food security cluster district focal point mechanism orientation workshop
DESCRIPTION
Food Security Cluster District Focal Point Mechanism Orientation Workshop. Satkhira , Barguna , Cox’s Bazar and Dhaka June - July 2014. Funded by ECHO. Workshop Objectives By Line Rindebaek Cluster Coordinator. Key Objectives: - PowerPoint PPT PresentationTRANSCRIPT
Food Security Cluster District Focal Point Mechanism
Orientation Workshop
Satkhira, Barguna, Cox’s Bazar and DhakaJune - July 2014
Funded by ECHO
Workshop ObjectivesBy Line Rindebaek
Cluster Coordinator
Key Objectives: Explain what the role of Food Security Cluster and how we fit within the
Disaster Coordination Mechanism in Bangladesh
Explain the role of the District Focal Points
How can we strengthen coordination on food security, support the DC and DDMC and strengthen disaster preparedness?
First Half of Workshop – Background:‒ The Cluster System and The Food Security Cluster (FSC)‒ The Bangladesh Coordination Mechanism‒ The District Focal Point Mechanism
Second Half of Workshop – FSC Tools and Resources: ‒ Assessment‒ Information Management‒ IPC
The Cluster System Worldwide
FAO and WFP are FSC Co-Leads:
‒ Responsible for the leadership, coordination and facilitation of food security sector
The Cluster System - in Bangladesh
Late 2011, the Local Consultative Group on Disaster Emergency Response (LCG DER) agreed on the need to strengthen its ability to respond and to coordinate disaster management and to concentrate on preparedness.
24 January, 2012 LCG DER: Created a new coordination
platform: Humanitarian Coordination Task Team (HCTT), mandated to focus on emergency preparedness and response.
Endorsed the roll-out of clusters (to ensure improved coordination between key stakeholders - government, development partners along sector lines) – including at district level.
8 clusters are currently functioning in the country:
HCTT
Education
WASH
Early Recovery
ShelterHealth Logistics
Nutrition
Food Security
Disaster Coordination Bangladesh
LCGs Plenary
Ag. & Food Education Health WATSANDER
Food Security
Education Health WASH
HCTT
Links to GoB Bodies: NDMC, IMDMCC,
NDRC, LGIs
Logistics Shelter
Nutrition Early Recovery
Poverty
18 Local Consultative Groups (LCGs)STRATEGIC / DEVELOPMENT
HUMANITARIAN WORK
FAO / WFP UNICEF / SCI UNICEF WHO UNICEF UNDP
UNDP / IFRCWFP
HCTT composition:Co-Chairs - DDM and RCO
7 Cluster leads3 INGO representatives1 NGO representative
2 Donor representatives
Where does FSC fit in?
LCG Disaster and Emergency Response (LCG – DER):The LCG DER works to increase the effectiveness of its members’ disaster preparedness and response efforts
Donors and UN Agencies are organised under umbrella of Local Consultative Groups (LCGs) to coordinate with GoB on development issues. LCG Agriculture, Food
Security and Rural Development (LCG-AFSRD): ‒ Deals with development
issues. ‒ Co-chairs: MoA and FAO. FSC reports back to LCG AFSRD to link humanitarian work to strategic development priorities of Bangladesh.
Humanitarian Coordination Task Team:Coordination body created by LCG DER (January 2012) where GoB (Department of Disaster Management/DDM) and Development Partners / Humanitarian Actors (Cluster Leads, 1 INGO, 2 Donors) from 8 Clusters come together to coordinate:
- humanitarian preparedness - humanitarian response.
Co-chairs: DG of DDM and Humanitarian Advisor to RC. The HCCT provides guidance to FSC and other clusters and is the
forum where common strategic issues are discussed. Decisions on strategic issues are taken by LCG DER.
It is also HCTT who decides if an emergency is serious enough to trigger a Joint Needs Assessment (JNA).
Food Security Cluster Bangladesh
The Starting Point: The Food Security Cluster (FSC) was initially established in Bangladesh in early 2012 to:
‒ Support to the Government and LCG DER on preparedness and response in times of emergencies.
‒ Strengthen the collective capacity of humanitarian actors.‒ Streamline and coordinate needs assessments and assistance.
Today: FSC Bangladesh has four pillars / areas we focus on:
‒ Coordination & Preparedness‒ Information Management‒ Needs Assessment ‒ IPC (Food Security Baseline)
Food Security ClusterKey Roles
Food Security Cluster (FSC) work to ensure coordinated action during a crisis
Making sure we all – in an emergency - know: who is doing what and where What still needs to be done Where it needs to be done
Support national capabilities
Ensure a strategic, timely, and effective food security response
Avoid gaps and duplication Preparedness Convene meetings Needs assessments
Information management / 4Ws and gap analysis
Improve quality and accountability
Set norms and standards
standardising food rations
Food Security ClusterEmergency Preparedness
FSC contingency plan for cyclones
In April 2013, the FSC Technical Working Group (TWG) started work on the “Contingency Plan for Cyclones in the South”
“one stop shop” Reference Document (30 annexes)
Quick Reference “ABC Guideline” (chapter 5)
It includes details of: FSC objectives Coordination mechanisms + actors + their role in an
emergency response What FSC activities before and after a cyclone Mahasen Lessons the District Focal Point mechanism Mahasen Lessons FSC response plan: standardised
food and cash transfer details and agricultural packages; Needs assessment details FSC member and donor capacity (staff, funds and training)
A key component of the Contingency Plan is the need to have District Focal Points to ensure coordination among members at sub-national level
Technical Working Group prepared TORs & List for 14 districts)
See hard copy
District Focal Point Mechanism Objectives
FSC District Focal Points in 14 districts in the cyclone belt will work to:Improve and institutionalize coordination (and information sharing) on
food security By organising regular meetings, sharing minutes, maintaining
contact lists and sharing FSC tools
Support DC and DDMC with coordination of food security emergency responses
Just one FSC focal point coordinating with the Government ease the work of the Government officials (especially the UNOs).
Strengthen overall Food Security Cluster coordination and information sharing, particularly in the event of preparing for and responding to an
emergency. By improving communication from the field to Dhaka level.
Preparedness by collecting important information on district level capacity
FSC response by providing inputs on needs and gaps at district level
Voluntary position – no dedicated funding
available
Who are the District Focal Points in your district and do you know how to contact them?
District Level
Coordination
DDMC*
GoB Counterpart
DDMC:1) Meet in the different phases of disasters (preparedness, response and recovery)2) Accountable to the SoD3) Clusters’ counterparts members of DDMC
Regular Coordination & Communication
Food Security Cluster
District Focal Point
HCTT
Bangladesh Disaster Response Coordination & Communication
LCG DER January 2012:…Strengthen local level coordination and making sure coordination capacity is there.
Where does DFPs fit in?
DFP Key ActivitiesApril – July
FSC District Focal Point “Start-Up Phase” in April-July 2014 with activities to help prepare for an emergency:
Key stakeholders – arrange meetings.
Establish district contact list:
Agree on a regular "food security" coordination (monthly / quarterly)
Agree on information sharing system
Ensure awareness of the contingency plan (standardised food rations)
Assess the district level response capacity
Activity Checklist Overview [Hand-out]
Food Security ClusterDFP Emergency Coordination:
During an emergency DFPs will work to:
Ensure coordination with all key stakeholders on food security matters at district level.
Identify capacity, gaps and needs at district level in coordination with DC and DDMC.
Prepare local response plan that complements the initial GoB response (prevent duplication and gaps).
Coordinate with key stakeholders across other sectors / clusters.
Activity Overview Hand-out Contingency Plan, Chapter 4 & 5
Food Security ClusterDistrict Coordination
“Not only a disaster coordination mechanism”
Platform for overall coordination on food security:‒ Humanitarian response (sudden onset and slow onset) ‒ Humanitarian preparedness (contingency planning etc.)‒ Longer-term development issues related to food security
Regular Meetings: ‒ Quarterly meetings during non-cyclone season/ in non-disaster
time (or as required). ‒ DFPs should organize monthly meetings with the key stakeholders
in food security at district level during cyclone season (or as required).
Activity Overview Hand-out Contingency Plan, Chapter 4 & 5
DISCUSSION
Any Questions
Group Work
Each Group – 30 minutes: How do you visualise the food security cluster district focal point (DFP) coordination mechanism working? 1. Outline the 3 key benefits of having a Food Security Cluster District Focal Point
in both “peace time” and during an Emergency. 2. Outline 3 possible challenges in rolling out the DFP mechanism (i.e. one DFP
will represent all Food Security Cluster members in the district when coordinating with GoB counterparts and DDMC).
3. Highlight 3 possible solutions to these challenges. 4. What is the minimum commitment at district level from 1) DFPs, 2) NGOs and
3) Government counterparts needed to ensure DFP coordination mechanism will be a success?
Please write on Flip Chart in English Please select one person from each group to present the group work.
How can the Food Security Cluster & District Focal Point mechanism support the key functions of the DDMC and
strengthen disaster preparedness?
How do we improve coordination on food
security at district level in an emergency?
Key Focus:
Group Work Discussions:
Scenario:1) A cyclone is approaching your district. The FSC Dhaka has activated the “Emergency Alert Phase” in your district. The category 5 cyclone will make landfall in 4 days. What are your key priorities and what activities should you undertake?
2) The “category 5” cyclone made landfall in your district yesterday and it seems a large part of the population is affected and in need of food assistance. What are your priorities and what activities should you undertake between now and the next 30 days.
Please write on Flip Chart in English Please select one person from each group to present the group work.
Key Focus: Identify the key tasks you should undertake as a DFP:- In the “Emergency Alert
Phase” - In the “Immediate
Response Phase”
Tools: Contingency Plan (and annexes)DFP Activity Check list
DISCUSSION
Future Steps & Summary
Thank you