for state govt offices where deductions are made through...

For State Govt Offices where

deductions are made through IFMS PROCEDURES FOR UPLOADING FORM 19A &

GENERATING FORM 18A

For

Sales Tax Deducted at Source

[STDS] &

Tax Collection at Source

[TCS]

STDS CELL, DIRECTORATE OF COMMERCIAL TAXES,

WEST BENGAL


WEST BENGAL

You need not fill up any monthly scroll in Form 19A separately, if your

STDS/TCS deducted by you has EXCLUSIVELY been transferred to Govt A/c

head through IFMS – TR 12A.

The data from each TR-12A as uploaded by you in IFMS will be fetched by

system.

Once you log in with your User ID & Password, you will be able to view such

data set for the particular month of deduction.

In case of any error ONLY IN THE FIELDS OF BILL NUMBER & DATE, you

will be able to edit/update such online.

If the data set [for IFMS deductions] as viewed by you is NOT CORRECT, [for

the afore stated fields only] , click on UPDATE button [Right hand corner]

against each row of data and make necessary corrections.

If the data set [for IFMS deductions] as viewed by you is CORRECT, [for the

afore stated fields only] , ignore the UPDATE button.

In case you DO NOT have any more deductions and the data viewed by you is

FULL & FINAL for that particular month, click on the button CONFIRM. This will

auto upload the Form 19A.

Only in case you have some more deductions for which STDS/TCS has been

deposited through GRIPS, click on link CLICK HERE TO ADD ADDITIONAL

DEDUCTIONS.


WEST BENGAL

Fill up the fields of Deductions and Payments as made by you in the

respective boxes.

You can opt for ADD ROW for multiple entries.

Please make sure that no blank row exists in the page. In that case please

click on DELETE ROW.

After the additional deductions & payments as made by you have been

entered, click on the button SUBMIT. This will upload your Form 19A.

Please make sure that the GRIPS data to be entered by you is correct.

As per provisions of the WBVAT Act, 2003, Form 19A for a particular month of

deduction is to be uploaded within 20 days from the end of such month.

So the data transferred from IFMS will be open to you for Edit/Update/Adding

Additional Deductions till such 20 days.

In case you log in and CONFIRM/SUBMIT such data in between such 20

days, your Form 19A will get uploaded then & there.

In case, you do not log in and do not CONFIRM/SUBMIT such data within

such 20 days, the data received will be treated as FULL & FINAL and your Form

19A will get uploaded at the end of the 20th day, ONLY on the basis of the data

that has been transferred from IFMS.

For any subsequent Correction/Addition, you can upload the Form 19A xml as

per existing system, within 40 days from the end of such month. [SLIDE SHOW

ATTACHED]

In case any such Correction/Addition is required to be made after 40 days

from the end of such month, please contact STDS CELL.


WEST BENGAL

How to view the

TR-12A data

transferred from IFMS


WEST BENGAL


WEST BENGAL

The system will ask for the month of deduction in

YYYYMM format:

(i) If the data from IFMS for such month has already

been transferred &

(ii) If Form 18A for such month has not yet been

generated already

The DDO will be guided to the DATA VIEW PAGE

If the Form 19A has already been uploaded for

that particular month, the system will give a

message accordingly.


WEST BENGAL

Enter Month

of deduction


WEST BENGAL

Click to

Update

Bill

Number

/ Bill

date if

required

Data View Page


WEST BENGAL

Click if Data

viewed is FINAL

Click for Additional

data of

deductions/payments


WEST BENGAL

Click to Submit data


WEST BENGAL

If the DDO requires to upload Form 19A as per the

prevailing system:

APPLICABLE IN THIS TWO SITUATIONS ONLY

(i) For months where IFMS data was not auto transferred

(ii) For months where IFMS data has been transferred but

requires to be Corrected after Upload of Form 19A.

The DDO will have to log in with User ID & Password, selecting

Purpose as Form 19A submission.

He will be guided to the existing Form 19A upload page.


WEST BENGAL

Enter the Month of deduction concerned.

Download Form 19A ZIP file. Extract the files and

use the Form 19A JAR file to enter the details.

A

B

C


WEST BENGAL

A


WEST BENGAL

Enter Enrolment Number

Select the first date of the month of deduction from Calendar Menu.

Period of deduction will be auto-filled.

Status of Form 19A is auto-selected as ORIGINAL. For REVISED

Form 19A, select such option and enter the Acknowledgement Number

& Date of filing the Original Form 19A.

B Page 1


WEST BENGAL

Enter the deduction details of STDS/TCS

B Page 2


WEST BENGAL

GRIPS [Online payment / OTC]

Challan

Book Transfer

Enter the Payment details of STDS/TCS

C


WEST BENGAL

Enter DDO Name & Designation as per

Enrolment Certificate & Select the

Check box.

Click the button SAVE.

Data will be saved as XML.


WEST BENGAL

Upload the saved xml file in the link

CHOOSE FILE.

Enter the CAPTCHA CODE.

Click SUBMIT.

Click on PRINT

ACKNOWLEDGEMENT SLIP


WEST BENGAL

This is the

Acknowledgement

Page.

Click on View

Annexures to

view/print the Details

of

deduction/payment


WEST BENGAL

Can an uploaded scroll be rectified?

OPTION 1 :

Edit: If the Certificate of

deduction in Form 18A

has not been generated

OPTION 2 :

Revise: If the Certificate of

deduction in Form 18A

has already been

generated

YES


WEST BENGAL

A

B

C


WEST BENGAL

How to upload a NIL

Form 19A? [For cases other than data

auto-transferred from IFMS]


WEST BENGAL

It is a simple FOUR STEP

PROCEDURE. 1. Enter your Enrolment Number, Month of deduction,

DDO name & DDO designation in the Form 19A jar file.

2. Select the Check Box “NIL Form 19A'' 3. Save the jar file as xml.

4. Upload in the link provided .


WEST BENGAL

A

B

C


WEST BENGAL

HOW TO GENERATE CERTIFICATE

OF DEDUCTION IN FORM 18A ?


WEST BENGAL


WEST BENGAL

The data as uploaded in

a scroll in Form 19A is

automatically linked

online with the

generation of

Certificates in Form 18A.


WEST BENGAL


WEST BENGAL

For any query relating to STDS/TCS

Mail us at:

[email protected]

[email protected]

Call us at:

(033)7122-1128 [Shri K. Chakrabarty, Deputy Commissioner]

(033)7122-1129 [Shri B. Biswas, Sales Tax Officer]

(033)7122-1130 [Shri S. Pal, Sales Tax Officer]

Write to us at:

STDS Cell

Directorate of Commercial Taxes, West Bengal

14, Beliaghata Road,

Kolkata 700 015.


WEST BENGAL

For any query relating to STDS/TCS

Send a Mail to

Shri K. A. Anwar,

Sr. Joint Commissioner,

Commercial Taxes

Head of STDS Cell

at

[email protected]

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