ford county, kansas agenda · 11/24/2014 · b. approval of minutes for november 10, 2014 board...

USD 443 Board of Education Ford County, Kansas

AGENDAAGENDAAGENDA November 24, 2014

Bright Beginnings Early Childhood Center

• Increased Student Achievement

• Comprehensive Educational Program

• Supplemental Programs & Services

• Safe and Orderly School Climate

• Alternative Education Programs & Services

• Facilities Planning & Development

• Staff Recruitment & Retention

• Professional Growth Opportunities

• Compensation & Benefits

• Parent Involvement

• Effective Communication

• Business & Community Partnerships

• Fiscal Responsibility & Accountability

• Resource Allocation & Management

• Advocacy for Public Education

COMMUNITY INVOLVEMENT

ACCOUNTABILITY

STAFF DEVELOPMENT

LEARNING ENVIRONMENT

ACADEMIC EXCELLENCE

World Class Education

Adopted by the USD 443 Board of Education – July 2008

Dodge City Public Schools - Unified School District 443

AI - Action Item DI - Discussion Item IO - Information Only

BOARD OF EDUCATION UNIFIED SCHOOL DISTRICT NO. 443 Ford County, Dodge City, Kansas

Board of Education Meeting Monday, November 24, 2014

12:00 Noon (Lunch will be available, beginning at 11:45 AM)

Comanche Middle School 1601 First Avenue

1. Call to Order

2. Roll Call

3. Adoption of the Agenda (AI)

4. Welcome and Overview of Comanche Middle School – Marc Woofter, Principal (IO)

5. Consent Agenda (AI)

A. Approval of Personnel, including the Supplemental Personnel Report (pp. 2-3)

B. Approval of Minutes for November 10, 2014 Board Meeting (pp. 4-9)

C. Approval of Minutes for November 11, 2014 Special Work Session Meeting (p. 10)

D. Approval of Building Blocks Library Grant Award – Sunnyside Elementary (pp. 11-13)

E. Approval of Community Foundation of Southwest Kansas Grant Award – Bright Beginnings (pp. 14-15)

F. Approval of O’Brate Foundation Grant Application – Dane Hansen Youthville School (pp. 16-18)

G. Approval of Architectural Services for Complete Roof Replacements (pp. 19-25)

6. Approval of Firm to Assist the District in Future Facilities Planning (p. 26)

(AI)

7. Executive session as authorized by K.S.A. 75-4319 for discussion of negotiations in order to (AI)

protect the public interest by negotiating a fair and equitable contract.

8. Adjourn (AI)

Mr. Woofter will be available to provide a tour of Comanche Middle School after the meeting.

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A. Approval of Personnel Personnel Report 11/19/2014

SeparationsStatus Last Name First Name Location Title Assignment End Date

Classified Carrillo Lorena The Learning Center Secretary / Clerical Fiscal II 1/16/2015Classified Vargas Leslie Ross Elementary Extra Duty/ Paraprofessional 5/31/2014

Status Last Name First Name Location Title Assignment Start DateClassified Ceron Dulce Bright Beginnings Paraprofessional 11/17/2014

TransfersStatus Last Name First Name From New Assignment New Location Start Date

Classified Peterson Jr. Darrel Bus Driver Sub Bus Driver Transportation 11/3/2014Classified Batres Perla

p / g Beginnings EHS Home Visitor Bright Beginnings 11/17/2014

SubstitutesLicense Type Last Name First Name Location Assignment License Date Ending Date

None

Extra DutyStatus Last Name First Name Location Assignment Start End

Certified Hamilton Dennis DCHS DCHS Head Boys Basketball Coach 11/17/2014 3/5/2015Certified Hobbs Adam DCHS DCHS Assistant Boys Basketball Coach 11/17/2014 3/5/2015

Certified Hamilton Benjamin DCHS DCHS Assistant Boys Basketball Coach 11/17/2014 3/5/2015Certified Doan Taylor DCHS DCHS Assistant Boys Basketball Coach 11/17/2014 3/5/2015Certified Womacks Micah DCHS DCHS Assistant Boys Basketball Coach 11/17/2014 3/5/2015Certified Snodgrass Kelley DCHS DCHS Head Girls Basketball Coach 11/17/2014 3/5/2015Certified Hartzler Camila DCHS DCHS Assistant Girls Basketball Coach 11/17/2014 3/5/2015Certified Snodgrass David DCHS DCHS Assistant Girls Basketball Coach 11/17/2014 3/5/2015

Certified Bolmer Elizabeth DCHS DCHS Assistant Girls Basketball Coach 11/17/2014 3/5/2015Certified Lueders Lars DCHS DCHS Head Wrestling Coach 11/17/2014 2/28/2015Certified Lowe Tate DCHS DCHS Assistant Wrestling Coach 11/17/2014 2/28/2015Certified Yoder Daniel DCHS DCHS Assistant Wrestling Coach 11/17/2014 2/28/2015

Appointments

2

A. Approval of Personnel Personnel Report 11/19/2014

Certified Steiner Shawn DCHS DCHS Assistant Wrestling Coach 11/17/2014 2/28/2015

Certified Vice Bennett Susan Ross ElementaryCovered Additional Classes for Entire Morning 11/11/2014 11/11/2014

Classified Deutsch Holly DCHS DCHS Assistant Girls Basketball Coach 11/17/2014 3/5/2015

Status Last Name First Name Location Assignment Employment Retirement None

Retirements

3

Unified School District 443

Dodge City, Kansas

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Minutes Board of Education November 10, 2014 – 7:00 PM Unified School District 443 Austen Board of Education Auditorium Dodge City Public Schools 1000 North Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Pledge of Allegiance President Lisa Killion

3. Roll Call President Lisa Killion

Members present: Lisa Killion, Barbara Lundin, Tammie West, Traci Rankin, Brian Winter, Ryan Ausmus and Jeff Hiers Members absent: None

4. Adoption of the Agenda Moved – Brian Winter Seconded – Jeff Hiers

Adopt the agenda, with the Supplemental Personnel Report, as presented. The presenters for item 10.A.1 Curriculum Update: Kansas College and Career Ready Standards in Mathematics were unable to be at tonight’s meeting. This item will be presented at a later date. The agenda was approved with this revision.

Motion Passed 7-0

5. Approval of Bills Moved – Traci Rankin Seconded – Barbara Lundin

The bills were reviewed by Traci Rankin. The Board of Education approved the bills, as presented.

Motion Passed 7-0

6. Special Presentations President Lisa Killion None

None

7. STUCO Reports Camryn WIlliamson-DCHS Marcos Fisher-CMS

Dodge City High School, and Comanche Middle School student council presidents/representatives presented

None

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Dodge City, Kansas


activities of their respective student councils and student bodies. The Dodge City Middle School representative was absent due to a school activity.

8. Recognition of Visitors

President Lisa Killion No public comments were made.

None

9. Consent Agenda A. Approval of Personnel Report B. Approval of Minutes for October 27,

2014 Board of Education meeting C. Approval of HERO Day Grant Award –

DCHS D. Approval of STEM Camp Grant Award

– DCHS E. Approval of Building Blocks Library

Grant Award – Linn Elementary F. Approval of Building Blocks Library

Grant Award – Miller Elementary G. Approval of Building Blocks Library

Grant Award – Soule Elementary

Moved – Tammie West Seconded – Traci Rankin

The Board of Education approved the Consent Agenda, including the Supplemental Personnel Report.

Motion Passed 7-0

10. New Business

A. Curriculum and Instruction

1. Curriculum Update: Kansas College and Career Ready Standards in Mathematics

Assistant Superintendent for Secondary Education, Mischel Miller

The Board of Education will receive information on the school district’s work to implement the Kansas College and Career Ready Standards for Mathematics at the Board meeting on Monday, December 8, 2014.

None – Information Item Only

2. Report on November 3rd Professional Learning Day

Assistant Superintendent for Secondary Education, Mischel Miller and Instructional Technology Coaches Jayne Jones and Kara Huck

The Board of Education received information on the November 3 Professional Learning Day.


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Dodge City, Kansas


B. Public Information Yvonda Acker, Public Information Officer

1. American Education Week Celebration

The Board of Education received information and an invitation regarding the American Education Week Celebration to be held at the Civic Center on Tuesday, November 11, 2014, from 4-6 PM.


2. Update of Active Shooter Tabletop Drill

The Board of Education received information on the Active Shooter Tabletop Drill held at Comanche Middle School on Wednesday, November 5, 2014.


C. Business and Operations Executive Director of Business and Operations, William Hammond

1. Approval of Bid for Printing of Kansas Heritage Center’s 999 Kansas Characters: Ad Astra Book

Moved – Brian Winter Seconded –Tammie West

The Board of Education approved the bid from Mennonite Press, Inc., of Newton, Kansas, for the publishing of 999 Kansas Characters: Ad Astra, the first in a series of books highlighting important Kansas figures. The cost of publication, $36,412, is to be paid from Kansas Heritage Center funds. The Board authorized the Board Clerk to issue a purchase order and sign a contract subject to review by Board Counsel.

Motion Passed 7-0

2. Approval of Capital Outlay Moved – Brian Winter Seconded –Tammie West

The Board of Education approved the Capital Outlay projects for FY 2015-2016, as recommended. The Board authorized administration to prepare bids and specifications on approved projects as needed.

Motion Passed 7-0

3. Approval of National Clean Diesel Rebate Program Application

Moved – Traci Rankin Seconded –Jeff Hiers

The Board of Education approved submission of the National Clean Diesel Rebate Program Application.

Motion Passed 7-0

4. Approval of Specification for Transportation Department Vehicles

Moved – Brian Winter Seconded –Barbara Lundin

The Board of Education approved bid specifications for two (2) suburban’s, a multifunctional activity school bus (MFASB), and two (2) route school buses.

Motion Passed 7-0

5. Approval of Purchase of Lots for DCHS Building Trades Program

Moved – Tammie West Seconded –Traci Rankin

The Board of Education approved Resolution 20141110, which provides for the purchase of two 2-acre lots (S36, T25, R25, Block 3, Lots 10 & 11, Rolling Hills Estate 3: Ford County), and authorized the Board

Motion Passed 7-0

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Dodge City, Kansas


President and Board Clerk or their designees to execute the contract and documents on behalf of the board.

D. Superintendent’s Office Superintendent of Schools, Alan Cunningham

1. Kansas Association of School Boards (KASB) Convention and Delegate Assembly

Moved – Jeff Hiers Seconded –Tammie West

The Board of Education elected Ryan Ausmus as the delegate and Traci Rankin as the alternate to the KASB Delegate Assembly, which will be held during the annual convention in Olathe, Kansas on December 5-7, 2014. In addition, the Board provided direction to its delegate and alternate in support of the legislative policy recommendations proposed by the Kansas Association of School Boards

Motion Passed 7-0

E. Board of Education Member District Responsibilities

1. Park and Recreation Advisory Board – Barbara Lundin and Brian Winter (Alternates: Jay Gifford and Tamie Preston)

2. Bright Beginnings /Head Start Policy Council – Traci Rankin 3. Special Education – Jeff Hiers, and (Alternate: Barbara Lundin) 4. Legislative – Ryan Ausmus 5. Capital Outlay –Tammie West and Brian Winter 6. Calendar Committee – Traci Rankin 7. Review district bills prior to December 8 Board Meeting: Barbara Lundin


11.

Announcements President Lisa Killion

Tuesday, November 11, 2014 – American Education Week Celebration from 4-6 PM at the Civic Center

Tuesday, November 11, 2014 – Special Board of Education Work Session, beginning at 5:30 PM in the Austen Board Room. We will have sandwiches available at 5:00 PM.

Monday, November 24, 2014 – Board of Education luncheon meeting at 12:00 Noon, at Comanche Middle School. (Lunch will be served beginning at 11:45 AM.)

Monday, December 8, 2014 Board of Education meeting beginning at 7:00 PM at the Austen Board Room.


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Dodge City, Kansas


12.

Items for Future Board Meetings None

13.

Executive Session

Moved – Tammie West Seconded – Traci Rankin

The Board of Education moved into Executive Session at 7:45 PM for 30 minutes for discussion of negotiations, in order to protect the public interest by negotiating a fair and equitable contract and for consultation with our attorney on a matter protected by the attorney-client privilege to protect the privilege and the board's position in potential litigation and/or administrative proceedings. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools; Susan Scherling, Executive Director of Human Resources; William Hammond, Executive Director of Business and Operations; Brad Ralph, Board Legal Counsel, and Garth Hermann with Gilmore Bell.

Motion Passed 7-0

Reconvene Open Session The Board returned to open session at 8:15 PM.

14. Executive Session

Moved – Traci Rankin Seconded – Tammie West

The Board of Education returned to Executive Session at 8:16 PM for 15 minutes for discussion of negotiations in order to protect the public interest by negotiating a fair and equitable contract and for consultation with our attorney on a matter protected by the attorney-client privilege to protect the privilege and the board’s position in potential litigation and/or administration proceedings. In addition to the Board of Education members, the Executive Session included Alan Cunningham, Superintendent of Schools; Susan Scherling, Executive Director of Human Resources; William Hammond, Executive Director of Business and Operations; Brad Ralph, Board Legal Counsel, and Garth Hermann with

8


Dodge City, Kansas


Gilmore Bell. Garth Hermann left the Executive Session at 8:17 PM.

Reconvene Open Session The Board returned to open session at 8:23 PM.

15.

Adjourn Meeting Moved – Tammie West Seconded – Brian Winter

Adjourned the Board meeting at 8:24 PM. Motion Passed 7-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, November 24, 2014.

___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

9


Dodge City, Kansas

O:\AAClerk of the Board\BOE Agendas\2014-15\20141124 Agenda\20141124 Approval of BOE Minutes from Nov 11.docx Page 1 of 1

Special Work Session Minutes Board of Education November 11, 2014 – 5:30 PM Unified School District 443 Austen Board Room Dodge City Public Schools 1000 Second Avenue Ford County, Kansas Dodge City, Kansas

Agenda Item No. Item Person(s) Motion or Activity

Action Taken

1. Call to Order President Lisa Killion

2. Roll Call President Lisa Killion

Members present: Lisa Killion, Barbara Lundin, Tammie West, Traci Rankin, and Jeff Hiers Members absent: Ryan Ausmus and Brian Winter

3. Adoption of the Agenda Moved – Traci Rankin Seconded – Tammie West

Adopt the agenda for the work session.

Motion Passed 5-0

4. Presentations by Consulting Firms to Assist the Board in Future Facilities Planning

Rick Nobles - Patron Insight, Stilwell, Kansas Jim French – The DLR Group, Overland Park, Kansas

The Board of Education received information from Patron Insight and The DLR Group regarding services available from the respective firms related to bond campaign facilitation and management for future facilities needs of the school district.


5.

Adjourn Meeting Moved – Tammie West Seconded – Jeff Hiers

Adjourned the Board meeting at 8:25 PM. Motion Passed 5-0

These minutes were approved by the Board of Education, Unified School District 443, Ford County, Kansas, on Monday, November 24, 2014.

___________________________________________ ___________________________________________ Lisa Killion, President William Hammond, Clerk of the Board USD 443 Board of Education Unified School District 443

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Laying a foundation of success for all young children and their families through

the delivery of high quality, inclusive services.

714 Ballinger • Garden City, KS 67846 • Ph: 620-275-0291 • Fax: 620-275-0364 • www.rcdc4kids.org

I

I BUILDING BLOCKS 2014 SCHOOL-BASEr PRESCHOOL LIBRARY GRANT OPPORTUNITY

The Building Blocks Early Chlldhoo Grant has received funding through a grant awarded to Russell Child Development Center from th Kansas Children's Cabinet & Trust Fund to support early literacy in Southwest Kansas. Funds have be n used to support public libraries by encouraging early literacy for families/caregivers and children a es birth- 5 yrs.

NO ICE OF GRANT OPPORTUNITY

Building Blocks is offering your ele entary school library an Early Childhood Library Enhancement Grant of $550 with a 10% match fr m your library or other community supporters. This grant is intended to support enhancement to the preschool section of the library. Attached is a list of options for use of grant funds to e hance the preschool section of your library including parent resources to promote early literac and strengthen families.

Application Process: Complete th enclosed application and guidelines. Submit to Jeanne Billings, Building Blocks Coordinator, 714 B llinger, Garden City, KS 67846 or fax to 620-275-D364. If you have any questions please feel free to c II or email Jeanne Billings at [email protected], or call our toll free number at 1-888-877-371 . We look forward to working with you to benefit Kansas's youngest citizens and their fa mille . Applications will be accepted until 9/30/14.

Si~cerely,

t. / /i/l./:___,;.? J a ne Billings Building Blocks Grant Coordinator

~ tiQX:k Scniceo

j' \ ~ . :{ ·"''*~·i''''~ .... ,.,,.

u , AP\II.f c.a.u Foor P'rotU'-4

12

Uilding BlOCKS Project ..

Building Strong Families, Children and Communities

in Southwest Kansas

Pro d Recipient of the Bui ding Blocks Project

E ementary School

Library Grant

www.rcdc4kids.org

The Elementary School Lib ry Grant is made possible by funding through a

Building Blocks Earl Childhood Block Grant awarded by the

Kansas Children's Cabinet d Trust Fund to Russell Child Development Center.

13

O:\AAClerk of the Board\BOE Agendas\2014-15\20141124 Agenda\20141124 Architectural Services for Complete Roof Replacement.docx 11/19/2014

Board of Education Dodge City Public Schools

Date: November 24, 2014

Subject: Architectural Services for Complete Roof Replacements

Initiated By: William R. Hammond

Attachments: November 7, 2014 proposal for architectural services.

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Board of Education approved a list of capital outlay projects at their meeting on November 10, 2014. A complete roof replacement for Beeson Elementary School was included. CURRENT CONSIDERATIONS: GLMV Architecture has presented a proposal of architectural services for the design, bid, and construction phase for complete roof replacements at Beeson Elementary, Linn Elementary, and Soule Elementary. FINANCIAL CONSIDERATIONS: The professional services of $78,760 and reimbursable expenses of $6,500 will be paid from the Capital Outlay Fund. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the November 7, 2014 proposal for architectural services for complete roof replacements at Beeson Elementary, Linn Elementary, and Soule Elementary in the amount of $78,760, plus $6,500 reimbursable expenses, to be paid from the Capital Outlay Fund. The Board is further requested to authorize the Clerk of the Board to issue a purchase order and sign a contract subject to review by Board Counsel. RECOMMENDED ACTION:

Approval Information Discussion

19

O:\AAClerk of the Board\BOE Agendas\2014-15\20141124 Agenda\20141124 Facities Firm Selection.docx 11/19/2014

Board of Education Dodge City Public Schools

Date: November 24, 2014

Subject: Firm to Assist the District in Future Facilities Planning

Initiated By: Alan R. Cunningham

Attachments: None

Reviewed By: Administrative Cabinet BACKGROUND INFORMATION: The Board of Education requested proposals for firms to assist the school district planning to address future facilities needs. Five proposals were received, with the Board requesting additional presentations by two (2) of the firms submitting proposals. At a special meeting of the Board of Education on Tuesday, November 11, 2014, the DLR Groups and Patron Insight presented their respective proposals for leading the school district and community through a facilities needs assessment, planning process, and potentially a bond campaign for additional school facilities. CURRENT CONSIDERATIONS: Following the presentations on November 11, references were contacted, as well as conference calls held with the DLR Group to clarify and confirm some of the information shared during their presentation. Those clarifications and confirmations have been made to the satisfaction of district administration and its architect. Administration recommends that the Board of Education utilize the services of the DLR Group to lead the school district and community through a facilities needs assessment, planning process, and potentially am informational bond campaign for additional school facilities. FINANCIAL CONSIDERATIONS: The cost for these services will be included in the overall percentage of the engineering contract between DLR Group and GLMV Architects. That amount will ultimately be determined by the scope of the projects authorized by the Board and approved by the voters. STAFF RECOMMENDATION: The Board of Education is respectfully requested to approve the DLR Group as the firm to assist the school district in future facilities planning, pending acceptance of terms and conditions by GMLV Architects and review by Board Counsel. RECOMMENDED ACTION:

Approval Information Discussion

26

KANSAS OPEN MEETINGS LAW

(Sample Motions for Executive Session)

Madam President, I move that we go into executive session (fill in subject) in

order to (fill in justification), and that we return to open session in this room at (fill in

the time).

SUBJECT

To discuss personnel matters of non-elected personnel To discuss matters affecting a student(s) To discuss confidential financial data or trade secrets of a business For consultation with our attorney on a matter protected by the attorney-client privilege To discuss negotiations To have preliminary discussions about the acquisition of real property Matters relating to the security of the board, the school, school buildings or facilities, or the information system of the school

JUSTIFICATION

Protect the privacy interests of the individual(s) to be discussed Protect the privacy interests of the business to be discussed Protect the interests of the business to be discussed Protect the privilege and the board’s position in (litigation, potential litigation, administrative proceedings, etc.) Protect the public interest in negotiating a fair and equitable contract Protect the public interest in obtaining the property at a fair price To ensure the security of the school, its buildings, and/or its information system is not jeopardized

Our Mission…To prepare our students to be capable, contributing participants in a changing world.

ford county, kansas agenda · 11/24/2014 · b. approval of minutes for november 10, 2014 board...

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