frank lloyd wright’s - taliesin · taliesin preservation is pleased to unveil a new space rental...
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P R I VAT E E V E N T S 2 0 1 8
F R A N K L L O Y D W R I G H T ’ S
Taliesin Preservation is pleased to unveil a new space rental program enabling the general public to host private events across Frank Lloyd Wright’s 800-acre Taliesin estate in Spring Green, Wisconsin. These incomparable event spaces offer world-class architecture and stunning Driftless Area landscape views for your next special gathering.
Taliesin Estate Taliesin is the home, studio, school, and country estate of Frank Lloyd Wright, located near Spring Green, Wisconsin. Taliesin is the name of Wright’s 1911 home as well as the 800-acre estate that includes seven buildings representing nearly every decade of Wright’s career from the 1890s to the 1950s.
FAQWhat type of events can be held at the Taliesin estate?We welcome individuals and corporations to host a reception, cocktail party, dinner, symposium, staff retreat, conference, or other event. Wedding receptions may be held exclusively at the Frank Lloyd Wright Visitor Center. We are not able to host large exhibitions, political rallies, trade shows, or wedding-related events on the Taliesin estate.
When can events begin?In general, spaces are available for private events after tours close to the public. Times vary throughout the season.
How long can my event last?Rental fees are based on a five-hour occupancy, including set up and tear down. A pro-rated fee will be assessed for events longer than five hours. All events must conclude by 11 p.m., and cleanup finished by midnight.
Can I host a private event during normal business hours?Yes. There are select spaces available during our tour season (May-October), and many are available during the off-season (November-April).
Can my guests see the Taliesin residence during the event?Yes. Many private group tour options, including the Taliesin House Tour, are available as an add-on to your event. See Add-Ons, Page 11.
Where should my guests park?All guests and busses are required to park at the Frank Lloyd Wright Visitor Center. Taliesin Shuttle service must be added on to your event package if the event takes place on the Taliesin estate at a minimum of one shuttle per 40 people. See Add-Ons, Page 11. An exception is made for coach busses traveling to Hillside Studio & Theater.
Catering ServicesSee policies and preferred vendors on Pages 10-13.
ContactTaliesin PreservationAron Meudt-Thering, Events ManagerFrank Lloyd Wright Visitor Center5607 County Road CSpring Green, WI 53588(877) 588-7900, Ext. [email protected]
Above: Guests sip seasonal cocktails on the Birdwalk at the Taliesin residence
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Rental Fee $10,000-$12,000Guest Capacity 120 reception styleEvent Type ReceptionAvailiblity May-Oct. after 6:00 p.m. Nov.-April after 4:30 p.m.Square Feet 5,500Restrictions Light-colored food and beverageSpaces Included Living Room, Birdwalk, Wright’s Studio, bedrooms, Loggia & Loggia Terrace, Garden Room and gardensOptional Piano (1902 Bechstein concert grand)
Photo Courtesy of Elevate Media Group
T A L I E S I N
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Rental Fee $4,000-$6,000Guest Capacity 60 reception style 50 classroom 40 seated dinnerEvent Type Reception, Meeting, DinnerAvailability May-Oct. after 6:00 p.m. Nov.-April after 4:30 p.m.Square Feet 1,500Restrictions No food and beverage restrictionsSpaces Included Wright’s Studio and gardensOptional Fireplace
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Rental Fee $3,000-$6,000Guest Capacity 80 reception style 60 classroom 40 seated dinnerEvent Type Reception, Meeting, DinnerAvailability May-Oct. after 5:30 p.m. Square Feet 1,800Restrictions No food and beverage restrictionsSpaces Included Assembly Hall
H I L L S I D EA S S E M B LY
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Rental Fee $3,000-$6,000Guest Capacity 100 reception style 100 seated 40 seated dinnerEvent Type Reception, Meeting, Dinner, Private PerformanceAvailability May-Oct. After 5:30 p.m. Square Feet 1,800Restrictions Light-colored food and beverageSpaces Included Hillside Theater & FoyerOptional Audiovisual Support and Piano (1907 Steinway Model D concert grand)
H I L L S I D ET H E A T E R TAN -Y- D ER I
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Rental Fee $1,800-$3,600Guest Capacity 60 reception style 25 classroom style 40 seated dinnerEvent Type Reception, Meeting, DinnerAvailability Daily, with limitationsSquare Feet 3,200Restrictions No food and beverage restrictionsSpaces Included Tan-y-Deri main level, walk- out basement, and terraceOptional Fireplace and Audiovisual Support
TAN -Y- D ER I
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Rental Fee $1,350-$2,700Guest Capacity 180 reception style 90 seated dinnerEvent Type Reception, DinnerAvailability May-September (weather permitting)Square Feet 35,000Restrictions No food and beverage restrictionsSpaces Included Tan-y-Deri Hill
TAN -Y- D ER IH I L L
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Rental Fee $500-$1,500Guest Capacity 120 reception style 100 seated dinner 60 classroomEvent Type Reception, Dinner, MeetingsAvailability DailySquare Feet 950 (Banquet Hall) 1,400 (Main Dining Room)Restrictions No food and beverage restrictionsSpaces Included Banquet Hall or Full Dining Room (Tables and chairs provided, kitchen not included.)
F L LWV I S I TO RC EN T E R
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POLICIESRental DepositA minimum 30-day advance reservation is required for all events. Reservation constitutes payment of a non-refundable deposit of 50% of the estimated rental fee upon signing a Taliesin Preservation Facilities Use Agreement.
The remaining rental fee balance is due 14 days prior to the date of your event. Any outstanding balance for services or rentals will be billed after the event occurs, payable within three days of receipt.
Non-Profit DiscountTaliesin Preservation pursues alliances with 501(c)(3)nonprofit organizations with similar mission statements and core values. Speak with us about nonprofit discounts for events. Contract ConditionsAll set-up supplies and decorations must be removed immediately at the end of your event. Anything not removed will be disposed of and custodial fees will apply.
To protect the facility and historic collection, and to ensure continued availability of the Taliesin estate as an event space, we request your cooperation with the following:
Smoking is not allowed in or around the buildings of Taliesin. Smoking is permitted at two designated areas: the Taliesin orchard parking lot and the parking lot of the Frank Lloyd Wright Visitor Center.Decorations such as banners and streamers may not be used anywhere on the property. Confetti, glitter, rice, birdseed, beads, loose flower petals, etc., may not be used.Candles may be used only if the flame is contained.Taliesin Preservation reserves the right at its sole discretion to approve the selection of musical groups and the location of any musical performance on the property. Exceptionally loud music is not permitted and will be monitored for the comfort of our students and residents of the estate.
Right to RefuseTaliesin Preservation reserves the right to refuse the use or the continued use of its facilities to any person, organization, or corporation that does not comply with these policies and procedures.
InsuranceEvent hosts entering into a Taliesin Preservation Facilities Use Agreement must maintain a general liability policy or obtain a “rider” for the event to protect Taliesin Preservation, the Frank Lloyd Wright Foundation, and the host in the case of damages or injury during the event. This is typically available through your homeowner’s or business insurance policy. For more information and guidelines please check with the Taliesin Preservation Event Manager.
ADA ServicesADA equipped facilities are located at the Frank Lloyd Wright Visitor Center. The Frank Lloyd Wright Visitor Center is not open for all private events. If your event will require ADA accommodations, please contact the Event Manager.
After Hours/Event ParkingParking is available at the Frank Lloyd Wright Visitor Center, and shuttling is required to transport your guests to the Taliesin estate. See Add-Ons, Page 12. We require one shuttle per 40 guests to transport guests to the estate in a timely manner. An exception is made for coach busses transporting guests to the Hillside Studio & Theater.
EquipmentTaliesin Preservation provides limited event equipment (see Page 11). All other equipment, including tables and chairs, must be rented from an approved vendor. The host is responsible for securing these items, and the Event Manager will assist with the delivery timing. Some spaces on the Taliesin estate have built-in furniture that cannot be removed. Tents are not allowed on the Taliesin estate.
Kitchen FacilitiesKitchen facilities are not included in the space rental. Our preferred caterers (See Page 13) are aware of this policy and are experienced working in Taliesin’s unique spaces.
Event FavorsThe Taliesin Bookstore offers unique and memorable gifts or take-aways for your guests. Our Bookstore Manager can assist with choosing the perfect gift.
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Taliesin Image Usage & PhotographyAny event photographers must sign a commercial photography agreement and provide a certificate of insurance prior to the event. Marketing graphics and descriptions that contain references to Taliesin or images of Taliesin must be approved by Taliesin Preservation before public use.
All social media promotion for the event pertaining to Taliesin shall include tags for Taliesin Preservation if used on Facebook, Twitter, or Instagram. The following tags may be used:Facebook: Taliesin PreservationTwitter: @TaliesinPreservInstagram: @taliesinpreservation
PreservationTaliesin Preservation reserves the right to renovate any and all spaces on the estate at any time without prior notice. While Taliesin Preservation will notify you of any significant changes to the property, it cannot guarantee that any space will appear on the date of your event as it does upon the signing of the agreement.
CancellationCancellation must be provided to Taliesin Preservation in writing. Cancellation of the event by the host within 60 days of the scheduled event will result in forfeiture of all fees and deposits paid. With more than 60 days notice, all fees will be refunded except for the 50% non-refundable deposit.
ADD-ONSSome items may be required depending on the nature of the event.
Item Cost DetailsPrivate Group Tours Varies by tour type ($17-100 per
person)Advance reservations required
Guest Speaker $100 per hour Variety of topics to choose fromCustodial Fees $25 per hour Additional staff may be requiredEvent Staffing & Security $25 per hour Additional staff may be requiredShuttle Service $100 per hour 4-hour minimumFire in Fireplace $300 Available at Tan-y-Deri and Wright’s
StudioConcert Grand Piano $300 Available at Hillside and Taliesin
residence. Performer not included.
RENTAL EQUIPMENTItem Cost DetailsTable Linens $6.50 per piece White/BlackLinen Napkins $25 per 25 White/Black foldedProjector & Screen $150Easels/Whiteboard $25 Ask for quantitiesFreestanding Microphone & Speaker $50 Includes Mic StandPodium $25
Additional Rental Equipment at the Frank Lloyd Wright Visitor CenterItem Cost DetailsPlace Setting $8/ per person Glassware, Dinnerware & FlatwareConference Phone $100 Available in FLLW Visitor Center
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CateringEnos Farms, Spring Green, [email protected] Taliesin estate-grown produce from our farmers at Fazenda Boa Terra.
Underground Catering, Madison, [email protected]
AlcoholRiverview Terrace Café at the Frank Lloyd Wright Visitor Center, Spring Green, WI
Rental Equipment & DecorA la Crate, Monona, [email protected]
Event Essentials, Windsor, [email protected]
SUGGESTED VENDORSFloristSunborn Gardens, Mount Horeb, [email protected]
Prairie Flowers, Spring Green, [email protected]
LodgingHouse on the Rock Resort, Spring Green, [email protected]
Spring Valley Inn, Spring Green, [email protected]
Musical PerformersPianist & Vocalist - Jason Kutz & Leslie Damaso, Mineral Point, [email protected]
Harpist - Serena O’Meara, Eau Claire, [email protected]
Jazz Vocalist & Band - Robin Pluer, Milwaukee, [email protected]
Event PhotographyNatural Intuition Photography, Madison, [email protected]
Katie Thering Photography, St. Paul, MN & Spring Green, [email protected]
Advanced AV SupportFull Compass, Madison, [email protected]
AirportsTri-County Regional Airport, Spring Green, WIDane County Regional Airport, Madison, WI
OTHER RESOURCESSpring Green Area Chamber of Commercespringgreen.com
Dodgeville Chamber of Commercedodgeville.com
PREFERRED VENDORS
A la Crate - Rentals Enos Farms - Catering Riverview Terrace Café - Alcohol
Photography by: (L-R) Natural Intuition Photography, Enos Farms Catering, and Aron Meudt-Thering.
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Riverview Terrace Café - Alcohol
Sample MenuSpirits PricesDeep Eddy Vodka 4Absolut Vodka 4.50Beefeater Gin 4Tanqueray Gin 4.50Evan Williams Bourbon 4Bulleit Rye Whiskey 5Korbel Brandy 4 Captain Morgan Rum 4Lunazul Blanco Tequila 4Campari Aperitif 6
Beer BottleCoors Light 3.50Lake Louie Arena Pale Ale 4.50Lake Louie Prairie Moon 4.50New Glarus Spotted Cow 4.50Furthermore Proper 4.50
Wine Glass/BottleWollersheim Prairie Fume 5.50/27Wollersheim Dry Riesling 5.50/27Wollersheim Pinot Noir 6/30Wollersheim Prairie Sunburst Red 6/30Columbia Red Blend 6/30
RIVERVIEW TERRACE CAFÉ CASH BARTaliesin Preservation is pleased to offer a selection of beer, wine and spirits served by licensed bartenders at the Riverview Terrace Cafe inside the Frank Lloyd Wright Visitor Center. This is the exclusive location for cash bars on the Taliesin estate. All other bars must be hosted bars, for which the caterers are required to serve. No self serve bars are permitted for any event.
Each private event cash bar must guarantee $200 in beverage sales per bartender. One bartender per 50 guests is required for service. Barrels of beer are not included in the $200 minimum. Bartenders are available for a 5-hour minimum at $25 per hour, with three hours of service required for set up and tear down. Glassware is included in this beverage service
Alcohol choices must be selected 30 days in advance to ensure delivery by your event date. Prices and availability subject to change.
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