fpcd-78-47 department of defense pay practices for ...addresses the cost of compensation benefits,...

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DOCIBNiT BBSO]E 06024 - [ 81526556 Department of Defense Pay Practices for Japanese Nationals Should Be Changed. FPCD-786-7; B-1793*3. Say 31, 1978. 1 pp. + appendix (13 pp.). Report to Sen. Warlen S. magnuson, Chairman, Senate Committee on Appropriations; by Blmer S. Staats, Comptroller General. Issue Area: Personnel management and Compensation (300); Federal Personnel management and Compensatiin: Pay Principles and Pay Determination Processes (306);Federal Personnel anaugement and Compensation: ketiresent Policies and Practices (307). Contact: Qoderal Personnel and Compensation Div. Budget Function: National Defense* Department of Defense - Silitary (except procurement & contracts) (051!; Income Security: Federal Bnployee Retirement and Disability (602). organization Concerned: Department of Defense; Department of the Navy; Department of the Air Force; Department of the Army. Congressional Relevance: House Committee on Post Office and Civil Service; senate Coamittee on Appropriations; Senato Committee on Armed Services. Sen. Warren G. Magnuoon. Authority: foreign Service Act, as amended. As of January 1978, O.S. forces in Japan (0S1J) employed about 22,360 Japanese nationals; epproximately 19,650 were paid from appropriated funds. ippropriated and nonappropriated fund payroll costs totaled shout S243 million and S27 million, respectively, in fiscal year 1977. Costs per employee have increased in recent years, and waVe costs can be expected to increase further because of the comparatire decline in the value of the dollar against the Japarqse yen. Findings/Conclusions: Because of Japanes reluctance to share costs or allow revisions of benefits, Japanese eaployees are paid well above prevailing local rates. Factors contributing to high payroll costs are the continued use of OSPJ differential (a special payment for Japanese employeas), language allowances, the computation fordula for premium Fay, and wage schedules, based on a 44-hour workweek. Severance allowances are also more generous than those in prevailing practice. Hiring Americans locally could be less costly, but constraints to such hit'ng are staffing ceilings, a pending decision on hiring of dependents, and certain advantages of Japanese personnel. Increasing wages and declining dollar value could lead to further reductions in force and a reducei capability to meet U.S. and Japanese mutual defense objectives. Recommendations: The Secretaries of State and Defense should urge the Government of Japan to eliminate or pay excess compensation costs. The Secretary of Defense should explore ways of hiring more Americans in Japan. (HTV)

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Page 1: FPCD-78-47 Department of Defense Pay Practices for ...addresses the cost of compensation benefits, possible sub-stitutes for Japanese nationals, and constraints against assembling

DOCIBNiT BBSO]E

06024 - [ 81526556

Department of Defense Pay Practices for Japanese NationalsShould Be Changed. FPCD-786-7; B-1793*3. Say 31, 1978. 1 pp. +appendix (13 pp.).

Report to Sen. Warlen S. magnuson, Chairman, Senate Committee onAppropriations; by Blmer S. Staats, Comptroller General.

Issue Area: Personnel management and Compensation (300); FederalPersonnel management and Compensatiin: Pay Principles andPay Determination Processes (306);Federal Personnel

anaugement and Compensation: ketiresent Policies andPractices (307).

Contact: Qoderal Personnel and Compensation Div.Budget Function: National Defense* Department of Defense -

Silitary (except procurement & contracts) (051!; IncomeSecurity: Federal Bnployee Retirement and Disability (602).organization Concerned: Department of Defense; Department of theNavy; Department of the Air Force; Department of the Army.

Congressional Relevance: House Committee on Post Office andCivil Service; senate Coamittee on Appropriations; SenatoCommittee on Armed Services. Sen. Warren G. Magnuoon.

Authority: foreign Service Act, as amended.

As of January 1978, O.S. forces in Japan (0S1J)employed about 22,360 Japanese nationals; epproximately 19,650were paid from appropriated funds. ippropriated andnonappropriated fund payroll costs totaled shout S243 millionand S27 million, respectively, in fiscal year 1977. Costs peremployee have increased in recent years, and waVe costs can beexpected to increase further because of the comparatire declinein the value of the dollar against the Japarqse yen.Findings/Conclusions: Because of Japanes reluctance to sharecosts or allow revisions of benefits, Japanese eaployees arepaid well above prevailing local rates. Factors contributing tohigh payroll costs are the continued use of OSPJ differential (aspecial payment for Japanese employeas), language allowances,the computation fordula for premium Fay, and wage schedules,based on a 44-hour workweek. Severance allowances are also moregenerous than those in prevailing practice. Hiring Americanslocally could be less costly, but constraints to such hit'ng arestaffing ceilings, a pending decision on hiring of dependents,and certain advantages of Japanese personnel. Increasing wagesand declining dollar value could lead to further reductions inforce and a reducei capability to meet U.S. and Japanese mutualdefense objectives. Recommendations: The Secretaries of Stateand Defense should urge the Government of Japan to eliminate orpay excess compensation costs. The Secretary of Defense shouldexplore ways of hiring more Americans in Japan. (HTV)

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REPORT BY THF

Comptroller GeneralOF THE UNITED STATES

Department Of DefensePay Practices For JapaneseNationals Should Be Changed

The Senate Committee on Appropriationsasked GAO to review the compensation anduse overseas of foreign national employees bythe Department of Defense.

U.S. Forces in Japan employ about 22,000Japanese nationals who are paid above pre-vailing local rates. Unless corrective action istaken, increasing wages and declining dollarvalue could well lead to further reductions inforce and a reduced capability to meet U.S.and Japanese mutual defense objectives. GAOestimates that the 1977 Department of De-fense payroll of $270 mi on was about $26.3million in excess and the severance liability ofabout $400 million was about $127.4 millionin excess. Since 1977 a wage increase anddollar devaluations have already increasedthese excesses.

The Secretaries of State and Defense shouldstrongly urge the Government of Japanr toeliminate or pay the excess costs above pre-vailing local rates. GAO also recommends thatthe Secretary of Defense explore ways ofhiring more Americans.

;>;D S7:q

FPCD-78-47

'CcOUS\ WNMAY 31, 1978

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COMPTROLLER GENERAL.OF THE UNITED rTAT=

WA"HINGTON, D.C. mm

B-179343

The Honorable Warren G. MagnusonChairman, Committee on AppropriationsUnited States Senate

Dear Mr. Chairman:

In response to the Committee's April 29, 1977, request,we are reviewing Department of Defense compensation and useoverseas of foreign national employees, including the pos-sibility of using alternative labor sources that might beless costly to the Government.

This report on foreign national employment practicesin Japan, the fiftL in a series of reports on five countries,addresses the cost of compensation benefits, possible sub-stitutes for Japanese nationals, and constraints againstassembling the most economical work force. We are recom-mending that the Secretaries of State and Defense stronglyurge the Government of Japan to eliminate or pay excesscompensation costs, and that the Secretary of Defense ex-plore ways of hiring more Americans in Japan.

As your office requested, we did not obtain formalagency comments on this report; however, we informed theDepartments of State and Defense of our work and consideredtheir comments. We are sending copies of this report to theDepartments of Defense and State. Copies will be availableto other interested parties who request them.

Sincerely yours,

Comptroller Generalof the United States

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APPENDIX I APPENDIX I

IMPROVEMENTS NFEDED IN FOREIGN NATIONAL

COMPENSATION PRACTICES IN JAPAN

BACKGROUND

As of January 1978, U.S. Forces in Japan (USFJ), whichinclude both mainland Japan and Okinawa, employed about22,360 Japanese nationals; approximately 19,650 paid fromappropriated funds:

Number of employeesAppropriated Nonappropriated

Employer fund fund Total

Army 5,374 271 5,645

Navy 9,055 550 9,605

Air Force 5,223 461 5,684

Navy and Army/Air ForceExchanges - 1,428 1,428

Total lf, 652 2,710 22,f362

Employee costs

Appropriated and nonappropriated fund payroll coststotaled about $243 million and $27 million, respectively, infiscal year 1977. In 1977 the average appropriated fund em-ployee cost about $15,100, including an accrued retirementallowance of about $3,000.

Retirement allowances or separation pay entitlementsare payable upon retirement, resignation, or reduction inforce. As of September 1977, the appropriated and nonappro-priated severance liability totaled about $392 million and$8.2 million, respectively. Each appropriated fund employeehad an average severance pay entitlemeint of about $20,1C0.

Costs per employee have increased in recent years.Despite appropriated fund work force reductions of aimost:45 percent from 1973 through 1977, tctal payroll costshave decreased only 6 percent. Sinc_ 1973 wage increasesaveraged 13.9 percent annually.

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APPENDIX I APPENDIX I

Because of the declining value of the dollar againstthe Japanese yen, wage costs can be expected to increasefurther. The average yen to dollar exchange rate in fiscalyear 1977 was about 280 to 1. By April 1978, the value ofthe dollar decreased about 21 percent to 220 yen to $1.Despite recent actions to reduce payroll costs, we estimatethe declining dollar value and a December 1977 pay raise ofabout 7 percent will add about $62 million to USFJ's 1978appropriated fund payroll costs. Similarly, USFJ's sever-ance liability will increase about $102 million.

Procedures to determinecompensation and benefits

Section 444 of the Foreign Service Act, as amended,provides that compensation for foreign national employeeswill be based on locally prevailing wage rates consistentwith the public interest. Department of Defense (DOD) in-struct.,ons provide similar guidance to U.S. Armed Forces inforeign areas.

Under an indirect hire system, Japanese employees ofUSFJ are legally employed by the Japanese Government, al-though paid by DOD. The indirect hire arrangement evolvedfrom early occupation days when Japanese employees werehired and paid by the Japanese Government. In 1S51 theUnited States and Japan signed the Master Labor Contractwhich, with amendments, defires conditions of employmentfor appropriated fund employees. 1/ Nonappropriated fundemployees are paid under a separate 1961 indirect hireagreement, but generally receive the same benefits, allow-ances, and wage increases as appropriated fund employees.Under both agreements, changes to compensation and benefitsreceived by Japanese employees require concurrence of bothDOD and the Japanese Government.

Headquarters, USFJ, coordinates the DOD employmentsystem for the Army, Navy, and Air Force in Japan. AJoint Labor Affairs Committee, comprised of civilian per-sonnel directors for each service command and the chiefof the USFJ Labor Branch, coordinates to develop a unifiedposition on labor matters.

1/Sixteen appropriated fund employees are employed undera separate Mariner's Contract.

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APPENDIX I APPENDIX I

Annual wage increases for Japanese employees aredetermined through negotiations with the Japanese Govern-ment, but the established procedure has been to giveJapanese employees the same proportional increase re-ceived by Japan's civil servants in the National Pb'llicService. The Japanese Government annually surveys privatefirms (about 7,500 in 1977) to determine prevailing wages,allowances, and benefits. The resulting basic wage sched-ules are then adopted by the National Public Service andUSFJ.

Many allowances now received by DOD's Japanese employ-ees were adopted before Japan and the United States agreedto use the National Public Service as a model. In recentyears, USFJ has attempted, with limited success, to bringbenefits and allowances more in line with the private sectorand Japanese civil servants.

LIMITED SUCCESS OF PASTCOST REDUCTION ATTEMPTS

In the past, USFJ has concentrated on reducing exces-sive benefits and allowances rather than basic wage sched-ules. Under USFJ's complex base pay and allowances system,base pay represents only about 50 percent of an employee'stotal compensation, with as many as 18 additional allowancesmaking up the remainder. USFJ officials estimated their1975 and 1976 wage negGciations saved about $10 millionannually.

In a 1977 report, 1/ we recommended that the Secretariesof State and Defense obtain additional cost relief by nego-tiating a labor cost sharing agreement with Japan. The needfor increased cost sharing was based on an increasinglycostly U.S. contribution to Japan's defense, the limitedbudgetary support given by Japan to its own defense in viewof its economic capabilities, and the chronic deficits inU.S. bilateral trade with Japan. A labor cost sharingagreement was signed in December 1977 when Japan agreed toforego DOD contributions to social welfare programs andother administrative fees. USFJ officials estimated theagreement would save about $26 million annually.

l/"The United States and Japan Should Seek A More EquitableDefense Cost-Sharing Arrangement," ID-77-8, June 15, 1977.

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APPENDIX I APPENDIX I

U.S. negotiators had hoped for greater cost relief,particularly where USFJ pays more than the private sector.The Japanese Government rejected U.S. proposals becauseit interpreted the status-of-forces agreement to requirethe United States to pay all direct labor costFr. Theyultimately agreed to fund the costs of social welfare con-tributions and administrative fees because these were con-sidered indirect costs and, therefore, could be shared.

U.S. negotiators had argued that the status-of-forcesagreement was a "living" document, to be interpreted accord-ing to the best interests of both parties. They also pointedto numerous precedents for labor cost sharing and noted thatwhile the agreement does not obligate Japan to pay laborcosts, neither does it prohibit it. in lieu of more reduc-tions in force or reduced mutual defen.';- capabilities, webelieve the U.S. position is a more practical approach toan increasing labor cost problem.

PAYROLL COSTS REMAIN ABOVE PREVAILING RATES

Because of Japan's reluctance to share the costs orallow revision of overgenerous USFJ benefits and allowances,Japanese employees continue to be paid well above prevail-ing local rates. Using compensation and benefits paid toJapanese civil servants as a model, we identified four com-pensation factors in excess of prevailing practices whichincreased USFJ's fiscal year 1977 payroll costs by about$26.3 million. Given the December 1977 pay raise and anApril 1978 exchange rate of about 220 yen to $1, excesspayroll expenses have already increased to $35.4 million(including an estimated $31.3 million for appropriated fundactivities).

The following table and discussion detail where andhow much USFJ overpays.

Compensation Appropriated Nonappropr iatedfactors funds funds Total

------------(000 omitted)------------

USFJ differential $12,275 $1,463 $!.3,738Language allowance 1,091 173 1,264Premium pay computa-

tion 1,204 61 1,26540-hour workweek 8,690 1,360 10,050

Total $23260 $3, 057 $26,317

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APPENDIX I APPENDIX I

Need for USFJ differential outdated

The USFJ differential is a special payment granted toall Japanese employees without relation to jobs, duties, orresponsibilities. When established in the early 1950s, thedifferential was to compensate USFJ employees for being inthe unique position of working for a foreign employer.Prior to 1963 the USFJ differential was included as a por-tion of the basic monthly wage. In 1963 the differentialwas specified as a 10-percent addition to base pay ratesestablished by Japanese civil servant wage scales.

The rationale for paying a 10-percent differential isoutdated since foreign firms are no longer unusual in Japan,and many Japanese companies have management styles similarto these firms. The American Embassy and foreign and jointventure firms in Japan employ Japanese nationals withoutpaying a similar differential. Moreover, Japan is theonly country hosting U.S. Forces which requires such a pay-ment. Appropriated fund costs of the differential wereabout $12.3 million in 1977 and will be about $16.6 millionin 1978.

Language allowances not justified

Another holdover from compensation paid employees inthe early 1950s is the language allowance which USFJ paysfor English proficiency in particular positions. However,the National Public Service, American Embassy, and mostforeign firms located in Japan do not pay language allow-ances. Also, instruction in English is widespread in theJapanese educational system, so that few, if any, job appli-cants would attend special classes at their own expense toqualify for a USFJ position. Appropriated fund costs of thelanguage allowance were about $1.1 million in 1977 and willbe about $1.4 million in 1978.

Computation formula increasespremium pay

USFJ pays considerably more for premium pay (overtime,night differential, and holiday pay) because its formula forcomputing premium pay is more generous than the NationalPublic Service formula. In particular, USFJ adds the 10-percent USFJ differential, the language allowance, and theremote area allowance to its premium pay computations,while the National Public Service does not. Additional ap-propriated fund costs totaled about $1.2 million in 1977and will be about $1.6 million in 1978.

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APPENDIX I APPENDIX I

Forty-hour workweek based on44-hour wage schedules

Japanese civil servants in the National Public Servicework and are paid according to a 44-hour workweek. USFJemployees work a 40-hour week but use National Public Serv-ice wage schedules without modification. As a result, a

portion of USFJ's compensation is for work not performed.In ]963 USFJ employees in mainland Japan were repositionedat lower wage steps to compensate for the differing work-weeks. A similar repositioning of Okinawan employees oc-curred in 1972. However, wages for new hires and subsequentpay raises for all employees have been based on the 44-hourwage schedules. We estimate the excess attributable to the44-hour wage schedules was about $8.7 million in 1977 and

will be about $11.7 million in 1978. The inflated base pay

rate also increases the USFJ differential, seasonal allow-ances, premium pay, and other allowances computed on basepay.

USFJ below Japanese civilservant rates in some cases

In several instances, USFJ appears to pay less compensa-tion than the National Public Service. For exa·'ple, employ-ees who own homes or live in public housing receive a housingallowance with the National Public Service but not with USFJ.In 1976, 13 percent of the USFJ work force (renters) re-ceived a housing allowanrce, compared to 41 percent of theNational Public Service work force.

Similarly, both USFJ and the National Public Servicepay night duty allowances to nursing, communication, andpublic safety employees who work scheduled night hours.Eowever, the rate schedule for Japanese civil servants is

about double that paid by USFJ. Had National Public Serv-ice rates been paid to eligible employees, USFJ 1977 payrollcosts would have been about $182,000 higher.

ALTERNATIVES TO SEVERANCEALLOWANCES NEEDED

Employees leaving USFJ receive a lump-sum severancepayment, and employees retiring also receive a periodicannuity payment. The severance payments are more generousthan prevailing practice and have resulted in excessivecosts to the U.S. Government.

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APPENDIX I APPENDIX I

For the reverauice airount, USFJ multiplies a lengthof service factor (whi:h varies by reason for termination)times the latest monthly base wage plus a number of allow-ances. The National Public Service, which uses its wagesurvey to identify prevailing practices, excludes the al-lowances in computing a similar allowance for its employ-ees. The National Public Service also has a smaller lengthof service factor, resulting in a severance payment about31 percent less. For example, if separated after 17 yearsof service, a UFPJ employee would receive 36 months of basepay plus allowances, while a Japanese civil serva:t wouldreceive only 27 months of base pay excluding allowances. Asa result, we estimate about $36.8 million of the $139 mil-lion in severance payments made during 1976 and 1977 wasabove what would have been paid under the National PublicService formula.

As of September 1977, USFJ had a total accruedseverance liability of about $400 million. a specific com-parison between National Public Service and USFJ severanceentitlements is difficult because Japanese Government agen-cies have some flexibility to vary their entitlements.However, the following table, based on the typical USFJemployee, shows that USFJ is obligated to pay considerablygreater severance benefits than the National Public Serv-ice under the stated conditions for separation.

Amount USFJ over the National Public ServiceReason for Appropriated Nonappropriatedtermination funds funds Total

--------------(millions,-------------Voluntary

resignation $153.2 $0.8 $154.0

Reduction inforce 126.9 .5 127.4

Advanced age(note a) 78.8 - 78.8

a/An estimate of the potential obligation ass;uming typicalemployees had 30 years of service and retired; few non-appropriated fund employees would be affected as currentaverage length of service is only about 4 years.

Expected wage increases coupled with yen appreciationwill increase the difference even more in 1978. For example,the $127.4 million reduction in force difference has alreadyincreased by about 34 percent to $171.2 million in fiscalyear 1978.

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APPENDIX I APPENDIX I

A retiring employee with 20 or more years of servicereceives a monthly annuity in addition to the severancepayment. USFJ officials stated that the USFJ annuity isless generous than the National Public Service annuity, butthey had been unable to quantify the difference. Even so,adopting a retirement package more comparable to the Na-tional Public Service and prevailing practice--higher an-nuity and lower severance payment--would still decreaseUSrJ retirement costs. Severance entitlements would beless and any increased employer contributions to an annuityprogram would be assumed by the Japanese Government underthe December 1977 cost-sharing agreement.

RESTRICTIONS ON USING IMORELOCALLY HIRED AMERICANS

As Japanese employees become increasingly expensive,USFJ will need greater flexibility to employ the mosteconomical work force. Under certain circumstances Ameri-cans are less costly than Japanese; however, a number offactors prevent hiring more Americans.

Locally hired Americans--less costly alternative

Locally hired Americans, as opposed to those hired inthe United States and brought to Japan, do not receivechange-of-station benefits, quarters allowances, and aregenerally not eligible for civil service retirement. Ameri-cans car be hired locally under overseas limited appointmentsor a DOD program aimed at hiring dependents of DOD personnelstationed in Japan. Of more than 6,000 U.S. civilian employ-ees in Japan, nearly 3,300 are dependents who representvirtually all the local hires.

Dependents employed (note a _Service Appropriated Nonappropriated

fund fund Total

Army 110 30 140Navy 220 b/700 920Air Force 980 c/1,240 2,220

Total 1,310 1,970 3,280

a/Includes full- and part-time employees.

b/Includes Navy Exchange.

c/Includes Army and Air Force Service.

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APPENDIX I APPENDIX I

Initially locally hired Americans cost about the sameas Japanese employees in entry-level positions. However,local hires are less costly after the first year, as shownbelow.

Annual employment cost (note a)Japanese

United nationalStatc: (note b) Difference

Secretary:1st year $ 9,3bd $ 9,216 $ 1532d year 10,229 10,915 -6863d year 11,168 12,677 -1,509

Clerk Typist:1st year 7,404 8,311 -9072d year 8,111 9,848 -1,7373c year 8,855 11,444 -2,589

AdministrativeSpecialist andManagement Analyst:

1st year 10,482 10,503 -212d year 11,444 12,429 -9853d year 12,494 14,437 -1,943

a/Annual 6-percent pay raises and step increases were assumedfor both the Japanese national and the locally hired Ameri-can.

b/Based on a 220 yen to $1 exchange rate.

Conversely, the Japanese national blue-collar workeris considerably less expensive than his U.S. counterpart.Even if cost effective, however, personnel officialsdoubted whether locally available Americans hac the neces-sary skills required for blue-collar positions such aswelders, carpenters, and machinists.

Constraints limit local hires

Civilian positions are designated either U.S. civilianor Japanese national.. Appropriated-fund employees are alsosubject to separate direct (American) and indirect (Japanese)hire staffing ceilings. RBecause of the ceilings, personnelofficials are constrained from filling vacant Japanese na-tional positions with Americans.

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APPENDIX I APPENDIX I

If hired into a Japanese national position, anAmerican is still counted against the direct hire ceiling.The Office of Management and Budget controls direct hireceilings. Officials stated that DOD could easily requestthat indirect hire positions be converted to direct hirepositions without any overall increase in the work force.They also felt that small increases in direct hire employ-ment could be absorbed under DOD's current direct hireceiling. However, such flexibility does not extend tofield installations where managers are reluctant to exceedtheir direct hire allotments.

We believe that DOD should be able to hire the bestqualified and the most cost effective employee, whetherforeign national or American. In the past, we concludedthat funding and program limitations provide a more effec-tive control over the number of persons Federal agenciescan employ than do personnel ceilings. 1/ Limiting thenumber of persons employed on a particular day deprivedagency management of options for accomplishing essentialwork and did little to control staffing levels.

One additional constraint is the Civil Service Commis-sion's pending decision to terminate the dependent hireprogram. The Commission has concluded that the programgives unfair, preferential treatment to DOD dependents andthat the special economic situation originally used asjustification--the need to improve the economic conditionsof military families overseas--is no longer present. DODbelieves the authority for preferential hiring of dependentsshould continue. As of April 1978, the Justice Departmentwas still assessing the legality of the program. Even ifthe dependent program is terminated, personnel officialscan still hire local applicants through overseas limitedappointments, although DOD officials have told us relyingon such appointments would increase their administrativeworkload.

Other hiring considerations

Other factors influence a hiring decision. Advantagesof hiring locally available Americans include:

l/"Personnel Ceilings--A Barrier To Effective ManpowerManagement," FPCD-76-88, June 2, 1977.

10.

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APPENDIX I APPENDIX I

-- The Japanese national employee would become progres-sively more expensive because he would tend to stay,receive step increases, and continue building upseverance benefits. An American dependent hire wouldnormally leave after 3 years and a replacement hiredat the entry level.

--A portion of U.S. employees' pay returns to the U.S.Government through income taxes while a noncitizenwould not pay U.S. taxes.

--Hiring U.S. employees has less effect on the inter-national balance of payments because a substantialportion of a dependent's income will be spent inDOD facilities, such as post exchanges and commis-saries.

--Japanese national employees receive two moreholidays and faster step increases than U.S. employ-ees. Further, the Japanese national's pay can in-crease 50 to 90 percent through step advancementcompared to a 30-percent increase ior U.S. employees.

Limitations to hiring Americans in Japanese nationalpositions, in addition to staffing ceilings, include

--potential lack of special skills among local appli-cant-i,

-- loss of continuity from periodic rotation,

--lack of Japanese language proficiency necessary forsome positions,

--sensitivity of labor unions and the Japanese Govern-ment to increased hiring of Americans.

Even so, USFJ officials believe the number of U.S. hirescould be increased if personnel officials had completeflexibility to hire the most effective and economical workforce.

If DOD officials are unsuccessful in bringing Japanesenational compensation more in line with local prevailingrates, hiring Americans in vacant Japanese national posi-tions will become increasingly desirable, particularlyin the next seeral years. About 50 percent of theJapanese national work force has more than 20 years of em-ployment and many positions will become vacant in the near

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APPENDIX I APPENDIX I

future. Therefore this is an opportune time to eliminateor modify hiring constraints to enable increased hiring ofU.S. employees. The benefits are twofcld--a cost savings cothe U.S. Government and a morale and material benefit to mi-litary families stationed in Japan.

CONCLUSIONS AND RECOMMENDATIONS

Under an indirect hire system, the Japanese Governmentis the legal employer of DOD's Japanese national work forceand must agree to any changes to wages end benefits paid.DOD activities employ about 22,360 foreign national employ-ees in Japan and Okinawa with 1977 payroll costs totalingabout $270 million and a separation liability of nearly$400 million. A December 1977 pay increase and the declin-ing value of the dollar versus the yen will add about $62 mil-lion in payroll costs and $102 million in separation liabilityto appropriated funds in 1978.

Despite DOD efforts to reduce its spiraling labor costs,Japanese employees are still paid considerably above prevail-ing private rates. We estimate that in 1977 DOD's Japanesenational employees received about $26.3 million more thantheir private sector counterparts because of a 10-percentUSFJ differential, language allowance, a generous premiumpay formula, and wage schedules based on a 44-hour workweek.Pay increases and the decline in the value of the dollarhave already increased this excess to about $35.4 million in1978. In some cases, DOD pays less than prevailing localrates but these amounts appear small relative to the areasof overpayment

We estimate also that DOD separation pay benefits areabout $127.4 million higher (under reduction-in-force entitle-ments) than prevailing local rates. This will increase toabout $171.2 million in 1978

Past attempts to reduce excess labor costs throughreductions in force, wage negotiations, or labor cost shar-ing have met with limited success. Future waqe increasesand the declining value of the dollar against the yen willcontinue to conflict with budgetary pressures to reducecosts. Faced with the alternative of more reductions inforce and a reduced capability to meet mutual defense ob-jectives, we believe labor rates, based more on prevailinglocal practices, are in the best interests of both Japanand the United States.

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APPENDIX I APPENDIX I

Therefore, we recommend that the Secretaries of Stateand Defense, consistent with other foreign policy objectives,strongly urge the Government of Japan to eliminate or paythe excess costs of

--the C10-percent U.S. Forces differential,

--language allowances,

-- the generous premium pay formula,

--wage schedules based on a 44-hour workweek, and

-- employee separation pay entitlements.

Areas in which DOD pays less than prevailing local rates,should also be considered in changes to compensation paidJapanese employees.

Of 6,000 U.S. civilians employed by DOD activ 'ies inJapan, about 3,300 are dependents of DOD emplcyees. Unlessefforts to bring Japanese national wages more in line withprevailing local rates are successful, it will become in-creasingly desirable to hire Americans int vaca:it Japanesenational positions. Currently, however, staffing ceilings,among other things, prevent complete flexibility to increasethe number of U.S. hires.

We, therefore, recommend that the Secretary of Defenseexplore ways of hiring more Americans, such as increasingthe flexibility of using direct hires to fill vacant in-direct hire positions.

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