Attach a date to each goal. State what you intend to accomplish and by when. A good list should include some short-term and some long-term goals. You may want a few goals for the year, and some for two- or three-month intervals. 4. Be specific. "To find a job" is too general; "to find and research five job openings before the end of the month" is better. Sometimes a more general goal can become the long-term aim, and you can identify some more specific goals to take you there. 5. Share your goals with someone who cares if you reach them. Sharing your intentions with your parents, your best friend, or your teacher will help ensure success. 6. Write down your goals and put them where you will see them. The more often you read your list, the more results you get. 7. Review and revise your list. Experiment with different ways of stating your goals. Goal setting improves with practice, so play around with it.
Chapter Officer & Chapter GoalsChapter Officer & Chapter Goals
Name:___________________________________ Date:__________________ My position within chapter is: The purpose for my position is: The following intermediate goals are focused on the next:_______________months The following areas/topics/issues I feel knowledgeable about: The following areas/topics/issues I feel less knowledgeable about: I feel our faculty/staff advisor or advisory board serves the purpose of:
I would like to have an advisor who helps me in the following ways: I would like to have the University Greek Advisor help me and/or the chapter with:
Individual OFFICER goals: Action Steps: Executive Board goals: Action Steps: Chapter goals: Action Steps:
SMART Goals WorksheetSMART Goals Worksheet (Measurable , Achievable, Realistic, Timely)(Measurable , Achievable, Realistic, Timely)
Goal Statement: What do I need to do to reach this goal? Where am I now? Obstacles: Solutions:
*SMART Goal Setting has been adapted from: www.topachievement.com/smart.html