for the period 1 july 2016 to 30 june 2021 - iciici.gov.ck/sites/default/files/downloads/ici draft...

Strategic Plan

For the Period

1 July 2016 to 30 June 2021

Government of the Cook Islands INFRASTRUCTURE COOK ISLANDS

Te Tango Angaanga o te Kuki Airani P.O. Box 102, Arorangi, Rarotonga, Cook Islands

Phone: (+682) 20 321; Web: www.ici.gov.ck, Email: [email protected]

http://www.ici.gov.ck/

mailto:[email protected]

ICI Strategic Plan 2016-2021

CONTENTS Introduction .............................................................................................................................. 3

Snapshot of the Agency (2016) ............................................................................................. 3 Core functions and client base ........................................................................................... 3 History of the Ministry ......................................................................................................... 4 Legislation .......................................................................................................................... 5 Strategic policies ................................................................................................................ 5 Organisational Structure 2016 ............................................................................................ 7 Initiatives and links to the NSDP goals ............................................................................... 8 Challenges ......................................................................................................................... 8

Summary of Stakeholder feedback informing strategic goal setting ....................................... 9 ICI staff .............................................................................................................................. 9

Executive Summary ................................................................................................................ 16 Vision, Mission and Values .................................................................................................. 22

Outcomes ............................................................................................................................... 23 OUTCOME 1: Promote and practice good governance with transparency and accountability ............................................................................................................................................ 23 OUTCOME 2: Zero waste to landfill ...................................................................................... 24 OUTCOME 3: Access for all to reticulated water ................................................................... 25 OUTCOME 4: A built environment able to withstand natural disasters and climate change ... 26 OUTCOME 5: Strengthen resilience to combat the impacts of climate change and natural disasters .............................................................................................................................. 27 OUTCOME 6: Planning and design services provided to enable deliver of quality infrastructure on Rarotonga and Te Pa Enua ...................................................................... 29 OUTCOME 7: Access for all to reliable transport .................................................................. 30 OUTCOME 8: Safe and clean lagoon water quality ............................................................... 34 OUTCOME 9: Supporting increased investment in education ................................................ 35 OUTCOME 10: Promotion of healthy lifestyles through sporting activities ............................. 35

Financial Plan ......................................................................................................................... 36 Risk Analysis .......................................................................................................................... 37


INTRODUCTION

This is the first Strategic Plan produced by this Ministry, although a draft was attempted in 2002. It outlines the direction of the Ministry for the five years 2016-2021. Cook Islands Government Agencies and Ministries have all been requested to prepare Strategic Plans. The development of this plan was kick started through the first ever retreat held for the whole Ministry. It fills a serious gap in policy and planning which affects the Ministry’s outputs. The capacity constraints of the Ministry were identified in the Draft Interim Report for the Audit of NZ Aid Programme funded activities managed by the Cook Islands Ministry of Infrastructure and Planning, (July 2013) ,prepared by KPMG for the New Zealand Ministry of Foreign Affairs and Trade, This gap was highlighted by the Local Government New Zealand Technical Assistance Facility Capability Report, (November 2013).

“Programming all the work MOIP is responsible for is necessary to fully define the critical projects, critical steps within projects and risk and opportunities. The forward work programme is large, with more to do than can be delivered by the resources (human and financial) currently available to MOIP. It is important to be as realistic as possible with estimates for time and money. Cost and time estimation is inconsistent at the investigation and feasibility stages. This sets up difficulties for later stages of the project when the physical work begins.” “Managing the expectations of community and political stakeholders is a challenge for any organisation involved in providing infrastructure and services but this can always be improved. Managing expectations is the key to prioritising projects and is particularly important in a resource constrained environment.”

The capacity constraints of the Ministry have also been a strong theme in the Cook Islands Audit Office Management Reports for 30 June 2012 and 30 June 2013, dated 16th June 2014 and 14 January 2016 respectively. In order to address the policy and planning gaps and build capacity within the Ministry, ICI has sourced a VSA Volunteer to provide Technical Assistance in this area, for a two year period, at no cost to the Ministry. The VSA volunteer has been in place since 26 September 2015. This plan will provide the Ministry with a focus on its priorities over the next five years. It will serve as a guide to financial and operational planning as well as a guide to priorities in day to day activities.

Snapshot of the Agency (2016)

Core functions and client base

Infrastructure Cook Islands (ICI), is the Cook Islands Government Ministry charged by Cabinet with the responsibility for:

construction and maintenance of roads including road drainage and regulation

water supply and maintenance as mandated by Rarotonga Water Ordinance 1961 amended 2015,

solid waste management including recycling, landfill management and regulation

sanitation in Rarotonga including septage pond management

provision of technical support to the 10 local Island Governments, in Te Pa Enua


building and electrical compliance throughout the Cook Islands as mandated by the Building Control Standards and Act 1991, National Building Code 1990, Electrical Act 1998; Energy Regulations 2006

provision of technical support to other Ministries and agencies, particularly Emergency Management Cook Islands.

geospatial services including hydrography and maritime boundaries

History of the Ministry

The recent history of the Ministry has been one of constant change. There has been a high turnover of senior leadership and many functions and responsibilities have been transferred in and out of the Ministry. The following is a series of snapshots of this process. Public Works (Pre 1996)

Since inception, until 1996, the Ministry was known as the Public Works Department comprising Road Works, Water Works, Joinery, Housing, Beautification, and National Stadium. Mainly expatriates from New Zealand were the heads of the Ministry over a number of years, including, in no particular order: Mr Borrell; DM Comeskey; HP Goodman; WH Ryan and Pat Moore. Cook Islander heads of ministry during this period included, again not in order: Bruce Graham, Pat Yala, Tangata Tuarae and George Cowan Ministry of Works, Environment and Physical Planning (MOWEPP) 1996-1997

Minister: Hon. Tom Marsters

Secretary: Mr Tui Short

Chief Administration Officer:

Mr Maine Browne

Outputs: Central Administration and Finance; Minister; Core Functions (11): Survey; Environment Services; Building Control; Road Works; Water Works; Punanga Nui; National Stadium; Cook Islands Housing; Natural Heritage; Beautification Non-core functions: Joinery: Concrete Structure; Mechanical Workshop

Ministry of Works (MOW) July 1999 to October 2008

Ministers: Hons. Tupou Faireka, Ngamau Munokoa, Robert Wigmore

Secretary: Atatoa Herman

Outputs: Administration and Finance Core Functions: Regulatory: Survey; Energy; Building Control; Civil Works: Road Works; Water Works; Rarotonga Waste Facility; Punanga Nui

Other Services: National Stadium; Beautification; Joinery, Concrete Structure; Youth, Sports and Recreation (2000-2002)

Ministry of Infrastructure and Planning (MOIP) 2008-2014 (Merging of the MOW and OMIA)

Ministers: Hons. Ngamau Munokoa, William Heather, Teariki Heather

Secretaries: Taukea Raui, Otheniel Tangianau, Donye Numa, Mac Mokoroa

Divisions: Administration and Finance


Core Functions: Regulatory: Survey; Energy; Building

Divisions: Control; Physical Planning/Civil Works: Road Works; Water Works; Rarotonga Waste Facility; Outer Islands

Ministry of Infrastructure Cook Islands (ICI) 2014 to Current

Ministers: Hon. Teariki Heather

Secretaries: Mac Mokoroa, Ngametua Pokino

Divisions: Corporate Services Regulatory: Building Control; Electrical Inspectorate; Planning and Design Civil Works: Roads; Workshop WATSAN: Water; Waste; Sanitation

Legislation

ICI is actively seeking updated enabling legislation, in order to create a clear mandate for its activities. Currently there is a very limited legislative basis for ICI activities and responsibilities. The relevant legislation, where it does exist is mostly outdated. The following Acts currently apply.

(New Zealand) Cook Islands Act 1915

Building Control Standards and Act 1991

National Building Code 1990

Electrical Act 1998

Energy Regulations 2006

Public Service Act 2009

MFEM Act 1995-1996

PERCA Act 1995-1996

Employment Relations Act 2012

Rarotonga Waterworks Ordinance 1960

Rarotonga Waterworks Ordinance Amendment Act 2015

Transport Act 1966

Strategic policies

1. ICI’s current approved policies and strategies are:

Cook Islands Sanitation Policy (2014)

Cook Islands National Integrated Water Resources Management Policy (IWRM)(2014)

Sanitation in the Cook Islands Three Year Plan 2013-2016

Cook Islands National Solid Waste Management Strategy 2013-2016 2. ICI policies and Strategies currently in the process of development:

National Water Policy (in conjunction with Ministry of Health)

Roads and Road Drainage Policy

Cook Islands Solid Waste Policy

Cook Islands Sanitation Policy (2016)

Cook Islands Roads Master Plan 2016-2020

Cook Islands Sanitation Master Plan 2016-2020

ICI Organisational Procurement Policy


Te Pa Enua Machinery Maintenance Policy (in conjunction with OPM Pa Enua Division)

Various other Human Resource related organisational policies

3. Other Ministries’ policies and strategies impacting on ICI

Cook Islands Road Safety Strategy 2016-2020 – Quality Road Design Outputs

Cook Islands Marae Moana Oceans Policy (under development) – Maritime boundaries and hydrography

Joint National Action Plan for Climate Change (JNAP) (being updated) – a variety of infrastructural inputs

Renewable Energy Strategy – Electrical Inspections

Island Governments’ Community Strategic Plans (ten – one for each Island Government) – implementation of infrastructure components including: waste management, sanitation, roads airports and ports (other than Aitutaki) and water supply.


Organisational Structure 2016

Public Service

CommissionerMinistry of Infrastructure Cook Islands

2016 Approved Structure

SECRETARY

Infrastructure Cook Islands

Output 1

Corporate Services

Output 3

Planning & Design

Output 4

Civil Works

Project Planning

Project Implementation

Building Controller

Electrical Inspectorate

Output 2

Regulatory Services

Hydrography

Report Directly to the

SecretaryDirector

Minister

Road Works

Workshop & Genset

Director

HR & Admin

Financial Management

Procurement & Asset

Management

Director

Quality Assurance

Output 5

WATSAN

Director

Waste Facility

Sanitation

Water Works

16 6 14 17 24


Initiatives and links to the NSDP goals

This section identifies how the various ICI initiatives related to the NSDP national development goals. Goal 3 Promote sustainable practices and effectively manage solid and hazardous waste

National Incinerator and other waste management options

Glass as a Resource - exploring public and private sector routes for recycling crushed bottle glass

Sustainable financing of solid waste management

Goal 4 Sustainable management of water and sanitation

Atiu Water Reticulation

Scoping, design and delivery of Te Pa Enua capital projects including water galleries and water supply

Goal 5 Build resilient infrastructure and ICT to improve our standard of living

Roll out of New Building Code Goal 6 Ensure access to affordable, reliable, sustainable, modern energy and transport

Resealing of Rarotonga road network

Sealing of Te Pa Enua road network

Design and Delivery of Rarotonga Capital Projects

Scoping, design and delivery of Te Pa Enua capital projects

Upskilling of Civil Works Division

Goal 12 Sustainable management of oceans, lagoons and marine resources

Development and Implementation of Sanitation Master Plan (with focus on Muri/Avana, followed by the remainder of Rarotonga and Aitutaki)

Goal 13 Strengthen resilience to combat the impacts of climate change and natural disasters

Cyclone preparedness building compliance

Cyclone shelters for Te Pa Enua Goal 16 Promote a peaceful and just society for all, practicing good governance promoting transparency and accountability

Development and consultation of national and organisational policies and service delivery initiatives

Development and passing of legislation confirming ICIs mandate.

Challenges

This section summarises the challenges that ICI faces, grouped under the headings of governance, financial, economic and human resources. Governance

Changing Government and Donor Priorities


Consistent expectation that ICI will divert funds from budgeted projects to unplanned emergency projects

Current poor public image of ICI

Lack of political will to implement effective cost recovery for services

Lack of effective asset management (outdated data)

Unresolved land boundary issues (accuracy of geospatial data) Financial

Lack of sustainable funding mechanisms (legal framework)to deliver initiatives

Ability to effectively estimate and deliver on projects

Financial performance and management

Government tender procurement process (time consuming)

Economic

High capital and operating costs due to isolation of Te Pa Enua

High dependency on Tourism sector

Affordability of services for Cook Islanders (lack of purchasing power)

Limited market creating unequal competition

Human Resources

Difficulty in attracting recruiting and retaining qualified and skilled staff (non-market related pay scales)

Staff training and development

Summary of Stakeholder feedback informing strategic goal setting

ICI staff

62 out of the 65 ICI staff participated in a Strategic Planning Retreat on 24 February 2016 which:

Undertook a SWOT analysis of ICI

Identified projects for delivery to meet identified expectations The table below summarised the SWOT analysis.


SWOT Analysis

Strengths Customer Service

Water delivery Regulatory Semi-centralised database Rapid response to urgent projects

Expertise

Multi-skilled professional and technical specialists with local knowledge and experience,

Planning and Design Geo spatial Regulatory including Electricity Sanitation upgrading

Capable staff with capacity to deliver vital public services

Advice to Te Pa Enua Roads repair and construction Construction of water galleries/intakes Water works operations Solid Waste

Resourcing

Diversity Infrastructure Equipment/ Machinery Full support of the Minister Working together Flexibility – can out source

Weaknesses

Poor public image:

Negative public perceptions Political interference Change of Donor Priorities Communication breakdowns, negative/ poor External Communication

Organisational structural governance

Negative public perceptions Political interference Change of Donor Priorities Communication breakdowns, negative/ poor External Communication;

Lack of policy strategy and work plans No legislative mandate / legal framework; Obsolete/ worn out machinery and transport and water delivery network Working in SILOS. Poor working conditions - upgrading of ICI office delayed Financial management concerns, including poor debt recovery and flawed procurement processes.


HR/personnel concerns

High turnover of leadership Weak organisational culture - poor internal communications; poor filtration of Information. No feedback on performance Health and Safety risks – lack of awareness of health and safety legislation or of Cook Island Government Code of Conduct. Staff shortages, especially of qualified and skilled staff resource) Negative perception of opportunities for staff - inadequate remuneration, lack of succession, progression or personal development plans or financial incentives Lack of commitment by staff leading Poor attendance, absenteeism

Opportunities

Capacity Building

Felt need for making job advancement and personal development opportunities available through increased staff training and development / up skilling opportunities Job creation, short term placements, scholarships Take on graduates/ qualified people Working with other stakeholders; Up skilling other stakeholders and government departments especially GIS operators Team bonding/meeting

Customer service

Communication and awareness - convincing public Expansion of services regionally In country expertise and equipment Close solid waste charge account/ pay as you go Networking contractors – suppliers – etc.

Renewal

explore other funding sources upgrade the water reticulation system to align with TMV Replace aging machinery.

Threats

Human Resources

Constant turnover of senior leadership No allowances: danger allowance, hiking allowance, wet allowance Workers health Unsanitary Working environment Safety of staff (environment

Health and safety issues Mercury in bulbs Hot bitumen Heat Mountain hiking

Staff turnover due to better opportunities abroad; Staff turnover Nepotism Favouritism Competition (unhealthy rivalry)

Resourcing

Old machinery: unreliable, no budget no parts

Roading machinery not available when required

Privatisation Appears to be encouraged, but is perceived as expensive


Institutional governance

Political influence/ interference;

internal politics; external influence

Changes of priorities by Government and donors

Solid waste Needs debt collector

JOR/ purchasing procedures

Noncompliance with Audit observations/ recommendations

Natural Disasters;

Water climate change; Building preparedness for cyclones/ natural disasters; Ad Hoc urgent Te Pa Enua Projects

Where are we now?

Transition stage

Organisational structure approved Road works Project City 3 complete TMV Road 60% completed TMV Stage 1 90% water upgrade complete Building control - quick turnaround of Permit Apps

Protocol and communications

ICI seen as not efficient by Infrastructure Committee (IC) Sanitation Upgrade Programme (SUP) not delivering according to New Zealand High Commission Lack of direction and poor coordination resulting unplanned activities; lack of machinery resources

Human Resources Understaffed (limited capacity)

staff (un)skilled – lack capability

lack of personal/ institutional development plans

Where do we want to be in 5 years?

“Work smarter not harder”

Best service provider in Cook Islands Improve customer service

infrastructure delivery excellence

Skills

Civil/Geoscience – More training Better pay and benefits

more graduates, engineers, GIS

Service and Project Delivery

Build our empire Maintaining new water pipes, sufficient budgets Excellent road surface all round back road and main road Licensing system (heavy trade) Solid Waste incinerator Complete building code review Roading complete Atiu, Aitutaki and Mangaia Completion of water network Sanitation Waste water reticulation network Office upgrade


Achieve goals successfully completed on time Infrastructure projects planned Effective service delivery to all customers in Rarotonga and Te Pa Enua

Resourcing Upgrade machinery

Ministry adequately resourced

Personnel, funding, equipment, machinery

Governance

Mandate Operational policies in place

How will we get there?

Customer Service Minimise customer complaints Excellent customer service

Work collaboratively

collectively with our stakeholders/public

Workshop, policies, internal Consultations

Organisational Culture

Great Behaviour and attitude Punctuality Mutual respect Having Clear Direction Upgrade policies/ legislation/ Acts

Staff

Performance appraisals and personal development plans Upskilling plan Mentoring plan Communications strategy

Resourcing

Sufficient confirmed budget financing and resources Upskilling of workers Improve machinery/ equipment


External Stakeholders

Key Stakeholder Groups What stakeholders expect of the Ministry (Anticipated areas of interest, plus specific inputs into projects)

1. Cabinet Ministers and Members of

Parliament

Implementation of government

policies

Quality advice on Public Service

matters

Enhanced reputation of the Public

Service

Improved services to stakeholders

2. Heads of Ministries, Crown Agencies and

staff

Leadership and policy direction and

advice

Improved governance processes

Capability development and support

Clarity of roles and functions

Appropriate remuneration and entitlements

3. Island Governments

Leadership and policy direction and advice

Capability development and support

Access to quality service and infrastructure

Value for money

Information to inform their decision making

4. General Public

Access to quality service and

infrastructure

Value for money

Transparent public service

Information to inform their decision

making

Publicity about developments in the

Public Service

Leadership and innovation

5. Donor agencies

Appropriate spending of donor funds

Enhanced reputation of the public

service

Strategic partnerships

Successful project completion

Evidence based reporting


EXECUTIVE SUMMARY

This is an overview of the key outcomes included in the Strategic Plan and the outputs required to fulfil them.

Outcomes (What success looks

like)

Strategic Goals (What we want to

achieve)

Outputs (The actions required to achieve our goals)

Indicators (How we will measure

success)

Promote and practice good governance with transparency and accountability

Institutional Strengthening

Develop and implement National and Organisational Policies, Master Plans and Strategies; leading to a new Infrastructure Act and Regulations for Roads and Waste Management.

Endorsement of Policies, Strategies and Master Plans, passing of Infrastructure act, publication of regulations.

Upgrade to Government House Pukapuka

Completion of upgrade

Zero Waste to Landfill To increase recycling and improve waste management

National Incinerator Feasibility Study

Implement Recommendations

Glass as a resource Measurable utilsation of recycled glass

Sustainable Financing of Waste Management

Measurable impact on recycling

Access for all to reticulated water

Improve Water supply in Te Pa Enua

Atiu Water Reticulation Completion and successful operation of Atiu water reticulation

Water Supply Upgrades for Mangaia, Atiu and Mitiaro

Completion and successful operation of water upgrades

Water Galleries for Aitutaki Te Tautua, Penrhyn; Ngake, Pukapuka and Rakahanga

Completion of water galleries

Te Pa Enua Groundwater Investigation

Completion of groundwater investigation.

Scoping design and of other Te Pa Enua water projects

Completion and successful operation of addition Te Pa Enua water reticulation schemes

Improve water supply for Rarotonga

Te Mato Vai Stage 2 – Construction of reservoirs, filtration systems, new trunk

Completion of TMV stage 2 project



like)


achieve)



success)

line and road rehabilitation

Rarotonga water maintenance

Maintenance targets met

A built environment able to withstand natural disasters and climate change.

All new buildings conform to Cyclone and Tsunami Safety Standards

Roll Out of New Building Code

Completion and publication of the new Building Code together with the passing of related legislation.

All buildings meet cyclone safety standards

Inspection and risk analysis of all buildings in Cook Islands

Palmerston, Pukapuka – Nassau, Rakahanga and Penryhn Cyclone Shelters

Completion of Cyclone Shelters

All existing community buildings identified for emergency shelters to conform to cyclone and tsunami safety standards

All community buildings identified in the Southern Group islands, namely: Mauke, Atiu, Mitiaro, Mangaia, Aitutaki and Rarotonga to be identified, assessed and improved/ strengthened to cater for cyclone and/or tsunami events.

Complete; identification, assessment and strengthening work for all community ‘emergency’ buildings.

Strengthen resilience to combat the impacts of climate change and natural disasters

Sea surge defences are strengthened

Avatiu Valley Stream Embankment Stabilisation

Complete embankment stabilisation

Rutaki Coastal Protection (Rarotongan – Sheraton) - Feasibility Study

Complete feasibility study

Rutaki Coastal Protection (Rarotongan – Sheraton) - Construction

Complete construction of Rutaki coastal; protection works Sheraton- Rarotongan

RSA Cemetery Coastal Protection

Complete coastal protection works

Pukapuka causeway (roadway) upgraded and strengthen

Completion of upgrade work



like)


achieve)



success)

Flood control Takuvaine Stream bridge-to-bridge – stream re-alignment, bridge foundation protection

Completed stream realignment and bridge retrofitting

Discharge of flood waters in Karekare wetland

Completed



Aroa stream embankment stabilisation


Avatiu Stream bridge-to-bridge stream re-alignment, bridge foundation protection


Assessment of flood prone areas in Rarotonga and prioritise remedial actions

Complete assessments and actions as prioritised

Drought Mitigation measures in place for Rarotonga

Three additional water galleries for water carting to be constructed on Rarotonga, together with, header tanks, mobile solar powered pumps and water tanker

Complete construction of galleries, and header tanks, pumps and tanker procured.

Planning and design services provided to enable deliver of quality infrastructure on Rarotonga and Te Pa Enua

Sufficient qualified and experienced staff

Market rate remuneration

Successful recruitment or all vacancies.

Access for all to reliable transport

All roads in the Cook Islands are fully trafficable

Complete renewal sealing of Rarotonga Road network, commencing with Pokaro Road Sealing (Pokoinu- Arorangi first 2km)

Measurable progress on road renewal, 2km per year.

Complete sealing of Te Pa Enua road network, Aitutaki, Mangaia, Atiu

Measurable progress on road sealing



like)


achieve)



success)

Completion of construction equipment machinery shelters for Manihiki (x2); Rakahanga Pukapuka x2; Penrhyn x2; Mauke.(x2)

Completion of machinery shelters

Additional Machinery shelters; Mangaia and Atiu

Up skilling of civil works team, including attachments to NZ companies

Measurable identification and utilisation of up skilling opportunities, including work attachments in New Zealand.

Muri (Aroko) Road Widening and Drainage Improvement

Completion of project

Road project scoping for Rarotonga and Te Pa Enua

Completion of project scoping

Quarry assistance to generate aggregates for road and airport runway construction (Atiu, Aitutaki and Mangaia Quarries)

Sufficient Aggregate stockpile for road and airport runway, construction and maintenance

Road and airport construction materials availability in Te Pa Enua

All islands in Te Pa Enua are easily accessible by sea and air including climate change proofing

Transport project scoping for Te Pa Enua, including roads, harbour and airports.

Completion of project scoping

Cargo barge repair programme for

Mangaia and Palmerston

Complete repairs

Outboard motor replacement programme – Palmerston (60HP) Atiu (2 x 60HP) Mauke (60HP)

Successful procurement of outboard motors.

Yato cargo Shed Upgrade, Pukapuka


Omoka Harbour Upgrade and Te Tautua Lagoon Wharf,

Completion of harbour upgrade and lagoon wharf construction.



like)


achieve)



success)

Penrhyn Island

New Ngake Harbour Completion of new harbour

Rakahanga Harbour Upgrades

Completion of harbour upgrades

Nassau Harbour scoping for design and costing

Completion of assessment and source of funding

Nassau Harbour upgrade

Completion of harbour upgrades

Tauhunu and Tukao Lagoon Wharf, Manihiki

Completion of wharf

Atiu Runway Stabilisation

Completion of runway stabilisation

Airport Terminals ; Manihiki construction Pukapuka upgrade

Completion of airport terminal projects

Rakahanga airport runway; Manihiki and Atiu airport sealing.

Completion of airport runway projects

Avarua bridges assessment s, and prioritise

Complete assessments

Avarua bridges rehabilitation and strengthening

Completed bridge construction

Safe Roads for all in the Cook Islands

Safer Road Designs Review road design and high risk priority areas (400k)

Completed Road Design and Prioritisation

Road furniture, signage and road markings (150k)

Acquisition and installation of road signs and markings

Access for disable person (50k)

Include in all Road Design and construction

Safe and clean lagoon water quality

All household, commercial and tourist accommodation meets National best Practice standards

Development of the Master Plan for Rarotonga and Aitutaki Reticulation solution for Muri/Avana

Preliminary design and implementation pathway including key dates and milestones for proposed solutions

Reticulation for other high risk areas in Rarotonga

Government, donors and stakeholders decide on:



like)


achieve)



success)

Reticulation for high risk areas in Aitutaki

Priority areas Preferred Options Public Consultation Final Designs Funding

Catchment Protection and integrated coastal management

Ridge to Reef project in Muri/Avana focusing on community participation and animal waste management

Awareness and Capacity building targets met

Support increased investment in education

New and renewed education infrastructure is fully supported in terms of road access, water sanitation and geo spatial records.

Tereora College Redevelopment Project – new road alignment, geospatial information for storm water improvement and sewer reticulation realignment

Completion of new road Capture of new stormwater and sewer reticulation into AssetFinda (Asset management System)

Apii Nikao Project, road reseal and geospatial information for new stormwater drain

Capture of new stormwater drain into AssetFinda

Promotion of healthy lifestyles through sporting activities.

Upgrading of sports facilities

Manea Games Upgrade for Mitiaro and the next host island.

Upgrades completed.


Vision, Mission and Values

VISION

Delivering the best Infrastructure in the Region, providing quality services for the people of the Cook Islands, driving economic

growth for better quality of life

MISSION

Leading our Infrastructure development to grow the economy, improve living and build resilience

Providing and maintaining Infrastructure in the Cook Islands that is safe, resilient and sustainable for our people.

Providing a good working environment inspiring confidence and giving value to all our stakeholders – Government, Donor, Suppliers, Community

VALUES

Best Quality

Efficiency

Transparency

Effectiveness

Innovation


OUTCOMES

OUTCOME 1: Promote and practice good governance with transparency and accountability

Strategic Goals (What you will do to achieve the outcome)

Outputs (Actions required to achieve Strategic Goals)

Indicators (Measures of achievement of outputs)

2016-17 2017-18 2018-19 2019-20 2020-21

Institutional Strengthening

Develop and implement National and Organisational Policies, Master Plans and Strategies; leading to a new Infrastructure Act and Regulations for Roads and Waste Management.

Endorsement of Roads, Waste and Sanitation policies by Cabinet. Endorsement of Procurement and Machinery maintenance policies by HOM Passing of Infrastructure act, Publication of regulations.

Endorsement of Roads, Sanitation and Waste Management Master Plans /Strategies Endorsement Of Updated HR and Up skilling Policies Completion of Te Pa Enua Community Based Water Management Plans.

60% successful implementation of Policies. 20% implementation of Master Plans and community based water management plans

80% successful implementation of Policies 40% implementation of Master Plans and community based water management plans

90% successful implementation of Policies 60% implementation of Master Plans and community based water management plans

Upgrade to Government House Pukapuka


Central procurement for Island Governments

Outboard motor replacement– Palmerston (60HP) Atiu (2 x 60HP) Mauke (60HP) HV transport trailer (central procurement) for Mangaia, Atiu, Mauke

Procurement completed


OUTCOME 2: Zero waste to landfill




2016-17 2017-18 2018-19 2019-20 2020-21

increased recycling and improve waste management

National Incinerator Feasibility Study

Completion of study and adoption of recommendations

Design phase (6 months completed

Procurement completed Installation completed Commissioning completed

Ongoing monitoring undertaken Routine maintenance undertaken according to Plan

Ongoing monitoring undertaken Routine maintenance undertaken according to Plan

Glass as a resource – Public – Alternative A: Public sector recycling

Completion of Internal cost benefit analysis for industrial crusher

Procurement completed Installation and training completed

90% of glass collected on Rarotonga recycled

90% of glass collected on Rarotonga and 60% of glass collected on Aitutaki recycled

Glass as a resource - Alternative B: Private sector recycling

Expressions of Interest received Contract Agreement/MOU (for sale of glass bottles) signed




90% of glass collected on Rarotonga and 60% of glass collected on Aitutaki recycled

Sustainable Financing of Waste Management

Feasibility Assessment undertaken

Legislative changes enacted

Design and Implementation of Scheme

30% of recyclables(other than glass) exported for recycling

60% of recyclables(other than glass) exported for recycling


OUTCOME 3: Access for all to reticulated water




2016-17 2017-18 2018-19 2019-20 2020-21

Improve Water supply in Te Pa Enua

Te Pa Enua water development projects

Commencement water upgrades Mitiaro and water galleries for Aitutaki Completion of for Mangaia central water project

Completion and successful operation of Mitiaro water upgrade, and Aitutaki galleries

Completion and successful operation of Atiu water reticulation,

Completion of water galleries for Penrhyn (Te Tautua, Omoka); Pukapuka (Ngake), Aitutaki, Mangaia and Rakahanga

Completion groundwater investigation for Mangaia and Atiu

Improve water supply for Rarotonga

Te Mato Vai Stage 2 – Construction of reservoirs, filtration systems, new trunk line and road rehabilitation

Completion of TMV stage 2 project

Rarotonga water maintenance

Maintenance targets met Maintenance targets met Maintenance targets met


OUTCOME 4: A built environment able to withstand natural disasters and climate change




2016-17 2017-18 2018-19 2019-20 2020-21

All new buildings conform to Cyclone and Tsunami Safety Standards

Roll Out of New Building Code

Completion and implementation of the new Building Code together with the passing of related legislation.

Assessment: Rarotonga, South/North CIs Domestic/public/ comm.

Data basing – improvements/ staffing Recording Hazard maps(zoning)

100% of new buildings conform to new Code

Review regulatory framework Building Electrical/ REDD Waste/ Sanitation Water Roads

All buildings meet cyclone safety standards

Residential/ community/ public Buildings condition assessment - Southern Group

Residential/ community/ public Buildings condition assessment - Northern Group

Database improvement Risk analysis (zoning) Reporting (GVT)

40% of buildings meet Cyclone Safety Standards

460% of buildings meet Cyclone Safety Standards

Te Pa Enua Cyclone Shelters

Complete construction and commissioning Palmerston and Pukapuka - Nassau Cyclone Shelters

Complete construction and commissioning Rakahanga Cyclone Shelter

A ‘Compliance Certificate’ issued for all emergency buildings

Complete construction and commissioning Penryhn Cyclone Shelters

A ‘Compliance Certificate’ issued for all emergency buildings

All existing community buildings identified for emergency shelters to conform to cyclone and tsunami safety standards

All community buildings identified in the Southern Group islands, namely: Mauke, Atiu, Mitiaro, Mangaia, Aitutaki and Rarotonga to be identified, assessed and improved/ strengthen to cater for cyclone and/or tsunami events.

Complete; identification, assessment and strengthening work for all community ‘emergency’ buildings. A ‘Compliance Certificate’ issued for all emergency buildings.


OUTCOME 5: Strengthen resilience to combat the impacts of climate change and natural disasters




2016-17 2017-18 2018-19 2019-20 2020-21

Sea surge defences are strengthened


Complete construction Successful completion of maintenance period

Scouring of stream bank halted

Rutaki Coastal Protection (Rarotongan – Sheraton) -

Feasibility Study completed

Protection works completed

Sea Surge erosion reduced by 40%



RSA Cemetery Coastal Protection

Coastal protection works completed

Pukapuka causeway (roadway) upgraded and strengthen

Completion of upgrade work

Flood control Avatiu Stream bridge-to-bridge stream re-alignment, bridge foundation protection


Takuvaine Stream bridge-to-bridge – stream re-alignment, bridge foundation protection


Discharge of flood waters in Karekare wetland

Completed

Aroa stream embankment stabilisation






2016-17 2017-18 2018-19 2019-20 2020-21

Assessment of flood prone areas in Rarotonga and prioritise remedial actions

Complete assessments and actions as prioritised

Three additional water galleries for water carting to be constructed on Rarotonga, together with, header tanks, mobile solar powered pumps and water tanker

Complete construction of galleries, and header tanks,

Mobile solar powered pumps procured.

Water tanker Procured

Drought Mitigation measures in place for Rarotonga

Timely response to Emergency situations.

Timely response in annual exercises and in Emergency situations.





Effective disaster response to emergency situations.


OUTCOME 6: Planning and design services provided to enable deliver of quality infrastructure on Rarotonga and Te Pa Enua




2016-17 2017-18 2018-19 2019-20 2020-21

Sufficient qualified and experienced staff

Market rate remuneration

Job descriptions correctly reflect responsibilities

Successful recruitment for all P&D vacancies.




Up skilling of civil works team, including attachments to NZ companies







OUTCOME 7: Access for all to reliable transport




2016-17 2017-18 2018-19 2019-20 2020-21

All roads in the Cook Islands are fully trafficable and fit for purpose

Renewal of Rarotonga Main Road network

Main road renewal commencing at Sea Wall, but including Takuvaine back road, approximately 2km every year, through 3 year contract by tender

Approximately 2km main road renewed, year 2 of 3 year contract


Approximately 2km main road renewed New 3 year / contract tendered


Aroko/Muri Road and Drainage

Deferred pending wastewater reticulation



Completion of project Completion of project commissioning/ retention period.

ICI and Te Pa Enua plan machinery is maintained and fully operational.

ICI and Te Pa Enua Heavy Machinery Maintenance Plan is finalised and implemented.

ICI and Te Pa Enua Heavy Machinery is maintained, overhauled or replaced, in a timely manner as per Machinery Maintenance Plan.




Effective and timely procurement of parts and accessories for ICI and Te Pa Enua Heavy Machinery.




Completion of construction equipment machinery shelters

Manihiki (x2); Rakahanga (x1), Pukapuka x2; Penrhyn x2; Mauke.(x1)

Mangaia, Atiu and Palmerston

Effective maintenance of Rarotonga network,

Minimum of 4km secondary road resealed

Minimum of 4km secondary road km








2016-17 2017-18 2018-19 2019-20 2020-21

as per ICI priorities including; Titikaveka Ngatangiia Matavera Takuvaine Valley Avatiu Valley

resealed as per Asset Management plan

as per Asset Management plan



Minimum of 4km branch and link road network resealed as per ICI priorities including;4km resealed Titikaveka Ngatangiia Matavera Takuvaine Valley Avatiu Valley

Minimum of 4km branch and link road network resealed as per Asset Management plan




Ongoing potholing carried out as per maintenance program

Ongoing potholing carried out as per Asset Management plan




Complete 34km of Road marking (centreline) along main road annually





Road and Airport Construction materials availability in Te Pa Enua

Quarry assistance to generate aggregates for road and airport runway construction commencing with Atiu, Aitutaki and Mangaia Quarries)









2016-17 2017-18 2018-19 2019-20 2020-21

Complete sealing/resealing of Te Pa Enua road network, commencing with Aitutaki, Mangaia, Atiu

Complete sealing/ resealing of Aitutaki road network Complete sealing/ resealing of Mangaia road network

Complete sealing/ resealing of Atiu road network

Complete sealing/ resealing of Mauke road network

Complete sealing/ resealing of Mitiaro road network

Complete sealing of remaining Te Pa Enua roads

Safe Roads for all in the Cook Islands

Safer Road Designs Review road design and high risk priority areas (400k)

Deliver safe road component of road safety strategy

Deliver safe road component of road safety strategy

Monitor traffic black spots and review multiple crash sites

Monitor traffic black spots and review multiple crash sites

Access for disabled persons

Integrate disabled access into road design and delivery




Road furniture, signage and road markings

Provision of visible road signs, road marking and safety barriers to encourage Road Safety for all road users. as per road safety strategy

Provision of visible road signs, road marking and safety barriers to encourage Road Safety for all road users. as per road safety strategy

Provision of visible road signs, road marking and safety barriers to encourage Road Safety for all road users.

Provision of visible road signs, road marking and safety barriers to encourage Road Safety for all road users.

All islands in Te Pa Enua are easily accessible by sea and air including climate change proofing

Airport construction and improvements

Atiu Runway Improvement

Completion of runway stabilisation

Completion of partial runway sealing

Manihiki Airport Improvement

Construction of new terminal

Completion of new terminal

Partial runway sealing Completion of partial runway sealing

Pukapuka Airport Improvement

Upgrade of terminal buildings


Rakahanga Airport Construction

Completion of scoping, design and costing assessment report

Cargo barge repair programme

Cargo barge repair for Mangaia and Palmerston

Complete repairs





2016-17 2017-18 2018-19 2019-20 2020-21

Improved cargo facilities Yato cargo Shed Upgrade, Pukapuka


Harbour Upgrades and improvements

Omoka Harbour Upgrade and Te Tautua Lagoon Harbour, Penrhyn Island

Completion of harbour upgrade and lagoon harbour construction

New Ngake Harbour, Pukapuka

Completion of new harbour

Nassau Harbour upgrade

Completion of scoping, design and costing assessment report and identification of funding source

Completion of harbour upgrade

Tauhunu and Tukao Lagoon Wharf, Manihiki

Completion of wharf


OUTCOME 8: Safe and clean lagoon water quality




2016-17 2017-18 2018-19 2019-20 2020-21

All household, commercial and tourist accommodation meets National best Practice standards

Sanitation Upgrade Programme

Meet agreed targets Meet agreed targets Meet agreed targets

Development of the Master Plan for Rarotonga and Aitutaki

Complete Master Plan

Reticulation solution for Muri/ Avana

Complete Design of Muri/Avana reticulation and disposal

Complete Construction of Muri/Avana reticulation and disposal

Completion of project commissioning/retention period.

80% of Muri/Avana properties connected to reticulation scheme.

100% of Muri/Avana properties connected to reticulation scheme.

Reticulation for other high risk areas in Rarotonga

Other at risk areas in Rarotonga identified in Master Plan

Complete Design for other high risk areas in Rarotonga

Complete Construction for other high risk areas in Rarotonga

Reticulation for high risk areas in Aitutaki

At risk areas in Aitutaki identified in Master Plan

Complete Design for at risk areas in Aitutaki

Complete Construction for risk areas in Aitutaki

Catchment Protection and integrated coastal management

Ridge to Reef project in Muri/ Avana focusing on community participation and animal waste management







OUTCOME 9: Supporting increased investment in education




2016-17 2017-18 2018-19 2019-20 2020-21

New and renewed education infrastructure is fully supported in terms of road access, water sanitation and geo spatial records.

Tereora College Redevelopment Project

new road alignment, geospatial information for storm water improvement and sewer reticulation realignment

Completion of new road Capture of new stormwater and sewer reticulation into AssetFinda (Asset management System

Apii Nikao Project, road reseal and geospatial information for new stormwater drain

Capture of new stormwater drain into AssetFinda

OUTCOME 10: Promotion of healthy lifestyles through sporting activities




2016-17 2017-18 2018-19 2019-20 2020-21



Manea Games Upgrade for Mitiaro.

Upgrade completed. Manea Games Upgrade for the next host island

2017-18 Upgrade completed.


FINANCIAL PLAN

This financial assessment is based on known Capital Book allocations as at 20/05/2016 together with business plan estimates. TA in kind is costed where the value is known, but not where it is not available.

Anticipated Expenditure 2016/17 2017/18 2018/19 2019//20 2020/21

1 Promote and practice good governance with transparency and accountability 180,000

2 Zero Waste to Landfill

820,000 200,000 1,500,000 1,500,000

3 Access for all to reticulated water

1,310,440 1,128,340 625,000 400,000 300,000

4 A built environment able to withstand natural disasters and climate change.

400,000 800,000 400,000

5 Strengthen resilience to combat the impacts of climate change and natural disasters 982,000 736,000 750000 150000 60000

6 Planning and design services provided to enable deliver of quality infrastructure on Rarotonga and Te Pa Enua

116,000 246,663 246,663 246,663 246,663

7 Access for all to reliable transport

4,088,000 1,255,000 3,640,000 3,360,000 3,130,000

8 Safe and clean lagoon water quality

1,955,000 8,595,000 7,915,000 1,935,000 9,815,000

9 Supporting increased investment in education

500,000 200,000

10 Promotion of healthy lifestyles through sporting activities

100,000 100,000

Total Cost 10,451,440 13,161,003 14,676,663 7,991,663 13,651,663


RISK ANALYSIS

Risk

(what could go wrong)

Likelihood (High,

Medium, Low)

Impact (Impact on Strategic

Objective contribution, on people, on finances, on

reputation etc.)

Proposed Mitigation

Lack of Funding High High Reschedule projects or find alternative ways of achieving goals, as necessary.

Change of government policy post general elections 2018

Medium High Detailed planning and scoping

Changes of donor policy Medium High Detailed planning and scoping

Skilled staff turnover Medium High Process documentation

for the period 1 july 2016 to 30 june 2021 - iciici.gov.ck/sites/default/files/downloads/ici draft...

Documents