franklin county information to the board of commissioners for discussions on the fy 2011-2012...

Franklin CountyFranklin County

Information to the Board of Commissioners for discussions on the FY 2011-2012

proposed budget.

Budget ScheduleBudget ScheduleMay 27, 2011 – Deliver Budget to BOC and

PublicJune 1, 2011 – Present Budget to BOC and

PublicJune 14, 15, 16 2011 - conduct budget work

sessions starting at 6:00pm, meal at 5:30pm.June 20, 2011 - Hold public hearing on budget,

receive comments from public, address issues if necessary. Adopt Budget

June 27 and 28 – other meetings if necessary.

Franklin CountyFranklin CountyCurrent Proposed BudgetCurrent Proposed Budget

Fiscal Year 2011-2012Fiscal Year 2011-2012

FY 2011-2012 Departmental Requests $72,105,929

FY 2011-2012 Proposed Budget $65,940,792

Requests not included for funding $ 6,165,137




FY 2010-2011 Original Budget $68,492,343

Difference ($2,551,551)

Proposed Budget does not include an increase in property taxes for the County or any fire department.




(Less) Debt Service Increase (1,209,941)

FY 2010-2011 Original Budget $68,492,343

Difference ($3,761,492)

This represents an overall 5.5% decrease



FY 2011-2012 Proposed Expenditures $65,940,792

FY 2011-2012 Proposed Revenues $63,584,050

Fund Balance Appropriation $ (2,356,742)

Budget is based on no tax increase Budget is based on no tax increase and the followingand the following

FY 2011-2012 Budgeted Tax Base $4,058,500,000

FY 2010-2011 Budgeted Tax Base $4,025,000,000

Tax Collection Rate for 2011-2012 is based on a 96.60% rate. In 2010-2011, the county used a 95.90% collection rate.

Budgeted Current Taxes for FY 2011-2012 $ 34,206,458 Budgeted Current Taxes for FY 2010-2011 $ 33,678,282

Additional Revenue from Property Tax $528,176

What are our County Tax Dollars used for?What are our County Tax Dollars used for?

Where do your County Tax Dollars GoProposed Budget FY 2011 -2012

Public Safety27.55%

Economic and Physical

Development4.16%

Education45.68%

General Government

8.69%

Cultural and Leisure2.28%

Human Services11.65%

County Dollars compared to previous FYCounty Dollars compared to previous FY

FY 2011-2012 Budgeted County Dollars $ 43,542,586

FY 2010-2011 Budgeted County Dollars $ 44,235,389

County dollar decrease $ (692,803)

Current Proposed 2011-2012 Current Proposed 2011-2012 General Fund BudgetGeneral Fund Budget

FY 2011-2012 Budgeted Expenditures $65,940,792

FY 2010-2011 Budgeted Expenditures $68,492,343

Decrease in Expenditures $ (2,551,551)

FY 2011-2012 Budgeted Revenues $63,584,050

FY 2010-2011 Budgeted Revenues $65,919,694

Decrease in Revenue $ (2,335,644)

Let’s look at revenues:Let’s look at revenues:

Tax Base estimated to increase by $33,500,000 and our collection rate increased from 95.9 to 96.6 percent.

Net Gain of $528,177

EMS Revenue – Budget recommends a suspension for the next two years of the 30% EMS Incentive Capital Fund where EMS Revenues are earmarked for EMS Capital Purchases. County is generating 95% (+) of revenue.

Net Gain $494,913

Let’s look at revenuesLet’s look at revenues

The budget contains a transfer from the Water and Sewer Fund for a partial repayment of previous General Fund Loans. Water purchases are budgeted $479,890 less than the previous year.

In the Proposed budget, the Water and Sewer fund is now able to transfer $440,615 to the County’s General Fund.

Let’s look at revenues – More Reductions:Let’s look at revenues – More Reductions:

Lottery Proceeds - 790,000 Debt Refinancing - 838,132 Interest Income - 150,000 Sales Tax – 218,380 Transfer from Capt. Res. Fd – 224,000 Adult Day Care – 20,282 Environmental Health Fees - 14,860 Register of Deed Fees - 145,000 Inspection Fees - 325,000 Jail Fees at 50 inmates - 50,000 Solid Waste Fees - 98,000

FY 2010-2011 Revenues compared to FY FY 2010-2011 Revenues compared to FY 2011-2012 Revenues2011-2012 Revenues

Total Revenues Budgeted in FY 2010-2011

$65,919,694

Total Revenues Proposed in FY 2011-2012

$63,584,050

Total Decrease - $2,335,644 or 3.54%

Growth?Growth?

So with less revenue to work with, where has the growth been in the

past 6 years?

Where has the growth been?Where has the growth been?Category FYE

2011FYE2010

FYE2009

FYE2008

FYE2007

FYE2006

General Govt.

4,642,472754,69619.41%

4,389,582 4,770,823 4,700,296 5,037,944 3,887,776

PublicSafety

18,136,9966,197,14151.90%

16,138,368 16,998,678 16,195,790 12,952,774 11,939,855

HumanServices

17,551,445(942,410)- 5.10%

16,485,807 18,642,587 19,610,329 18,946,932 18,493,855

Education 21,543,7707,173,39150.00%

19,610,428 19,571,331 18,114,748 15,489,798 14,370,379

Cultural + Leisure

1,229,7558,751.072%

1,371,839 1,174,944 1,556,936 1,279,581 1,221,004

Where has the growth been?Where has the growth been?

Department FYE2011

FYE2010

FYE2009

FYE2008

FYE2007

FYE2006

SheriffAdditional% of Inc.

5,862,2462,468,139

72.72%

4,797,723 4,964,730 5,022,738 3,677,680 3,394,107

EMSAdditional% of Inc.

4,730,3042,197,779

86.78%

4,085,887 4,584,042 4,058,649 3,326,372 2,532,525

EducationAdditional% of Inc.

13,375,333 2,015,782

17.75%

13,007,248 13,196,088 12,688,157 12,089,081 11,359,551

DebtAdditional% of Inc.

9,675,8815,541,319

134.02%

8,116,842 7,540,274 6,522,342 4,511,415 4,134,562

Jail Oper.Additional% of Inc.

3,426,529 813,498

31.13%

3,200,276 3,430,630 3,192,109 2,906,718 2,613,031

General Fd 68,492,34314,028,429

63,645,32925.76%

66,583,716 65,015,346 59,050,831 54,463,914

Proposed FY 2011-2012 compared Proposed FY 2011-2012 compared to Budget FY 2010-2011to Budget FY 2010-2011

BudgetCategory

ProposedFY 2011-2012

FY 2010-2011Original Budget

Amount of Change

% of Change

General Govt.

Public Safety

4,335,699

15,960,170

4,642,472

18,136,966

- 306,773

- 2,176,796

- 6.6%

- 12.0%

Human Svcs. 16,551,285 17,551,445 - 1,000,160 - 5.7%

Education

Cultural/Leisure

22,787,351

1,174,385

21,543,770

1,229,755

+ 1,243,581

- 55,370

+ 5.46%

- 4.50%

Proposed FY 2011-2012 compared Proposed FY 2011-2012 compared to Budget FY 2010-2011to Budget FY 2010-2011

Department ProposedFY 2011-2012

FY 2010-2011Original Budget

Amount of Change

% of Change

Sheriff

EMS

5,196,212

3,874,392

5,862,246

4,730,304

- 666,034

- 855,912

- 11.36 %

- 18.10%

Education-Oper. 13,375,500 13,375,333 + 167 0.00%

Debt

Jail

10,885,823

3,061,810

9,675,881

3,426,529

+ 1,209,942

- 364,719

+ 12.5.1%

- 10.64%

Social Services Programs

General Fund

4,103,128

65,940,793

4,737,176

68,492,343

-634,048

- 2,551,550

-13.38%

- 3.73%

Now Let’s look at ExpensesNow Let’s look at ExpensesOriginal Budget

FY 2010-2011 (7/1/2010)Proposed Budget

FY 2011-2012Change in Funding

Manager 299,858Elections 300,927

263,638281,412

(36,220)(19,515)

Register of Deeds 348,288Inspections 601,700

290,072511,594

(58,216)(90,106)

Sheriff 5,862,246Communications 1,077,258

5,196,212924,913

(666,034)(152,345)

Jail 2,935,824EMS 3,842,805

2,656,7003,165,378

(279,124)(677,427)

Rescue /Capital 639,913General Health 792,432

465,000751,142

(174,913)(41,290)

Library 783,627Aging 1,157,530

743,096969,714

(40,531)(187,816)

Debt 9,675,881Education 13,375,333

10,885,82313,375,500

1,209,942167

What are the reductionsWhat are the reductions Budget recommends 5 days of furlough for employees

which will result in 5 days of closing for County Government.

This results in a Net reduction of $406,487 or 1.036 cents on the tax rate.

Budget recommends no paid overtime for Department personnel. This results in a Net reduction of $567,504 or 1.448 cents on the tax rate.

EMS - 174,336 Sheriff – 264,768 Jail – 60,000 Communications – 54,000 Solid Waste – 14,400

What are the reductionsWhat are the reductions Budget recommends no funding for an E 911 debt service

payment. Plan was to borrow dollars in May 2011, but project is behind schedule and certain permits required by LGC have not yet been received. County now plans to complete financing in January 2012 allowing County to not incur a debt payment in the upcoming fiscal year.

Payment schedule does require funding of the following: $2.4 million - to Harris Communications by August 2011 $1.75 million - Building of towers and purchasing equipment

by November 2011

County will float the $4.15 million until January 2012

Net Reduction to Budget $1,000,000 or 2.55 cents

What are the reductionsWhat are the reductions Board of Elections: reducing office staff from 3.67 to 3.0 and

budgets for only two elections this FY. State is looking at reducing the number of days by a week for early voting.

Net reduction : $38,070

Tax Assessor: Reduces staff from 9.0 to 8.0 with freezing of vacant Asst. Tax Assessor.

Net reduction: $33,820

Register of Deeds: Reduces staff from 5.08 to 4.0 with freezing of vacant office clerk and eliminating Part-time.


What are the reductionsWhat are the reductions Inspection Department: reducing staff from 8.20 to 7.0 with

the reduction of a full time inspector and a part-time inspector.


Recreation: No funding for requested new Parks Maintenance Technician position.


Building Maintenance: Reduces staff from 12.50 to 12.0 with eliminating Part-time salaries.


What are the reductionsWhat are the reductions Central Services Budget: Reduces all non-profit funding

levels by 4% from current funding levels.

Boys and Girls Club – Current Level $9,000, requested $15,000, recommending $8,640.

Franklin County Arts - Current Level $5,000, requested $5,000, recommending $4,800.

Franklin County Chamber - Current Level $9,000, requested $10,000, recommending $8,640.

Volunteers in Medicine - Current Level $9,000, requested $25,000, recommending $8,640.

FVW Opportunities - Current Level $15,750, requested $15,750, recommending $15,120.

Safe Space - Current Level $9,000, requested $25,000, recommending $8,640.

What are the reductionsWhat are the reductions Central Services Budget: Continued

Area Mental Health - Current Level $134,500, requested $134,500, recommending $129,120.

Transfer to Water and Sewer Fund – Budget provides for no purchase of water from the Town of Franklinton, Furlough and a few other reductions. Net reduction in request resulted in a savings of $516,671 or 1.32 cents in water purchases.

Transfer to Revaluation Fund – Reduced funding from $150,000 to $25,000. Due to delaying the revaluation project 2 additional years, funding at last year’s level is not necessary. Net reduction - $125,000 or .32 cents

Net Change in Central Services – Reduced by $688,321

What are the reductionsWhat are the reductions Sheriff’s Office: Reducing staff from 75.75 to 72.25 with the

freezing of 3 full time deputies reducing 2 full-time Court Security Guards to a part-time status.

Net reduction: $184,894 or .47 cents

Sheriff’s Office: Vehicles – Requested $184,705, recommending funding for $38,000.


Sheriff’s Office: Automotive Supplies - Requested $402,000, recommending funding for $300,000.


What are the reductionsWhat are the reductions Communications Department: reducing staff from 18.0 to

17.0 positions with the freezing of a telecommunication position.


Jail Operations: reducing full time staff from 35.0 to 34.0 with the freezing of a Detention Officer position and reduced part-time salaries from $100,000 to $70,000. Reduced Jail inmate medical request from $175,000 to $100,000.

Net reduction: $151,430 or .39 cents on tax rate

What are the reductionsWhat are the reductions

EMS and Rescue Services: reducing full time staff from 54.0 positions to 49.0 positions with the freezing of 5 EMT positions (3 vacant and 2 filled). Reduces part-time salaries from $258,140 to $173,168. Eliminates overtime.

Net reduction in salary and benefits: $321,672 or .82 cents on the tax rate

What is the effect of reduction?What is the effect of reduction? EMS and Rescue Services:

Currently: we have 7 ambulances Monday thru Friday from 6am to 6 pm and no QRV.

From 6pm to 6am we have 5 ambulances and 2 QRVs

From Saturday 6am to Monday 6am we have 6 ambulances and one QRV.

New funding: 5 ambulances from Monday thru Friday from 6am to 6pm, 1 ambulance from 9:00am to 4pm and a QRV from 6am to 6pm

From 6pm to 6am, we have 5 ambulances and 1 QRV. From Saturday 6am to Monday 6am, we have 5 ambulances and 1 QRV.

Results: One less ambulance on Monday thru Friday and one less QRV from 6pm to

6am. One less ambulance Saturday and Sunday. Allows four shift supervisors to come off the ambulance. (EMS Dir. Recom.) Moves one ambulance from Louisburg to Youngsville for better coverage.

(Recommended by EMS Director)

Net reduction in salary and benefits: $321,672 or .82 cents on the tax rate

EMS-Rescue ServicesEMS-Rescue Services

Something we need to analyze:

Should we get back in the transport business??

North State completes about 2,000+ billable transports annually in Franklin County. The average collection is about $400 per transport and that would be $800,000 in potential revenue.

It is recommended that we complete an in-house study to see if it would be feasible for us to get back in the transport business. We could add additional ambulances with no additional cost to the county and generate other much needed revenue.

:

What are the reductionsWhat are the reductions

EMS and Rescue Services: Working on reducing our contracted billing and collection contract from 9% to 6% of collections.


EMS and Rescue Services: Budget does not include a County appropriation for Bunn Rescue.

EMS Director recommends no funding due to lack of squad answering emergency calls in their district.


:

How are the Volunteer Rescue How are the Volunteer Rescue Squads financially?Squads financially?

Squad Name Amount of cash on hand as of 6/30

Bunn Rescue FYE 09

White Level FYE 10

$153,888

$123,702

Louisburg FYE 09 $102,089

Franklinton-current $60,000

Perrandy

Youngsville FYE 10 $123,683

What are the reductionsWhat are the reductions EMS and Rescue Services: EMSAC requested $541,000 in

capital outlay. Proposed budget provides for $175,000. Net reduction: $366,000 or .93 cents on tax rate

Item Requested Requested Amount Recommended

Three Ambulances $375,000 $125,000

Rescue Truck Pmt. For Franklinton Rescue

$15,000 $0

Defib/Monitor $51,000 $0

Pmt for New StationRepair on Ambulances

$50,000$50,000

0$50,000

What are the reductionsWhat are the reductions General Health Budget: Reducing staff from 10.5 positions to 9.0

positions with the elimination of a full time Environmental Health Specialist and a part-time Environmental Health Supervisor.


Clinical Health Budget: Reducing staff from 39.0 positions to 37.0 positions with the freezing of a vacant Health Educator position and a Computer Support Technician. Transferred 2 positions from Dental budget.


Dental Health: Eliminated Full Time Dentist Position. Contracting out for Dental Services. Transferred 2 positions to Clinical Budget.


What are the reductionsWhat are the reductions Aging Department: Reducing staff from 11.0 full time positions

to 8.0 positions with the elimination of a In Home Health Aide as of 9/1/2011, an Adult Day Activity Asst. effective 6/30, and a Social Worker Assistant effective 6/30. Reduces part-time salaries from $177,480 to $122,665. (Staff Recommendation)

Also recommends contracting out the In Home Aide Service.

State Funds for the Adult Daycare Program have been cut by $20,282. After review of all programs, Aging Manager and Adult Day Care Manager are recommending these reductions.


EducationEducation Board of Education:

Requested for Operations: $ 12,457,270 Recommended: $ 12,000,000 $ (457,270)

FY 2010-2011 Allocation $ 11,749,053 Recommended: $ 12,000,000 Increase $ 250,947

Requested for Capital: $ 1,175,780 Recommended for Capital: 925,000 Decrease $ 250,780

Vance Granville Community CollegeVance Granville Community College

VGCC:

Requested for Operations: $ 322,887 Recommended: $ 300,000 $ (22,887)

FY 2010-2011 Allocation $ 300,000 Recommended: $ 300,000 Diff. $ 0

Requested for Capital: $ 15,500 Recommended for Capital: 15,500 Diff. $ 0

Number of County Positions included in Number of County Positions included in the proposed budgetthe proposed budget

Proposed FY 2011-2012 Proposed FY 2010-2011 Difference

Total County 457 Total County 476 (19)

EMS 49 EMS 54 (5)

Health Dept. 59 Health Dept. 63 (4)

Sheriff’s 66 Sheriff’s 70 (4)

Aging dept. 8 Aging 11 (3)

DSS 101 DSS 99 2

Inspections 7 Inspections 8 (1)

So So again reductions to all departments excluding debt total again reductions to all departments excluding debt total $3.76 million compared to FY 2010-2011 budget$3.76 million compared to FY 2010-2011 budget

Original BudgetFY 2010-2011 (7/1/2010)

Proposed BudgetFY 2011-2012

Change in Funding

Manager 299,858Elections 300,927

263,638281,412

(36,220)(19,515)

Register of Deeds 348,288Inspections 601,700

290,072511,594

(58,216)(90,106)

Sheriff 5,862,246Communications 1,077,258

5,196,212924,913

(666,034)(152,345)

Jail 2,935,824EMS 3,842,805

2,656,7003,165,378

(279,124)(677,427)

Rescue /Capital 639,913General Health 792,432

465,000751,142

(174,913)(41,290)

Library 783,627Aging 1,157,530

743,096969,714

(40,531)(187,816)

Debt 9,675,881Education 13,375,333

10,885,82313,375,500

1,209,942167

Est. Fund Balance Position at 6/30/2011Est. Fund Balance Position at 6/30/2011

Estimated Expenditures are: $ 68,196,685

Estimated Revenues are: $ 65,541,195

Difference - $ 2,655,490

During the fiscal year 2010-2011, we appropriated $3,483,995 and are going to use

$2,655,490.

Estimated Fund Balance position Estimated Fund Balance position FYE 2010-2011FYE 2010-2011

Total Fund Balance 6/30/2010: $21,115,135

(less) estimated Expenditures for FYE 2011 (68,196,685)

(add) Estimated Revenues for FYE 2011 65,541,195

Difference in revenues and expenses (2,655,490)

Total Fund Balance FYE 2010-2011 $18,459,645

Fund Balance position based on Fund Balance position based on estimate for FY 2010-2011estimate for FY 2010-2011

Total Fund Balance 6/30/2011 $18,459,645

(less) Est. Required Reserves by Statute: $3,457,220 (less) Earmarked Reserves 1,095,413 (less) FYE 2012 Fund Bal. Appropriation 2,356,741

Projected Undesignated Fund Balance $11,550,271

Using Total GF Budget of $65,490,791

Est. % of Undesignated Fund Balance 17.64%

Undesignated Fund Balance ComparisonUndesignated Fund Balance Comparison

Est. FYE 2010-2011 $ 11,550,271 or 17.64% FYE 2009-2010 13,312,790 FYE 2008-2009 14,545,686 FYE 2007-2008 11,455,767 FYE 2006-2007 11,730,851 FYE 2005-2006 12,146,678 FYE 2004-2005 12,870,944

Based on a $65.9 million General Fund Budget

Capital Projects to DiscussCapital Projects to Discuss

E 911 Enhancement Project continues. Funding for Debt Service will not be required in the proposed budget. Approximately $1 million in debt service will need to be reflected in the 2012-2013 budget. Estimated total cost of the project is $10.7 million. County plans to borrow funds for the E911 project in January 2012.

Jail Renovations – The Sheriff is requested roughly $1.3 million in renovations to the Franklin County Detention Facility. The project is currently not funded in the proposed budget. It is recommended that the borrowing for this project be included in the County’s January borrowing for the E911 project.

Payment for New EMS substation at Lake Royale is not funded in the proposed budget. ($50,000)

Capital Projects to DiscussCapital Projects to Discuss

Early College – Construction continues with an estimated completion date of August 2011.

Community College – $135,000 is recommended for Vance Granville Community College for a planning grant. This was budgeted in FY 2010-2011 but no request from VGCC has occurred for these dollars as of the date of this report. Also, a chiller must be replaced at the Louisburg Campus. The cost is about $135,000. It is recommended that this be included in the borrowing with the E911 fund.

Fire DepartmentsFire Departments No Fire Tax rate increases are recommended however the

following fire departments have requested rate increases and would like to appear before the BOC during work budget sessions to present their case.

Bunn Fire Department - from 4.75 cents to 6.30 cents.

FY 2010-2011 Allocation – $357,055, Requesting $508,145

Cash on Hand at 6/30/2010 - $397,781 ************************************************************************ Louisburg Fire Department - from 6.25 cents to 8.50 cents.

FY 2010-2011 Allocation – $184,000, Requesting $250,000

Cash on Hand at 6/30/2010 – Louisburg does not have a separate fund

Fire DepartmentsFire Departments

Mitchiners Fire Department will have a tax rate decrease: Rate decreases from 5.00 to 4.50 cents.

All other departments remained the same.

Fire Protection Fire Protection

Department Requested RecommendedDepartment Requested RecommendedCentral Fire District 250,000 195,000Epsom Fire District 88,500 88,500Gold Sand Fire District 57,500 57,500 Justice Fire District 88,500 88,500 Kittrell Fire District 1,000 1,000 Pilot Fire District 166,725 166,725White Level Fire District 73,500 73,500 Brassfield Fire District 7,979 6,000 Mitchiners Fire District 131,100 131,100 Hopkins Fire District 10,100 10,100Franklinton Fire District 217,702 217,702 Youngsville Fire District 949,098 929,008 Bunn Fire District 508,145 370,000 Castalia Fire District 1,200 1,200 Centerville Fire District 59,000 59,000

TOTAL 2,610,049 2,394,925

Water and Sewer FY 2011-2012 Water and Sewer FY 2011-2012 Proposed BudgetProposed Budget

Proposed Operational Expenditures: $ 4,437,094 Proposed Debt Service 1,915,998 Total Proposed Expenditures 6,353,092

Current Proposed Revenues $ 6,793,707

Transfer to General Fund for partial repayment of prior year loans:

$440,615

Last year transfer needed from General Fund to balance Enterprise Fund was $235,283.

DEBT POSITION- General FundDEBT POSITION- General Fund OUTSTANDING PRINCIPAL DEBT @ 4/15/2011 $111,183,454.

DEBT EVIDENCED BY G.O. BONDS $ 69,650,000 COPS 41,533,454 Total $ 111,183,454 *************************************************************************

Water and Sewer: $ 17,121,275 *************************************************************************

Total Debt: $ 128,304,729

Debt per Capita: $ 2,120.74 Based on 60,500 citizens

franklin county information to the board of commissioners for discussions on the fy 2011-2012...

Documents

previous fy fy

general fund budget

original budget

present budget

budget schedule

following fy

proposed revenues

ems revenue budget