framework for maintenance management railcar maintenance management tools carol scarborough

Framework for Maintenance Management

Railcar Maintenance Management ToolsCarol Scarborough

May 22,2008 DTE Rail Services, Inc Maintenance Management Seminar

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The Role of Data in a Maintenance Plan A Maintenance Plan can be:

Re-active Pro-active Periodic – Time or Mileage Condition Based Corrective Preventative Predictive


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The Role of Data in a Maintenance Plan Regardless any type of Maintenance Plan will

need data to accurately track: Costs Types of repairs Who is repairing your cars What location are repairs are being done What components are being replaced and with

what Are your components being replaced with new or

reconditioned materials


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The Role of Data in a Maintenance Plan (Cont’d)

What are the frequency of repairs Are you seeing repeating repairs on your cars When were certain components last replaced How many miles do you currently have on certain

components Source of information for metrics Source of information for budgeting


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AAR (Railinc)•Data Exchange

•Pricemaster Files•UMLER•Mileage

Equipment HealthManagement System

(EHMS)•Maintenance Alerts

Contract Shops•Invoices w/electronic backup

•Estimates•Scope of Work•Contract info

Maintenance Data - Relationship

Maintenance Plan (Capture maintenance data)

•Invoice auditing•Analysis

•Alerts for “Windows”•Tracks invoice and exception

status


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Sources of Data

Main sources of maintenance data Car Repair Billing (CRB)

AAR Repairs from Railinc via Data Exchange (DX) CRB Redesign changed 160 byte to 500 byte format Most railroads report via DX Some contract shops have started using DX AAR Pricing is enforced to pass through DX (however

manual pricing is allowed, if indicated) Minimize data entry of repairs Be used for paperless CRB and rebuttal billing


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Sources of Data

Main sources of maintenance data Car Repair Billing (CRB)

Contract Shops Use AAR 500 byte format Use all AAR Field Manual reporting requirements Will use contract rate for labor, which is less than AAR Will use material charges which will usually be cost plus

markup Can provide “detail” lines in electronic format Shops may have internal systems, use outside vendors or

utilize Railinc’s On-Line BRC


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Sources of Data

Main sources of maintenance data Railroad Mileage Data

Reported through Car Hire Data Exchange (Railinc) Reported through Car Hire Reports monthly from

railroads Monthly reporting is by:

Reporting Road Car initial/number Loaded and Empty miles Date/time data is also available in the Car Hire Reports,

however, that is not really valuable for maintenance data


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Sources of Data

Main sources of maintenance data Railroad Mileage Data

Monthly reporting also contains miles by state

PRIVATE MILEAGE REPORT ______________________________________________________________________________ OWNER INITIAL MONTH ALLOWED DEMO DEMO FEBRUARY, 2008 ______________________________________________________________________________ STATE NO OF LOADED EMPTY TOTAL GROSS CARS MILES MILES MILES EARNINGS _______________________________________________________________________________ IA 1,130 780,435 764,314 1,544,749 .00 IL 1,391 545,042 503,850 1,048,892 .00 KS 5 170 895 1,065 .00 MO 5 290 1,691 1,981 .00 NE 1,109 1,082,769 1,078,276 2,161,045 .00 WY 1,101 345,128 372,570 717,698 .00 TOTAL 4,741 2,753,834 2,721,596 5,475,430 .00


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Data in a Maintenance Plan

Important to have the different data types relate to each other Repair Data

To determine the who, where, frequency of repairs Mileage Data

To determine the life of components Metric of Cost per Mile Use in predictive planning


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Example of Data Use


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Example of Data Use


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Example of Data Use


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Example of Data Use


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Data in a Maintenance Plan

Data is the way you know what is happening to your cars

Without it you cannot know results You cannot make decisions You cannot budget or plan Data is the key to managing any

maintenance plan


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Equipment Health

What is EHMS? Equipment Health Management System Developed by Railinc to support ATSI Facilitates the timely communication of specific

detector data and Car Repair History (CRH) to the industry

Converts detector data into meaningful information that allows users to make decisions on the maintenance of their cars


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Equipment Health

What is EHMS? Announced in the AAR Circular Letter c-9907,

dated 8/26/04 Originally EHMS alerts were generated through

the EW/MA system Users pay for this system through the Technical

Services User Fee, currently $.05 per car Now on web at http://ehms.railinc.com or through

the Railinc Single Sign On (SSO)


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Equipment Health

Detectors on line: WILD (Wheel Impact Load Detector) ABD (Acoustic Bearing Detector) THD (Truck Hunting Detector) TPD (Truck Performance Detector)

Others to come: Bearing temperature trending Wheel profile Imbalanced/overloading of cars Hot/Cold wheel detection, cracked wheel Vision system, cracked axle Other TDTI = Technology Driven Train Inspections


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EHMS – Current Emails


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EHMS

What can you do in EHMS? Allows car owners, mark owners to designate the

maintenance responsible party (MRP) to receive the daily InteRRIS emails

Report repair events along with ABT Ability to query to determine the current alert

status of equipment Allows for immediate notification of alert openings

or closing events via web services


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EHMS – Search for information Within the EHMS web system there are 3

equipment queries “Data Query” contains the most information for the

user on a car, or group of cars “Equipment Status Query” displays the railcars

queried that have open “alerts” “Latest ABT Query” allows the user to search for

the current ABT dates in Umler/EMIS


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EHMS – Data Query


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EHMS – Data Query


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EHMS – Equipment Status Query


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EHMS – Air Brake Test (ABT) Query


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EHMS – Reporting Repairs

Repairs reported through EHMS will clear alerts for other components at same location on car

Reporting a wheel set replacement will automatically generate the repair for the mate wheel and axle and clear ABD alerts for bearings

Currently for THD/ABD only AAR Condemnable is supported

To close THD alert required to report an inspection rather than a repair


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Mandatory information for car repair: Car initial and number Who made repair Job code Why made code Inspection code (in lieu of JC/WM) SPLC Repair date


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For Wheel Repairs: Axle Side

For Truck Repair/Inspection: Location of the truck repaired

Optional: Air Brake Test ABTs are billable as Umler/EMIS transaction


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EHMS


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EHMS

Rule 94 in AAR Office Manual for Equipment Health Management System Rules

Umler mark owner must register in EHMS if alerts are to be sent to another party

Alerts to Maintenance Responsible Party (MRP) 4 Levels of Maintenance Advisories:

1st Alert – Window of Opportunity 2nd Alert – Opportunistic Repairs 3rd Alert – AAR Condemning 4th Alert – Exceeds final alert (140 kips or higher)


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EHMS

Rule 94 in AAR Office Manual for Equipment Health Management System Rules Item 7:

Failure to report wheel replacement could result in cancellation of initial repair bill.

If same wheel set is replaced for high impact with 12 months of first wheel set and the initial repair was not reported to EHMS, the car owner is entitled to repayment of the first wheel change.

Car owner will file CBA – 1st BRC and 2nd BRC and proof that EHMS was not updated.

Recovery of labor and material plus additional labor charges such as jacking, etc.


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EHMS

EHMS can be a useful tool in your Maintenance Plan

You pay for it, might as well utilize it Be sure all repair data is entered Monitor your repairs and compare windows If errors are found, take corrective action EHMS is the source of Technology Driven

Inspection data

framework for maintenance management railcar maintenance management tools carol scarborough

Documents

maintenance data slide

maintenance management

role of data

maintenance plan contd

type of maintenance

data entry of repairs

miles datetime data

dte rail services