BIDDING DOCUMENT

PROVISION AND INSTALLATION OF GENERATORS, SOUND SYSTEM,

ELECTRONIC PRICE BOARDS & SHOPPING BAGS

FOR ESTABLISHMENT OF RAMZAN BAZAR

LAYYAH

Name & Address of Firm (Firm fill this):-

Signature

Name

Stamp

Name of firm: _____________________________________________________________

Name of Proprietor: ___________________________ CNIC NO.________________________

GST Registration No.__________________________ NTN No._________________________

Postal Address:- ______________________________________ Phone No._______________

DEPUTY COMMISIONER LAYYAH

Ph: No. 0606-920103

0606-920104

Advertisement Express Tribune, Lahore Dated 12-05-2017

TERMS & CONDITIONS

1. The tender will be in accordance with the PPRA Rules 2014.

2. As per PPRA Rules 2014 Rule 38(b) , bids will be offered in single stage-two envelope

procedure marked “TECHNICAL PROPOSAL” and “FINANCIAL PROPOSAL”.

3. The covering envelope should be marked at the upper left corner, the category of the tender.

4. The firm should be registered with Income Tax and Sales Tax department. Registration

Certificate issued by Income Tax department in the name of firm should be attached with

the bid. One year Bank Statement, Income Tax Return Challan last one year, Audit

report/Company /Firm profile are to be attached. Offer without above said formalities will

be rejected.

5. Firm should not be black listed, suspended or removed from the approved list of contractors

from any Department / Agency (Affidavit should be attached).

6. The rates quoted in the Tender should be valid upto 90 days.

7. The Generators must be supplied and installed within 30 days from the date of issuance of

Supply Order. In case of failure, the Supply Order will stand cancel and the Call Deposit

will be forfeited.

8. The tender will only be received through sealed envelopes. The tender submitted

incomplete, or after due date and time will not be entertained in any case.

9. All the prevailing Transportation and installation charges of fixture would be borne by the

Firm / Contractor, therefore, the rates should be quoted inclusive of all the taxes laid by the

Govt. installation charges as well as the transportation charges.

10. The bidder will be liable to pay the deduction of Income Tax, G. S.T, and any other Tax laid

by the Govt.

11. Successful bidder will be liable to deliver the supply and install as per approved

specifications, to, mentioned in contract place.

12. In case of any dispute, between Purchase Committee & Supplier the decision of Deputy

Commissioner, Layyah would be final and that decision will not be challenged in any court

of law.

13. Tenders will be opened in the presence of the Purchase Committee as well as contractors or

their representative who wish to be there.

14. Payment will be made after the delivery, final inspection and installation report received

from the inspection committee.

15. The purchase committee reserve the rights increase / decrease quantity of the purchase

items.

16. The tenders received with over-writing, cutting, mutilation and doubtful figure will be

rejected. Moreover all pages of tender documents must also be properly signed.

17. Conditional offer shall not be entertained.

18. If applicable sample of the items may also be provided with the “TECHNICAL

PROPOSAL”.

19. Rates should be quoted both in figures and words.

20. Minimum three year guarantee on site may be mentioned on the quotation/tender.

21. The Purchase/ Technical Committee will make 100% inspection of the Generator.

22. On the recommendation of the Purchase Committee, Deputy Commissioner, Layyah

reserves the right to reject all of the tenders prior to acceptance of the tender.

23. The purchase Committee reserves the right to drop any item given in the tender without

assigning any reason and also reserves the right to reject any or all bids.

24. All tender shall accompany the earnest money 2% of the quoted price in the shape of Call

Deposit in favor of the Deputy Commissioner, Layyah, without which the offer will not be

entertained.

25. Performance Guarantee / Bid Security @ 5% of the contract amount will be required from

the successful bidders to be furnished before the issuance of the Supply Order and will be

returned after three year of supply of Generator subject to the successful execution of

contract and satisfactory installation and working till the expiry of the warranty period.

26. In case the Firm/ Contractor fails to execute the contract strictly in accordance with the

terms and condition laid down in the contract, the security deposit shall be forfeited and the

Generator / fixture will be replaced / repaired at the cost and risk of the Firm / Contractor.

And the Firm shall be black listed in addition to any other penalty and damages.

27. The tender will be opened at 11.30 P.M on 27.05.2017

EVALUATION CRITERIA GENERATOR

1 Mandatory

Documents

NTN

Valid Income Tax Registration.

Valid General Sales Tax Registration(Status = Active with FBR)

Affidavit (Submission of undertaking on legal valid and attested stamp paper of Rs. 100 that

the firm is not blacklisted and not involved in litigation with any of Provincial or Federal Govt.

Department, Agency, Organization or autonomous body anywhere in Pakistan. In case of

involved in any litigation process, proof of dispute resolution is required.

Acceptance of Quoted Specifications of Equipment as per requirement.

2

Experience

and past

Performance

(50 Points)

Relevant Experience

(10 Points)

Points for each Year 02 Points

Points for 5 Years and above. 10 Points

No. of similar nature of projects in public sector

having worth more than 5 Million in last three

years. (15 Points)

For each Project 03 Points

05 or More Projects 15 Points

No. of similar nature of projects in private sector

having worth more than 5 Million in last three

years. (15 Points)

For each Project 03 Points

05 or More Projects 20 Points

Average Annual Sales of last three years.

(Points 10)

(Public sector sale should not be less than

50%)

Less than 02 million 01 Points

Above 02-03 million 02 Points

Above 3- 4 million 04 Points

Above 4–5 million 06 Points

Above 5–6 million 08 Points

More than 6 million 10 Points

3

Capacity and

Quality

(20 Points)

Service Warranty

(5 Points)

For 2 year 03 Points

Above 2 years 05 Points

Technical Staff (Experienced Person) (15

Points)

Per Person 03 Point

05 or more Persons 15 Points

4

Financial

Position

(30 Points

Current Financial Year Transaction worth

Max. 20 Points

From Jan 2016 to date)

Less than 05 Million 05 Points

Above 05 Million to 10 Million 10 Points

Above 10 Million to 15 Million 15 Points

Above 15 Million 20 Points

Income Tax Return (Max 05 Points) For last Two Years 05 Points

Average Annual Sales Tax of last Two Years

(Max. 05 Points)

0.1 Million to 0.2 Million 03 Points

More than 0.2 Million 05 Points

WARRANTY & MAINTENANCE FOR GENERATOR

1. Warranty for a period of at least Three year from the date of the delivery/installation of

Generator.

2. Supplier will be responsible for sub-standard quality of material for the period of three year

and if any problem in Generators. , it will be removed by the supplier / firm, free of cost

including replacement of items. If any.

3. Technical experts of the firm / contractor will be bound to visit the institutions in case of

any complaint within the warranty period of three year when so ever he is asked for.

4. The Contractor will be bound to repair / replace the defected item during the warranty

period within 10 days of complain. In case he fails to do so, the Purchase Committee will be

authorized to get repaired the defaulted item from the security amount of the supplier.

5. The Contractor will be bound to abide by all Rules & Regulations / Instructions/ Directions

issued by the Government /Purchase Committee of this office of the in addition to the above

mentioned Conditions.

6. The contract might be executed on judicial paper.

Name_________________________

Signature______________________

Stamp_________________________

Certificate

1. We / I hereby confirm to have read carefully the terms & conditions of your Tender Enquiry dated for

opening on --------------------- for the purchase of --------------------------. We agree to abide by all these terms

& conditions/instructions.

2. Certified that the prices quoted against advertises tender dated-------------------are not more than the prices

charged from any other purchasing Agencies in the country in the financial year ------------------ and in case

of any discrepancy, we/I hereby undertake to refund the price charged in excess if and when asked to do so.

3. Certified that the prices quoted by our firm are inclusive of G.S.T and all taxes as per rules and

regulations.

1. NAME OF FIRM--------------------------------------------------------------------

2. ADDRESS------------------------------------------------------------------------------

3. INCOME TAX NO---------------------------------------------------------------------

4. SALE S TAX REGN NO-------------------------------------------------------------

5. NAME OF TENDERER---------------------------------------------------------------

6. NAME OF BANK AND A/C NO.----------------------------------------------------

7. C.N.I.C NO.--------------------------------------------------------------------------------

8. SIGNATURE OF TENDERER -----------------------------------------------------

9. DATE AND STAMP -------------------------------------------------------------------

Check list

The provision of this check list is essential pre-requisite along with submission of technical bid.

The Firm must fill & sign this check list and accordingly attach the mentioned documents to assess

the eligibility to accept the technical bid.

Note: Attach this check list on front page of the Technical Bid,

Sr.NO Particular Yes/No Page No

1 Original receipt for purchase of tender.

2 2% bid security in shape of CDR (Original with Financial proposal and

photocopy of CDR (amount concealed) with technical proposal).

3

Technical proposal/specifications/annexure filled as per comparison

sheet provided along with tender documents duly signed & stamped by

the firm.

4 Acceptance of terms & conditions/ tender documents duly signed and

stamped by the firm.

5 Bid form signed & stamped by the firm.

6 Manufacturer/principal/ authorized/sole agent/authorized dealers

Certificate

7 Manufacturing license in case of manufacturer.

8 Import/ Export documents.

9 Product analysis report/broacher

10 Attested copies of international certifications/certificate

regarding quality of production for conformity with

international standards (Original attested certificate FDA, CE, JIS, etc)

11 Sale Tax/ Income Tax registration certificate.

12 Last year Sale Tax/Income Tax paid certificate.

13 Bank statement of the firm for last six Months.

14 Affidavit on judicial paper of Rs. 100/- stating that the

firm is not black listed as per tender enquiry.

15 Experience certificate of firm (established since…….)

16 List of equipments supplied to any Government Institutions.

17 After sale services availability certificate on firm’s letter pad

18 Certificate for free replacement of firm’s letter pad.

19 Price reasonability certificate on firm’s letter pad.

20 Any other documents in favor of bid

LIST OF ITEMS WITH SPECIFICATION.

GENERATORS. Sr.# Name of

Items

Tender Specification Estimated

QTY

1

Generator

50-KVA

Brand Brand new /branded

Generator

• Heavy duty fabricated steel skid type based frame

with anti-vibration mounting / isolators.

• Skid mounted radiator engine driven blower type fan

& protection guards.

• Diesel day fuel tank for minimum 8 hours of

continuous run

•

Engine

Manufacturer

• Prime power rating in KVA

• 4 Stroke Diesel Engine

• Water Cooled

• Directo Coupled with alternator

• Self ventilated/ regulated

Alternator

Manufacturer

• Brushless

• Self excited

• Automatic voltage Regulated

• Automatic frequency regulated

• 230 400 volt 3 phase, 4 wire, 50Hz (Nominal

frequency

• FH type Insulated

Speed • 1500RPM

Cylinder • Inline 4-Cylinder

Aspiration • Turbo charged and after cool

Ambient

Temperature • 50 degree centigrade

Cooling

System

• Water cooled

• Tropical radiator with water level switch indicators

Exhaust

System •

Heavy duty residential grade silencer with flexible

exhaust pipe

Governor • Electronic / electric

Protection

• overload shutdown

• short circuit shutdown

• low oil pressure shutdown

• High water temperature Shutdown

• Under speed shutdown

• Under Voltage shutdown

• over-winding temperature Shutdown

• over voltage monitoring and tripping

• Low voltage monitoring and tripping

01

• Phase sequence monitoring and tripping

• Phase failure monitoring and tripping

Monitoring /

control Panel

• Automatic alarm monitor

• under/ over voltage

• Emergency stop switch

• Low oil pressure

• High coolant temperature

• fail to start

• Low/ high battery voltage meter

Metering

• Voltmeter

• Frequency meter

• Ampere meter

Standard

Accessories

• Standard tool Kit , ATS Panel, MCO & complete set of

consumables

• Technical and operation manual

Accessories

(if Required)

•

imported Canopy, All Canopy parts are assembled &

designed with modular principles, without welding

assembly, Four/ two point Easy Lifting & Moving

including weight of generator, all parts are painted by

Electrostatic Polyester Powder paint, Exhaust

matching approved silencer makes 85db is protected

against environment influences. Easy maintenance &

Operation. Emergency stop push button is installed

outside of the Important Canopy.

• Supply and installation of MCCB Breaker 200amp

(adjustable) mounting type in main panel

• Electrification from generator to main electric panel

• Power cables

• 80 mm2 4 Core

• 2.5 mm2 4 Core control cable

• Construction of RCC Foundation pad with mash wire

to protect the Gen-set.

• Complete Earthing system including 1 No. earth pits.

Coupling • Local Coupling will not be accepted

Warranty •

complete 03 year warranty with parts or 1500 hours

whichever comes first

•

2

Generator

10-KVA

Brand Brand new /branded

Generator

• Heavy duty fabricated steel skid type based frame

with anti-vibration mounting / isolators.

• Skid mounted radiator engine driven blower type fan

& protection guards.

• Diesel day fuel tank for minimum 8 hours of

continuous run

•

Engine • Prime power rating in KVA

02

Manufacturer • 4 Stroke Diesel Engine

• Water Cooled

• Directo Coupled with alternator

• Self ventilated/ regulated

Alternator

Manufacturer

• Brushless

• Self excited

• Automatic voltage Regulated

• Automatic frequency regulated

• 230 400 volt 3 phase, 4 wire, 50Hz (Nominal

frequency

• FH type Insulated

Speed • 1500RPM

Cylinder • Inline 3-Cylinder

Aspiration • Turbo charged and after cool

Ambient

Temperature • 50 degree centigrade

Cooling

System

• Water cooled

• Tropical radiator with water level switch indicators

Exhaust

System •

Heavy duty residential grade silencer with flexible

exhaust pipe

governor • Electric

Protection

• overload shutdown

• short circuit shutdown

• low oil pressure shutdown

• High water temperature Shutdown

• Under speed shutdown

• Under Voltage shutdown

• over-winding temperature Shutdown

• over voltage monitoring and tripping

• Low voltage monitoring and tripping

• Phase sequence monitoring and tripping

• Phase failure monitoring and tripping

Monitoring /

control Panel

• Automatic alarm monitor

• under/ over voltage

• Emergency stop switch

• Low oil pressure

• High coolant temperature

• fail to start

• Low/ high battery voltage meter

Metering

• Voltmeter

• Frequency meter

• Ampere meter

Standard

Accessories

• Standard tool Kit , ATS Panel, MCO & complete set of

consumables

• Technical and operation manual

Accessories

(if Required)

•

imported Canopy, All Canopy parts are assembled &

designed with modular principles, without welding

assembly, Four/ two point Easy Lifting & Moving

including weight of generator, all parts are painted by

Electrostatic Polyester Powder paint, Exhaust

matching approved silencer makes 85db is protected

against environment influences. Easy maintance &

Operation. Emergency stop push button is installed

outside of the Important Canopy.

• Supply and installation of MCCB Breaker 60amp

(adjustable) mounting type in main panel

• Electrification from generator to main electric panel

• Power cables

• 25 mm2 4 Core

• 2.5 mm2 4 Core control cable

• Construction of RCC Foundation pad with mash wire

to protect the Gen-set.

• Complete earthing system including 1 No. earth pits.

Coupling • Local Coupling will not be accepted

Warranty • complete 03 year warranty with parts or 1500 hours

whichever comes first

Specifications of Other Items

3 Sound System Portable with 02 speakers, 02 wireless Mic, 01 collar mic (optional), USB & Bluetooth supported

01 No

4

Provision and installation of Electronic Price Boards

Length 6 feet x width 9 inch, Stand 8 feet, Software English and Urdu supported

06 No

5 Printed Shopping Bags (1KG, 2KG)

Thickness should not be less than 15 micron Transparent white color

(1 Kg), 100000 (2 Kg), 100000

Deputy Commissioner

Layyah

Ph: No. 0606-920103

0606-920104