Formatting TablesFormatting Tables

Objective 4.02: Apply correct Objective 4.02: Apply correct table formattable format

Essential Questions:Essential Questions:

What are tables used for?What are tables used for?

How should tables be formatted when How should tables be formatted when included in a document?included in a document?

What is a Table?What is a Table?

Table – Table – a grid of rows and columns used a grid of rows and columns used to display and organize informationto display and organize information

Creating a TableCreating a TableTables are created by defining the number of rows and columns that will be needed to enter Tables are created by defining the number of rows and columns that will be needed to enter informationinformationRow – Row – the horizontal arrangement of informationthe horizontal arrangement of informationColumn – Column – the vertical arrangement of informationthe vertical arrangement of informationCells – Cells – the boxes that are formed when a row and column intersectthe boxes that are formed when a row and column intersectGridlines – Gridlines – the vertical and horizontal lines that outline the cells in a tablethe vertical and horizontal lines that outline the cells in a table

Column

Row

Gridlines

Cell

Parts of a TableParts of a TableTOP 10 BROADWAY GROSSESTOP 10 BROADWAY GROSSES

Week Ending September 12, 2003Week Ending September 12, 2003

ProductionProduction Gross This WeekGross This Week Gross Last WeekGross Last Week

Annie Get Your GunAnnie Get Your Gun $572,885$572,885 $671,363$671,363

CabaretCabaret 466,670466,670 515,787515,787

FosseFosse 566,644566,644 605,993605,993

Les MiserablesLes Miserables 375,318375,318 436,915436,915

Miss SaigonMiss Saigon 395,522395,522 434,641434,641

RagtimeRagtime 420,902420,902 539,159539,159

The Lion KingThe Lion King 880,717880,717 875,772875,772

TotalsTotals $3,678,658 $3,678,658 $4,079,630 $4,079,630

Source: Online ProductionsSource: Online Productions

Secondary Title

Column Headings

Source

Key the $ symbol in the first entry to

show currency for the number

entries

Key the $ symbol with total entries to show currency

Main Title

Body

EAST MIDDLE SCHOOLEAST MIDDLE SCHOOL

Career and Technical EducationCareer and Technical Education

Formatting a TableFormatting a TableCenter the main title in all capital letters and bold

DS

DS

TeacherTeacher SubjectSubject Remaining Remaining BudgetBudget

James MasseyJames Massey Career DecisionsCareer Decisions $900.32$900.32

Carrie ShoreCarrie Shore Business TechnologyBusiness Technology 834.90834.90

Mandy JohnsonMandy Johnson KeyboardingKeyboarding 547.24547.24

Source: EMS Faculty HandbookSource: EMS Faculty Handbook

Center the secondary title in initial caps and bold

Center and bold column headings

Left align the source note under the table, which identifies the source of the information in the table

Left align or center text entries

Right align number entries

Key the $ symbol in the first entry to show currency

Inserting TablesInserting TablesIf the table is the only object on the page:If the table is the only object on the page:

Center the table vertically, leaving equal top and bottom marginsCenter the table vertically, leaving equal top and bottom margins Center the table horizontally, leaving equal left and right marginsCenter the table horizontally, leaving equal left and right margins For best results, use automatic vertical and horizontal centering For best results, use automatic vertical and horizontal centering

features in your word processing software (if available)features in your word processing software (if available)

Equal top and bottom marginsEqual left

and right margins

Inserting TablesInserting Tables

DS

DS

If the table is inserted between text:If the table is inserted between text: Double space above and below the tableDouble space above and below the table

Table Notes to RememberTable Notes to Remember Center the Center the main titlemain title in all capital letters and in all capital letters and

boldbold Double space after the main titleDouble space after the main title Center Center secondary titlessecondary titles in initial caps, and bold in initial caps, and bold Double space after the secondary titleDouble space after the secondary title Center align and bold Center align and bold column headingscolumn headings Text entriesText entries may be aligned on the left or may be aligned on the left or

centeredcentered Numerical entriesNumerical entries are usually right aligned are usually right aligned The The source notesource note should be left aligned under should be left aligned under

the tablethe table