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FOOD CORPORATION OF INDIA

REGIONAL OFFICE

KAPA, RAIPUR- 492005 (CHHATTISGARH)

E-Mail – srmcg.fci@nic.in

No:-GENL/24/HK/HKTENDER/2015-16 Dated: - 07/10/2015

NIT FOR APPOINTMENT OF A HOUSE-KEEPING AGENCY AT F.C.I. REGIONAL

OFFICE, RAIPUR

For and on behalf of Food Corporation of India, The General Manager (Region), FCI RO Raipur

Vidhansabha Marg, KAPA Raipur 492005(CG), invites online tender under Two Bid System

through E-tendering at Central Public Procurement portal ( eprocure.gov.in) from interested firms

for appointment of a house-keeping agency .

at FCI, Regional Office, Raipur (C.G.) for a period of two year further extendable upto a period of

three months at the sole discretion of General Manager( R)on same rates, terms and conditions. The

brief details of the contract are as under:-

Sr.

No.

Name of the Contract Estimated

Contract Value

(in Rs.)

Earnest Money

Deposit (in Rs.)

Security Deposit

(in Rs.)

1 APPOINTMENT OF A

HOUSE-KEEPING

AGENCY

3000000/- 60000/- 150,000/-

The Tender forms (Non- Transferable) along with detailed terms and conditions can be downloaded

from Corporation’s website www.fciweb.nic.in and CPP portal (eprocure.gov.in). The last date of

receipt of tender is 21/10/2015 up to 3.00 PM at the CPP portal, and the technical bids will be

opened at 3.30 PM on the same day i.e. 21/10/2015 at FCI, Regional Office, KAPA Raipur in

presence of the tenderer(s) who wish to be present.

'No negotiations will be conducted with any of bidders who participate in this tender.'

Tenderers are hence, advised to quote reasonable and workable rates.

GENERAL MANAGER (Region) reserves the right to accept or reject any or all the tenders

without assigning any reason(s) what so ever. For more details tenderer should go through tender

form and FCI's website www.fciweb.nic.in and www.eprocure.gov.in.

IMP: - Note: This NIT shall form a part of MTF.

General Manager (Region)

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PART – A

TECHNICAL BID

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FOOD CORPORATION OF INDIA, REGIONAL OFFICE RAIPUR (CHHATTISGARH)

TENDER DOCUMENT FOR APPOINTMENT OF A HOUSE-KEEPING AGENCY AT F.C.I. REGIONAL OFFICE, RAIPUR

Tender No. GENL /24/HK/HKTENDER/2015-16 Dated: 07/10/2015

RTGS/NEFT No……………….

Tender Document Cost :- Rs. 570/-(Rupees five hundred only) inclusive of taxes through

RTGS/NEFT or any other electronic mode(A/C No. 10470298142 and IFSC code SBIN0003314) in

favor of General Manager, Food Corporation of India, Regional Office Payable at Raipur, Technical

Bids not accompanied with tender document cost shall be summarily rejected.

A. Last date for downloading of Tender is 21/10/2015 upto 2.00 PM

B. Last date for receipt of Tender is 21/10/2015 upto 3.00 P.M.

C. Technical bids of the tenderers will be opened on 21/10/2015 at 3.30 PM

Note: If the date fixed for opening of Tenders is declared a holiday, the Tenders will be opened on

the next working day following the holiday but there will be no change in the time for opening as

indicated above.

Price Bid of only technically qualified Tenderers shall be opened on a date to be intimated later.

NOTE:

1. The General Manager for and on behalf of Food Corporation of India reserves the

right to reject any or all tenders without assigning any reason.

2. If the date upto which the tender is opened for acceptance is declared to be the holiday

the tender shall be deemed to remain open for acceptance till the next working day

following the holiday.

3. FCI will not enter into negotiation with any tenderer including the lowest tenderer.

4. Price Bid of only technically qualified Tenderers shall be opened on a date to be

intimated later.

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GENERAL INFORMATION TO TENDERERS

1. Object of the Contract

The Tenderer shall provide Housekeeping services (including Sweeping and Cleaning workers as

and when instructed by the General Manager or any Officer(s) acting on his behalf) at Regional

Office, Raipur. Nine Sweeping and cleaning workers (including one supervisor) would be required

for the specified job of keeping the FCI RO building situated at Mowa, Raipur, clean and in a

sanitary condition to the satisfaction of FCI authorities. Further, the sweeping and cleaning workers

may be enhanced or decreased during the period of the contract at the sole discretion of the General

Manager, Regional Office, Raipur, Chhattisgarh, whose decision in this regard shall be final and

binding on the tenderer and accordingly tenderer has to comply and fulfil statutory obligations as

stipulated in different Labour Acts/Rules/Regulations/Instructions/ Circulars etc. of Govt. Of India

or State Govt., as applicable to the Contract.

The detailed services and periodicity to be carried out in keeping the premises in usable condition

shall be as contained in para VI of Annexure – I. The bidder is required to assess the requirement of

housekeeping to maintain services on day to day basis.

2. The contract, if any, which may arise from this Tender shall be governed by the terms and

conditions of the contract as set out in the Invitation/General Information to the Tenderers and as

given in this Tender Form and its Annexures and Appendices.

3. Qualification conditions for Tender :

I. Tenderer should have experience for having provided the House-keeping services for at least

one year, to the Central Govt. /State Govt./PSUs in any of the immediate preceding five

years (The year for the purpose of experience will be taken as financial year (1st April to 31

st

March) excluding the current financial year 2015 - 16. The tenderer should have executed

the following value of work for housekeeping services:

(i) At least 25% of the estimated value of the contract to be awarded, in one single contract.

OR (ii) 50% of the estimated value of the contract to be awarded, in different contracts.

II. Experience Certificate shall be produced from customers stating proof of satisfactory

execution and completion of the contract(s) besides duly certifying the nature of work,

period of contract and value of the contract.

III. Tenderer without the requisite experience as mentioned above may also participate subject to

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providing an undertaking that an additional performance guarantee in the form of bank

guarantee of 10% of the contract value from SBI bank or its associates banks or the other

public sector banks will be given, if selected. The Format of the bank guarantee to be

provided in such cases is at Appendix III.

4. Rates of wages :

The rates of wages in respect of Sweeping & Cleaning workers including supervisor would

be under “un-skilled worker” category as per the Minimum Wages fixed/notified by the Chief

Labour Commissioner (central), Government of India, Ministry of labour and employment, as

applicable to the state of C.G. from time to time. The service charges may be quoted in absolute

rupee value @ per employee per working day, which will be fixed during the currency of the

contract moreover the tenderer has to make all the statutory payments including provisions

and allowances as per minimum wages (detailed in clause XXI PAYMENT in this MTF and

subsequently the corresponding Payment to the housekeeping tenderer will be reimbursed by

the General Manager, Regional Office, Raipur, Chhattisgarh on submission of bills in

triplicate, duly supported by attendance certificates issued by the General Manager, Regional

Office, Raipur, Chhattisgarh or an officer acting on his behalf, as the case may be and on

production of proof of statutory payments in respect of the personnel engaged in FCI. )

5. Disqualification Conditions.

(I) Tenderer who have been blacklisted or otherwise debarred by FCI or any department of Central

or State Government or any other Public Sector Undertaking will be ineligible during the period of

such blacklisting or for a period of 5 years, whichever is earlier.

(II) Any Tenderer whose contract with the Food Corporation of India, or any department of Central

or State Government or any other Public Sector Undertaking has been terminated before the expiry

of the contract period at any point of time during last five years, will be ineligible.

(III) Tenderer whose Earnest Money Deposit and/or Security Deposit has been forfeited by Food

Corporation of India or any department of Central or State Government or any other Public Sector

Undertaking, during the last five years, will be ineligible.

(IV) If the proprietor /any of the partners of the Tenderer Firm/any of the Director of the Tenderer

company have been, at any time, convicted by a court of an offence and sentenced to imprisonment

for a period of three years or more, such Tenderer will be ineligible.

(V) While considering ineligibility arising out of any of the above clauses, incurring of any such

disqualification in any capacity whatsoever (even as a Proprietor, Partner in another Firm, or as

Director of a Company etc.) will render the Tender disqualified.

(VI) A Hindu Undivided Family (either as a Proprietor or partner of a firm) shall not be entitled to

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apply for Tender. Any Tender submitted in the capacity of Hindu Undivided Family (either as a

Proprietor or partner of a firm) shall be summarily rejected.

6. Submission of Tender

(a)The tender shall be submitted online in two parts, viz., technical bid and price bid.

(b) All supporting documents except tender document have to be scanned and uploaded in

Technical Bid. Price Bid as per Annexure II has to be scanned, encrypted and uploaded at

the requisite places in the e-Procurement portal.

(c)The envelope/packet in online containing the Technical Bid shall include the

following:

(i) All the Annexures & Appendices of MTF duly signed on each page by the Tenderer

should be scanned and uploaded in e-Procurement portal.

(ii) Earnest Money & tender cost deposit details alongwith receipt.

(iii) List of scanned copy of Documents attached as per the format in appendix II,

duly signed by the Tenderer.

The tenderer shall quote one uniform rate in price bid.

(d) Tender which does not comply with these instructions shall be summarily rejected.

(e) Tenders should be uploaded / submitted through e-procurement at

https://eprocure.gov.in/eprocure/app. Manual bids/Hard copy of the tender documents will

not be accepted. However the successful tenderer will have to submit the original hard

copy of MTF duly signed on each page of MTF along with annexures/appendices duly

attested on or before the date & time stipulated by FCI, failing which the EMD furnished

by the Bidder is liable to be forfeited and further that the award of contract through the

letter of acceptance will be issued to the successful tenderer only after he fulfills this

requirement.

(f) The supporting documents shall be scanned and uploaded by Tenderer clearly, neatly

and accurately in readable format. Any alteration, erasures or overwriting on the

supporting documents should be duly initiated by the authorized signatory.

(g) Tenders not accompanied by all the Schedules/Annexures intact a n d duly filled in

and signed may be ignored.

(h) It should be clearly understood by the Tenderer that no opportunity shall be given to

them to alter, modify or with-draw any offer at any stage after submission of the tender.

(i) Any attempt by the tenderer to change the format of any of the supporting

documents of the MTF while uploading or any attempt to tinker with the software

of the portal will render his tender liable for cancellation and his subsequent

blacklisting.

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7. Signing of Tender

(i) Person(s) signing the Tender shall state in what capacity he is, or they are signing the Tender,

e.g., as sole Proprietor of the Firm, or as a Secretary/Manager/Director etc., of a Limited Company.

In case of registered Partnership Firm, the names of all Partners should be disclosed and the Tender

shall be signed by all the Partners or their duly constituted Attorney, having authority to bind all the

partners in all matters pertaining to the contract. The original or an attested copy of the Registered

Partnership Deed along with Power of Attorney should be furnished along with the Tender. In case

of Limited Company, the names of all the Directors shall be mentioned, and a copy of the

Resolution passed by the Company authorizing the person signing the Tender to do so on behalf of

the Company shall be attached to the Tender along with a copy of the Memorandum and Articles of

Association of the Company.

(ii) The person signing the Tender, or any documents forming part of the tender, on behalf of

another, or on behalf of a Registered Firm shall be responsible to produce a proper power of

Attorney duly executed in his favour, stating that he has authority to bind such other person, or the

Registered Firm, as the case may be, in all matters, pertaining to the Contract. If the person so

signing the Tender fails to produce the said Power of Attorney his Tender shall be summarily

rejected without prejudice to any other right of the Corporation under the contract and law.

(iii) The Power of Attorney should be signed by all the Partners in the case of a Registered

Partnership Concern, by the Proprietor in the case of Proprietary Concern, and by the person who by

his signature can bind the Company in the case of a Limited Company. The entire Tender document

must also be signed on each page by the authorized person. 8. Earnest Money

Earnest Money Deposit (EMD) of Rs. 60000/- (Rs. Sixty thousand Only) as stated above in

the form of RTGS/NEFT or any other electronic mode (A/c No. 10470298142 and IFSC Code

SBIN0003314) in favour of General Manager(Region), Food Corporation of India payable at Raipur.

Technical bids not accompanied by earnest money shall be summarily rejected. The earnest money

shall be liable for forfeiture if the tenderer after submitting his tender resiles from or modifies his

offer and or the terms and conditions thereof in any manner even if corporation has not suffered any

loss during the validity period of this tender enquiry. It being understood that the tenders documents

have been made available to him and he is being permitted to tender in consideration of his

agreement to this stipulation. The earnest money is also liable to be forfeited in the event, tenderer

fails to furnish the requisite security deposit by the due date without prejudice to any other rights and

remedies available to the Corporations under the contract and law. The earnest money will be

returned to all unsuccessful tenderer without interest as soon as practicable after decision on tenders

and to successful tenderer after he has furnished security deposit ( if the successful tenderer does not

desire the same to be adjusted towards the security deposit). No interest shall be payable on the

amount of earnest money in any case.

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However, in case the Tender is disqualified during technical evaluation, the Earnest Money

will be refunded within 30 days of technical disqualification of the Tender. No interest shall be

payable on Earnest Money, in any case. `

9. Security Deposit

(i) The successful tenderer shall furnish, within fifteen working days of acceptance of his tender

,the security deposit of Rs. 150000/-(one lakh fifty thousand only). The successful tenderer

however, have the option to pay 50 % of the security deposit within above mentioned period

and remaining 50 % by deduction @5% from each admitted bill under the contract.

The security deposit of Rs. 150000/-( Rs.one lakh fifty thousand only) is to be deposited

thorough RTGS/NEFT or any other electronic mode(A/C No. 10470298142 and IFSC

codeSBIN0003314) in favor of General Manager( R) ,Food Corporation of India, Regional

Office payable at Raipur by the appointed tenderer..

If applicable, an additional sum equivalent to 10% of the value of the contract, in terms of an

undertaking provided by the tenderer for relaxation of eligibility conditions, in the form of

an irrevocable and unconditional Bank Guarantee issued by SBI Bank or Its Associate Banks

or by other Public Sector Banks in the format prescribed in Appendix-III which shall be

enforceable till six months after the expiry of the contract period.

(ii) In case of failure of tenderer to deposit the security deposit within 15 working days of

acceptance of his tender, further extension of 15 working days can be given by General

Manager subject to levy of penalty @ 1% of security deposit and further extension of 15

working days can be given by General Manager subject to levy of penalty @ 2% of security

deposit.

(iii) The Security Deposit furnished by the Tenderer will be subject to the terms and conditions

given in the Tender and the Corporation will not be liable for payment of any interest on the

Security Deposit.

(iv) In the event of the Tenderer's failure, after the communication of acceptance of the Tender by

the Corporation, to furnish the requisite Security Deposit by the due date including extension

period, his Contract shall be summarily terminated besides forfeiture of the Earnest Money and

the Corporation shall proceed for appointment of another tenderer at the risk and cost of the

Tenderer. Any losses or damages arising out of and incurred by the Corporation by such

conduct of the tenderer will be recovered from the tenderer, without prejudice to any other

rights and remedies of the Corporation under the Contract and Law. The tenderer will also be

debarred from participating in any future Tenders of the Corporation for a period of five years.

After the completion of prescribed period of five years, the party may be allowed to participate

in the future Tenders of FCI provided all the recoveries/ dues have been effected by the

Corporation and there is no dispute pending with the tenderer/party. (v) If the successful Tenderer had previously held any contract and furnish Security Deposit, the

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same shall not be adjusted against this Tender and a fresh Security Deposit will be required to

be furnished.

10. DOCUMENTS REQUIRED TO BE ATTACHED WITH TENDER:

i) No documents are to be enclosed with the Price Bid. Earnest Money & tender cost together

with the necessary documents are to be annexed with Technical Bid only.

ii) All appendixes and annexures of Technical Bid (Part-A) of the Tender Documents with

earnest money & tender cost.

iii) The intending Tenderer should submit the following documents (in a serial clearly indicating the name of the documents) with Technical Bid duly signed by the authorized signatory alongwith the Experience Certificate & EMD of Rs 60000/-(sixty thousand only) & tender cost Rs. 570/-( five hundred seventy rupees only)

a) Income Tax PAN No. (Attach copy)

b) Tenderer must give the documentary proof of experience as per Qualification

Conditions for Tender as contained in Clause 3 of General Information to Tenderers and proof of payments in compliance to statutory obligations, as been made by the tenderer for the corresponding years of quoted experience.

c) Other documents mentioned under different clauses of Technical Bid i.e. Power of

Attorney, Registered Partnership Deed/copy of Memorandum of Association, EPF No., Articles of Association etc. as per applicability.

11. Opening of Tenders

The Technical Bid will be opened in the Office of the General Manager, Food Corporation of India,

Regional Office, Raipur, at the fixed time and the date as indicated in the NIT. The Tenderer will be

at liberty to be present either in person or through an authorized Representative at the time of

opening of the Technical Bid. Price Bids of only those Tenderers shall be opened whose Technical

Bids qualify, at a time and place of which notice will be given separately. The Tenderer technically

qualified will be at liberty to be present either in person or through an authorized Representative at

the time of opening of the Price Bids.

12. Corrupt practices Any bribe, commission, or advantage offered or promised by or on behalf of the Tenderer to

any officer or official of the Corporation shall (in addition to any criminal liability which the

Tenderer may incur) debar his Tender from being considered. Canvassing on the part of, or on

behalf of, the Tenderer will also make his Tender liable to rejection.

13. Food Corporation of India reserves the right to reject any or all the Tenders without

assigning any reason. The successful Tenderer will be intimated of the acceptance of his Tender by

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a letter/telegram/fax/email.

14. In case of any clear indication of cartelization, the Corporation shall reject the Tenderer(s), and forfeit the EMD.

15. FCI will not enter into any negotiations even with the lowest Tenderer.

16. If the information given by the Tenderer in the Tender Document and its Annexures &

Appendices is found to be false /incorrect at any stage, Food Corporation of India shall have the

right to disqualify/ summarily terminate the contract, without prejudice to any other rights that the

Corporation may have under the Contract and law.

General Manager (Region)

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ANNEXURE-I

TERMS AND CONDITIONS GOVERNING CONTRACT FOR APPOINTMENT OF

HOUSE-KEEPING AGENCY AND/OR PROVIDING CANTEEN SERVICES AT FCI,

REGIONAL OFFICE, RAIPUR

I. Definitions

(i) The term „Contract‟ shall mean and include the Invitation to Tender incorporating also the

instructions to Tenderer, the Tender, its Annexures, Appendices, acceptance of Tender and such

general and special conditions as may be added to it.

(ii) The term „Tenderer‟ shall mean and include the person(s), Registered Firm or Company

with whom the contract has been placed including their Heirs, Executors, Administrators and

Successors and the permitted Assignees as the case may be.

(iii) The term „Contract Rates‟ shall mean the rates of payment accepted by the Food Corporation of India.

(iv) The term “Corporation‟ and the “Food Corporation‟, wherever they occur, shall mean

the Food Corporation of India established under the Food Corporations Act, 1964, and will include its Chairman & Managing Director/Secretary, and its successor(s).

(v) The term General Manager shall mean General Manager of Food Corporation of India under

whose administrative jurisdiction, FCI, Regional Office ,Raipur where the sweeping and cleaning

workers have to be provided, fall.

(vi) The term “Office‟/ ”Regional Office” shall mean the Food Corporation of India ,Regional Office ,Raipur in occupation of the Corporation at any time(inclusive of the Distt. Office, Raipur and any other office/building in Regional Office premises).

(vii) The term „workers‟ shall mean Sweeping and cleaning workers providing housekeeping

services at F.C.I., Regional Office, Raipur.

II. Parties to the Contract

(a) The parties to the Contract are Tenderer and the Food Corporation of India represented by the

General Manager and/or any other person authorized and acting on his behalf.

(b) The person signing the Tender, or any other documents forming part of the Tender, on

behalf of any other person or a Registered Firm shall be deemed to warrant that he has the authority

to bind such other person or the Registered Firm, as the case may be, in all matters pertaining to the

Contract. If at any stage it is found that the person concerned had no such authority the Food

Corporation of India may, without prejudice to other civil/criminal remedies, terminate the Contract

and hold the signatory liable for all costs and damages.

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(c) Notice or any other action to be taken on behalf of the Food Corporation of India may be

given / taken by the General Manager or any officer so authorized and acting on his behalf. III. Constitution of Tenderers

(a) Tenderers shall, in the Tender, indicate whether they are a Sole Proprietary Concern, or

Registered Partnership Firm, or a Private Limited Company, or a Public Limited Company. The

composition of the Registered Partnership, or names of Directors of Company, as applicable, shall

be indicated. The Tenderer shall also nominate a person for the active management and control of

the work relating to the Contract during the tenure of the Contract. The person so nominated shall be

deemed to have full authority from the Tenderer in respect of the Contract and his acts shall be

binding on the Tenderer. (b) If the Tenderer is a Registered Partnership Firm, there shall not be any re-constitution of the

partnership without the prior written consent of the Corporation till the satisfactory completion of

the Contract, failing which the Contract shall be forthwith liable for termination treating it as breach

of Contract by the Tenderer with consequences flowing therefrom.

(c) The Tenderer shall notify to the Corporation the death/resignation of any of their

Partners/Directors immediately on the occurrence of such an event. On receipt of such Notice, the

Corporation shall have the right to terminate the Contract.

IV. Subletting

The Tenderer shall not sublet, transfer, or assign the Contract, or any part thereof.

V. Relationship with third parties

All transactions between the Tenderer and third parties shall be carried out as between two

principals without reference to the Corporation in any event. The Tenderer shall also undertake to

make third parties fully aware of the position aforesaid.

VI. A. SCOPE OF HOUSE KEEPING SERVICE: GENERAL SCOPE OF WORK: Providing identity cards to all house keeping personnel.

Providing uniform to all the proposed manpower. Daily sweeping and wet mopping all floor area on continuous basis Cleaning and mopping all toilets, bathrooms at regular intervals. Providing urinal cakes in urinals, filling up with liquid soap in wash basin using disinfectants daily to keep all the area hygienic. Cleaning furniture with dry cloth Dusting and cleaning of glass, doors, windows, light fittings, etc.

COMMON HOUSE KEEPING WORK OF BUILDING

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DAILY WORK from 9.00 a.m. to 6.00 p.m. with normal lunch break & rest thereof.

a) Clear dust bins

b) Sweeping and cleaning excluding activities prohibited under the employment of manual

scavengers and construction of dry latrines (Prohibition) Act,1993 of entire area of the building and surrounding area of the building and collection of all waste material and disposal of the same as per instructions of the competent authority of FCI, Regional Office, Raipur or any other officer of the FCI Regional Office, Raipur, nominated for the purpose.

c) Cleaning of the floor area with wet floor dusters and detergent disinfectants etc. once in the

morning before opening the office and thereafter every two hours specially in the areas like corridors and reception etc. spray of flit etc. in the rooms for keeping the rooms free from mosquitoes, flies etc.

d) Cleaning and washing of toilets and urinals using deodorants, detergent and disinfectants twice

in the morning and again twice in the afternoon or whenever required. However, Toilets and Urinals being used by the Staff and Public should be cleaned after every two hours.

e) Washbasin and WC seats to be kept clean and sparkling at all times.

f) Damp mopping of all glazed floors twice a day g) Toilets scrub clean floors twice a week.

h) Sweeping and cleaning of open areas, roads, passage, lawns etc. within the Office and

surrounding to this building. i) Regular dusting/cleaning of glass doors, windows, light fittings, office furniture (table and

Chairs) and equipment, telephones, book cases, Venetian blinds, filing cabinets, almirahs and doors and windows including removal of cobwebs every day before opening of the office i.e. by 9.30 A.M. Buffing and cleaning of marbles, tiles and various other stone surfaces

j) Provision of soap and liquid soap in the toilets and placing sufficient quantity of naphthalene

balls/cakes and odonil cakes in the urinals. The tenderer will ensure that the toiletries mentioned above (which will be issued by the concerned officer/Dealing Assistant. These items will be in the custody of dealing assistant and he will issue the same to the workers of agency as and when required) are always available near each washbasin in the building.

k) Any other work which is auxiliary and incidental to work specifically described in the tender

and are not inconsistent with the terms & conditions of the contract.

B. ITEMS OF WORK TO BE DONE GENERALLY ONCE IN A WEEK:

1. Washing and scrubbing of floor areas with detergents and dirt removing agent.

2. Acid cleaning of sanitary wares, without damaging their shine. 3. Removing stains from floors doors and partitions by using surf, or any suitable detergent as

are found necessary without leaving any undesirable post cleaning marks & damaging floors/walls etc.

4. Polishing of name plates and number plates with brasso fixed on various floors and cleaning

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all other name plates/Boards on the remaining floors. 5. Dusting and cleaning of window panes with glass cleaning-chemical/agents and cleaning of

partition, paneling etc. VIII STAFF REQUIREMENT, THEIR DUTIES, BEHAVIOUR ETC. (For tenderer) 1. The tenderer shall bring its own workers. The Agency shall comply with all the laws, rules

regulations and statutory obligations applicable in the matter.

2. The tenderer staff shall not disturb the employees of the Corporation or make any sort of

noise in the premises or rooms.

3. The tenderer's workers shall be polite, courteous, well behaved and honest.

4. The tenderer shall provide uniform to its employees at his own cost and without uniform no

employee shall be taken on duty. 5. The tenderer shall issue Identity Cards to its employees and shall be fully responsible for any

theft, burglary fire or any other mischievous deed done by its workers. 6. The antecedents of all the workers will be got verified from police by the tenderer before

deployment for work. The tenderer workers should be honest and need not remove any fixture or moveable properties of the Corporation.

7. The tenderer's workers shall not enter into any unlawful activity within the Corporation's

premises and shall have good moral character. The tenderer workers should not be druggist or alcoholic.

8. The Food Corporation of India shall have the right to impose cash penalty on the agency or

deduct such amounts from its security deposit in case of the FCI being put to any financial loss directly or indirectly by any act or omission on the part of the tenderer's workers.

9. Insurance and accident risks of the workers will be the responsibility of the tenderer.

10. All the workers of the tenderer shall be free from any infectious disease.

11. The tenderer will ensure that proper licence/permission from the concerned authorities

wherever applicable are obtained promptly. 12. Nine (09) workers will be deployed by the tenderer for housekeeping work for discharging

the responsibilities including one supervisor to supervise the work so as to ensure that the work is done to the satisfaction of the Corporation before opening of the office and during the day. The no. of workers may increase or decrease in the perspective of the above mentioned housekeeping work and accordingly the housekeeping tenderer has to comply with Govt. statutory rules and regulations.

13. If tenderer fails to perform the job as per requirement of tender/contract OR resiles from the

offer, the Corporation reserves the right to forfeit his Security/EMD amount and get the work done at his risk & cost from the outside Agency.

14. Attendance of the workers supplied by the Housekeeping tenderer will be checked daily by an officer/official of the House Keeping Section.

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15. The Corporation reserves the right to order any worker of the tenderer to leave the premises of the Corporation if his presence at any time is felt undesirable in any manner whatsoever.

16. Employment of child laborer is strictly prohibited under the law. Therefore, the Tenderer

will not employ any child laborer.

IX. Liability for Personnel

a. All persons employed by the tenderer shall be engaged by him as his own employees/workers in all respects and all rights and liabilities under the Indian Factories Act, or the Employees Compensation Act and Employees Provident Fund & Misc. Provisions Act, or any other similar applicable enactments in respect of all such personnel shall exclusively be that of the Tenderer. The Tenderer shall be bound to indemnify the Corporation against all the claims whatsoever in respect of his personnel under the Employees Compensation Act, 1923 or any statutory modification thereof or otherwise for or in respect of any damage or compensation payable in consequence of any accident or injury sustained by any workmen or other person whether in employment of the Tenderer or not.

b. The Tenderer shall be liable for making contributions in accordance with the provisions of the Employees Provident Funds t & Misc. Provisions Act , 1952, and the scheme framed there-under in respect of the personnel employed by him. If, on account of the default of the Tenderer in making/depositing such payments or for any other reason, the Corporation makes such contributions on behalf of the Tenderer, the FCI shall be entitled to set off against the amount due to the Tenderer, the contributions made by it on account of his default in making payments or otherwise in respect of the personnel employed by the Tenderer and is entitled to recover such amounts/expenses incurred from the amounts due to the tenderer under this or any other contract with FCI without prejudice to the right of FCI to initiate appropriate legal proceedings for recovery of such amounts.

c. FCI shall in no way be responsible for any liabilities arising out of the tenderers contractual obligation with the tenderer’s personnel, experts. Similarly, the tenderer shall in no way be responsible for any liabilities arising out of FCI’s personnel.

d. The contract as entered into between FCI and the tenderer shall in no way nullify, reduce, mitigate or absolve the parties of any responsibility, obligation or liability that may devolve upon them under any statutory/mandatory provisions prevailing in India. Liabilities of the tenderer in respect of obligatory laws remain unaffected and tenderer shall remain responsible for settlement of

e. claims, if any, of third parties who may suffer damages either due to the fault of the tenderer or its employees and Associates. Tenderer shall be solely responsible for all claims arising out of any accident, death etc. in respect of the personnel engaged by the tenderer under the contract.

f. The tenderer shall maintain and submit following Records & Returns prescribed under the EPF Act 1952 and the Scheme framed thereunder to the Authority

16

designated under the said Act and to the General Manager, Food Corporation of India or any officer acting on his behalf :-

Form -2 Nomination & Declaration Forms to be submitted for new entrants. Form – 3 The Contribution Card for the currency period – Annually. Form – 3A Contribution Card for the currency period from 1st April to 31st March – Annually. Form – 4 Contribution Card for Employees other than monthly paid Employees – Annually. Form – 5 Return of Employees qualifying for the Membership. Form – 5A Return of Ownership to be sent to the Regional Commissioner. Form – 6 Return of the Contribution Card and Annual Statement of Contribution. Form -6A Consolidated Annual Contribution Statement. Form – 10 Form of Maintenance of Accounts. Form – 11 Balance Sheet Form – 12A Statement of Contribution – Monthly.

g. The Tenderer shall, within 7 days of the close of every month, submit to the Principal Employer (Corporation), a Statement showing the recoveries of Contribution in respect of Employees employed by or through him and shall have to furnish to him such information as the Principal Employer (Corporation) is required to furnish under the provisions of Employees Provident Fund Scheme 1952 to the Commissioner.

h. The Tenderer shall maintain Inspection Note Book in the form as may be specified by the Commissioner, for an Inspector to record his observations on his visit. The Tenderer shall also make available the same when asked for inspection to the Officers of the Regional Provident Fund Commissioner and to the General Manager, Food Corporation of India or Officer authorized by him or acting on his behalf.

i. If the Tenderer fails to submit the prescribed Returns, Records and other documents to the designated authority under the EPF & MP Act, 1952 and Scheme framed thereunder and also to General Manager, Food Corporation of India or an Officer acting on his behalf, FCI will be at liberty to withhold the pending bills, Security Deposit etc., and or any other payments due to the Tenderer

j. In complying with the said enactments or any statutory modifications thereof, the Tenderer shall also comply with or cause to be complied with the labour regulations enactments made by the State Govt./Central Govt. from time to time in regard to payment of wages to the workers, wage period, deduction from wages, recovery of wages not paid and deductions unauthorizedly made, maintenance of wage book and wage slip, publication of the scale of wages and other terms of employment, inspection and submission of periodical returns and all other matters of like nature.

k. Notwithstanding the fact whether the said legislations, enactments or any statutory modifications thereof, are applicable or not to the employees/workers employed by the Tenderer he shall comply with the following:-

17

i ) Payment of Wages to Workers:- The Tenderer shall pay not less than minimum wages to the workers engaged by them as notified by Central Government from time to time during the currency of contract period. Where such wages have not been so notified by the appropriate authority, the wages prescribed by the General Manager (R), as minimum wage shall be made applicable. The tenderer shall maintain following records and registers as per Minimum Wages Act, 1948 & Central Rules made thereunder: Form – I Register of fines. Form – II Register of deduction for damage or loss caused to employer by the neglect or default of the employed person. Form – III Annual return. Form – IV O.T. Register for workers Form – V Muster Roll Form IX A Abstract of the Act & Rules to be displayed on Notice Board. Form XI Wage slips should be issued to the Contract Labour in a day prior to disbursement of wages.

ii) The tenderer shall also comply with the statutory requirements under CL(R&A) Act

and other statutory enactments applicable to the contract such as Weekly off, Attendance Allowance, provisions for Welfare and Health of Contract Labour, provision of canteen/rest room, drinking water, latrine, Urinal, Washing/ bathing facilities, first aid facilities etc

iii) Every tenderer whose tender is accepted by the Corporation shall immediately apply in

Form V for license to the prescribed licensing authority through the FCI (principal employer) in terms of Section 12 of the Contract Labour (R&A) Rules, 1971 before entering upon any work under the contract. The Tenderer shall also obtain temporary licenses whenever required under rule 32 of the relevant Rules in cases where he intends to employ more personnel in number than that mentioned in the regular license for short durations not exceeding 15 days. The contactors shall also make an application in Form VII through the principal employer (FCI) for renewal of the expiring of the regular license as the regular License is valid for 12 months. The Tenderer shall also get the temporary license renewed whenever necessary through the Principal Employer. If for any reason, the application for a license is finally rejected by the licensing/appellate authority, the contract shall be liable to be terminated at the risk and cost of the Tenderer and the decision of the General Manager in this behalf shall be final and binding on the Tenderer.

iv) Every Tenderer shall also abide by all the provisions of the Contract Labour (R&A) Act,

1970 and the Rules framed there-under:

a) As per Rule 25(2)(VIII), every Tenderer shall file a return intimating commencement/completion of contract work within 15 days to the inspector in Form VI A.

b) As per Rule 75, the Tenderer shall maintain a Register of workmen Employed in Form – XIII and he shall also display hours of work, nature of duty etc.

c) Employment Card shall be given by Tenderer in Form XIV to each worker within 3 days of employment as per Rule 76.

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d) Every Tenderer shall issue a Service Certificate in Form – XV to the workman on termination of his services as per Rule 77.

e) As per Rule 82(1), every Tenderer shall submit Half yearly returns in duplicate in Form-XXIV to Licensing Officer within 30 days from the close of half year.

f) Notice to be displayed as required under Rule 81(1) and copy of notice to be sent to Inspector as per Rule 81(2).

g) The Tenderer shall also maintain following records / registers also:

i) Muster Roll in Form –XVI.

ii) Register for deduction for damage, loss in Form XX as per Rule 78(1)(a)(ii).

iii) Register of Fines in Form- XXI.

iv) Register of Advances in Form – XXII.

h) The Tenderer also comply with all Rules, Acts and Regulations made by the State Govt./Central Govt. from time to time pertaining to the contract, including all labour

Laws. X. Bribe, Commission, Gift etc.

An Act of bribe, gift or advantage, given, promised or offered, by or on behalf of the Tenderer, or

any one of their Partners/Directors/Agents or Officials, or any person on his or her behalf to any

Officer, Officials, Representative or Agent of the Corporation, or any person on his or their behalf,

for showing any favour or forbearing to show any disfavour to any person in relation to the

Contract, shall make the Tenderer liable for termination of this Contract or any other Contract with

the Corporation and the tenderer shall be liable to reimburse the Corporation of any loss or damage

resulting from such termination.

XI. Period of Contract

(i) The Contract shall remain in force for a period of two year from the date of issue of

acceptance letter or such later date as may be decided by the General Manager, Regional Office,

Raipur. The period of contract may be extended after expiry of original period of two years for a

period of another three months on the same rates, terms and conditions by General Manager,

Regional Office, Raipur and Chhattisgarh.

(ii) The General Manager, Regional Office, Raipur, FCI reserves the rights to terminate the

Contract at any time during its currency without assigning any reasons thereof by giving Thirty

Days’ Notice in writing to the Tenderer at the notified address and the Tenderer shall not be entitled

to any compensation by reason of such termination. The action of the General Manager, Regional

Office, Raipur, Chhattisgarh, under this clause shall be final, conclusive and binding on the

Tenderer.

XII. Security Deposit

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(i) The successful Tenderer for house keeping work shall furnish, within fifteen working days

of acceptance of his Tender, a Security Deposit of Rs.150000/- (Rupees One lac fifty

thousand only) for the due performance of his obligations under the contract. The successful

tenderer shall however have the option to pay 50% of the security deposit within the above

mentioned period and remaining 50% by deduction @5% from each admitted bill under the

contract. Security Deposit will be accepted through Demand Draft/Pay Order issued by a

Scheduled Bank or Electronic Clearing System (ECS)/other electronic means in favour of

General Manager, Food Corporation of India payable at Raipur.

(ii) The successful Tenderer for canteen services shall furnish, within fifteen working days of

acceptance of his Tender, a Security Deposit of Rs.150000/- (Rupees One lac fifty thousand

only) for the due performance of his obligations under the contract.

(iii) In case of failure of tenderer to deposit the security deposit within 15 working days of

\acceptance of his tender, further extension of 7 working days can be given by the General

Manager subject to levy of penalty @ 1% of security deposit.

(iv) The Security Deposit furnished by the Tenderer will be subject to the terms and conditions

given in the Tender and the Corporation will not be liable for payment of any interest on the

Security Deposit.

(v) In the event of the Tenderer's failure, after the communication of acceptance of the Tender

by the Corporation, to furnish the requisite Security Deposit by the due date including

extension period, his Contract shall be summarily terminated besides forfeiture of the

Earnest Money and the Corporation shall proceed for appointment of another tenderer at the

risk and cost of the tenderer. Any losses or damages arising out of and incurred by the

Corporation by such conduct of the tenderer will be recovered from the tenderer, without

prejudice to any other rights and remedies of the Corporation under the Contract and Law.

The tenderer will also be debarred from Participating in any future Tenders of the

Corporation for a period of five years. After the completion of prescribed period of five

years, the party may be allowed to participate in the future Tenders of FCI provided all the

recoveries/ dues have been effected by the Corporation and there is no dispute pending with

the tenderer/party.

(v) If the successful Tenderer had previously held any contract and furnished Security Deposit,

the same shall not be adjusted against this Tender and a fresh Security Deposit will be

required to be furnished.

(vi) Upon satisfactory performance of the services and on completion of all the obligations by

the tenderer under the terms of the contract and on submission of “No Demand Certificate”

from the concerned authority designated under the EPF and MP Act 1952 showing due and

correct deposit in respect of the employees employed by or through him for the contract

period and on obtaining a “No Demand Certificate” from the assigned authority of Food

Corporation of India, the Security Deposit will be refunded to the tenderer subject to

deductions, if any from the Security as may be necessary for recovering the claims of Food

Corporation of India against the tenderer. The Food Corporation of India will not be liable

for payment of any interest on the Security Deposit.

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XIII. Liability of Tenderer for losses suffered by Corporation

The Tenderer shall be liable for all costs, damages, registration fees, charges and expenses suffered

or incurred by the Corporation due to the Tenderer’s negligence and un- workman like performance

of any services under this Contract, or breach of any terms of the Contract, or failure to carry out the

work under the Contract, and for all damages or losses occasioned to the Corporation, or in

particular to any property belonging to the Corporation, due to any act, whether negligent or

otherwise, of the Tenderer or his employees. The decision of the General Manager, Regional Office,

Raipur, FCI regarding such failure of the Tenderer and their liability for the losses, etc. suffered by

the Corporation, and the quantification of such losses, shall be final and binding on the Tenderer.

XIV. Supervision and Quality Control:

The General Manager, Regional Office, Raipur, FCI shall have the right to terminate the contract in case the services rendered by the tenderer are not of the requisite standard as per procedure laid out in bid document.

The decision of the General Manager, Regional Office, Raipur, FCI shall be final and binding upon the tenderer. XV. Summary Termination of the Contract

(a) In the event of the tenderers having been adjudged insolvent or going into liquidation or

winding up their business or making arrangement with their creditors or failing to observe any

of the provisions of this contract or any of the terms and conditions governing the contract, the

General Manager, Regional Office, Raipur, FCI, shall be at Liberty to terminate the contract

forthwith without prejudice to any other right or remedies under the contract and law and to get

the work done for the unexpired period of the contract at the Risk and Cost of the tenderers and

to claim from the tenderers any resultant loss sustained or cost incurred by the Corporation.

(b) The General Manager, Regional Office, Raipur, Chhattisgarh shall also have without

prejudice to other rights and remedies, the right, in the event of breach by the tenderer

of any of the terms and conditions of the contract to terminate the contract forthwith and

to get the work done for the unexpired period of the contract at the Risk and Cost of

the tenderer and/ or forfeit the Security Deposit or any part thereof for the sum or sums

due for any damages, losses, charges, expenses or cost that may be suffered or incurred

by the Corporation due to the tenderer‟s negligence or unworkman like performance of

any of the services under the contract.

(c) The housekeeping tenderer shall be responsible to supply specified “Sweeping and Cleaning workers/materials” under the contract in accordance with the instructions issued by the General Manager, Regional Office, Raipur, FCI or an Officer acting on his behalf. If the tenderer fails to supply the requisite number of Sweeping and Cleaning workers, the General Manager, Regional Office ,Raipur, FCI shall at his entire discretion, without terminating the contract be at liberty to engage other Agency at the Risk and Cost of the tenderer(s), who shall be liable to make good to the Corporation all additional charges, expenses, cost or losses that the Corporation may incur or suffer thereby. The tenderer shall not, however, be entitled to any gain, resulting from

21

entrustment of the work to another party. The decision of the General Manager, Regional Office, Raipur, FCI shall be final and binding on the tenderer(s).

XVI. Recovery of losses suffered by the Corporation

(a) The Corporation shall be at liberty to reimburse themselves for any damages losses, charges,

costs or expenses suffered or incurred by him due to tenderer's negligence and un-workmanlike

performance of service under the contract or breach of any terms thereof. The total sum claimed

shall be deducted from any sum then due or which at any time thereafter may become due, to the

tenderer under this or any other contract with the Corporation. In the event of the sum which may be

due from the Tenderer as aforesaid being insufficient, the balance of the total sum claimed and

recoverable from the tenderer as aforesaid shall be deducted from the Security Deposit, furnished by

the tenderer. Should this sum also be not sufficient to cover the full amount claimed by the

Corporation, the tenderer shall pay to the Corporation on demand the remaining balance of the

aforesaid sum claimed.

(b) In the event of termination of this Contract, or in the event of any breach of any of the terms

and conditions of this Contract by the tenderer, The General Manager, Regional Office, Raipur,

FCI, shall have the rights to forfeit the entire or part of the amount of Security Deposit of the

tenderer or to appropriate the Security Deposit or any part thereof in or towards the satisfaction of

any sum due to be claimed for and damages, losses, charges, expenses or cost that may be suffered

or incurred by the Corporation. The decision of the General Manager, Regional Office, Raipur, FCI

in respect of such damages, losses, charges, expenses or cost shall be final and binding on the

tenderer(s).

XVII. Responsibilities of the Tenderer (a) The tenderer shall carry out all items of services assigned or entrusted to him by the

General Manager, Regional Office, Raipur, FCI ,or an officer acting on his behalf and shall

abide by all instructions issued to him from time to time by the said officer. He shall render

the services to the satisfaction of the General Manager, Regional Office, Raipur, FCI or an

officer acting on his behalf together with ancillary and incidental duties, services and

operations as may be indicated by the said officer(s) and are not inconsistent with the terms

& conditions of the contract. The tenderer shall always be bound to act with responsible

diligence and in a business-like manner and to use such skill as expected from men of

ordinary prudence in the conduct of their activities.

(b) The tenderer shall be responsible for leave, uniforms, bonus, allowances & other fringe

benefits to the Sweeping and cleaning workers/canteen wokers provided to FCI. Each

Sweeping and Cleaning worker/canteen worker will be provided an Identity Card by the

tenderer. The tenderer’s personnel should not be drug addict/ liquor in the FCI‟s premises.

(c) The FCI will not be responsible in any respect with regard to service conditions, salaries

and conduct of the personnel provided by the tenderer. The tenderer will be the employer

22

of the Sweeping and Cleaning workers/canteen workers and the FCI will have no

concern/liability whatsoever in respect of their services.

(d) The tenderer is liable to provide his own personnel . Upon termination of the contract, the tenderer is liable to remove all his personnel from the premises of the FCI failing which FCI will be entitled to stop all payments due to the tenderer.

(e) The tenderer shall be responsible for the good conduct of their employees and shall

compensate the Corporation for losses arising from negligence carelessness, want of skill or

misconduct of themselves, their servants or agents or representatives. The General Manager,

Regional Office, Raipur, FCI shall have the right to ask for the removal of any employee of

tenderers who in his opinion is hampering the smooth execution of the work and his decision

regarding losses caused by neglect and misconduct etc. by the tenderers, their servants and

agents or representative shall be final and binding on the tenderers.

(f) The tenderer shall intimate to the officers authorised ,to act on his behalf, the name of one or

more responsible representative(s) authorized to act on his behalf in day to day working of

the contract. It shall be duty of such representative(s) to call at the office of The General

Manager(R), Regional Office ,Raipur, FCI or an Officer acting on his behalf, every day and

generally to remain in touch with them to report the progress and generally to take

instructions in the matter.

(g) Police verification of the workers be submitted within a period of one month on entering into

the contract or for a further period of upto a maximum of three months( on the request made

by the tenderer).In the case of change of any worker, payment of wages for that worker will

be released only after submission of police verification.

(h) The tenderer is liable to disburse the Minimum wages to the personnel engaged for the

contract on the following month by 5th

but not later than 7th, failing which Rs. 100/- per

worker per day will be deducted from the bill(s). If the wages to the workers are not paid by

10th

of the following month, the contract is liable to be terminated and Security deposit will

be forfeited.

(i) The tenderer will not tag any condition whatsoever, including payment of its bills, with the timely disbursement of wages to the personnel engaged for FCI.

XVIII. Set–off

Any sum of money due and payable to the Tenderer (including Security Deposit refundable

to the Tenderer) under this Contract may be appropriated by the Corporation and set off against any claim of the Corporation for the payment of any sum of money arising out of or under any other Contract made by the Tenderer with the Corporation. XIX. Book Examination

23

The Tenderer shall, whenever required, produce or cause to be produced for examination by

the General Manager(R), Regional Office, Raipur, Chhattisgarh or any other officer authorized by

him in this behalf, any cost or other accounts books, vouchers, receipts, letters, memoranda or

writing, or any copy of, or extract from, any such document, and also furnish information and

returns, verified in such manner as may be required, relating to the execution of this Contract. The

decision of the General Manager, Regional Office, Raipur, Chhattisgarh on the question of

relevancy of any document, information or return shall be final and binding on the Tenderer. The

Tenderer shall produce the required documents, information and returns at such time and place as

may be directed by the General Manager(R), Regional Office, Raipur, Chhattisgarh.

XX. Volume of work

Subject as hereinafter mentioned, the Corporation does not guarantee any definite number of

Sweeping & Cleaning workers required by the Corporation at any point in time, or throughout the

period of the Contract. Further, the sweeping and cleaning workers may be enhanced or decreased

during the period of the contract as per requirement at the sole discretion of the General

Manager(R), Regional Office, Raipur, Chhattisgarh, whose decision in this regard shall be final and

binding on the tenderer and accordingly tenderer has to comply and fulfill statutory obligations as

stipulated in different Labour Acts/Rules/Regulations/Instructions/ Circulars etc. Of Govt. Of India

or State Govt., as applicable to the Contract.

XXI. PAYMENT (a) Indicative list of statutory payments to be made in respect of personnel employed by the

tenderer under this contract are as under:-

(i) Minimum wages as notified by Govt. Of India.

(ii) EPF including EDLI, administrative charges ( as applicable to the Contract) (iii) ESI ( as applicable to the Contract)

(iv) Bonus

(v) Uniform outfit allowances.

(vi) Uniform outfit washing allowances.

(vii) HRA (as applicable)

The above list of statutory payment is only indicative and not exhaustive.

The tenderer shall abide by all statutory provisions and allowances applicable to the contract

and make all necessary statutory payments. All statutory payments will be made on Minimum Wage

only whereas Service Tax shall be payable in accordance with the Service Tax Rules and the

tenderer will claim the same separately if applicable under the contract.

(b) The service charges may be quoted in absolute rupee value @ per employee per

working day, which will be fixed during the currency of the contract, moreover the

tenderer has to make all the statutory payments including provisions and allowances as

per minimum wages (detailed in clause XXI PAYMENT in this MTF and subsequently

the corresponding Payment to the housekeeping tenderer will be reimbursed by the

General Manager, Regional Office, Raipur, Chhattisgarh on submission of bills in

triplicate, duly supported by attendance certificates issued by the General Manager,

Regional Office, Raipur, Chhattisgarh or an officer acting on his behalf, as the case

may be and on production of proof of statutory payments in respect of the personnel

24

engaged in FCI.

(c) The corporation shall not be liable for payment of any interest on any bill outstanding for the

payment.

(d) If the tenderer does not make any of the aforementioned statutory payment on the basis of

applicability then tenderer has to furnish the relevant exemption certificate from the

appropriate government/authority to the General Manager(Region) Regional office,

Raipur,Chhattisgarh.

XXII. RATES i) The housekeeping tenderer shall quote his service charges for providing the Sweeping and

Cleaning workers in absolute rupee value @ per employee per working day, which will

be fixed during the currency of the contract moreover the tenderer has to make all the statutory payments including provisions and allowances as per minimum wages. The housekeeping tenderer is not entitled to claim any enhancement of service charge rates and cost of material on any account during the tenure of the contract. No escalation whatsoever shall either be claimed or considered.

ii) In case the minimum wages are revised upward, the housekeeping tenderer will only be

entitled to the quoted service charges on enhanced wages but there will be not change/enhancement towards cost of material during the currency of the contract.

XXIII. Force Majeure. The tenderer will not be responsible for delays which may arise on account of reasons beyond

his control of which the General Manager, Regional Office, Raipur, Chhattisgarh shall be the

final judge. Strikes by tenderer's workers on account of any dispute between the tenderer

and his workers as to wages or otherwise will not be deemed to be a reason beyond the tenderers

control and the tenderer shall be responsible for any loss or damage which the Corporation may

suffer on this account.

XXIV. Law Governing the Contract & Dispute resolution:

(a) The Contract will be governed by the Laws of India for the time being in force. Any dispute

arising out of this contract will be settled in the court of law of competent jurisdiction. The Courts in

Chhattisgarh shall have exclusive jurisdiction to adjudicate the disputes arising under the contract.

25

Appendix-I

FORWARDING LETTER

Recent photograph

of tenderer

From…( full name & address of the tenderer)__________________________________

_____________________________________________________

To,

The General Manager,

Food Corporation of India,

Regional Office, Kapa, Vidhansabha Marg,

Raipur, Chhattisgarh Pin: 492005 Dear Sir,

1. I submit the Sealed Tender for appointment as (a)House Keeping agency for providing

Sweeping & Cleaning services in FCI, Regional Office building at Raipur for a period of two year,

extendable for further period of three months on same rates, terms and conditions at the discretion

of General Manager( R ) .

2. I have thoroughly examined and understood all the terms & conditions as contained in the

Tender document, invitation to tender, General Information to Tenderer and its annexure &

appendices and agree to abide by them.

3. I agree to keep the offer open for acceptance upto and inclusive of 6.12.2015 and to

the extension of the said date by a fortnight in case it is so decided by the General Manager,

Regional Office, Raipur, Chhattisgarh. I shall be bound by communication of acceptance of the

offer dispatched within the time. I also agree that if the date upto which the offer would remain open

is declared a holiday for the Corporation the offer will remain open for acceptance till the next

working day.

4. I have deposited EMD and tender document fee of Rs. ____________ Rupees

___________ (in word) through NEFT/RTGS/Other Electronic Mean vide UTR

No.___________ in the bank Account no. __________ Bank/Branch_____________ as

26

mentioned in the tender document. In the event of my/our tender being accepted, I/We agree

to furnish within fifteen working days of acceptance of the tender Security Deposit as

stipulated in the Tender.

5. I do hereby declare that the entries made in the Tender and Appendices/Annexures attached

therein are true and also that I shall be bound by the act of my duly Constituted Attorney.

6. I hereby declare that my Firm/Company has not been blacklisted or otherwise debarred during the

last five years by the Food Corporation of India, or any other Public Sector Undertaking or any

Department of Central Government or State Govt., for any failure to comply with the terms and

conditions of any contract, or for violation of any Statute, Rule, or Administrative Instructions.(*)

OR

I hereby declare that my Firm/Company was blacklisted/debarred by______________(here give the name of the client) for a period of _________, which period has expired on _________. (Full details of the reasons for blacklisting/debarring, and the communication in this regard, should be given)(*)

(*) (strike out whatever is not applicable)

7. I hereby declare that no contract entered into by my Firm/Company with the Food Corporation of

India, or any other Public Sector Undertaking or any Department of Central Government or State

Government has been terminated before the expiry of the contract period at any point of time during

the last five years.

8 I hereby declare that the Earnest Money Deposit and/or Security Deposit has not been forfeited or

adjusted against any compensation payable, in the case of any Contract entered into by me with the

Food Corporation of India, or any other Public Sector Undertaking or any Department of Central

Government or State Government during the last five years.

9. I hereby declare that I have not been convicted at any time by a Court of Law of an offence and sentenced to imprisonment for a period of three years or more. I certify that all information furnished by me is correct and true and in the event that the information

is found to be incorrect/untrue, the Food Corporation of India shall have the right to disqualify me

without giving any notice or reason therefor or summarily terminate the contract, without prejudice

to any other rights that the Corporation may have under the Contract and Law.

(Signature of Tenderer)

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Appendix-II

FOOD CORPORATION OF INDIA

TENDER FOR APPOINTMENT OF HOUSE KEEPING AGENCY AND/OR

PROVIDING CANTEEN SERVICES AT FCI, REGIONAL OFFICE, RAIPUR

(Chhattisgarh)

Details of Tenderer

Details of Tenderer

(TO BE FILLED BY THE TENDERER)

1

1

.

Name , date of birth and address of the tenderer, email id and contact

number

2

.

Composition of the tenderer :- ( state whether the tenderer is a

proprietorship concern or registered partnership firm, or a company).The

name of the proprietor or all partners, or the directors of the company as

applicable should be given

3 Business in which the tenderer is engaged together with particulars of the

Head Office and branches, if any, are located

4 Income Tax PAN of the tenderer

List of Documents Attached 1. Forwarding Letter.

2. all Annexure & Appendices of Technical bid alongwith EMD & Tender cost.

3. List of documents enclosed.

Documents No.

a) Copy of Income Tax PAN No. (Mandatory) Yes/No

b)

Copy of Employees Provident Fund Registration No.

(Mandatory, if applicable) Yes/No

c) Copy of ESI Registration No. (Mandatory, if applicable) Yes/No

d) Copy of Service Tax Registration No. (Mandatory) Yes/No

e) UTR NUMBER OF RTGS/NEFT or any other electronic mode of EMD & Tender cost(Mandatory) Yes/No

f) Experience Certificate as per clause 3 of General Information to Tenderer Yes/No

(Mandatory/if applicable)

28

g) Attested copy of Registered Deed of Partnership/Memorandum and Articles of

Association/By-laws/Certificate of Registration etc. as applicable. Yes/No (Mandatory, if applicable)

h) Power of Attorney of person signing the Tender. Yes/No (Mandatory, if applicable)

Name and Signature of Tenderer

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Annexure - A

Instructions for Online Bid Submission: The bidders are required to submit soft copies of their bids electronically on CPP Portal, using valid Digital

Signature Certificates. The instructions given below are meant to assist the bidders in registering on CPP Portal,

prepare their bids in accordance with the requirements and submitting their bids online on CPP Portal.

More information useful for submitting online bids on the CPP Portal may be obtained at:

https://eprocure.gov.in/eprocure/app.

REGISTRATION 1) Bidders are required to enroll on the e-Procurement module of the Central Public Procurement Portal (URL:

https://eprocure.gov.in/eprocure/app) by clicking on the link "Click here to Enroll" on the CPP Portal is free of

charge.

2) As part of the enrolment process, the bidders will be required to choose a unique username and assign a

password for their accounts.

3) Bidders are advised to register their valid email address and mobile numbers as part of the registration

process. These would be used for any communication from the CPP Portal.

4) Upon enrolment, the bidders will be required to register their valid Digital Signature Certificate (Class II or

Class III Certificates with signing key usage) issued by any Certifying Authority recognised by CCA India (e.g.

Sify/TCS/nCode/eMudhra etc.), with their profile.

5) Only one valid DSC should be registered by a bidder. Please note that the bidders are responsible to ensure

that they do not lend their DSC's to others which may lead to misuse.

6) Bidder then logs in to the site through the secured log-in by entering their user ID/password and the password

of the DSC/e-Token.

SEARCHING FOR TENDER DOCUMENTS 1) There are various search options built in the CPP Portal, to facilitate bidders to search active tenders by

several parameters. These parameters could include Tender ID, organisation name, location, date, value, etc.

There is also an option of advanced search for tenders, wherein the bidders may combine a number of search

parameters such as organisation name, form of contract, location, date, other keywords etc. to search for a

tender published on the CPP Portal.

2) Once the bidders have selected the tenders they are interested in, they may download the required

documents/tender schedules. These tenders can be moved to the respective 'My Tenders' folder. This would

enable the CPP Portal to intimate the bidders through SMS/e-mail in case there is any corrigendum issued to the

tender document.

3) The bidder should make a note of the unique Tender ID assigned to each tender, is case they want to obtain

any clarification/help from the Helpdesk.

PREPARATION OF BIDS 1) Bidder should take into account any corrigendum published on the tender document before submitting their

bids.

2) Please go through the tender advertisement and the tender document carefully to understand the documents

required to be submitted as part of the bid. Please note the number of covers in which the bid documents have to

be submitted, the number of documents - including the names and content of each of the document that need to

be submitted. Any deviations from these may lead to rejection of the 11

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bid.

3) Bidders, in advance, should get ready the bid documents to be submitted as indicated in the tender document /

schedule and generally, they can be in PDF/XLS/RAR/DWF formats. Bid documents may be scanned with 100

dpi with black and white option.

4) To avoid the time and effort required in uploading the same set of standard documents which are required to

be submitted as a part of every bid, a provision of uploading such standard documents (e.g. PAN card copy,

annual reports, auditor certificates etc.) has been provided to the bidders. Bidders can use "My Space" area

available to them to upload such documents. These documents may be directly submitted from the "My Space"

area while submitting a bid, and need not be uploaded again and again. This will lead to a reduction in the time

required for bid submission process.

SUBMISSION OF BIDS 1) Bidders should log into the site well in advance for bid submission so that he/she upload the bid in time i.e.

on or before the bid submission time. Bidder will be responsible for any delay due to other issues.

2) The bidder has to digitally sign and upload the required bid documents one by one as indicated in the tender

document.

3) Bidder has to select the payment option as "offline" to pay the tender fee/EMD as applicable and enter details

of the transaction no. (UTR No.) at appropriate place.

4) Bidder should deposit the EMD as per the instruction specified in the tender document. The details of the

EMD/tender fee should be filled carefully at specified place well before the closure time of the bid as indicated

in the tender form. Otherwise the uploaded bid will be rejected.

5) Bidders are requested to note that they should necessarily submit their financial bids in the format provided

and no other format is acceptable. If the price bid has been given as a standard BOQ format with the tender

document, then the same is to be downloaded and to be filled by all the bidders. Bidders are required to

download the BOQ file, open it and complete the white colored (unprotected) cells with their respective

financial quotes and other details (such as name of the bidder). No other cells should be changed. Once the

details have been completed, the bidder should save it and submit it online, without changing the filename. If

the BOQ file is found to be modified by the bidder, the bid will be rejected.

6) The server time (which is displayed on the bidders' dashboard) will be considered as the standard time for

referencing the deadlines for submission of the bids by the bidders, opening of bids etc. The bidders should

follow this time during bid submission.

7) All the documents being submitted by the bidders would be encrypted using PKI encryption techniques to

ensure the secrecy of the data. The data entered cannot be viewed by unauthorized person until the time of bid

opening. The confidentially of the bid is maintained using the secured Socket Layer 128 bit encryption

technology. Data storage encryption of sensitive fields is done.

8) The uploaded tender documents become readable only after the tender opening by the authorized bid openers.

9) Upon the successful and timely submission of bids, the portal will give a successful bid submission message

& a bid summary will be displayed with the bid no. and the date & time of submission of the bid with all other

relevant details.

10) The bid summary has to be printed and kept as an acknowledgement of the submission of the bid. This

acknowledgement may be used as an entry pass for any bid opening meetings.

ASSISTANCE TO BIDDERS Any queries relating to the process of online bid submission or queries relating to CPP Portal in general

may be directed to the 24 X 7 CPP Portal Helpdesk. The contact number for the helpdesk is 1800 233 7315.

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Tender No. Dated------------ Appendix-III

Proforma of Bank Guarantee to be furnished along with Security Deposit as Performance Guarantee (where Tenderer does not have requisite experience as stipulated in the Tender). (To be submitted on non-judicial stamp paper of appropriate value purchased in the name of the issuing Bank) This Deed of Guarantee made this________________ day of ___________between (Name of Bank) having its registered office at________________ (place) and one of its local offices at ___________ (hereinafter referred to as the Surety), in favour of Food Corporation Of India, a Statutory Corporation established under the Food Corporation Act,1964,having its Head Office at 16-20,Barakhamba Lane,NewDelhi-110001(hereinafter referred to as FCI). WHEREAS M/s_____________________ (hereinafter referred to as “Tenderer”) having its registered office at________________________ is bound to furnish Performance Guarantee in the form of Bank Guarantee with FCI in connection with the award of a Tender for Handling & Transport Contract at_________________ (name of the centre) WHEREAS the Tenderer as per clause no.________________ of terms and conditions of the tender No. _________________________dated __________________has agreed to furnish Performance Guarantee by way of Bank Guarantee for Rs. ____________for due performance of all obligations under the contract within fifteen working days from the date of acceptance of tender. NOW THIS WITNESSETH: 1. That the Surety in consideration of the above Tender made by the Tenderer to FCI hereby undertakes to pay on demand by the FCI and without demur, and without notice to the Tenderer, the said amount of Rs. ____________(Rupees________________). 2. This Guarantee shall not be affected /discharged by any infirmity or irregularity on the part of the Tenderer and by dissolution or any change in the constitution of FCI, Tenderer or the Surety. 3. The Surety shall not and cannot revoke this Guarantee during its currency except with previous consent of FCI in writing. 4. Notwithstanding anything contained in the foregoing, the Surety’s liability under the Guarantee is restricted to Rs.__________ (Rupees_________). 5. This Guarantee shall remain in force and effective upto_____________ and shall expire and become ineffective only on written intimation given to the Surety by FCI for this purpose and in that case this Guarantee shall stand discharged.

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Tender No. Dated------------ 6. The Surety will make the payment pursuant to the Demand issued by FCI notwithstanding any dispute or disputes raised by the Tenderer against FCI, Bank or any other person(s) in any suit or proceeding pending before any Court or Tribunal as the surety’s liability under this Guarantee is absolute and unequivocal. 7. Any forbearance, act or omission on the part of FCI in enforcing any of the conditions of the said Tender or showing any indulgence by FCI to the Tenderer shall not discharge the Surety in any way and the obligations of the Surety under this Guarantee shall be discharged only on the written intimation thereof being given to the Surety by FCI. 8. Notwithstanding anything contained hereinabove, unless a demand or claim under this Guarantee is made on the Surety in writing on or before________________ the Surety shall be discharged from all liabilities under Guarantee thereafter. 9. The Surety has the power to issue this Guarantee under its Memorandum and Articles of Association and the person who is hereby executing this deed has the necessary powers to do so under the authority conferred on him by the bank. SIGNED AND DELIVERED For and on behalf of For and on behalf of above named Bank (Banker’s Name and Seal)

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PART - B

PRICE BID

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Price Bid (For appointment of House Keeping agency)

The General Manager, Food Corporation of India,

Regional Office, Kapa, Vidhansabha Marg,

Raipur, Chhattisgarh Dear Sir,

1. I, submit the sealed Price Bid for appointment as House Keeping agency for providing sweeping and cleaning services excluding activities prohibited under the employment of manual scavengers and construction of dry latrines(prohibition) Act,1993,in the FCI, Regional Office building at Raipur.

2. I have thoroughly examined and understood all the terms and conditions as contained in the

tender document, invitation to tender, general information to tenderer and its annexure and

appendices and agree to abide by them.

3. I hereby offer to work at the following service charges. I/We undertake that I am not entitled to

claim any enhancement of service charges on any account during the tenure of the contract.

4. I am quoting the service charges Rs. ……………… in words(……………………………….)

@ per employee per working day, which will be fixed during the currency of the contract

and I will make all the statutory payments including provisions and allowances as per

minimum wages (detailed in clause XXI PAYMENT in this MTF). Rates quoted in any other

manner than the above will be summarily rejected.

5. I undertake to make payment of not less than minimum wages as notified by the Chief Labour

Commissioner (central), Govt. of India, Ministry of Labour and Employment, as applicable to State of Chhattisgarh, applicable at the time-period of work done, to the Sweeping and Cleaning workers and our aforesaid Service charges will remain the same during the currency of the contract.

6. I undertake to comply with all Rules, Acts and Regulations/Enactments made by the State

Government/Central Government from time to time pertaining to the contract, including all labour laws.

7. I agree to keep the offer open for acceptance up to and inclusive of 06.12.2015 and to the extension of the said date by fortnight in case it is so decided by the General Manager(R), Regional Office, Raipur, Chhattisgarh

8. Any upward revision in the basic minimum wages/ statutory payments, tenderer is entitled to the

same, upon production of proof of payment to the deployed personnel engaged for the housekeeping work under the contract.

9. I shall be bound by the communication of acceptance of the offer dispatched within the time and I also agree that if the date upto which the offer would remain open be declared a closed

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holiday/Sunday for the Corporation, the offer will remain open for acceptance till the next working day

10. In the event of my Tender being accepted, I agree to furnish the Security Deposit as stipulated in

the Tender.

11. I do hereby declare that the entries made in the Tender and its Appendixes/Annexures are true and

in the event that the information is found to be incorrect/untrue, the Food Corporation of India

shall have the right to disqualify me without giving any notice or reason therefor or summarily

terminate the contract, without prejudice to any other rights that the Corporation may have under

the contract and law and also that I shall be bound by the act of my duly Constituted Attorney,

and of any other person who in future may be appointed by me in his stead to carry on the

business of the concern whether any intimation of such change is given to the General Manager,

Regional Office, Raipur, Chhattisgarh or not.

Yours faithfully,

(____________________) Signature of Tenderer (Capacity in which signing)