foreword - university of perpetual help system … report 2019.pdfcollege of education engr. jimmy...

i

We have the pleasure to

present the annual report for AY: 2018

-2019.

This report reflects the activities

and accomplishments of the Library

from the month of July 2018 up to

April of 2019. Although the report was

accomplished as a formal accountabil-

ity report detailing the activities the

Library undertook during the period

mentioned, this document also serve

a double purpose of being a valuable

source of information for the

academe.

The highlight of this year is the acquisition of the Press Reader which has

given the library yet another opportunity to serve the students and the academic

community. Another accomplishment is the undersigned appointment as an

External Review Panelist (ERP) for the Association of American Libraries (ALA). All

these and other achievements of the library are detailed and reflected in this

year’s report.

These were made possible thru the support of the administration most

specially to President, Col. Antonio L. Tamayo, GSC, FPCHA, Ph.D; and Executive

School Director-JONELTA, Dr. Ferdinand C. Somido.

I am grateful for your continued support to the Library and to our future

endeavors!

DR. ELIZABETH D. MALABANAN

Director of Libraries

FOREWORD

A message from the Director of Libraries

ii

Page

Message from the Director of Libraries i

About Us 1

Administration 2

Library Committee 2

New Subscriptions 5

Staff Achievement 6

Continuing Professional activities 7

Collection Development 9

Summary of Books Acquired by Program

for A.Y. 2017-2018 10

Summary of Periodical Subscribed by

Program for A.Y. 2017-2018 11

Summary OF Electronic Resources

Subscribed by Program for A.Y. 2017-2018 12

TABLE OF CONTENTS

iii

Page

Services and Use 14

Summary of Readers Admitted

in the Library for AY: 2018-2019 15

Summary of Books Borrowed 23

Summary of Internet Use 24

Summary of Referrals Distribution 25

Summary of Room Use Distribution 27

Online Databases Usage Report 30

Library Staff 33

TABLE OF CONTENTS

1

ABOUT US

The Library vision, mission and objectives

Mission:

Committed to provide users with comprehensive resources and services as

tools for independent critical thinking and life-long learning

Objectives:

The UPHSL-Library supports and supplements the structural program

of the University through the most relevant, updated and adequate library re-

sources and well-trained librarians.

Specifically, it seeks to:

1. to strengthen the collaborative relationship between the administration,

faculty and students in the establishment of the library as an integral part

of the education system;

2. to develop a collection that encompasses both current and retrospective

in multiple formats that would support the instructional and research

needs of the community;

3. to design programs and services that are relevant and meaningful to the

growth and development of students as individuals;

4. to adopt new technologies that enhance timely access to quality infor-

mation and create patron independence;

5. to establish a cooperative relationship with the faculty in the successful

execution of their course syllabi;

6. to design innovative spaces that would meet the needs of the users and

guarantee maximum effectiveness and efficiency of library operations;

7. to educate the users about the library services and resources that are

available for their use;

8. to benchmark and continuously adapt to current library services that is

compliant to national and international best practices; and

9. to enhance and develop efficient staff welfare programs that ensure the

quality service of the library.

Vision:

A dominant university library provider in the global community

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2

Dr. Elizabeth Malabanan was

recently qualified as an External Review

Panelist of the American Library

Association.

Having completed the necessary

training, she has been placed among the

pool of eligible reviewers for the

organization. She is the first Filipino

librarian based in the Philippines to ever

be a part of the program.

The External Review Panel is a pool

of eligible reviewers who serve as on-site

reviewers for ALA. Trained panelist are

given specific part to review during the

site visit. As a qualified member, she will

serve as an international accreditor.

At the same time, she attended the

Annual ALA Conference in Washington

ADMINISTRATION

THE DIRECTOR IS ALA’S FIRST FILIPNO ERP

DC. During which she attended the

on-site training together with other

qualifying reviewers.

The Conference which is held

every year provides opportunity to learn

about current issues and trends in library

and information science and technology

for librarian around the world. Through-

out the conference, attendees participate

in events, hear inspiring speakers, and

learn from thought leaders and

colleagues at more than 500 programs

and in-depth sessions. Topics covered

include digital content, innovation, the

library of the future, transformation,

emerging trends, best practices,

community engagement, leadership, and

many more.

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3

Bearing a new name, the Committee started the year with new changes

when a meeting was called at the Graduate/Law Library last January 24, 2019.

The meeting was spearheaded by the Director of Libraries, Dr. Elizabeth

Malabanan who opened vote for the new composition of the committee name. It

was then decided that the committee shall be referred as “Library Committee”

as opposed to its former name, Faculty-Library Committee.

The meeting then kicked off with Ms. Pamela Arreza, the acquisition li-

brarian giving a report on the books purchased since June 2018 and a status

update on requested books from the different colleges. Ms. Bernadette Jarlego

followed this by presenting the updates on the latest list of journals available as

per department. She then went on to introduce EBSCOhost and Philippine

eJournals.

Mr. Raffy Palma, one of the newly hired librarians, continued presenting

the utilization reports of the different services of the library. At this point, Dr.

Malabanan asked the Committee increase the utilization of the library services

by requiring the students to use them. Mr. Palma also presented the new rules

and regulation on circulation of library materials.

Aside from a new name, a new set of members was also appointed to

take part in the Committee. The Library Committee is the advisory body of the

Library, and hence play an important part in the decision making process of the

Library. These new members then shall bring fresh insight into the library

perspective.

Other pertinent matters discussed was the accreditation of the Engineer-

ing program, as well as introduction of the newly hired librarians. These newly

hired librarians will be part of the library workforce in their mission of serving the

University and the academic community.

LIRARY COMMITTEE

The Library’s Advisory Committee welcomes the new year with a new name and

new members

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4

Dr. Remedios M. Dela Rosa

Dean, College of Education and Criminology

Chairman, Library Committee

Members

Ms. Laura de Guzman/Dr. Antonio Yango

College of Arts and Sciences

Dr. Francisca Argana / Ms. Jocelyn Mendoza

College of Business

Mr. Diadem Fantomy

College of Criminology

Ms. Jazmin Almarinez / Mr. Michael Orozco

College of Computer Studies

Dr. Elena Salinas

College of Education

Engr. Jimmy Teodoro/Mr. Joseph Victor Retania

College of Engineering, Aviation & Architecture

Dean Gertrude G. Gupiteo

College of International Hospitality and Management

Capt. Ruszell J. Apachecha / Mr. Paul Vincyd Peralta

College of Maritime Education

Ms. Nova Estabillo

College of Law

Mr. Milo del Rosario / Mark Bryan Tandoc

Senior High School

Dean Oliver Junio / Mr. Mark Tamayo

Information Technology Service

Dr. Leomar Galicia

Research

Mr. Ted Solema

Student Personnel Services

Dr. Elizabeth D. Malabanan


0

0

LIB

RA

RY

CO

MM

ITT

EE

ME

MB

ER

S

5

An increase in the library fee has been approved to be collected next

semester. The additional fees are to recompense the Library’s subscription to our

new online service, the Press Reader.

Press Reader is an international

platform for magazines that provides simul-

taneous and concurrent access to users. It

provides unlimited access to thousands of

full digital replica of today’s newspapers

and magazines from more than 100

countries and is available in more than 60+

languages. With this platform the library

users, can access 7000+ newspapers and

magazines across the globe. Unique

features include, instant translation of

stories in up to 18 languages and listen to

stories with on-demand narration.

Moreover, the Library has previously subscribe

to Philippine eJournals—an expanding collection of

academic journals that are made accessible globally

through a single Web-based platform. It is hosted by

C&E Publishing, Inc., a premier educational publisher

in the Philippines and a leader in the distribution of

integrated information-based solutions.

NEW SUBSCRIPTIONS

Newly acquired online services for our student and faculty.

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6

Ms. Bernadette Jarlego recently graduated

with the degree of Masters in Library and Information

science. After 2 years of studying she finally wore the

cap and gown last May 16, 2019. Her graduation

marked her the fourth library staff to finish their mas-

ter’s degree.

In addition, the Library welcomed four addition-

al librarians this year. They are: Ms. Mary Rose Na-

varro and Ms. Junavie Rona Marcellana, Mr. Raffy

Palma, Ms. Flory Joy Luis and Ms. Arlyn Bayeng.

Ms. Mary Rose Navarro was designated as the Head

of Reader’s Services and monitors the Thesis Sec-

tion as well as incoming and outgoing referrals in the Library. She is also in-charge of

the Chat with ROSA and STARBOOKS.

On the other hand, Ms. Marcellana is the appointed librarian –in– charge of the

Graduate and Law Section and manages the needs and demands the graduate and

law students and faculty in her section. She also acts as moderator and facilitator for

all NUTRINET events related to the Library. Meanwhile, Mr. Palma supervise the

Circulation and Filipiniana Section and acts as the frontline librarian in charge of the

reference queries of the library clientele including borrowing and returning of books.

He also assists in the Internet Section and demonstration of the different online

services.

As for Ms.Luis, she was delegated as the librarian-in-charge of the HS section

in the Basic Education Library. She handles all activities and services related to the

section. Finally, Ms. Bayeng was appointed as the Engineering librarian and oversees

the utilization of library resources and services in her section.

With the addition of the four new librarians, the Library now have eleven (11)

library personnel at its employ: nine (9) of whom are licensed librarians, one (1) library

assistant and one (secretary). Their addition to the ranks of librarians in the library has

further ensured that our library clients are provided with the best library experience.

STAFF ACHIEVEMENT

Accomplishments of staff and newly hired staff members

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7

DATE ATTENDEES TITLE ORGANIZER VENUE

Nov. 28,

2018

All Library Staff Introduction to Filipiniana Rare Books and its Man-agement

UPHSL-Main Library

Binan City Library and Museum, Binan, Laguna

Nov. 27,

2018

All Library Staff ECHO Seminar- Library Up-dates 2018

UPHSL UPHSL-Main Library

Nov. 19,

2018

Mary Rose Navarro

Junavie Rona Marcellana

Development of Information Literacy Programs for Schools

Adventist Uni-versity of the Philippines

Adventist University of the Philippines, Silang, Cavite

Oct. 26,

2018

Myla Bernat

Carolina Alora

Pamela Arreza

Gener Nepomuceno


3rd

Research Congress for the Advancement of Library Information Service (RECALIS) 2018

PLAI LPU-Calamba

Oct. 4-5,

2018

Gener Nepomuceno Basic Photography and Photo Editing

NUTRINET FNRI Bldg. DOST Compound

Aug. 28,

2018

Gener Nepomuceno Signature Verification and Forgery Detection

UPHSL-HRD BED Mini Auditorium

Aug. 18,

2018

Myla Bernat

Gener Nepomuceno Seminar on Data Privacy Act

UPHSL-HRD BED Mini Auditorium

Aug. 8,

2018 Dr. Elizabeth D. Malabanan

“ Soaring 2nd

STRLC Sum-mit on 8.18.18: Actions Tak-en

PLAI-STRLC Trece Martires, Ca-vite

July 20,

2018


“ Current Trends in Data Management, Research Ethics and Utilization for Evolving Higher Education

NOCEI Lyceum of the Phil-ippines University, Batangas City.

July 4-6,

2018

Bernadette A. Jarlego

Gearing Towards 21st Cen-

tury Librarian: Investing in Quality Assurance and In-novation

PNU-LISAA El Cielito Hotel

CONTINUING PROFESSIONAL DEVELOPMENT ACTIVITIES

Seminars and workshops, trainings, conferences and forums, the staff attended

from July 2018—June 2019

0

8

Under the leadership of Dr. Malabanan, the Library continues to attend staff

development programs to further enhance their skills and improve their weak-

nesses. Right at the start of the school year, the library staff attended ten (10)

seminars in 2018 and another eight (8) seminar in 2019. All llibrary staff are

encouraged to actively participate in different seminars, workshop, trainings and

other continuing development programs.

DATE ATTENDEES TITLE ORGANIZ-ER

VENUE

July 26, 2019

Gener Nepo-muceno

PLAI – STRLC 2019 An-nual Summit

PLAI STRLC

Teachers Con-ference Cen-ter, Batangas City

June 20 - 25 , 2019


American Library Asso-ciation's 2019 Annu-al Conference

American Library As-sociation'

Washington, D.C.

May 29 – 31, 2019

Mary Rose Navar-ro Arlyn Bayeng

KOHA ILS Training National Li-brary of the Philippines

National Li-brary of the Philippines, Manila

May 21 – 23, 2019


Data Visualization for Social Media Content Production

NUTRINET Vigan City

March 29, 2019 All Library Staff Forum on Customer

Centered Service NOCEI UPHSL Li-brary

March 6, 2019

Myla Bernat, Carolina Alora

Forum on Digital Parent-ing UPHSL BED Mini-

Auditorium

Feb. 25-26, 2019


2019 CEAP-NBEC Summit on Data Privacy in Schools and Presen-tation of Manuals for Guidance Counselors, Librarians, Registrars and Data Protection Of-ficers

CEAP Century Park Hotel, Manila

Feb. 21 – 22, 2019

Raffy Palma Distinctive Library Ser-vices as Signifiers of Ex-cellence

University of Santo Tomas – Miguel de Benavides Library

University of Santo Tomas – Miguel de Benavides

Jan. 11, 2019


ICTs in Libraries: Innova-tions and Challenges

LAQUEP-PLAI

Lucban, Que-zon

0

9

For this year’s acquisition, the Library purchased 961 titles, totaling up to 1182

books in volumes. Meanwhile, the Library received 961 titles of periodicals,

with a total of 807 volumes. In addition, continued subscription to different

online resources have been updated. Aside from the previous subscriptions

on EBSCOhost Research Databases, DOST STARBOOKs, Philippine eJour-

nals, Electronic Supreme Courts Reports Annotated; Press Reader has also

been recently added .

In comparison with the

past AY: 2017-2018, with a

total of 437 book titles and

478 in volumes; and 89

journal titles. This year’s

acquisition rate increased by

55.09%.

Titles Volumes

A. Books

TOTAL 961 1182

B. Periodicals

TOTAL 98 807

C. Online Subscriptions

1. EBSCOhost Research Databases

2. DOST STARBOOKs

3. Philippine eJournals

4. Electronic Supreme Courts Reports Annotated

5. PressReader

COLLECTION DEVELOPMENT

Update in library book acquisitions and journals, magazines subscriptions

including online databases

0

10

Titles Volumes Amount

1. College of Arts & Sciences 107 109 506,742.30

2. College of Business and

Accountancy

32 41 207,303.05

3. College of CIHM 37 37 188,661.00

4. College of Computer Studies 52 52 289,587.02

5. College of Criminology 20 44 54,351.00

6. College of Education 118 120 517,646.80

7. College of Engineering and Tech Voc. 201 210 1,301,316.54

8. College of Law 45 108 190,964.20

9. College of Maritime Studies 20 22 100,567.25

10. Graduate Studies 48 48 278,788.40

11. Senior High School 142 236 418,942.65

12. General Studies 61 85 73,222.95

13. Reference Materials 69 70 286,211.96

TOTAL 961 1182 4,414,305.12

The library continuous to grow! In books, the total acquisition summed up

to 961 titles equating 1182 in volumes all in all with a total amount of

4,414,305.12. Among the different colleges, the College of Engineering bid the

highest acquisition rate with 201 titles and 210 in volumes making up to

1,301,316.54 in amount. This was followed by the College of Arts and Sciences

with 107 titles and 109 volumes summing up to 506,742.30 in total. Meanwhile

the lowest rate goes to the College of Criminology with only 20 titles and 44

volumes making up 54,351.00.

Summary OF Books Acquired by Program

for A.Y. 2017-2018

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11

Summary OF Periodical Subscribed by Program

for A.Y. 2017-2018

Titles Volumes Amount

1. College of Arts & Sciences 19 107 273,620.75

2. College of Business and Ac-

countancy 30 239 441,620.56

3. College of CIHM 18 123 297,928.65

4. College of Computer Studies 2 8 52,347.00

5. College of Criminology 5 35 102,944.25

6. College of Education 25 171 318,458.50

7. College of Engineering and Tech

Voc. 32 147 431,429.25

8. College of Law 0 0 0

9. College of Maritime Studies 7 81 34,849.50

10. Graduate Studies 59 327 341,363.75

12. General Studies 3 75 9,698.00

TOTAL 200 1,313 2,304,260.21

Meanwhile for serials subscription, the Library received 200 periodicals

totaling up to 1,313 in volume and amounting up to 2,304,260.21. Graduate

Studies has the highest subscription rate with 59 titles and 327 volumes

amounting to 341,363.75. This was followed by the College of Engineering

and Technical Vocation and College of Business and Accountancy. When

observed according to titles, the College of Engineering and Technical

Vocation receives more with 32 titles and 147 volumes, amounting to

431,429.25. However, according to volumes, the College of Business and

Accountancy trumps with 30 titles and 239 volumes, amounting up to

441,620.56. The College of Law does not subscribe to any serials as per

request of the Dean.

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12

Summary OF Electronic Resources Subscribed

by Program for A.Y. 2017-2018

The Library continues to subscribe to the following online resources:

1. EBSCOhost Research Databases - The

Library holds subscription for the EBSCO

Host Research Databases. EBSCO Host is a

powerful online reference system accessible

via the Internet. It offers a variety of

proprietary full text databases and popular

databases from leading information

providers.

2. DOST Science and Technology Academic

and Research-Based Openly-Operated Kiosk

(STARBOOKs) - a digital library that serves as

one-stop repository of S&T information that can

be updated regularly. It provides offline access

to over 500,000 digitized journals, publications,

technical and project reports, theses and

dissertations, and directories.

3. Electronic Supreme Court Reports Annotated (eSCRA) - The official

online library of the Supreme Court Reports Annotated with complete

decisions from 1901 up to the present. With search and browse modes,

eSCRA makes the tomes and volumes of the SCRA library available at

the click of your mouse.

13

4. Philippine E-Journals - an expand-

ing collection of academic journals

that are made accessible globally

through a single Web-based platform.

It is hosted by C&E Publishing, Inc., a

premier educational publisher in the

Philippines and a leader in the

distribution of integrated information-

based solutions.

5. PressReader

Pressreader is an online digital newspaper and magazine distributor. It

provides unlimited access to thousands of full digital replica of today’s

newspapers and magazines from more than 100 countries and is

available in more than 60+ languages. Unique features include, instant

translation of stories in up to 18 languages and listen to stories with

on-demand narration.

0

14

SERVICES AND USE

Statistics of library services: readers admitted, books borrowed, internet use, refer-

rals, room use utilization, and online databases usage report

The Main Library develops various information services that further helps the students and

faculty alike in their intellectual growth is as essential as the library collection. Measuring how

well these services effectively affects our clients however is quite difficult. Statistics, therefore,

give us a detailed snapshot on how much our clients use the library.

15

The graph above shows the summary of readers admitted to the Library

for AY: 2018–2019. Among all the colleges, the College of Engineering ranked

the highest rate of readers admitted with a total of 15,623 students and faculty

(21%). This was followed by the Department of Senior High School with an ad-

mission rate of 12,467 students and faculty (17%). Meanwhile, the College of

Criminology and Law have the lowest admission rate receiving only 2%. Taking

a closer look in the statistics, however reveals that the College of Criminology

has lower readers admitted with only 1,218 while the College of Law admitted

about 1742 students and faculty. A plausible reason for the low admission rate

of these two colleges is the student number compared to the other colleges. In

addition, all students and faculty are required to tap their ID in the RFID reader

for library attendance monitoring. However, the library staff observed that there

are users who are not tapping their ID at the RFID reader every time they enter

the library. Thus, in response the Library staff now strictly monitors the entrance

to ensure that all users are following.

SUMMARY OF READERS ADMITTED IN THE LIBRARY

AY: 2018-2019

0

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17

STUDENTS JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR TOTAL

ENG'G

BSARCH 63 34 44 36 48 34 35 89 46 30 459

BSCE 270 463 243 453 354 423 563 752 362 856 4739

BSECE 110 112 109 198 93 78 123 165 168 98 1254

BSEE 230 213 321 245 263 254 241 245 158 151 2321

BSIE 210 259 310 189 241 210 350 241 213 154 2377

BSME 345 326 296 247 197 168 321 243 190 125 2458

CPE 126 163 123 198 203 165 365 245 152 96 1836

The College of Engineering has the highest admission rate among all the

colleges with about 15,444 students admitted for this year. As reflected in the

graph above, most students who are entering the library from the college are from

the Bachelor Civil Engineering.


CCS BSCS 65 63 73 56 65 44 142 98 102 35 743

BSIT 365 253 198 315 205 165 213 134 102 135 2085

The College of Computer Studies came seventh in the ranking with 2,828

readers admitted. The graph above also shows that most of the students

admitted to the library came from the Bachelor of Information Technology.

18


COB BSA 356 249 320 261 156 235 241 223 215 145 2401

BSBA 936 789 642 756 645 453 365 421 723 702 6432

The College of Business and Accountancy admitted a total of 8,833

students for this year. Meanwhile, the graph shows that most of the students

admitted to the library came from the program, Bachelor of Science in

Business Administration.

On the other hand, the College of Arts and Sciences ranked fifth in the

highest readers admitted among all colleges with a total of 7,189 students utilized

the library. The Bachelor of Psychology proved to be the most frequent library

user in the college.

JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR TOTAL STUDENTS

CAS

ABCOMM 231 235 263 149 75 84 102 96 123 45 1403

ABPOLSCI 130 98 104 89 125 163 108 104 89 125 1135

ABPSYCH 365 252 265 196 195 187 135 124 168 111 1998

BSPSYCH 235 312 325 245 195 278 354 339 175 195 2653

19


CIHM

AHRM 125 113 116 111 104 126 115 103 105 99 1117

BS TOUR 350 354 315 453 329 420 498 336 353 329 3737

BS HRM 495 246 393 260 231 256 334 359 330 213 3117

BS ND 79 83 79 63 26 96 78 63 54 26 647

The College of International Hospitality Management recorded 8,618

students who entered the library. Among all programs offered in the college, the

Bachelor of Tourism recorded the highest attendance rate with 3,737 readers

admitted.

JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR TOTAL STUDENTS

COED

BLIS 120 108 152 122 79 180 120 171 136 79 1267

BPE 98 63 75 77 45 39 111 96 86 75 765

BS E ED 132 109 135 113 213 161 120 148 113 145 1389

BTLE 6 11 10 12 21 15 21 14 14 9 133

BS SE 234 153 124 251 132 215 115 132 154 132 1642

The College of Education sixth among the colleges when in comes to

readers admission rate recording 5,196 attendances. In the same manner, the

Bachelor of Secondary Education ranked the highest among all the programs in

the College according readers admitted to the library. They had a total of 1,642

students who entered and utilized the services of the library.

20


CME MARE 312 234 215 234 196 262 257 215 239 195 2359

MAR TRANS 112 118 165 110 113 143 226 165 210 213 1575

The College of Maritime Education garnered a total of 3,934 readers

admitted in the library for AY: 2018-2019. The graph also reveals the Marine

Transportation (MAR TRANS) students having higher admittance for the year

than the program of Maritime Engineering, with 2,359 readers admitted to the

library.


SOA AMT 103 102 118 215 231 234 214 124 205 224 1770

The College of Aviation garnered a total of 1,770 readers admitted in the

library for A.Y. 2018-2019. Their low rates is attributed to the number of student

population enrolled in the program.

21

The College of Criminology, on the other hand, recorded 1,172 students

who utilized the services of the library. Since the college offers only one program

compared to most of the colleges, thus it is to be expected for the college to

have lower rates.


CRIM 165 124 130 109 101 95 121 154 98 75 1172


Senior High School

1300 1230 1318 1278 1212 1034 1140 1321 1354 1210 12397

The Senior High School ranked the second in terms of readers’ attendance

for this year, recording about 12,397 readers admitted to the library. Their high

rate is attributed to two factors such as: student population and the start of their

classes.

22


GRAD 465 323 301 321 242 321 332 254 234 321 3114

The Graduate Studies garnered a total of 3,114 readers’ attendance.

According to the observances of the library staff, the reason for their low rates Is

because most students are not tapping their IDs in the RFID reader

The College of Law recorded about 1,710 readers’ admitted in the library

for this academic year. The low rate of the program is due to the students not

tapping their IDs in the RFID reader at the entrance. Thus as a result their

attendance in the library is not recorded in the School Automate.


LAW 235 123 147 139 190 243 157 147 139 190 1710

23

CLASS ENG FIL CIRC GRAD LAW RES TOTAL

000-099 40 18 52 0 0 0 110

100-199 26 38 59 10 0 0 133

200-299 40 39 24 1 13 0 117

300-399 6 278 137 35 403 2 861

400-499 1 11 22 9 0 0 43

500-599 100 21 29 47 0 0 197

600-699 165 111 64 45 1 3 389

700-799 2 15 5 5 0 0 27

800-899 3 22 6 8 0 0 39

900-999 0 47 8 4 0 4 63

TOTAL 383 600 406 164 417 9 1979

Book circulation is one of the major services of the library. It ensures that

the students and faculty are able to utilize the library resources as much as they

need. For this AY: 2018-2019, the library entertained 1,979 book transactions.

Leading among all sections in the library, is the Engineering section followed by

the Law section.

In the Engineering Section, 383 books were borrowed by the students and

faculty. Majority of which is from the 600-699 and 500-599 class, respectively.

This is because most of the books under Engineering courses are found in these

classes.

Meanwhile in the Filipiniana section, the class 300-399 is recorded with the

highest number of books borrowed followed by the class 600-699. On the other-

hand in the Circulation section, the class number 300-399 got the highest num-

ber of books loaned. In total the Filipiniana section, recorded 600 book transac-

tions while the Circulation noted 406 book transactions.

As for the Graduate and Law library, the Graduate section had 164 books

loaned out this year, with class numbers 500-599 and 600-699 receiving the

highest rate. While, the Law section recorded about 417 books borrowed, with

majority coming from the class number 300-399.

Finally, the Reserved books recorded only 9 books loaned out this year

which is divided between class numbers, 900-999,600-699, and 300-399.

Overall, most books loaned out came from the class number 300-399 fol-

lowed by the class numbers: 600-699 and 500-599.

Summary of Books Borrowed

24

JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR TOTAL

STUDENTS 4369 4326 5622 4598 1744 1035 1839 1731 3894 700 29858

The Internet Section/Educational Media Resource Center is a specialized

section in the library providing internet services to library users for their re-

searches. The library provides terminals which the students and faculty may

use for research and educational purposes.

The graph above reflects the distribution of internet use for the AY: 2018-

2019. As shown, the Internet section was utilized for 29,858 times through this

year. September recorded with the highest utilization with 5,622 users followed

by October (4,598 users), July (4,369 users) and August (4326 users), respec-

tively. Also, April recorded the lowest with only 700 users.

Summary of Internet Use

25

SCHOOL JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR TOTAL

G.S/Law 0 2 3 0 0 0 3 0 0 2 0 10

CAS 3 2 0 2 5 9 9 3 0 2 0 35

CBA 0 0 1 3 9 13 0 0 1 1 0 28

CCS 1 0 7 7 1 5 0 0 2 0 0 23

CRIM 0 5 0 5 0 3 7 4 0 0 0 24

COE 2 4 9 6 8 8 0 0 3 0 0 40

CME 0 0 2 3 1 4 0 0 0 0 0 10

SHS 0 0 0 13 5 3 6 2 3 5 0 37

TOTAL 13 30 40 64 108 108 35 15 22 10 0 207

A. Outgoing Referrals

Referrals are an important service in the library. It caters to outside

researchers as well as the school’s student researchers. This service allows our

students to be able to access sources of information available in other UPHS

branch library, agencies and other libraries.

For this AY: 2018-2019, the library referred 207 researchers to different

libraries. Most of which are coming from the College of Education, recording 40

students who asked for a referral. It was followed by 37 students from Senior

High School and another 35 students from the College of Arts and Sciences.

In terms of months, October and November was noted with the highest

record. For which the months of August (40 students) and July (30 students)

followed, respectively.

Summary of Referrals Distribution

26

SCHOOL JUN JUL AUG SEPT OCT NOV DEC JAN FEB MAR MAY TOTAL APR

SPCBA 5 0 4 1 6 0 0 14 9 6 0 45 0

UPLB 0 2 0 6 0 1 1 1 3 0 0 14 0

PUP-SPC 0 0 3 0 0 2 0 4 2 0 0 11 0

AMA-CC 1 0 0 6 3 0 2 2 6 0 0 20 0

LPU-L 0 1 4 0 2 7 2 6 4 0 0 26 0

AUP 2 1 1 0 2 6 0 0 0 2 0 14 0

SSC-R 0 5 3 0 8 0 3 0 2 0 0 21 0

SMCL 0 0 0 0 2 0 0 4 0 0 0 6 0

PWU-CDEC 3 0 0 3 0 1 5 3 0 0 0 15 0

CSU 0 0 2 0 1 6 2 0 3 3 0 17 0

PNC 0 2 0 2 4 1 3 2 0 0 0 14 0

EARIST 1 0 3 4 0 2 1 0 2 2 0 15 0

NTC 2 3 0 1 0 3 1 6 2 0 0 18 0

Others 0 0 1 0 8 2 1 12 6 5 0 47 12

TOTAL 14 14 21 23 36 31 21 54 39 18 0 283 12

In the same way that we refer our students to other libraries, the library al-

so entertain outside researchers from other libraries who would like to access in-

formation resources available n the library through the referrals from their own

library.

This AY: 2018-2019, the library accommodated 283 researchers coming

from different libraries. Most of which are coming from high school libraries, indi-

cated in the table above as “Others”, with 47 student researchers. The San Ped-

ro College of Business and Administration followed sending 45 students for the

year. This is ensued by the Lyceum of the Philippines University–Laguna refer-

ring 26 student researchers to the library.

Throughout the year, we received the highest number of outside research-

ers during the month of January with 54 recorded students. This is followed by

February followed next with 39 students and October noting 36 outside re-

searchers, respectively.

B. Incoming Referrals

27

Statistics of room use books is also a good reflection of how the users uti-

lize the library resources. For the AY: 2018-2019, the library recorded 4,981

room use utilization of books from the Circulation, Filipiniana, Reserved and

Reference Section.

Among all classes, the class number 600-699 is recorded with the highest

utilization having 1,342 usage report. Followed by 300-399 with 1,223 usage

rate and 100-199 with 422 usage frequency.

In terms of monthly usage, the months January is noted with the highest

usage report recording a total of 794 frequency rate. Followed by September

garnering about 655 utility and October with 647 use.

CLASS JULY AUG SEPT OCT NOV DEC JAN FEB MAR APR TOTAL

000-099 24 19 35 28 25 35 57 47 50 29 349

100-199 23 6 68 54 30 36 80 46 34 45 422

200-299 5 19 28 34 13 18 17 27 14 34 209

300-399 46 49 209 195 112 99 183 104 88 138 1223

400-499 9 4 13 24 13 17 41 27 26 34 208

500-599 6 18 23 24 15 18 26 30 38 40 238

600-699 32 136 169 137 198 154 237 118 80 81 1342

700-799 4 4 42 35 23 14 17 26 24 51 240

800-899 17 26 39 74 65 29 73 40 27 46 436

900-999 4 21 29 42 32 23 63 41 24 35 314

TOTAL 170 302 655 647 526 443 794 506 405 533 4981

A. Circulation, Filipiniana, Reserved, and Reference Section

Summary of Room Use Distribution

28

Meanwhile in the Engineering Section, a total of 2, 810 room use utilization

is recorded for the AY: 2018-2019. The class number 600-699 garnered 1,645 us-

age frequency. This is followed by 500-599 with a recorded utilization report of

889 and 000-099 with 239 utility frequency. This is because most of the collec-

tions found in the Engineering section belong to these class numbers.

In terms of monthly usage, the month October is noted with the highest us-

age report recording a total of 425 frequency rate. Followed by September gar-

nering about 384 utility and February with 358 use.


000-099 4 21 24 22 32 23 33 41 24 15 239

100-199 0 0 0 0 0 0 0 0 0 0 0

200-299 0 0 0 0 0 0 0 0 0 0 0

300-399 2 5 3 1 0 0 4 4 1 1 21

400-499 0 0 0 0 0 0 0 0 0 0 0

500-599 42 38 168 185 98 76 38 95 66 83 889

600-699 62 138 189 216 284 60 273 218 113 92 1645

700-799 2 0 0 1 0 1 1 0 4 5 14

800-899 0 2 0 0 0 0 0 0 0 0 2

900-999 0 0 0 0 0 0 0 0 0 0 0

TOTAL 112 204 384 425 414 160 349 358 208 196 2810

B. Engineering Section

C. Graduate/Law Section


000-099 18 41 47 8 75 33 3 5 8 16 254

100-199 14 25 12 20 2 4 0 2 2 8 89

200-299 2 0 0 0 0 1 0 1 3 0 7

300-399 99 65 76 92 130 108 87 95 74 28 854

400-499 2 5 11 14 3 12 1 7 3 4 62

500-599 1 3 16 18 12 11 2 0 5 6 74

600-699 0 49 46 24 66 16 13 23 9 26 272

700-799 0 1 0 0 0 3 0 0 0 0 4

800-899 0 2 0 0 1 0 1 0 0 0 4

900-999 1 0 0 3 0 1 0 4 0 1 10

TOTAL 137 191 208 179 289 189 107 137 104 89 1630

29

College JULY AUG SEP OCT NOV DEC JAN FEB MAR APR TOTAL

COA 14 24 47 21 36 58 21 18 14 11 264

CBA 11 38 27 68 44 67 28 14 22 15 334

CCS 8 32 13 48 47 29 12 7 9 13 218

CRIM 18 23 19 42 31 27 6 16 14 21 217

COED 19 17 26 31 45 63 11 19 15 18 264

COE 26 34 41 92 87 36 54 71 66 81 588

CME 9 7 23 21 17 28 31 46 51 27 260

SHS 78 104 126 256 338 156 124 186 212 92 1672

TOTAL 183 279 322 579 645 464 287 377 403 278 3817

On the other hand, theses of undergraduate studies recorded a total of 3,

817 room use utilization. Majority of which are from the Senior High School stu-

dent researchers. They are followed by students from the College of Engineer-

ing with 588 usage frequency and the College of Business and Administration

with a total of 334 utility report.

In terms of monthly usage, the month of November recorded the highest

number of utilization with 645 students researching, followed by October garner-

ing about 579 student research and March noting 403 student researchers.

D. Undergraduate Theses Section

As for the Graduate and Law Section, a total of 1, 630 room use utilization

is recorded for the AY:2018-2019. Among all the classes, 300-399 gained the

highest utilization with 854 usage frequency, followed by 600-699 with 272 usage

rate and 000-099 with 254 utility report.

In terms of monthly usage, the month of November recorded the highest

utilization recording a total of 289 frequency; followed by September and Decem-

ber , each recording 208 and 189 usage frequency, respectively.

30

Month Database

Sessions

Total

Searches

Total

Requests

Full-Text

Requests

Total

Linkout

Requests

Abstract

Requests

JULY 3663 14605 3702 1239 64 2399

AUG 5108 17302 3772 1012 142 2618

SEP 4778 17504 4091 1333 145 2613

OCT 5689 23984 5869 2240 188 3441

NOV 2188 9310 1983 652 58 1273

DEC 2464 7903 1801 543 49 1209

JAN 5317 21267 5183 1494 120 3569

FEB 4036 16005 3592 1129 107 2356

MAR 3871 14851 3479 1145 127 2207

APR 1453 6265 1116 382 42 692

TOTAL 38567 148996 34588 11169 1042 22377

A. Database Usage Report (EBSCOHost) for AY: 2018-2019

Subscription to online databases are an integral part of the academic

library. However, can take a lot from the overall library budget. Thus it is

imperative for libraries to develop different marketing strategies to ensure that

utilization of these online databases. One of the databases, in which the library

holds subscription is the EBSCOHost Research Databases.

Throughout the AY: 2018-2019, EBSCOHost recorded 38,567 database

sessions, 148,996 total searches, 34,588 total requests for retrieving, viewing, or

linking out records from the databases whether full-text, abstract or link-out

requests. Moreover, there were 11, 169 total full-text requests, a total of 1,042

link-out requests and 22,377 abstract requests.

In terms of months, October recorded the highest usage report throughout

the year with 5,689 database sessions, 23,984 searches, 5,869 requests for

retrieving records, 2,240 full-text requests, 188 link-out requests, and 3,441

abstract requests.

Online Databases Usage Report

31

JUL AUG SEPT OCT NOV DEC JAN FEB MAR TOTAL

Total

Searches 13 32 4 85 13 37 72 33 55 344

B. Usage Report of Philippine E-Journals for AY: 2018-2019

Another online database offered by the library is the Philippine eJournals.

Throughout the AY: 2018-2019, the database recorded 344 total search, with

October recording the highest number of searches with 85 journal hits. The

reason for the low usage report is because it has just been introduced to the

students and faculty. Marketing strategies however are being devised by the

library to increase the utilization of the database.

JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR TOTAL

Account

Use 65 77 71 87 63 64 56 82 86 57 708

C. Usage Report of Electronic Supreme Court Annotated (eSCRA) for

AY:2018-2019

Throughout the AY: 2018-2019, the eSCRA recorded 708 total utilization,

with October recording the highest number of usage frequency of 87 times. This

was followed by the March noting about 86 utility and February with 82 accounts

use.

32

LIBRARY STAFF

DR. ELIZABETH D. MALABANAN


MR. GENER L. NEPOMUCENO,

Librarian, Technical Section

MS. PAMELA G. ARREZA

Acquisition Librarian

MR. RAFFY D. PALMA

Librarian, Circulation / Filipiniana/Reserve Section

MS. JUNAVIE RONA S. MARCELLANA

Librarian, Law/

Graduate School Section

MS. ARLYN O. BAYENG

Librarian, Engineering Section

MS. BERNADETTE A. JARLEGO Librarian, Reference/ Periodical Section

MS. CAROLINA B. ALORA

Librarian, Internet Section

MS. MYLA P. BERNATS Head, Technical Section

MS. MARY ROSE V. NAVARRO

Head, Reader’s Services / Thesis Section /ROSA

2nd Floor Main Building, Sto. Niño

City of Biñan, Laguna

Office Address:

Perpetual: 02-544-5150

Local: 3018

Contact us at: Email: [email protected]

Website: www.uphsl.edu.ph

FB Page: UPHSL Main Library

MS. DAISY K. GALDOEN

Library Assistant,

Circulation Section

MS. RIA CATHERINA D. CAHAYAGAN

Secretary

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