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EMPLOYEES’ STATE INSURANCE CORPORATION

SUPER SPECIALITY HOSPITAL

SANATHNAGAR, HYDERABAD-500038

TENDER FORM

For

“HOSPITAL RATE CONTRACT FOR

PURCHASE OF MEDICAL /SURGICAL

CONSUMABLES AND LAB KITS”

Not Transferable

Tender Sl.No._______

Receipt No.________

Date:______________

Cost of Form : Rs.500/-

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SANATHNAGAR, HYDERABAD-500038. Tele-fax: 040-23801122

TENDER FOR PURCHASE OF RADIOLOGY SURGICAL CONSUMABLES”

TENDER NO: 523-U-16/19/ radiology surgical consumables/2014-15/T-1 Date:30.04.2015

Sealed tenders are invited by the Medical Superintendent, ESIC Super Specialty

Hospital Sanathnagar, Hyderabad from the registered Manufactures./ Distributers/Authorized

agents, who are having permanent place of business in twin cities Hyderabad/ Secunderabad

for the supply of Medical / Surgical Consumables and Lab Kits , for ESIC Super Specialty

Hospital Sanathnagar, Hyderabad.

The schedule dates for the tender are as follows:

1 Sale of Tender Schedule along with Tender Terms &

Conditions

01.05.2015

2 Due date and time of submission of completed

Tender forms.

28.05.2015

3 Date and Time of opening of Tender 28.05.2015 at 2.30pm

.

Interested firms are requested to collect the tender forms from the office of the Deputy

Director Administration on any working day from 10 a.m. to 3 p.m .and on Saturdays from

10 a.m. to 12 p.m at the cost of Rs 500/ each in the form of Bankers cheque/Demand Draft of

SBI (Non-refundable) in favour of ESI Saving Fund Account No.1, payable at

Hyderabad. If the form is downloaded from the internet please enclose DD for rs 500/-.

MEDICAL SUPERINTENDENT.

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SANATHNAGAR, HYDERABAD-500038. Tele-fax: 040-23801122

The Medical Superintendent ESIC Super specialty Hospital Sanathnagar, Hyderabad

invites sealed tender for Supply of “RADIOLOGY Surgical Consumables” for the hospital as

per specifications detailed in the Schedule attached. The registered Manufactures./

Distributers/ Authorized agents, who are having permanent place of business in twin cities

Hyderabad/ Secunderabad may participate in the tender.

GENERAL TERMS AND CONDITIONS FOR TENDER

1. Following are the MANDATORY PRE BID QUALIFICATIONS to consider any tender

for evaluation. Documentary proof for the same is mandatory to be submitted with the tender

application.

A. EARNEST MONEY .

EMD of Rs.10000/ only is to be deposited either through Banker's cheque or

Demand Draft in favour of "ESI Saving fund Account No.1" payable at Hyderabad.

Tenders without EMD will not be entertained. EMD of unsuccessful tenderer will be

returned without any interest within one month after the award of contract. The tenderer

should enclose a pre-receipt for the same. In the event of the withdrawal / revocation of

tenders after the date specified for opening of tender , the earnest money shall stands

forfeited. In the event of acceptance of the tender the earnest money may be adjusted towards

the amount of Performance security required to be deposited by the contractor

B.. EXPERIENCE:

Tenderer must have Experience Of Minimum Three Years in the business of

supplying desired medical/surgical/lab items to the corporate or Government hospitals which

should be supported by documentary evidence i.e either certificate PURCHASE ORDERS

or COPIES OF CONTRACTS/AGREEMENT COPY /PERFORMANCE OR

EXPERIENCE CERTIFICATE FROM THE OSPITAL OR INSTITUTION

MENTIONING PERIOD OF YOUR SUPPLY AND PERFORMANCE indicating 3

years tenure (36 months).

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C. Tenderer must have ANNUAL TURNOVER OF RS.40 LACS (Rs forty Lacs) or

above. The tenderer must submit Annual financial reports of last three financial years duly

certified by Chartered Accountant. This report should include balance sheet with Profit &

loss account.

D. COMPANY MUST BE A PROFIT MAKING ONE IN LAST THREE YEARS.

E.. The company should Not Have Been Ever Blacklisted by any Govt. Organisation/

Institution. The tenderer should submit an Undertaking for the same.

F. Following documents are mandatory to be submitted:

i. Valid Sale tax / VAT registration certificate

ii. Undertaking that the quoted items have not been & are not being supplied to any

other organisation at rates lower than being quoted here.

iii. PAN card photocopy of the tenderer.

iv. Undertaking as per annexure.

2. PREPARATION OF TENDER:

Tender Form complete in all respect numbered, signed with stamp of the firm on each page

including all the pages of the tender document with the terms and conditions along with

EMD should be dropped in the tender box kept in chamber of Assistant Director

Administration ESIC Super specality Hospital Sanathnagar Hyderabad up to 1 pm on -

28.05.2015-.The tender will be opened at 2.30 pm on the 28.05.2015. If date of submission of

tender is declared a holiday, tender will be opened on the next working day at the same time.

Tender received late will not be entertained. Tenderer/ authorised representative may attend

the tender opening process. Telegraphic/telex/fax/email/conditional/incomplete tenders will

not be entertained and shall be rejected out rightly

If any item in the schedule is not being tendered for, the corresponding space against the

item should be defaced by writing ‘not quoting’. Quotations with vague and indefinite

expressions such as ‘subject to immediate acceptance’; ‘subject to prior sale’ etc. will not be

considered

The rates should be quoted in figures as well as in words without any overwriting/cutting /

erasing. In case there is any over writing/erasing/cutting and any discrepancy in rates in

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words and figures the item will not be considered. Tenderer must quote the rates strictly as

per list of items attached with the tender form mentioning the serial no. of item and category.

3. SIGNING OF TENDER:

Individuals signing tender or other documents connected with the tender must specify the

capacity in which he is signing. For authorised signatories the authorisation certificate to be

enclosed.

4. PERIOD FOR WHICH THE OFFER OF TENDERER SHOULD REMAIN OPEN:

All tenders should remain open for acceptance for a period of twelve months from the date

of opening of the tender.

5. PERIOD OF CONTRACT:

The contract / tender, if awarded, shall be valid initially for two year from the date

of award of Contract subject to continuous satisfactory performance and on failure on this

aspect by the contractor the Competent Authority reserves the right to terminate the contract.

The period of the contract can be extended for further period at the discretion of the

Competent Authority on mutual consent basis.

6. PRICES:

i) The prices quoted must be per unit shown in the schedule inclusive of everything like

packing and delivery charges etc except VAT/ Sale Tax(mention percentage charged).

Amount must be clearly shown in figures and words in Indian Currency only the prices

should not be more than MRP

ii) Tenderers should clearly specify whether prices quoted are inclusive of Sales Tax/ VAT /

duties / statutory charges (mention percentage charged 5% or 14.5% etc.). or such charges

are extra. Where no specific mention is made to Sales tax / VAT/ or other duties, prices

quoted shall be deemed to be inclusive of such taxes / charges. Prices should be quoted as per

Performa in Annexure. Prices quoted in other form will not be accepted.

. 7. SAMPLES:

Wherever asked, the firms shall have to submit samples of item(s) for verification /

inspection, approval, etc., and the firm shall have to comply with such conditions of pre

supply inspection / verification and shall have to abide by the decisions / directions of

Hospital Authority in this regard. It is, therefore, in the own interest of the firm(s) concerned

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to get their proofs / samples, etc verified / inspected before effecting supply at their own cost.

Samples supplied should not be less than the quantity necessary for the test given in the

specifications (if any). Each sample should have a card affixed to the sample which should

bear the following information:

i. Your Name and address

ii. Tender Number

iii. Date of opening of tender

iv. Item no. against which sample submitted

v. Any other relevant description deemed fit.

Samples shall not be returned normally until specifically asked for within one month of

opening of tender and shall be the property of the ESIC.

8. DELIVERY TERMS

a) Delivery Period will be 4 weeks from the date of placement of Supply Order

b) The tenderer shall deliver the stores at Hospital store of the ESIC Superspecality Hospital

Sanathnagar Hyderabad in good order, within the limits of the time and in such

quantities/qualities as may be ordered from time to time.

c.. Normally Part supply or part bill will not be accepted. However, in exceptional

circumstances the same may be accepted at the sole discretion of the competent authority of

the hospital, against clear written request from the firm.

d. All delivery Challans as well as the Bills are to be submitted strictly in triplicate along

with bank details for RTGS mode of payment. Bill should be pre-receipted with

application of revenue Stamp wherever necessary. Care should be taken to submit the

delivery challans and bills duly completed and without any errors to prevent rejection /

cancellation / delay in processing of bills.

9. PENALTY: If the successful tenderer fails to execute the supply order within the

stipulated period (4 weeks from the date of issue of supply order), penalty of 2% of the value

of the order calculated at the contract rate per week or a part of a week will be levied. The

maximum penalty for late supply shall not exceed 10% of the total value of the

order/orders and if the order is not supplied after two weeks of penalty period then the

items/goods will be procured from next higher bidder/ local market and the difference

will be recovered from subsequent bills/security money deposit. The cut of date of

delivery period shall be counted from the date of actual dispatch of supply orders to date of

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receipt of supplies at the hospital store. If part supply is done by the firm, risk purchase will

be resorted to remaining quantity which has not been supplied. The extra expenditure

involved in procuring the supplies will be recovered in full from the firm at the discretion of

the competent authority. The risk purchase so imposed will be payable by the firm or will be

deducted from the incoming bill(s)/security money of the firm.

.10. LIFE PERIOD OF ITEMS :- The items supplied having shelf life should not have passed

more than 1/6th of shelf life from the date of manufacturing at the time of supply.

11 . INSPECTION OF STORES :

Supplies shall be accepted subject to inspection by Medical Superintendent, or his assigned

representative. Any defect found in the materials will render the supplies open to rejection

and decision of the Medical Superintendent, ESIC Superspecality Hospital Sanathnagar

Hyderabad shall be the final and legally binding. The rejected store shall be returned to the

suppliers and the supplier firm(s) shall have to take the same back at their own cost and risk,

and shall replace such rejections with the items of standard specifications / quality as

acceptable to the Hospital Authority.

12. TERMINATION FOR CONVENIENCE :

The Purchaser, by written notice of 30 days (Thirty days) sent to the Supplier, may

terminate the contract, in whole or in part at any time for his convenience. The notice of

termination shall specify that termination is for the Purchaser’s convenience, the extent to

which performance of the Supplier under the contract is terminated and the date upon which

such termination becomes effective.

13. RESOLUTION OF DISPUTES: In case of a dispute or difference between the

Purchaser and the Supplier relating to any matter arising out of or connected with this

agreement such dispute or difference shall be referred to an arbitrator to be nominated by the

Medical Superintendent. The award of the arbitrator shall be final and binding on the parties

of this contract.

14. RIGHT TO MODIFY OR RELAX :

The Purchaser reserves the right to modify and /or relax any of the terms and conditions of

the tender / contract.

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15. Assistance to contractor: The contractor shall not be entitled to assistance either, in

the procurement of raw materials required for the fulfilment of the contract or in the securing

of transport facilities.

i) In case of failure to comply with the provisions of the terms and conditions mentioned, by

the agency that has been awarded the contract, the hospital authority reserves the right to

award the contract to the next higher tenderer or outside agency. The contract will be

cancelled and the performance security will be forfeited in such cases..

16.PERFORMANCE SECURITY DEPOSIT : The successful tenderer shall have to

submit performance security deposit, as security deposit for the due compliance& fulfilment

of terms &conditions of the contract. This has to be in the form of a bank draft payable in

favour of ESI Saving Fund Account No.1 , payable at Hyderabad, drawn on any of the

nationalized bank, preferably SBI. The amount will be 10% of the expected annual

contract value as per the items quoted by the tenderer . The exact amount will be

decided by the tender evaluation committee after finalizing the tender duly approved by the

Medical Superintendent and will be intimated to the successful tenderer before signing of the

contract. The decision of the committee for fixing the amount of performance security shall

be binding on the parties of this contract. On due performance and successful completion of

the contract the security money deposit shall be returned without any interest. On

unsatisfactory performance or violation of terms and conditions of the contract will make the

contractor liable for forfeiture of security deposit. The decision of Medical Superintendent

will be final on this account.

17. The tenderer should have a permanent place of business in Hyderabad/Secunderabad and

the complete Postal Address, Telephone / Mobile / Fax / E-mail address, etc. should be

provided, while submitting the completed tender form.

18. The rates once accepted by the hospital shall remain unaltered throughout the period of

contract, including any extended period.

19. In case of failure to comply with the provisions of the terms and conditions mentioned,

by the agency that has been awarded the contract, the hospital authority reserves the right to

cancel the contract and forfeit the deposited performance security.

20. Selection of tender will be made strictly, on the basis of quality of the product and other

parameters to be judged by the competent authority of the hospital.

Medical Superintendent

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(ANNEXURE I)

TENDER APPLICATION FORM FOR SUPPLY OF “RADIOLOGY SURGICAL

CONSUMABLES “

1. Name of the firm

2. Name of the owner/occupier:-

3. Full Postal Address:-

4. Cell Phone No.

5. Telephone No:-

6. PAN number :-

7. Fax No.

8. Date of Establishment of Firm:-

9. Is your Firm Registered under:- a The Indian Factories Act:- if yes , Reg No :-

b Any other Act, if not, who are the owners

(Please give full address):

10. Name and Address of your Bankers stating the name in which the

Account stands:-

11. Total number of Employees:-

12. Whether the firm is registered under ESI act ?

If yes, code no :-

13. .Are you in the list of approved Contractors/ Supplier of any other organizations institutions,

if any give details:-( Last 3 years)

Date_______ Signature of the tenderer

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Undertaking (To be submitted on Rs. 100/ non judicial stamp paper)\

I/WE undersigned is /are authorized signatory/signatories of the

firm M/s ______________________________________________________

Address ______________________________________________________

do here by undertake that

1. I the undersigned certify that I have gone though the Terms & conditions mentioned in the

tender document and undertake to comply with them. The rates quoted by me/us are valid and

binding on me/us for acceptance for the period of 12 months from date of opening of tender.

2. It is certified that rate quoted by me are the lowest quoted for any institution/Hospital in

India.

3. Earnest money deposited by me/us viz Rs._________________ in the form of Demand

Draft/Banker’s Cheque in favour of ESIC Saving Fund Account No.1 payable at Hyderabad

is attached herewith and shall remain in custody of the Medical Superintendent, ESIC Super

speciality Hospital Sanathnagar, Hyderabad. I/We give the rights to Medical Superintendent,

ESIC Super speciality Hospital Sanathnagar, Hyderabad to forfeit the EMD deposited if I

withdraw my bid after tender opening date.

5. That the company never got black listed and here is no vigilance case or criminal court

case pending against our firm.

6. On Inspection if any article is found not as per supply order and specifications, it shall be

replaced by me/us in time as asked for, at my /our own expenses.

7. I/we hereby undertake to supply the items as per specifications and directions given in

supply order within the stipulated period.

8. I/we understand that Medical Superintendent, ESIC Super speciality Hospital Sanathnagar,

the right to accept or reject any or all the tenders without assigning any reasons (s) thereof.

Name, Signature & Address

of the tendere With Stamp

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PRE-RECEIPT

Received Rs_______________ (Rupees_____________ )

towards refund of Earnest money vide Cheque No_____________Dated______

in respect of tender for Medical /Surgical Consumables /Lab Kits.

Tender No.----------------------------------------------Dated---------------------------

(Signature of the bidder with stamp)

PRICE BID

FOR RADIOLOGY SURGICAL CONSUMABLES

Tenderer must quote the rates strictly as per the given format.

Soft copy of price list in excel sheet should be provided either in the

CD/DVD along with the price bid.

S..No. Item

No.

Item

Name

Manu

facturer

Brand Packing

unit

Unit Rate

per

unit in

figures

Rate

per

unit

in

words

Taxes Any

deviation

in the

specificati

ons

(Signature of the bidder with stamp)

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CHECK LIST FOR PRE BID/TECHNICAL BID :

SL

NO

DOCUMENT YES/NO REMARKS

1. Covering letter clearly indicating the list of enclosures.

2. Original Tender Documents duly, signed and stamped

by authorized signatory/ signatories.

3. EMD as per instructions. Firstly EMD will be checked.

If EMD is found in order only then Pre-Qualification bid

envelope will be considered.

4. VAT Receipt.

5. Turnover report (including Balance Sheet, Profit & loss

A/C) for the last three consecutive years duly audited by

Chartered accountant.

6. Experience certificate of three years. (PURCHASE

ORDER/AGREEMENT/user dept certificate)

7. Undertaking that firm is not black listed in any govt.

organisations/institutions.(on letter head)

8. Undertaking that terms and conditions of the tender are

acceptable in complete.(on letter head)

9. Undertaking that the quoted items have not been & are

not being supplied to any other organisation at rates

lower than being quoted here.(on letter head)

10. Authority letters of Manufacturer in original with date

and name of the signatory. OPTIONAL

11. Each of the documents should be properly serial, signed and

stamped by tenderer.

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ANNEXURE ( II )

LIST OF THE RADIOLOGY CONSUMABLES WITH ITEM No. AND

SPECIFICATIONS

1.

X- ray film double coated

14 x 17 inches

10 x 8 inches

12 x 12 inches

12 x 14 inches

10 x 8 inches

2. Fixer (FOR AUTO PROCESSOR) LIQUID (Compatible with atuo processor

from Prognosys make)

3. Developer (FOR AUTO PROCESSOR) LIQUID (Compatible with atuo processor

from Prognosys make)

4. Lead marker ALPHABETS 10 Sets

5. Numbers for x ray marking LEAD MARKER NUMERICALS

10 Sets

6.

200ml syringe for C.T Sterile disposable syringe for C.T. Contrast Should be compatible with Medroid injector machine

1) 200ML syringe -02 Nos 2) 60” T-Connector and Prime tube=1 No 3) 3. Quick fill tube = 1 No

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syringe for mri or Should be compatible with Medroid injector machine. Disposable MRI kit for 65/115 mr injector system

1) 60 ml qwick- fit syringe for contrast media =1 No.

2) 110ml qwick -fit syringe for saline=1 No. 3) Small spike for contrast media=1 No. 4) 96” low pressure connector tube for

65/115

8 X-Ray view boxes

Single & double films boxes 1) Uniform Illumination 2) Clips for holding the films 3) Durable screen 4) Size single film box 14” x 17” 5) Double film box – 28” x 17”

9 Ultrasound jelly stable & non drying formula ,completely aqueous, colorless, odourless & easy to clean

10 MRI COMPATIBLE ECG LEADS To Use in MRI Room (with three tesla)

11 MRI COMPATIBLE LARYNGOSCOPE SET ADULT & PEDIATRIC SET

12 Radiation protection sheilds

1) Thyroid Shield 2) Gonadal Shield 3) Lead Aprons 4) Eye Patches Different Sizes

13 ECG ABRASIVE SKIN PREPPING GEL -