for laboratory, facility, and office employees tulane university january, 2005

Tulane University - Office of Environmental Health & Safety (OEHS)

Environmental Health & Safety Compliance Management System & Departmental Safety Representative

Program

For Laboratory, Facility, and Office EmployeesTulane University

January, 2005


Course Objectives

• To become familiar with the:– Environmental Health & Safety Compliance

Management System (CMS)– Departmental Safety Representative (DSR)

Program– Environmental Health & Safety Policies &

Procedures Manual


Environmental Health & Safety Compliance Management System (CMS)

• Involves several levels of management in disseminating health & safety information and ensuring compliance with health & safety policies and procedures.

• Goals:– Improve compliance with EHS regulations

– Minimize employee and student injuries/illnesses

– Prevent environmental damage

– Avoid regulatory fines


CMS Components

• EHS Policy Committee

• EHS Operations Committee

• Office of Environmental Health & Safety (OEHS)

• Institutional Committees

• Departmental Safety Representatives (DSRs)


EHS Policy Committee• Consists of senior officers and deans who are

responsible for EHS compliance of the units that report to them

• Unit chair appoints DSR• Reviews, comments, and decides on approval of

policies submitted by the Operations Committee• Assists other entities within the CMS in

obtaining full compliance.


EHS Operations Committee

• Responsible for oversight of the CMS within their respective units

• Keeps the Policy Committee informed and recommends policy changes as needed

• Has advisory responsibilities in occupational/ environmental health & safety and accident prevention in University operations


Office of Environmental Health & Safety(OEHS)

• OEHS was established at Tulane in 1970• It is an advisory and service-oriented department

with both preventative and response roles in University health and safety

• Main office at Downtown campus– 988-5486 (Tidewater Bldg Suite 1130)

• Satellite office at Uptown campus– 865-5307 (Facilities Services Bldg)


Office of Environmental Health & Safety(OEHS) Mission

• To support the healthcare, teaching, and research activities of the University

• To ensure a safe and healthful environment for students, employees, patients, and visitors of the University

• To assure that University activities do not adversely affect the health and safety of the communities which surround its campuses


EHS Policies & Procedures Manual

• Most policies & procedures are based on federal, state, and local standards, regulations, and guidelines

• Revised in 2003

• Available online at OEHS website

http://www.som.tulane.edu/oehs/





EHS Policies & Procedures Manual

• DSRs, researchers, and others who have old copies of the manual should save the old binders and replace the contents with a hard copy of the manual.

• OEHS will provide changes via electronic notification.


Institutional Committees• Review process aids in compliance management

by:– Monitoring the use of hazardous materials (toxic

chemicals, radioactive materials, & biological agents.)

– Examining work practices, operations, facility issues

• Institutional Safety Committees at Tulane:– Institutional Biosafety Committee

– Radiation Safety Committee

– Control of Occupational Exposure Committee

– Emergency Preparedness


Departmental Safety Representatives (DSRs)

• The DSR program was implemented to facilitate the Compliance Management System

• Unit Heads appoint at least 1 DSR per unit – Unit may be department, section, center, or

program area– Number of DSRs and their level of authority is

determined by Unit Head


DSR Program

• DSR acts as a liaison between OEHS and their unit

• Duties vary depending on DSR category and as determined by Unit Head

• DSR categories (Offices, Facilities, Labs) are based on hazardous materials usage and operations within a unit.


All DSRs are expected to:

• Attend quarterly meetings w/OEHS • Conduct quarterly meetings and/or

distribute quarterly training material to unit personnel.

• Ensure submission of quarterly inspection forms to OEHS.

• Report unsafe conditions or practices to their supervisor and OEHS.


Lab & Facility DSRs• Duties also include:

– Submittal of various forms including• Annual chemical inventory form

• PPE assessment form

– Ensuring that MSDSs are available in the department

– Coordinating waste disposal with OEHS– Coordinating lab or facility close-out

information between OEHS, Facility Services & their department


Additional information is available on OEHS web page - www.som.tulane.edu/oehs.– Includes:

• Departmental Safety Representative DSR (DSR) Guide

• Office of Environmental Health & Safety Policies and Procedures Manual

http://www.som.tulane.edu/oehs


Review • CMS goals:

– Improve compliance with EHS regulations– Minimize employee & student injuries/illnesses– Prevent environmental damage– Avoid regulatory fines

• CMS Components:– EHS Policy Committee– EHS Operations Committee– OEHS– Institutional Committees– Departmental Safety Representatives (DSRs)


Review• DSR Program:

– Unit Head appoints one or more DSRs – 3 Categories of DSRS (Office, Facility, Lab) – DSR is liaison between OEHS & Unit– DSR expected to attend quarterly OEHS

meetings, ensure submittal of inspection & quarterly training forms, and report unsafe conditions to supervisor and OEHS.


Review

• EHS Policies & Procedures Manual– Based on federal, state, and local standards,

regulations, and guidelines.– Available online at OEHS website





Tulane UniversityOffice of Environmental Health & Safety (OEHS)

www.som.tulane.edu/oehs Karen Douglas (Uptown), Environmental Health & Safety Specialist

(504) 865-5307 / [email protected] Susan Welch (Downtown), Occupational Safety Manager

(504) 988-3996 / [email protected]

If unable to proceed to quiz, type the link below into your browserhttp://aurora.tcs.tulane.edu/ehs/enterssn.cfm?testnum=11

Proceed to Quiz

http://www.som.tulane.edu/oehs

mailto:[email protected]

mailto:[email protected]

http://aurora.tcs.tulane.edu/ehs/enterssn.cfm?testnum=11

for laboratory, facility, and office employees tulane university january, 2005

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