for the 4-h dairy cow project and record book...supplemental guidebook for the 4-h dairy cow project...

Supplemental Guidebook for the 4-H Dairy Cow

Project and Record Book

The information in this guide is for the purpose of aiding your project

recordkeeping in Farmeron’s online platform. Although you will have

access to all of Farmeron’s features , some may go unused due to the

simplicity of 4-H projects compared to running entire farms.

1

Table of Contents Initial Settings................................................................................................................................................ 2

Daily Milkings: ....................................................................................................................................... 2

Partners: ................................................................................................................................................ 2

Animal Locations: .................................................................................................................................. 2

Material Storage Locations: .................................................................................................................. 2

Material Codes: ..................................................................................................................................... 2

Account Setup ............................................................................................................................................... 3

Feeding Setup ........................................................................................................................................... 3

Entering Your Project Animal(s) Into Farmeron ............................................................................................ 3

Recording Events........................................................................................................................................... 3

Creating/Printing Reports ............................................................................................................................. 4

Farmeron instructions for daily use .............................................................................................................. 5

Creating animal locations in Farmeron ..................................................................................................... 5

Creating a new storage location ............................................................................................................... 6

Creating material master record ............................................................................................................... 7

Creating a new material receipt ............................................................................................................... 9

Creating a new delivery note .................................................................................................................. 11

Feeding your animals in Farmeron ......................................................................................................... 13

Moving animals in Farmeron .................................................................................................................. 17

Create animal receipt .............................................................................................................................. 19

Record animal exit .................................................................................................................................. 21

Creating a milk location .......................................................................................................................... 23

Recording Milk Production ..................................................................................................................... 25

Shortcut to creating daily records .......................................................................................................... 27

Recording a Health check........................................................................................................................ 28

Recording a preg check ........................................................................................................................... 29

Recording a calving event ....................................................................................................................... 30

Recording a dry off event ........................................................................................................................ 31

Printing Animal Treatment Record in Farmeron .................................................................................... 32

Printing All Animal Data in Farmeron ..................................................................................................... 34

Creating a Breeding Record in Farmeron ................................................................................................ 35

Creating a Milk Production Record in Farmeron .................................................................................... 36

Printing Lactation Curve in Farmeron ..................................................................................................... 37

Obtaining a Feed Expense Record in Farmeron ...................................................................................... 38

Printing Profit/Loss Statements in Farmeron ......................................................................................... 39

2

Initial Settings Your Farmeron account will come prepopulated with the following settings and material items:

Daily Milkings: 2 times per day This setting is used to identify how many times a day a cow is milked.

Partners: The partners set up in your account will be those who you are either purchasing from or selling materials

to.

Milk Buyer

Feed Supplier

Veterinarian

Animal Buyer

Animal Seller

Equipment/Supplies Supplier

Animal Locations: 2 (named “Heifers” and “Milking Cows”) Animal locations in Farmeron do not necessarily represent actual physical locations (though they

sometimes may). Instead, they are virtual pens which allow you to differentiate between feeding groups.

For example, if for your project you have a heifer and a milking cow, you will want them in different

animal locations so that you can set up for them different feeding rations.

Material Storage Locations: Like animal locations, material locations do not necessarily need to represent actual physical locations.

They are set up in order for Farmeron to organize where to store the materials you are either collecting

(milk) or using (feed).

Feed

Veterinary

Milk Tank

Supplies/Equipment

Semen Tank

Material Codes: Material codes are used to represent materials which you may be purchasing in the future for use on

your farm. Before you buy or use a material, a code must first be set up for it so that when you record

that material’s delivery to your farm, Farmeron will know which material storage location it should go in.

1. Milk

2. Vet supplies

3. Fishmeal

4. Corn Silage

5. Hay

6. Haylage

7. Calf Starter Grain

8. Corn

9. Soybean Meal

10. Cotton Seed

11. Molasses

12. Soybean Hulls

13. Straw

14. Pre-Mix

15. Grass

16. Whey

17. Salt

18. Mineral

19. Urea

20. Semen

3

Account Setup In order to customize your account to your farm, additional locations and materials must first be set up before you

import your animals and begin recording events.

Please turn to the following pages in order to view detailed instructions on how to do prepare your account. (Follow

these steps in order)

Page 5: Creating animal locations in Farmeron (An initial virtual pen named Barn has already been set up for you. Please

skip this step if this one location is enough for your project.)

Page 23: Creating a milk location (A milk location named Milk Tank has already been created for you. Please skip this

step if this is enough for your project.)

Page 6: Creating a new storage location (The five Material Storage Locations detailed in the Initial Settings have already

been created for you. Please skip this step if these are enough for your project.)

Page 7: Creating material master record (The twenty Material Codes detailed in the Initial Settings have already been

created for you. Please skip this step if these are enough for your project.)

Feeding Setup After all of your material codes are in place, you will need to input inventory amounts. For the purposes of your 4-H

project, you will be setting up very large amounts of inventory in your account (this will not affect your financial reports

because only the materials that are actually consumed will be counted). In order to input all of inventory amounts, turn

to the following page:

Page 9: Creating a new material receipt (In order to ensure that you never run out of materials, please put 99,999,999

under Quantity and select “ton” under Unit.)

After all of your inventory is in the system, you must set up your Feeding Group (which is directly linked to Animal

Locations) and what Ration will be fed to your animal(s). The following page contains detailed instructions on how to do

this:

Page 13: Feeding your animals in Farmeron

Entering Your Project Animal(s) Into Farmeron For the purpose of your 4-H project, you will be importing your animal(s) into Farmeron manually one by one. Doing so

will allow you to place them in your virtual pen (Animal location) which has already been assigned a feeding ration (Bill

of Materials). This means that the feeding of your animal(s) will automatically be recorded on a daily basis in Farmeron.

Learn how to import your animal(s) on the following page:

Page 19: Create animal receipt

Recording Events After all of your materials have been set up, inventory amounts have been recorded, feeding groups have been

established, and your animals have been imported, it will be time to record everything that happens to your animal(s);

from the milk they produce daily to any fertility and health-related events. Please use the following guides to help you

with this:

Page 25: Recording milk production

Page 28: Recording a health check (This may require you to first create a new material code for the particular medicine

that was used to treat your animal. See page XX for instructions.)

4

Page 29: Recording a pregnancy check (This may require you to first create a new material code for the particular

semen that was used to inseminate your animal. See page XX for instructions.)

Page 31: Recording a dry off event

Page 30: Recording a calving event

Page 21: Record animal exit

Creating/Printing Reports This section details the records which 4-Hers are asked to produce in their Cow Project Record Book and can be put

together in Farmeron. The following pages provide detailed instructions:

Page 32: Printing Animal Treatment Record Activities (pgs. 23 & 44 in 4-H Project Book)

Page 34: Printing All Animal Profile Data in Farmeron (pg. 36 in 4-H Project Book)

Page 35: Creating/Printing a Breeding Record in Farmeron (pg. 39 of 4-H Project Book)

Page 36: Creating/Printing a Milk Production Record in Farmeron (pg. 40 in 4-H Project Book)

Page 37: Printing Lactation Curve in Farmeron (pg. 42 in 4-H Project Book)

Page 38: Creating/Printing a Feed Expense Record in Farmeron (pg. 48 in 4-H Project Book)

Page 39: Printing Profit or Loss Statements in Farmeron (pg. 51 in 4-H Project Book)

5

Farmeron instructions for daily use Short instructions for everyday Farmeron event recording and usage

Creating animal locations in Farmeron You have the ability to define at least basic animal locations records, which will be used in different areas of your

Farmeron account: housing animals, keeping track of animal migrations, defining feeding and cleaning schedules for

different locations, location cost allocation, etc.

1.) While viewing Storage locations under the Master records tab click the 'Add animal location' button.

2.) Enter the Name and Practical capacity for your location. You will also have to select a Feeding group to be

assigned to it. Once you have entered this information just click the 'Save animal location' button to create the

new animal location.

6

Creating a new storage location Storages are phyisical locations or facilities built for storing your farm materials, used to track your material costs and movements. You

can assign existing material on your farm to a certain storage through 'Material receipts'

1.) While viewing Storage locations under the Master records tab click the 'Add new location' button.

2.) Enter the Storage location name and Code, add a description if desired, then click the 'Save' button to create the

new storage location.

7

1.) Click the Master records tab

and select Materials. Here click

the 'Create new material code'

button.

2.) Enter the general information

for the material. You need to

enter the name, code, material

group, and measurement unit

and production origin for the

material.

All other information is optional

and it helps you monitor other

aspects of your material, if need

be.

Creating material master record When you wish to receive a certain type of material on your farm, the first step is creating a master record for that material.

8

Important notes:

The measurement unit for feeding material will be used in the process of formulating feed rations – on a per animal per day

basis

If production is set for 'Internal' you can enter 'Own production estimate'

When defining feed materials used in ration formulation process, please choose material groups marked with 'for DFO'

(Daily Feeding Order)

When defining drugs, please choose 'Veterinary' group + 'veterinary medicines' subgroup

When defining vaccines, please choose 'Veterinary' group + 'vaccine' subgroup

When defining reproductive materials, please choose 'Veterinary' group + 'semen for insemination' or 'sexed semen'

subgroup

3.) When all of the information is entered,

and you wish to save the material code

information, just click the 'Save' button.

Now that you have created the material

code, you can receive the material. You

can do this by either creating a Material

receipt, or Initial stocking the material.

9

Creating a new material receipt

1.) Click on the '+Record' button, taking you to a shortcut that enables you to record the most common daily

activities on the farm.

2.) Click on the 'Add material receipt' button.

3.) Select a partner that will be delivering the goods, date of the delivery and click 'Next' to enter receipt details.

Note: If you are receiving materials from multiple partners, you do not need to define the partner that delivered the goods.

10

4.) When you have selected the material to be received, storage location where it will be stored and the quantity

and price, you can add the material by clicking the 'Add material' button. You can add all of the goods that are

being received on this screen.

5.) After you add all the items that are going to be received, click 'Next' and you will be taken to the last step,

confirming the material receipt.

Note: All the materials must be defined in your Materials in the Master Records tab for you to be able to receive them.

6.) Review the details of the material receipt, and when you are satisfied, check the 'I am sure I want to confirm

this receipt' check-box and click 'Done'

11

Creating a new delivery note

1.) Click the '+Record' button, taking you to a shortcut that enables you to record the most common daily activities

on the farm.

2.) Click on the 'Add delivery note' button.

3.) Select a partner you will be delivering your goods to.

4.) Click on 'Next' to enter delivery note items

Note: To deliver goods, you must choose an existing partner that deals with your farm. You can define partners in the 'Partners' tab of

your 'Master records'

12

5.) When you have selected the material to be delivered, type and storage location fields will be automatically

updated. When you have defined quantity and the selling price, you can add the material by clicking the 'Add

material' button. You can add all of the goods that are being delivered on this screen.

6.) After you add all the items that are going to be delivered, click 'Next' and you will be taken to the last step,

confirming the delivery note.

Note: All the materials must be pre-defined in your ‘Material master records’ in order for you to be able to deliver them

7.) Review the details of the delivery note, and when you are satisfied, check the 'I am sure I want to confirm this

Delivery note' check-box and click 'Create delivery note'

13

Feeding your animals in Farmeron All your animals have to be fed: our feeding procedures allow you to track detailed daily feed consumptions for every single feeding

group existing on the farm. This is mostly an automated process, but the first step is to create your feed routines.

1.) While viewing the Feeding tab under the Dairy module you need to click Bill of materials or BOM for short.

2.) On the Bill of materials overview page you have the list of all created BOM's for your farm. Click on the 'Create

new' button to start creating a new one.

14

3.) Enter the name that will be used to describe the bill of materials.

4.) Now click the 'Add new component' button to begin adding ingredients

5.) Select the material you wish to use in your recipe, and define the quantity that will be used to feed a single

animal

15

6.) Once you have added all of the components to the Bill of materials click the 'Create recipe' button

When a Bill of materials is created you need to connect it to a feeding group in Farmeron, and a Feeding group is

connected to a particular animal location, so that your automated feeding process can run smoothly.

7.) Click the 'Assign BOM to feeding group' button

16

8.) Select the feeding group that reflects the type of animals the BOM was designed for and click the 'Assign'

button.

17

Moving animals in Farmeron

1.) Click on the Movements tab in the Dairy module and then click the 'Move animals' button

2.) Select animals that will be moved from the Animal list and click 'Select animal destination'

18

3.) Select the appropriate animal location for moving

4.) Once the appropriate locations are selected, click the 'Complete moving action' button

19

1.) While viewing Entries in the Dairy

module, you can click the ‘Add

animal receipt’ button

Create animal receipt

2.) Enter arrival type, reason and

the partner that provided the

animals purchased.

3.) When all of the required information is entered, click

'Next'.

20

4.) Enter all the general animal information regarding the ID, general status etc.

When you have entered the information,

click on the 'Add animal' button.

5.) When you have added all of the animals

entering the farm to the receipt you can

click 'Save' and create your animal

receipt.

21

1.) When on 'Dairy' module,

viewing the Exit tab,

click on the 'Add new

exit' button.

2.) Define exit type and partner that

will receive the animals, if it's

that type of an exit where

another party is involved.

3.) When all the required data is

entered, click 'Next'.

Record animal exit

4.) Using the search box or by

selecting the animals from the

animal list, add all of the animals

that are going to exit the farm.

When all of the animals have

been selected, click 'Next'.

22

5.) Define the price, weight and exit

reason in the last step.

6.) When all the details have been

defined, click 'Create'.

23

Creating a milk location

1.) While viewing Milk locations under the Inventory tab, click the 'Add new location' button

2.) Enter the Location name and Code, add a description if desired, then click 'Save' button to create the new milk

location.

3.) Since different types of milk can be stored in different tanks on the same location, when viewing active milk

locations, you can use the 'Add tank' button on a specific location, to define a tank.

24

4.) Enter the Milk tank name and Code, add a note if desired, such as type of milk stored here, then click 'Save' button

to add the tank to your milk location.

25

Recording Milk Production Step 1: In the Dairy tab under Animal List, click on any Animal ID #.

Step 2: Click on Open full profile from

the Quick Profile that pops up.

Step 3: Click on Milking under the Activity tab.

Step 4: Click the green Add milking button to enter

the milking details.

26

Step 5: Enter all the milking details in the pop-up window and click the green Add milking button.

27

Shortcut to creating daily records In order to perform a fast and seamless recording procedure, you can click '+Record' (1.) item in the main upper menu.

The resulting window contains a list of most-used recording actions and allows you to quickly access the recording

procedure wizard, without the need to search for it throughout the system. Just click on the desired action (2.).

28

Recording a Health check

1) Click the „+Record“ shortcut

2) Select the Health check event from the Health events drop-down

3) Enter the details of the event that is going to be recorded. Use the quicksearch

box to find the animals that were treated, enter the treatement information

and just click “Record event“

29

Recording a preg check


2) Select the Preg check event from the Fertility events drop-down


box to find the animal that was checked, schedule any subsequent tasks and

just click „Record event“

30

Recording a calving event


2) Select the Calving event from the Fertility events drop-down


box to find the animal that gave birth, enter the newborn calf information, add

it to the list and just click “Record event“

31

Recording a dry off event


2) Select the Dry off event from the Production events drop-down


box to find the animal to dry off, select the new location for the animal and just

click „Record event“

Note: Not all of the event types were listed, but they differ slightly from one another, mainly by the data you need to

enter, so the examples above should be enough to get you started

32

Printing Animal Treatment Record in Farmeron Step 1: In the Dairy tab under Animal List, click on any Animal ID #.



Step 3: Click on Health under the Activity tab.

Step 4: Click the Print button to print the list of

all health events for that particular animal.

33

Tip: In order to view/print all Health events, click on Health under the Dairy tab then click Print. Or, you can click on any

Event Code in the list in order to view more details about all the animal that were affected by that health event.

34

Printing All Animal Data in Farmeron Step 1: In the Dairy tab under Animal List, click on any Animal ID #.



Step 3: Click on Master record then Print.

35

Creating a Breeding Record in Farmeron Step 1: In the Dairy tab, click on Dynamic reports on the left-side menu.

Step 2: Click on the green Create new button.

Step 3: Check off all the filters on the left-side menu related to your report (Last

insemination date, Sire of conception, Current lactation, Due date, Last calving

date, & Last calf ID) and click the blue Apply filters button. (Additional helpful

filters are: Average conception rate, Calving interval, Previous calf ID, Last sire

used for insemination, Times bred, Total calves, & Insemination count)

Tip: Clicking the header of any column will allow you to sort by that column.

Step 4: Download your report to Excel by clicking on the Cloud button or print it by clicking on the Printer button.

36

Creating a Milk Production Record in Farmeron Step 1: In the Dairy tab, click on Dynamic reports on the left-side menu.

Step 2: Click on the green Create new button.

Step 3: Check off all the filters on the left-side menu related to your report (Avg.

daily milk income, Avg. daily milk production, Avg. monthly milk income, Avg.

monthly milk production, Current lactation total fat produced, Current lactation

total solids/protein produced) and click the blue Apply filters button.

Tip: Clicking the

header of any

column will allow

you to sort by that

column.

Step 4: Download your report to Excel by clicking on the Cloud button or print it by clicking on the Printer button.

37

Printing Lactation Curve in Farmeron Step 1: In the Dairy tab under Animal List, click on any Animal ID #.

Step 2: Click on Open full profile from the Quick Profile that pops up.

Step 3: Click on Milking under the Activity tab.

Step 4: Press ctrl+P on your keyboard to print the lactation

curve and other Current lactation info.

38

Obtaining a Feed Expense Record in Farmeron Step 1. Navigate to the inventory tab

This will direct you to the Stock balance and movements page where you will be able to view each materials’ entries,

exits, remaining balance, and price for a given date range.

Step 2. Select the desired date range and material exit type for the report

Enter in the desired date range by clicking on the beginning date and selecting the day from the calendar; repeat for the

ending date. From the material exit type drop-down select ‘Feeding’. Click ‘Apply’.

Step 3. Select ‘Print or download Excel file’

After clicking ‘Print or download Excel file’ you will have the option to either print the completed report, or download to

Excel for further changes. For example, you can download to excel to find the total cost of the feed used for the month

by multiplying the material’s weighted average price by its exit amount. Below is an example of the report:

39

Printing Profit/Loss Statements in Farmeron Step 1: In the Dairy tab under Animal List, click on any Animal ID #.



Step 3: Click on the Actual Economics tab.

Step 4: Click the print data button next to

any graph in order to view/print a tabular

version of any graph with specific data

points. In order to print any graph, simply

press ctrl+P on your keyboard rather than

the print data button.

for the 4-h dairy cow project and record book...supplemental guidebook for the 4-h dairy cow project...

Documents