Supplier Guide

Wildlife Reserves Singapore

For SESAMie-Procurement Portal

System Walk-through

a) Overviewb) Request to Participatec) Logging-ind) Updating Profilee) Viewing RFQ/Tender Detailsf) Submitting Quotationsg) View/Edit Quotationh) Resubmission

OverviewTender Process via e-Procurement

BUYERS

Create

RFQs/Tenders

Select and

Alert Suppliers

Publish

RFQs/Tenders

SUPPLIERS

Receive Opportunity

Notifications

Respond to

Opportunities

BUYERS

Receive

Quotations

Quotation

Analysis

Request to Participate (RTP)

Request to Participate(Email Invitation VS Email Notification)

WRS

▪ Normal Email Invitation.

▪ Email Notification indicating that you need to submit a Request to Participate

Request to Participate

▪ Go to Business Opportunities and click “click here to view all & participate”

Request to Participate

▪ A new window will pop-up▪ Click “View” to submit RTP

Request to Participate

▪ A new window will appear▪ Click “Click here to request to

participate” to proceed

Request to Participate

▪ Fill in the Required fields in the Request to Participate form starting with the Organization ID field.

▪ Data will be auto-populated▪ Click Submit to Proceed

▪ If the Supplier is not Registered with SESAMi , Supplier can register through https://worldconnect.sesami.net/SupplierRegistration/IntroductionWRS.aspx

RTP confirmation

The following prompt will appear upon a successful submission:

You can then log in to Supplier Portal and go to Source Key > Create Quotation to access the RFQ/Tender

Logging in

Direct Website Address = https://sg.sesami.net/wrs/Login.jsp

Logging inLogin Page

To log in, key in your ORG ID, User ID, and Password. Click “Sign in” to proceed.

You can reset your password by clicking on Forgot Password.

Forgot Password FunctionRetrieving/Resetting password

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System will ask for your ORG ID and User ID when resetting or retrieving your password.

The new password will be sent to the registered email.

Updating Profile

User Profile

Update User Profile

You can update your profile and change your password at Profile > User Profile > Update Profile.

Click Update button to save changes.

Click the Password button to change your password.

Password change

When changing your password, you will be prompted to key-in your current password once, and your new password twice.

Click Change to save changes.

Company Profile

Update Company Profile

▪ Go to Profile > Company Profile > Update Company Profile to update your company profile

Viewing RFQ/Tender Details

View RFQ/TenderList of RFQ/Tenders

▪ Go to Source Key > View RFQ/Tender▪ Click on the Icon under Action column to view

the Details.

View RFQ/TenderNDA Acceptance

▪ NDA is displayed before Viewing the Details

▪ Supplier has to Accept the NDA before Proceeding

▪ Document access fee for Tender will be collected upon clicking Proceed.

View RFQ/TenderRFQ/Tender Details

▪ In this page, suppliers can either Print, Decline to the tender, or Create Quotation.

Clarification

ClarificationLocating the list of Q&As

• Go to Source Key > View RFQ/Tender• The number of Q&As is indicated under Q&A column• Click the number to post a question or to view the list

of Q&As.• Q&A cannot be posted 3 working days before the

RFQ/Tender closes

ClarificationPosting a question

• To post a question, type your question in the “Enter Your Question” field.

• To view posted questions and answers, refer to the “My Posted Questions” and “Other Posted Questions”.

• Questions posted by other bidders will be posted in the “Other Posted Questions” upon buyer’s discretion.

Submitting Quotations/Tenders

Create QuotationNavigate from Menu

▪ Go to Source Key > Create Quotation.▪ Click on the Icon under Action column to

Submit the Quotation.

Create QuotationRFQ/Tender Details

▪ RFQ/Tender details will appear.▪ Click Create Quotation to respond.

Create QuotationHeader Tab

▪ Creation of Quotation has 4 tabs to be filled.▪ Header , Detail , Attachment, and Preview▪ In the Header Tab, basic company information is

required.▪ Click on Next button after filling in Header

Details

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Create QuotationDetail Tab

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▪ Detail tab is for submitting the Quotations per Line Item.

▪ All the Line Items are listed one after the other.

▪ Supplier has to Click on Quote link to submit the quote .

▪ A Pop up window will appear after clicking Quote.

▪ Supplier has to quote for a minimum of 1 line item in order to submit quotation.

Create QuotationAlternative Bid

▪ Alternative bids can be keyed-in by clicking on “Quote” again.

▪ Quotation listing will be listed/1 2 3 4

Create QuotationAttachment Tab

▪ Max Size Limit is 10 MB Per attachment▪ Supported Formats :

JPG,GIF,PDF,TXT,HTM,DOC,XLS,PPT,ZIP

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Create QuotationPreview Tab

▪ Preview tab is used to Preview the details before Submitting the Quotation.

▪ Click “Submit Quote” to submit your quotation

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Submission ConfirmationMessage Prompt

Message prompt to confirm submission is successful

View/Edit Quotation

View/Edit QuotationNavigate from Menu

▪ To View the Created Quotations, go to Source Key > View/Edit Quotation.

▪ Click on View Link to View the Details.▪ Supplier can Edit the Quotation as long as the

tender is open.

View/Edit QuotationEdit Quotation

▪ Details are displayed in the View eQuotation Page.

▪ Supplier can Edit the Quotation by Clicking on Edit Button

▪ Quotation can be edited before closing time

Resubmission

ResubmissionEmail Notification

▪ A notification will be sent to selected bidders

ResubmissionLocating the Resubmission Document

▪ The Resubmission Tender will have the suffix “_X” ▪ Go to Source Key > View RFQ/Tender to locate the

resubmission document▪ Click the icon under Action Column to continue

Note: If you are quoting the same price as your previous submission, a re-submission of the same price

is required.

ResubmissionDetails

▪ Click Create Quotation to resubmit your quotation▪ Declining will invalidate your previous submissions,

if price is unchanged, you will need to resubmit quotation at the same price.

ResubmissionEditing quotations

▪ Click Edit under action column to edit previous quotations.

▪ Pop-up window will appear.▪ The rest of the steps are the same as submitting

quotation.

Thank you!