FORMATTING WORD PROCESSING DOCUMENT

INTRODUCTIONFormatting a word document refers to changing the appearance of the text on the screen.

The appearance of the text can refer to any of the following:

Font size

Font style

Font color

Font weight

Underline

Alignment, etc

CHANGING FONT APPEARANCEApplying simple formatting to text, such font-style, font-size and color, is achieved easily by the following:

Select/highlight the relevant text to be formatted.

In the home tab, and in the font group, select;

the desired font face from the font style box,

The appropriate font-size from the font-size drop down box

The desired colour from the font-colour button or drop-down arrow.

Font name box

Font colour button

Font size box

APPLY BOLD, ITALIC AND UNDERLINE

To apply bold, italic and underline formatting to text, do the following:

Select/highlight the relevant text to be formatted.

In the home tab, and in the font group, select;

the bold button to apply

the italic button to apply

the underline button to apply

TEXT ALIGNMENTYou can center the text on the page, by doing the following: 1. Select the relevant text.

2. In the home tab and paragraph group;

Click the “center-align” button to align selected text to the center

Click the “right align” button to align selected text to the right

Click the “left-align button” to align selected text to the left

Click the “justify button” to justify text

TEXT SPACINGTo change the spacing of text in your document, you simply

1. Select the text, or place the insertion point in the paragraph of text you want the spacing to apply to

2. Do the following:

In the paragraph group on the home tab, click the drop-down arrow on the “line and spacing button” to bring out the line spacing commands.

Select the line option spacing you want to apply to the selected text.

SUMMARY In this lesson, we looked at formatting in word

processing using formatting tools Some of the formatting styles to apply to word

documents are Changing font appearance (font style, size, color, weight, etc)

applying formatting effects to text (bold, italic, underline, etc)

Text alignment (left, right, center, justify)

Text spacing (single, 1.5, double, multiple)