formative assessments and the challenges of a small district mckenzie school district sally storm...
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Formative Assessments and the Formative Assessments and the
Challenges of a Small DistrictChallenges of a Small District
McKenzie School DistrictMcKenzie School District
Sally StormSally StormLane TompkinsLane Tompkins
Kevin MooreKevin Moore
McKenzie ExcellenceMcKenzie Excellence““Inspiring students to achieve their academic Inspiring students to achieve their academic
and individual potential”and individual potential”
Located 50 miles east of EugeneLocated 50 miles east of Eugene 65% free and reduced65% free and reduced 230 students (Elementary, Middle, High)230 students (Elementary, Middle, High)
First Step: Formed First Step: Formed Data TeamData Team
Had ESD and School Psychologist Train on Had ESD and School Psychologist Train on Data-Based Decision Making and RTI Data-Based Decision Making and RTI Cognitive ModelCognitive Model
D’s and F’sD’s and F’s AttendanceAttendance BehaviorBehavior Test ScoresTest Scores SESSES Honor RollHonor Roll Homeless reportHomeless report
Formed CARE Team for Tier Formed CARE Team for Tier 2 and 3 Students2 and 3 Students
AcademicsAcademics BehaviorBehavior AttendanceAttendance Home Context Home Context
Strategies ImplementedStrategies Implemented
Coaching on Effective Instructional PracticesCoaching on Effective Instructional Practices New Reading and Math CurriculumNew Reading and Math Curriculum Professional Development (Literacy, Math, Professional Development (Literacy, Math,
EasyCBM, Data-Based Decision Making, EasyCBM, Data-Based Decision Making, EBISS, Access Training, Reading Templates)EBISS, Access Training, Reading Templates)
90 Minute Reading Periods90 Minute Reading Periods 60-75 minute Math Periods60-75 minute Math Periods EBISS GrantEBISS Grant Universal Screening Tool EasyCBMUniversal Screening Tool EasyCBM
Literacy InstructionLiteracy Instruction
Three TiersThree Tiers Junior Eagle CollegeJunior Eagle College Eagle CollegeEagle College Literacy Classes Middle/High SchoolLiteracy Classes Middle/High School
Board Involved and Board Involved and Provided TrainingProvided Training
Classroom visitations by board membersClassroom visitations by board members Presentations at board meetingPresentations at board meeting
Nine CharacteristicsNine Characteristics RTIRTI Curriculum OverviewsCurriculum Overviews
Data presentationsData presentations
A Teacher’s PerspectiveA Teacher’s Perspective
What is it like to start looking at What is it like to start looking at data?data?
Teachers’ reactionsTeachers’ reactions
ChallengesChallenges
Teacher PerspectiveTeacher Perspective
Turning pointTurning point
Becomes part of the cultureBecomes part of the culture
Still working on itStill working on it
Teaming FrameworksTeaming Frameworks
Look at the teams already in your district, Look at the teams already in your district, PBIS, RTI, EBISS, Site Councils, CIP PBIS, RTI, EBISS, Site Councils, CIP planning teams, student support teams. planning teams, student support teams.
Can they be combined? YES Can they be combined? YES McKenzie ExcellenceMcKenzie Excellence Blend your initiatives into your overall Blend your initiatives into your overall
goalsgoals District level support is keyDistrict level support is key
DATA TEAM Meeting Minutes and Problem-Solving Action Plan Form Today’s Meeting Date: 2/12/10 9am H.S. Room 2 Facilitator: Elaine Recorder: Lane Data Analyst: Brenda Next Meeting Date, time, location: 3/3/10 4pm H.S. Room 2 Facilitator: Jesse Recorder: Lane Data Analyst: Brenda Team Members (Place “X” Beside Name if Present) Sally X Kurt X Elaine X Brenda Lane X Jesse X Connie X Susan X Eileen X Agenda items Time Decide/inform/discuss Next meeting items 01. Statewide Report Card/AYP 01. CIP Bullet Comparison "Did we meet?"
02. SWIS data review 02. CIP Goal Attainment Strategies 03. Review Literacy data 03. Review Site Council CIP strategies 04. D/F data
04.
05. '08- 09 OAKS and Initial '09- '10 testing scores. 05. 06. future mtg: effects of after school program on students served 06. To use the tables for general Information or problem-solving, use the tab button to move across columns, left to right. To add an additional row to document additional items, issues, and/or problems, place the cursor in the far right hand column and click the 'tab' button. This feature will add another row for information documentation. Meeting Minutes: Administrative/General Information and Issues
Information for Team, or Issue for Team to Address
Discussion/Decision/Task (if applicable) Who? By when?
Discussion / recap of 2008-2009 state district report card Elaine Group
Discussed achievement "gaps." socio-economic / special education & other populations Did not meet in Elementary attendance AYP, science scores great, Middle School math scores much improved High School "are they taking the testing seriously?" Dips in some measures, Discussion around Math scores
Targeted Areas for improvement: Group
Statewide Report Card Attendance D/F data Free & Reduced McKinney-Vento
No H1N1 changes in AYP measurement
During Meeting
Easy CBM
Review Literacy data
Kurt, Jesse, Group
SWIS Data Locations-Bus, Loading Area, down Behaviors-disrespect/language down Past Goal: Reducing number of students with 6 or more office directed referrals
Kurt, Connie, Group
CIP Plan Review of Improvement goal #1 (Increase Academic Rigor) Check State Target/Benchmark Scores, If met Increase goal by 2-3%
Elaine
Special Educator RoleSpecial Educator Role
Identify current education model(s) being Identify current education model(s) being used.used.
Assess efficacy of educational support Assess efficacy of educational support model(s).model(s).
Determine next steps based on student Determine next steps based on student data.data.
Oaks, Easy CBM, curriculum based tests, SWISOaks, Easy CBM, curriculum based tests, SWIS
Data Driven SupportData Driven SupportYear OneYear One
Initially started at the elementary levelInitially started at the elementary level
via small group intensive intervention.via small group intensive intervention. Using leveled gen. ed. curriculum and Using leveled gen. ed. curriculum and
Direct Instruction materials.Direct Instruction materials. Double and triple dose exposure to Double and triple dose exposure to
material.material. 3 week progress monitoring cycle along 3 week progress monitoring cycle along
with built in curriculum progress checks.with built in curriculum progress checks.
Data Driven SupportData Driven SupportYear TwoYear Two
Continued with elementary support as Continued with elementary support as developed.developed.
Started middle/high school support based Started middle/high school support based on data. Bottom 20-30%.on data. Bottom 20-30%.
Corrective Reading and Rewards/ Corrective Reading and Rewards/ Rewards PlusRewards Plus
3 week progress monitoring cycle along 3 week progress monitoring cycle along with built in curriculum progress checkswith built in curriculum progress checks
When Problems AriseWhen Problems Arise
Assume system problems first Assume system problems first Be slow and very mindful if dealing with Be slow and very mindful if dealing with
suspected person problem—be willing to suspected person problem—be willing to look for system problem again—look for system problem again—
Example: Our original interest and analysis of Example: Our original interest and analysis of special education students with D’s and F’s in the special education students with D’s and F’s in the middle and high school—surface structure was middle and high school—surface structure was person(s) problem—a more useful and functional person(s) problem—a more useful and functional analysis suggested system problemanalysis suggested system problem
Data SystemsData Systems
Important to find and develop low response cost data Important to find and develop low response cost data systemssystems School Psychologist Very Helpful in the Identification of Data School Psychologist Very Helpful in the Identification of Data
Monitoring Systems -kept focus on low response costMonitoring Systems -kept focus on low response cost Our project was not logistically possible (to do well) until easy Our project was not logistically possible (to do well) until easy
data monitoring systems were developed (e.g., SWIS, EasyCBM, data monitoring systems were developed (e.g., SWIS, EasyCBM, and OAKS data online)and OAKS data online)
School Psychologist initially helped staff understand School Psychologist initially helped staff understand and use data—with a very user friendly approach to and use data—with a very user friendly approach to data analysisdata analysis
EA’s often under utilized and can be backbone of Data EA’s often under utilized and can be backbone of Data Monitoring SystemsMonitoring Systems
BackboneBackbone of Data Collection of Data Collection and Organizationand Organization
Data Input, Data Organizer, Data OutputData Input, Data Organizer, Data Output Trained on PBIS, SWIS, EBISS, TIPS Trained on PBIS, SWIS, EBISS, TIPS SWIS and EasyCBM Coach, SWIS and EasyCBM Coach,
Implementer, and ongoing Fidelity Implementer, and ongoing Fidelity MonitorMonitor
Tools McKenzie ExcellenceTools McKenzie Excellence is is Finding Helpful Finding Helpful
Team Initiated Problem Solving (TIPS) Team Initiated Problem Solving (TIPS) formatformat
Google CalendarsGoogle Calendars EasyCBMEasyCBM SWISSWIS Fidelity Tools (e.g., SET, DSSP)Fidelity Tools (e.g., SET, DSSP)
3rd grade
Reading MathStudent Name Winter EasyCBM Oakes Oakes Absences Referrals as of 3-13-09
Wanna L IEP Jr. Eagles R 24 178 DM 193 DM 2Lee S Jr. Eagles R 39 211 M 207 M 1Kass M 53 195 DM 198 DM 3Centil S ELL Jr. Eagles M 77 202 NM 202 NM 2Goo D Speech Jr. Eagles M 96 203 NM 199 DM 3Sweet H 106 210 M 208 M 6.5JC Trans 114 201 NM 200 DM 1Too L 114 214 M 212 M 4 1Hey M Speech Jr. Eagles M122 205 M 188 DM 9Red L 161 233 E 217 E 0Jim L Jr. Eagles M173 212 M 197 DM 4.5Ian S 189 231 E 221 E 10Kevers 203 NM
Below the10% 4120% 6250% 95 Doesn't Meet 145-198 140-20075% 120 Nearly Meets 199-203 201-20490% 146 Meets 204-217 205-216
Exceeds 218-260 217-270
Guru’s in the BackyardGuru’s in the Backyard
ESD and the ESD’s Effective Schools ESD and the ESD’s Effective Schools Network has helped to:Network has helped to: Provide larger (but refined) systemic focus,Provide larger (but refined) systemic focus, Provide exposure to expertise and specific Provide exposure to expertise and specific
resources, resources, Provide professional training and coaching staff. For Provide professional training and coaching staff. For
example, literacy experts, data monitoring tool example, literacy experts, data monitoring tool demonstrations and training, curriculum experts and demonstrations and training, curriculum experts and trainers, data analysis experts (school trainers, data analysis experts (school psychologists, literacy specialists) and so on. psychologists, literacy specialists) and so on.
Provide multiple layer grant support. Provide multiple layer grant support.
State EBISS Regional CoordinatorState EBISS Regional Coordinator
Next Phases for UsNext Phases for Us
Development of data monitoring procedures Development of data monitoring procedures including communication and decision rulesincluding communication and decision rules
More training on how to use EasyCBM dataMore training on how to use EasyCBM data
Continued refinement and development of Continued refinement and development of evidence based intervention practicesevidence based intervention practices
Transition Data Team to Leadership TeamTransition Data Team to Leadership Team
