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Shire of Murray, PO Box 21, Pinjarra, Western Australia 6208 Ph: (08) 9531 7777 Fax (08) 9531 1981 www.murray.wa.gov.au

Application Package

FOR THE POSITION OF

Library Officer

Recreation and Community Development Directorate

Position Ref: H59-03

Applications for this position must be received by Thursday 14 February 2013 at 4.00pm.

http://www.murray.wa.gov.au/


Shire of Murray

Position Advertisement

The Shire of Murray, based in Pinjarra, Western Australia, is situated 45 minutes drive from Perth via the Kwinana Freeway. We combine a lifestyle of both rural and urban communities, and are the centre of one of the fastest growing regions in Australia, the Peel Region. The Shire offices are within walking distance to shopping centres, supermarkets, newsagents, dry cleaners, post office, licensing centre, schools, recreation centre which features an aquatic centre and gymnasium, restaurants, winery, hotels, cafés – all on the picturesque Murray River.

• Flexible working hours • Free gym membership • Up to 12.5% superannuation

• Study assistance • Rapidly growing Shire • 45 minutes from Perth

Library Officer

Applications are invited to fill a full time position within the Murray Library, situated in Pinjarra. If you possess excellent customer service skills, suitable office administration skills and can demonstrate reliability, enthusiasm and good initiative, then we would like to hear from you. In this key support role, you will be assisting in the efficient operation of the Shire’s Library Services by undertaking customer service duties at the Library circulation desk, general administrative support and assisting with Library programs to all ages in the community. A level 3 salary range of $45,192 to $47,419 per annum (plus superannuation) depending on skills and experience is applicable to this position. Penalties for Saturday and evening work as per the Local Government Officers’ (WA) Interim Award 2011 will apply. Interested candidates are requested to obtain an Application Package, available via our website at www.murray.wa.gov.au or by contacting Human Resources on 9531 7721, and submit a completed application form addressing the selection criteria and current resume detailing relevant experience. Applications for this position close at 4.00pm on Thursday, 14 February 2013. Dean Unsworth Chief Executive Officer



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Typewritten Text

Employment Application

Shire of Murray, PO Box 21, Pinjarra WA 6208 ; Telephone (08) 9531 7777 ; Facsimile: (08) 9531 1981

Position Details Position Advertised: Library Officer Ref No: H59-03

Location: Murray Library

Where did you see this advert?

West Australian Local Paper Seek Shire Website

Other (Please specify):

Personal Details Surname: Title: Mr Mrs Ms Miss

Given Names: Date of Birth:

Address:

Suburb: Postcode:

Daytime Contact No: Email:

Nationality: Are you a permanent resident of Australia, or have you been granted permanent residence? (Please tick) Yes No If no, please attach copy of a Visa validating permission to work in Australia.

Do you hold a current unrestricted Western Australian Motor Vehicle Driver’s Licence (please tick): Yes No Licence Class (please tick all applicable): C R RE LR MR HR HC MC

Employment History Refer to attached CV / Resume for complete details (please tick if attached).

Period of Employment

Name of Employer Position Held Reason for Leaving

Employment References Please provide details of at least two contactable work-related referees– ie. Your present or most recent employers/supervisors.

(Referee 1) Name: (Referee 2) Name:

Position Held: Position Held:

Company: Company:

Contact No: Contact No:

How soon would you be able to commence work? If currently employed, what is the minimum period of notice required:


Education/Trade Details Refer to attached Resume for complete details (please tick if attached). Highest Level attained (eg. Year 10, 11, 12, TAFE, University):

Year Name of School / Institution Certificate / Qualification Obtained

Current Studies being undertaken

Year Commenced Name of School / Institution Details

Other Qualifications / Training (eg. Trade details, Certificates/Licences Held, or other relevant information):

Supplementary Details – Health/Medical Issues (Please tick where applicable)

Do you consider your overall health to be: Excellent Good Average Fair Are there any reasons you may be unable to carry out the full requirements of this position? No Yes Please give details:

Are you currently receiving or have you made claim for and received Workers Compensation or Insurance benefits for any reason? No Yes Please provide details (eg. Year of Injury, Company worked for, Period of time off work)

Supplementary Details – Convictions (Please tick where applicable)

Have you ever been convicted of any offence in any court or are you currently the subject of any charges pending? (You do not need to give details of any conviction that has been declared spent under the Spent Convictions Act 1988). No Yes Please provide details:

A criminal record is not a barrier to the consideration of an application for employment. Applicants who have a record of conviction are invited to discuss its relevance or otherwise to the position being applied for.

Checklist (please tick) Application Form Completed Covering Letter (recommended but not essential)

Position Selection Criteria Addressed Current CV / Resume Attached

Required Documentation Attached ….. AND / OR .....

Original/s will be provided at Interview (eg. Police Clearance, Licences, etc)

Applicant Declaration

1. I certify that the information contained in this application is to the best of my knowledge and belief, true, accurate and current in every detail, with no impending issues or claims apparent that may affect consideration of this application or the requirements of any position for which I am applying.

2. I understand that Council reserves the right to verify all information on this application and that any false or misleading statements will be considered sufficient cause for the application to be rejected, or for immediate dismissal if appointed. Originals of supporting documents must be made available at interview including National Police Clearance, Motor Vehicle Licences and Tertiary Qualifications where applicable.

3. I understand that Council’s recruitment and selection procedure involves a pre-employment medical examination by a Council approved medical centre, at Council’s expense, and that original results of this examination are required to be disclosed to this organisation.

Signature applicant: ……………………………………………………

Date: …….………………………..


Shire of Murray

Selection Criteria Library Officer

Please complete the following areas to demonstrate that you have the required knowledge/skill for this position. You are welcome to provide more information as an attachment.

Essential • Western Australian Certificate of Education (Year 12) or equivalent.

• Demonstrated experience in a library position or within an office administration and/or customer service environment.

• Excellent customer service skills.

• Well developed written and verbal communication skills.


• Well developed time management and organisational skills

• Demonstrated ability to work as part of a team.

• Demonstrated flexibility and contribution to implementing change initiatives.

• Demonstrated ability to network with external agencies and internal and external customers.

• Good working knowledge of MS Office computer software.


• Sound typing skills.

• Hold a current unrestricted Western Australian C-class national driver’s licence.

Provision of a National Police Clearance not more than three months old is required to support eligibility for this position (Please tick one of the following): I have attached a current copy of my National Police Clearance - OR – I am willing to obtain a National Police Clearance at the request of the Shire to support eligibility for this position should I become a shortlisted candidate.

Desirable • Previous experience as a Library Officer.

• Knowledge of computerised library or records management systems and databases.

• Knowledge of Local Government practices and procedures.

SIGNED: Name: …………………………………………………… Signature: ………………………………………..



General Conditions of Employment

Library Officer

Employment Medical: Short-listed applicants will be requested to undertake a pre-employment medical, paid for by the Shire. Any offer of employment will be conditional upon the applicant being assessed as fit for the proposed employment.

Police Clearance: Provision of a National Police Clearance not more than three months old will be required to support eligibility for this position.

Supporting Documents: Originals of supporting documents must be made available on request (eg. National Police Clearance, Motor Vehicle Licence/s and Tertiary Qualifications where applicable).

Probationary Period: A standard probationary period of three (3) months applies to all new appointments within the Shire, primarily to give time to assess the incumbent’s knowledge of, and suitability to, the role employed. The probation period may also be extended if necessary.

Contract/Salary: This is a full-time position attracting a level 3 salary range of $45,192 to $47,419 per annum dependent on skills and experience, with relevant conditions of employment as per the Shire of Murray (Administration Staff) EBA 2012.

Superannuation: Council currently contributes 9% to the Statutory Occupational/Guarantee Fund. Should you choose to join the contributory scheme upon completion of a qualifying period, Council will contribute up to a further 3½% to the scheme.

Officer Contribution Council Contribution

1.5% 1.0%

3.0% 2.0%

5.0% 3.5%

Hours: This is a full time position working 76 hours rostered per fortnight. Any variables to

standard arrangements shall be at the supervisor’s discretion. Annual Leave: 4 weeks leave with leave loading in accordance with the Shire of Murray (Administration

Staff) EBA 2012. Long Service Leave: In accordance with the Local Government (Long Service leave) Regulations. Sick Leave: In accordance with the Shire of Murray (Administration Staff) EBA 2012. Uniform Allowance: An annual uniform subsidy applies to permanent employees, in accordance with Council

Policy. Study Assistance: Employees who have enrolled for technical education relevant to their position may have a

portion of enrolment fees paid upon successfully completing each nominated subject at the discretion of the CEO.

Gym Membership: All employees working for the Shire of Murray are offered free gymnasium membership at the Murray Leisure Centre as per the Shire of Murray (Administration Staff) EBA 2012.

Location Amenities: The Shire offices are within walking distance to shopping centres, supermarkets, newsagents, dry cleaners, post office, licensing centre, schools, recreation centre & gymnasium, restaurants, winery, hotels, cafés, etc - and a picturesque riverside park and walkway.



Position Description

1 Title Library Officer

2 Level EBA Level 3

3 Department Recreation and Community Development

4 Position Objective

4.1 Objectives of Position • To provide a professional, efficient and friendly service to library clients and assist with

effective management of the Library and information system. • To be an active member of the library team with a positive approach to change.

5 Requirements of the Position

5.1 Skills • Sound interpersonal and customer service skills, with the ability to liaise with various

agencies and internal customers, and work in a team environment. • Well developed verbal and written communication skills. • Sound time management and organisational skills. • Good working knowledge of MS Office computer software. • Sound typing skills. • Flexibility in learning new skills and contributing towards continuous improvement. • Ability to work with minimal supervision, use initiative and accept accountability for own

actions.

5.2 Knowledge • Knowledge of administrative and office procedures. • Knowledge of Library procedures and practices (desirable). • Knowledge of Local Government practices and procedures (desirable). • Knowledge of the Shire of Murray region, services and facilities (desirable).

5.3 Experience/Qualifications • Western Australian Certificate of Education (Year 12) or equivalent. • Previous experience as a Library Officer is desirable. • Demonstrated customer service skills. • Demonstrated administrative experience and/or qualifications. • Previous Local Government experience is desirable. • Hold a current unrestricted C-class national driver’s licence. • Provision of current National Police Clearance and Working with Children Check

documentation will be required to support eligibility for this position.

6 Key Duties/Responsibilities

6.1 Library Services • Provide a professional, efficient, discreet, courteous and friendly service to library

clients, always maintaining a strong customer service focus. • Undertake regular rostered shifts on the circulation desk, including issues, returns, new



memberships, shelving and receiving money. • Respond effectively to client reference enquiries. • Undertake administrative tasks in an accurate and timely manner, following procedures

to support all the services provided by the library. • Ensure all records are maintained in compliance with policy, procedures and standards. • Manage own work with limited supervision, liaising with other staff and referring issues

to a supervisor when appropriate. • Plan tasks and workload to ensure minimum delay in the provision of services and

materials to clients. • Assist with selection, acquisition and management of library stock in a variety of formats. • Assist clients in the use of library and information systems and services. • Assist in the training of new staff as directed. • Conduct children’s story time and rhyme time and associated activities as directed. • Perform other duties as required and directed within the scope of the position. • Maintaining confidentiality is an essential characteristic of this position.

6.2 Organisational • Comply with Council’s Code of Conduct. • Actively participate in the ongoing development, compliance and promotion of

professional customer service standards. • Reporting operational and project risks to management. • Promote, maintain and improve the working environment and practices to ensure

compliance with Industrial Awards, Occupational Safety and Health, Equal Employment Opportunity legislation and Council’s Policies and Procedures.

6.3 Occupational Safety and Heath

• Report all accidents, incidents and hazards. • Conduct risk assessments and complete job safety analysis prior to the commencement

of tasks where relevant. • Eliminate and control hazards in the workplace using the hierarchy of controls. • Take reasonable care to ensure your safety at work, and that of others, by complying

with safety and health instructions, policies and procedures, including the OS&H Act 1984 and OS&H Regulations 1996.

7 Organisational Relationships

7.1 Responsible to • Manager Library Services

7.2 Responsible for • Nil

7.2 Internal Liaison • Library Staff • Shire Administration and Executive

Staff • Councillors

External Liaison • Library Users • Ratepayers and Community Groups • Relevant Government departments • Library and Information Services providers

8 Extent of Authority

8.1 • Operates under general direction of the Manager Library Services within established guidelines, procedures and policies of Council as well as statutory provisions



9 Selection Criteria

9.1 Essential • Western Australian Certificate of Education (Year 12) or equivalent • Demonstrated experience in a library position or within an office administration

and/or customer service environment. • Excellent customer service skills. • Well developed written and verbal communication skills. • Well developed time management and organisational skills. • Demonstrated ability to work as part of a team. • Demonstrated flexibility and contribution to implementing change initiatives. • Demonstrated ability to network with external agencies and internal and external

customers. • Good working knowledge of MS Office computer software, efficient keyboard

skills and a willingness to engage with new technology. • Sound typing skills. • Hold a current unrestricted C-class national driver’s licence. • Provision of current National Police Clearance and Working with Children Check

documentation will be required to support eligibility for this position.

9.2 Desirable • Previous experience as a Library Officer. • Knowledge of computerised library or records management systems and

databases. • Knowledge of Local Government practices and procedures.



Guidance Notes for Prospective Applicants

Thank you for your interest in this position with the Shire of Murray.

The following notes are provided to assist in the preparation of your application and to help the Selection Panel assess your suitability for the position and prospective interview. Also attached is a copy of the respective Advertisement and Position Description, which includes the Selection Criteria, and a flowchart of where this position is situated within the organisation. Applications

The Shire is pleased to accept all applications whether hand written or typed, providing they are neat and legible in presentation.

All information, including a completed Application Form, should be stapled/secured in the top left hand corner. Please do not submit your application bound or in folders. Only copies of supporting documentation should be enclosed so as to avoid loss or damage to originals. Originals of supporting documents must be made available at interview including National Police Clearance, motor vehicle licences and tertiary qualifications where applicable.

All submissions must be received by the nominated closing date. Emailed or faxed applications are accepted, however in the event that all documents are unable to be included at that time, you MUST still include your main details and your address to the Selection Criteria, to ensure acceptance of your application. Your complete, signed original should then be forwarded as soon as possible. In fairness to all applicants, late applications cannot be considered unless prior consent has been received from this office under restricted circumstances.

Application Form

All applicants are required to complete and sign the Application Form for each relevant position. If attaching a CV/Resume, you do not again list relevant work history etc on this form. Please provide a convenient daytime contact number so that we may contact you should you be invited for an interview or if there are any queries regarding your application.

Curriculum Vitae/Resume

A CV/Resume outlining current contact details, previous employment history and qualifications should be provided.

Assessment

The Selection Panel will assess your suitability to and understanding of the requirements of the position, and whether you possess the knowledge, experience and qualifications required to successfully carry out the duties of the position. It is impractical to interview all applicants and therefore only those who best meet the criteria will be considered for interview.

References

You are required to nominate at least two contactable employment referees within your application. These referees should be able to comment on your recent work experience, skills and knowledge in relation to the selection criteria. Please provide names, relationship to you (eg. Supervisor), company name and daytime telephone numbers. If you do not wish current work referees to be contacted initially, please advise of this.

Sending in your Application

STANDARD POST: Addressed to - Chief Executive Officer, PO Box 21, Pinjarra WA 6208 EMAIL: [email protected] FAX: (08) 9531 1981 POSITION NUMBER: Please remember to quote the Position Reference Number on all correspondence.

Interviews/Final Recruitment Process

Applicants nominated for interview will be personally contacted as soon as practical after the advertised closing date. Those unsuccessful applicants will be advised in writing at the conclusion of the recruitment process.

Should you have any queries regarding this position or your application, please contact Human Resources on 95317777.


mailto:[email protected]